Organisation Structure Training

at
S.V.S. Spinning Mills

A Report submitted in partial fulfilment of the requirements for the degree of

Master of Business Administration

By,
Navin Sivakumar

Register number:
2427039

Under the Guidance of

Prof. Nishanth kumar

MBA PROGRAMME
SCHOOL OF BUSINESS AND MANAGEMENT
CHRIST (DEEMED TO BE UNIVERSITY), BANGALORE
 Declaration

I hereby declare that the Organization Structure Training report on S.V.Spinning mills, has been
undertaken by me for the award of Master of Business Administration degree. I have completed
this study under the guidance of Prof. Praveen kumar

I also declare that this Organization Structure Training report has not been submitted for the award
of any Degree, Diploma, Associate ship, Fellowship or any other title, in CHRIST (Deemed to be
University) or in any other university.

Place: Bengaluru Signature_____________

Date: DD-MMM-YYYY Navin S
 Certificate

This is to certify that the Organization Structure Training report submitted by Navin S. is a record
of work done by him during the year 2024 under my guidance and supervision in partial
fulfillment of the requirements of Master of Business Administration degree..

Place: Bengaluru Signature______________

Date: Prof. Praveen kumar

MBA Programme
School of Business and Management
CHRIST (Deemed to be University)
Bangalore
Certificate by Corporate in Letterhead
(If available)
 Acknowledgement

I am indebted to all the people who helped me accomplish this Organisation Structure
Training successfully.

First, I thank the Vice Chancellor Dr Fr Abraham VM, CHRIST (Deemed to be University),
Bangalore, for giving me the opportunity to do my project.

I thank Dr.Jain Mathew, Dean, Dr.GeorgyKurien, Associate Dean(Main Campus),

Dr.Jeevananda S, Associate Dean (Kengeri Campus), Prof.Sirish V, Head (Main Campus),
Prof. Krishna MC, Head (Kengeri Campus), of MBA programme, School of Business and
Management, CHRIST (Deemed to be University),Bangalore, for their kind support.

I thank Prof.Praveen kumar for his support and guidance during my training. I remember
him with much gratitude for his patience and motivation, but for which I could not have submitted
this work.

I wish to express my sincere thanks to my corporate mentor, Mr Ranjith kumar, Asst.

Manager, S.V.Spinning Mills, for giving me an opportunity to work under his guidance and
successfully complete my training.

I thank my parents for their blessings and constant support, without which this training
would not have seen the light of day.

Navin S.
 Synopsis

Management studies is all about the study of how an organisation acts, what is its nature,
who lead it, who are all participating, what is the nature of participants, different functions and
roles to be played by the participants etc., So prior to enter into management studies it is
recommended to undergo a organisation structure training (OST) in a manufacturing company by
the way one could come to know about business environment. In this prospect I did my OST in
S.V. Spinning mills, Coimbatore- Tamil Nadu for a period of 30 days. First I got permission in the
company with the help of letter given from Christ University Institute of Management (CUIM)
which indicated the need of undergoing the training. I got permission and moved to the factory unit
where I was supposed to observe the manufacturing process of yarn from the raw material which
was cotton over there. I was made to know about company’s mission, vision, objectives, different
functional groups, their role and importance, policies followed by them etc., I observed the
functions of key departments of an organisation such as finance, human resource, purchase,
production, stores, maintenance, quality and marketing. From the observations made I could able to
arrive some key points on SWOT
Chapter Page
TABLE OF CONTENTS
No. No.
1 INTRODUCTION TO ORGANIZATION

2 ORGANIZATION STRUCTURE

3 FUNCTIONAL DEPARMENTS

4 SWOT ANALYSIS
FINDINGS, RECOMMENDATIONS AND
5
CONCLUSIONS

REFERENCES / BIBLIOGRAPHY
Table Page
No. LIST OF TABLES No.
Fig Page
No. LIST OF FIGURES No.
 CHAPTER 1

INTRODUCTION TO
ORGANIZATION
 1.1. Introduction

In this competitive world everyone is intend to accomplish their goals in positive manner
within the time bound. For the betterment of his own, he is getting engaged in a job in a business
environment based on his qualifications. Such that way, groups are formed. There the organisation
forms. Simply organisation is a consciously coordinated social unit, composed of two or more
people that functions on relatively continuous basis to achieve a common goal or set of goals.
Management of such social unit is not an easy task. So to tackle all these things, people are being
trained in management schools. It would be better to get exposure to the business environment
before getting into MBA. So I was supposed to do my training program in a manufacturing
company to come to know about the structure, functions of an organisation and its various
departments in a business environment.

Spinning is a major part of the textile industry. It is part of the textile manufacturing process
where three types of fibre are converted into yarn, then fabrics, which undergo finishing processes
such as bleaching to become textiles. The textiles are then fabricated into clothes or other products.
There are three industrial processes available to spin yarn, and a handicraft community who use
hand spinning techniques. Spinning is the twisting together of drawn out strands of fibres to form
yarn, though it is colloquially used to describe the process of drawing out, inserting the twist, and
winding onto bobbins. Yarn is a long continuous length of interlocked fibres, suitable for use in the
production of textiles, sewing, crocheting, knitting, weaving, embroidery, and rope making. Thread
is a type of yarn intended for sewing by hand or machine. Modern manufactured sewing threads
may be finished with wax or other lubricants to withstand the stresses involved in sewing.
 1.2. Industry overview

In India, textile industry stands next to agriculture. It is one of the oldest industries in India
that accounts for 11% of total industrial production, 14% of manufacturing sector. It contributes 4%
of GDP and 12% of country’s total export earnings. India is the highest exporter of yarn in
international market, especially contributes 25% of share in world cotton yarn exports. It provides
employment to 35 million people across the country that is next to agriculture. The trend in yarn
production goes on increasing. Government also takes lot of initiatives in this sector which are
reformist in nature.

In the world, people select their occupation based on the circumstances in which they live
and the resources availability. In the olden days human being lived in the river banks, how have
taken agricultural as their occupation. Because they can easily get the irrigation facility. Likewise,
many cities in India are famous for ventures, in such context Coimbatore and Tiruppur is hub of
Textile industry.
 1.3. Organisation overview

I had an opportunity to undergo 4 weeks of OST in S.V. Spinning Mills , Coimbatore in

order to introduce myself to the business or company environment. The S.V. Spinning Mills was
founded with the initial capital of 8,000 spindles. Afterwards, the mills have raised its capacity of
the spindles to 30,000. Hence it is a medium sized spinning mill. They make yarn according to the
customer requirement from cotton.

Vision
To strive for excellence through commitments, integrity, honesty and team work.

Mission
To be a model amongst the textile spinning, capable of producing high quality blended yarn for
knitting and weaving.
• Crafting Threads of Tradition -Slogan
• Manufacturing of blended yarn as per the customer’s requirements and market demand.
• Keeping pace with the rapidly changing technology by continuously balancing,
modernisation and replacement (BMR) of plant and machinery.
• Enhancing the profitability by improved efficiency and cost controls.
• Betterment of Mills Employees as quality policy.
• Protecting the environment and contributing towards the economic strength of the country
and function as a good corporate citizen.
Under the control of the concerned managing director, the factory managers and the marketing
officers are working. Factory and marketing activities are streamlined and performed through
different sections of the departments. The departments are splitted into different section based on
their respective activities under the direct control of the quality control officer, Spinning masters,
and supervisors. The team supervisors manage the workers. Thus the scale of authorities of the mill
is appropriately designed which facilities the effective utilization of its resources.
 CHAPTER 2

ORGANIZATIONAL STRUCTURE
 2.1. Organisational structure

CEO

Factory Manager

Marke ng HR Manager
Produc on Finance
Manager Manager Manager

Recrui ng and
Quality training sta
Manager/ Senior
Control Accountant
Purchasing & Sales
team
Supervisors
Cashier

Fi ers

Asst. Fi ers
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 CHAPTER 3

FUNCTIONAL DEPARMENTS
 3.1. 1.Policy and Procedures

The company’s watchwords are quality, time and price. Main aim of the company is to
satisfy the customer by supplying quality products at reasonable price in stipulated time. Their
strength is adopting new technology and acquiring new machines at required conditions.SVS group
believes in overall growth of the industry by extending the service of sophisticated laboratory,
computerized testing facilities and trained technical personnel to the manufacturing unit efficiently
and effectively to the surroundings. Many production units and buyers are utilizing these facilities
and are satisfied with the results. The key result areas of the organisation lie in maintaining the
quality of product, providing the service at the right time with affordable price which enables the
organisation to establish strong and long lasting relationship with the client. In order to promote the
above mentioned success notes, importance is given in emphasizing the need of employees with
respect. All the above things help the organisation in attaining the highest recognition in all aspects.

Following are the policies and procedures followed by the company

• Policy against child labor and remediation procedure

• Forced and compulsory labor policy
• Recruitment policy
• Employee’s registration/termination and discharge policy
• Policy against discrimination
• Health and safety policy
• Emergency evacuation procedure
• Environment policy
• Wage administration policy
• Working hours and over time policy
• Grievance handling policy
• Disciplinary procedure
• Freedom of association and the right to collective bargaining policy and procedure
3.2. Management Process

The top management is directly involved in carrying out the management process which
may include resource planning, recruitment and training, selecting representatives etc. Main
processes are sales / marketing, purchasing (cotton), production process. The supporting process
include quality assurance, calibration, machine maintenance, electrical maintenance. Documents
are maintained on a systematic manner. Management review meetings are held on a regular basis.

3.2.1. Functional departments

❖ Finance

❖ Human resource

❖ Purchase

❖ Production

❖ Stores

❖ Maintenance

❖ Quality

Finance

Finance is the life blood of an organisation. Without finance we can’t do anything. Finance
is the only part which brings together various segments of an organisation which helps to attain the
organisational goals.

Finance manager is the top authority in financial work. He has equal rights and
responsibilities in general matters like the managing director of the company. The finance manager
has senior assistant and systems officer under him to assist in his daily activities.

The salary details are given by human recourse department. They distribute the salary to all
the employees. In company they provide a provident fund to the employees. If they continuously
working means they provide 12 percent of salary.
Role of finance manager

The finance manager main role is controlling the cost of production and reducing the
expense.

• Monthly conducting the staff meeting

• Monthly prepare the factory expenses report

• Preparing a weekly wages providence record (Labor)

• Monthly prepare a salary providence record (Staff)

• Cost controlling

• Cost reduction
Credit policy - The Company is using only credit policy. It’s one of the bank transactions.
All payments are made through cheque. Expenses and sales also should be a bank transaction.
Credit given to customers for the period of 30 days and collections are made through agents.

Methods of accounting
The book of accounts is maintained on accrual basis except for certain items such as
Bonus, Compensation etc., which are accounted for as and when paid.

Group insurances
In company they maintain the group insurances. In that they take certain amount from
employee salary. In case of staff they take Rs. 30 per month in their salary. In case of workers they
take Rs. 20 per month in their salary. In case if any major injury happen means they can get
amount up to Rs. 3,00,000 from group insurance.
Purchases

The purchasing activity covers raw materials (cotton and selected components and
associated have been established on the basis of past experience and from the purchasing
specification of selected components of associated). Purchase containing specification of cotton are
reviewed and approved by the CEO. The selected components of associated purchasing documents,
containing specification are scrutinized by the factory manager and approved by CEO.

Purchase is divided in to two parts. One is raw material and the other one is accessories.
Cotton & Rayon is the primary raw material in the yarn Production. Various varieties of Cottons are
used in the Spinning Process. They are purchased from within Tamil Nadu and also from nearby
states. Cotton is transported in the full pressed bale form. One bale weights around 165 kgs.
Normally cotton rate is fixed per candy Basis. One candy is equal to 355.6 kgs. Additionally freight
charge, insurance and tax are also added along with cotton spot rate.

Sampling

The first important procedure of purchasing is sampling. Spinning mills are purchase various
quality of materials for the production from the vendors. Taking some samples and inspects the
materials quality. The accepted vendor will be sent orders for the supply of cotton. Cotton is
purchased on contract basis. The raw materials are consumed through the following ways.

• Receiving sub contractor’s profile

• Spot purchase

• Basic sample purchase

• Telephonic purchase

The various types of cotton used are A90, A87, P 90, P43, P53, P48, K48 and K53. Most
preferred varieties are A87, P43, and MECH.
Testing

The following are the tests being followed

• Classimat

• UT4 and Hairiness

• TPI

• HVI 900

• AFIS

In classimat test is used for finding the strength, thickness, and thinness of the cotton. In UT4
and Hairiness test is used for finding the yarn nep. In TPI test is used for checking the twist. In HVI
900 test is used for checking the color of the cotton. And also checking the 1 nep cotton length. In
AFIS test is used for finding the cotton nep.

Production department chart:

Department chart
Factory Manager

ASM

Supervisor

Workers

Roles of ASM Assistant Spinning Master (Production)

• Production report checking.

• Production methods / techniques following.

• Production plan preparation

 3.3. Production

Production is the process of transforming raw materials or purchased components into

finished products for sale.The company follows the below process to produce yarn

Production process

Raw Material

Cotton

Mixing

Blow room*

Carding

Breaking drawing

Finisher drawing
Simplex

Spinning

Cone winding

Packing

Dispatch
3.3.1. BLOW ROOM *:

It is the first department where the cotton is subjected to machines. It is called “Blow –
room” because the process of material takes place with the help of air currents. The material
is blown from machine to machine through the pipe lines.
The blow - room process has the following sequence of machines.

Bale Plucker Mono Cylinder MPM Flexi clean

Vetal Scan Carding Tc-12

1. A lay of 64 bales is positioned at a time under bale sucker which uses air suction to
feed the mechanisms cotton fibres inch by inch.

2. The cotton fibres then pass through a Mono cylinder

where the metal particles are detected and then collected in the
metal removing chamber and moved to a bag.

3. After removal of metal particles, cotton moves to the MPM

where its beaten to remove soil particles and other major heavy impurities.

4. After that the uniform mix of cotton is passed through a machine called FLEXI. The
main aim of the machine is to open the cotton and remove impurities.

5. Then cotton fibre passes through the Primary Vetal Scanner

which consists of 48 cameras (2400 megapixels) to remove
any coloured impurities and smaller contaminants.
 3.3.2 MACHINERY
1. Baleplucker LA23/S:
• Production upto 2000 kgs/hr
• Twin plucking roller in operation during machine running ensures minimum tuft size which
makes the subsequent process most effective with gentle opening & cleaning
• Traverse Speed up to 20 mts/min
• Inbuilt magnet & seed trap arrangement for effective removal of foreign materials

2.MPM(Multi mixer):
Higher production upto 800 kg/hr
• Enhance the value of mixing through
• Homogeneous blending
• Efficient opening and cleaning
• Flexible grid bar setting
• Machine has 6 chambers with larger storage capacity ensures regular and uniform
feeding of the downstream machines.

3.Flexi CLean LB 5/6 :

• High produc on up to 600 kg / hr

• Variable produc on achieved by inverter drive

• Controlled bre feed for op mum opening and maximum cleaning e ciency

4.Vetal Scanner :
• The most effective way of removing foreign particles like feather, color cloth bits discolored
threads, yellow fabric pieces by, line Scan cameras and high density impurities like white/
transparent polypropylene, plastic, colored polythene bag fragments using ultrasonic sensing.
• Detected materials are ejected through high-speed nozzles by air pressure.
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Stores
Stores department function which deals with the storage of good. This department has the
necessary spare parts which are required for spinning.

Spare parts issue

If any department is in need of any materials means they purchase from market and give it
to respective department. For that, material requirement slip should be filled and to be sent to
various authorities to check the need of that material. After checking they will issue purchase order.
Then the purchased material is checked with order details and issued to the concerned department.

Maintenances
The following roles are responsibility

• Machinery should be maintain

• Machinery parts are ordered and get for the production department.

• Monthly once cleaning the machine.

• Identifying the break down parts and changing the new parts.

• Making schedule for machine cleaning.

Human resource department

Human Resource Department is an important department for the management of personals.
Human resource management is about staffing, planning, organizing and controlling the various
operating functions because organisation is being run with the help of man power without which
machine power cannot be operated.There are 300 workers in total including both skilled and
unskilled. They work here on shift basis with each shift being 8 hours long and a total of 3 shifts
throughout the day.

These workers are divided into 5 categories-

• Preparatory labour (Rs 260-270 /shift)
• Spinning labour (Rs 300-320/shift)
• Helper (Rs 250-270/shift)
• Auto coner (Rs 280/shift)
• The Quality Control staff earns around Rs 10,000-12,000/month.

In spinning and auto coning the labour is paid according to their grades. For eg- Grade A auto
coner labour can change more than 15 cones per minute, hence is paid more. The electricity unit
consumption per day of the spinning mill is about 20000 units. For maintenance, the machine is
stopped for about 20-30 times per day for 1-3 minutes each time.The minimum yarn count that can
be produced in the unit is 40’s and the maximum yarn count is 60’s.Approximate production of 40’s
hank is 6500kgs and 60’s count is 5500Kgs.

Roles & responsibilities (HR)

1. HR record maintenance

2. Recruitment

3. Selection

4. Canteen maintenance work supervising

5. Payroll software

6. Labor problems

Roles & responsibilities of the HR department

1. Application Filling.

2. Recruitment & Selection Process.

3. Department Allocation.

4. Application Filling (file)

5. Monthly Card Preparing.

6. Attendance Maintaining.
 7. Overtime Wages Preparations.

8. Salary List Preparation.

9. Salary Issuing.

10. PF Register Maintains.

11. OT Slip Issuing.

Motivation

Monetary motivation & non monetary motivation both are followed by the company.

Monetary motivation means like salary.

Non monetary motivation means:

• Promotion

• Department.

Reward & recognition procedure

Reward may be given to the employee after attaining the targets/production level.

Performance evaluation programme

After training programme, employees are evaluated by the appraisal officer/department

heads.

Shift timings

❖ I – Shift → 7.30 Am to 3.30 Pm

❖ II – Shift → 3.30 Pm to 11.30 Pm

❖ III - Shift → 11.30 Pm to 7.30 Am

❖ General Shift → 8.30 Am to 4.30 Pm

Usually fresher’s timing is 7.30 Am to 3.30 Pm.

Break and lunch timings

❖ I – Shift → 12.00 Am to 1.00 Pm

 ❖ II – Shift → 7.00 Pm to 8.00 Pm

❖ III - Shift → 2.00 Am to 3.00 Am

❖ General Shift → 1.00 Am to 2.00 Pm

Trainings

Newly joining workers are trained by experienced trainers. Various training methods also
used for this purpose like On the Job Training and Off the Job Training. Basic training like safety,
job oriented, fire safely, first aid, etc are given.

Attendance maintenance

In a company nearly 300 employee are working. For the entire group the attendance is
maintained by human resource department. Each employee should be compulsorily present for at
least 26 days per month.

Overtime wages

If there is shortage of employees in second shift means they ask the first shift employees to
run the second shift if they are interested. Those employees are paid for their overtime wages.

Canteen facility is provided for labours.

Weekly off

Weekly off was allocated by the HRD people based on the Labour shortages. But they have
already discussed with the department heads about the weekly off details.

Salary details

Worker basic salary is Rs. 180. Experienced person’s salary is fixed by the management
based upon their Skills.

Bonus

If the worker continuously works for 320 days he will get full bonus. If they work below
320 days they get only 8.33 percent.
Leave procedure

Workers should take leave after the approval given by HRD and the Manager. Leave format
is given by HRD peoples. Workers should get signature from their superiors

Transport facility

Transport facility is offered to workers at low cost. Nearly 50 km surroundings are covered
by the company transport. 2 buses are used for this purpose.

Medical facility

Free Medical facility also provided to workers. In the case of major accidents, injury
compensation also given to the particular worker or to his family members. First aid is given to the
worker when he/she is injured. Every people have the awareness about First Aid. In every
department First aid boxes are there.

Safety

Safety methods and safety instructions are educated to the workers through safety training
class. Safety instructions are displayed in every department. Safety equipments are given to the
workers Example: Ear Plug, Mask.

Dress code

Workers should wear uniform and caps during the shift time. Without wearing uniforms,
workers are not allowed to work.

• Ladies: Blue shirt and Black Cap

• Gents: Blue shirt and Navy Blue Cap

Employee welfare schemes

Organisation provides welfare facilities to their employees to motivate them. The

employee welfare schemes, the statutory schemes are those schemes that are compulsory to provide
by an organisation as compliance to the lows governing employee health and safety.
Nature of organisation leadership

• Line authority

• There is no authority given to the employer

• Responsibilities only given to the employer.

Marketing

Marketing plays an important role in the organisation. Marketing means buying raw
materials and selling goods but also marketing include financing, risk bearing, warehousing and
after sales services etc. Market is the place where the buyer and producer meet each other.

Roles and responsibility

• Analysis the marketing condition

• Customer needs analysis

• Handling of customers complaints

• Getting feedback from customers

• Sending the report to MD about the product condition in the market.

Functional heads of marketing manager

• Development of business and increase market share

• Costing and pricing of products

• Handling of enquiries and order processing

• Getting feedback from customers.

• Decide marketing strategy of organisation and also contact customers to understand

their requirements and solve their problems.

Pricing strategy

They are following the “Going-Rate-Pricing” strategy for the product. It means the price
level is based on the competitors pricing. They may charge the same or less than the major
competitor pricing level.
Sales

The next continuous process of the firm is sales. Sales are the most important part of every
business. It means transfer of goods from one person to another is the course of business for cash,
differed payment also. The effectiveness of sales in the organisation is the important factor for the
progress of the firm because the final figures of profits ultimately depend on the efficiency of the
department.

Mainly sales in this firm were made under the supervision of the managing director of the
firm. Brokers, agents etc play a good role between the buyers and company. Sales are made at
various places in Tamil Nadu and other parts of India. Sales are also made to foreign countries like
Singapore, Malaysia etc. Normally the goods sent to the domestic areas are through roadways, the
sales done to the foreign countries are sent through seaways. Both cash and credit sales thay prefer.

Local buyers

• Salem

• Erode

• Tirupur

• Maharashtra

Sales promotion

If bulk purchase is made they reduce certain amount of money.

Electrical department

ES – Electrical Supervisor takes care.

• Electrical Repair Work

• Pipe Line / Hose Line/Wire Lines Checking.

• Electrical Problems Attending

• Electrical Products Ordering Receiving.

 CHAPTER 4

SWOT ANALYSIS
Strengths

1. Abundant Raw Material Availability helps company to control costs and reduces the lead –
time across the operation.

2. Availability of Low Cost and Skilled Manpower provides competitive advantage to them.

3. Availability of large varieties of cotton fibre.

Weaknesses

1. They are highly dependent on cotton.

2. Lack of technological development that affect the productivity of the company.

Opportunities

1. Growth rate of Domestic Textile Industry is getting higher annually.

2. Large, Potential Domestic and International Market.

3. Product development and diversification to cater domestic and global needs of consumers.

Threats

1. Competition from other parts of places, especially, Tirupur, Coimbatore.

2. Continuous quality improvement is need of the hour as there are different demand patterns
all over the world.

3. To balance the demand and supply.

4. To maintain quality with +/- 0.03 CV

Future plans for the growth of organisation

1. Introduction of open end spinning (OE)

2. Improvisation to 100% Warped yarn

3. Improvisation to 100% auto doffer system

 CHAPTER 5

FINDINGS, RECOMMENDATIONS
AND CONCLUSIONS
 Findings

The organisation structure is found to flat. There are only few levels in hierarchy. So the
performance results will be good. Appropriate number of labours is working so enough to handle
the work but employees feel that the wage is low. Each department has its significant role to do.
The works are getting done within stipulated time by the efficiency of managers. Most employees
are not wearing the face mask because they feel uncomfortable to wear. It will lead to serious
health consequences. So the human resource department should take care of it.
REFERENCES
 References:

Image:
1. All image courtesy to S.V.S Mills

Informa on:
1.S.V.S. Mills, Coimbatore, Tamilnadu
2. Tex le science Textbook , Editors Deepali Rastogi and Sheetal Chopra
3. h ps://www. bre2fashion.com/industry-ar cle/6802/yarn-condi oning-process (Page
no. 28
4. h ps://tex lecourse.blogspot.com/2018/02/auto-cone-winding-machine.html?m=1
(Page no. 27
5. www.shodhganga.in ibnet.ac.in
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