Share Caf User Manual-2024-2025

Download as pdf or txt
Download as pdf or txt
You are on page 1of 27

User Manual How to fill up the Common Application Form

(CAF) admission into UG Courses for the Academic Session


2024-25

HIGHER EDUCATION DEPARTMENT


LOKASEVA BHAWAN
BHUBANESWAR-751001
TABLE OF CONTENTS
1. OVERVIEW ................................................................................................. 3
2. HOW TO GET STARTED .................................................................................. 3
2.1 EXISTING USER (SIGN-IN) ........................................................................... 4
2.2 NEW USER (SIGN-UP) ............................................................................... 5
2.3 FORGOT PASSWORD................................................................................. 6
3. DASHBOARD ............................................................................................... 7
3.1 USER MANUAL ........................................................................................ 7
3.2 USER PROFILE ........................................................................................ 8
3.3 PAY CAF FEES ........................................................................................ 9
3.4 APPLICATION FORM/ CAF APPLY ................................................................ 10
3.4.1 PERSONAL DETAILS ............................................................................. 11
3.4.2 DETAILS OF MARKS SECURED IN +2 COUNCIL/ EQUIVALENT EXAM ....................... 13
3.4.3 RECORD OF EDUCATIONAL INSTITUTION LAST ATTENDED ................................ 14
3.4.4 ADDRESS, INCOME & BANK INFORMATION ................................................... 15
3.4.5 RESERVATION AND WEIGHATGE INFORMATION ............................................. 16
3.4.6 OPTION INFORMATION ......................................................................... 18
3.4.7 PREVIEW SCREEN ............................................................................... 19
3.4.8 CAF PRINT ....................................................................................... 23
3.4.9 DOWNLOAD INTIMATION ....................................................................... 24
1. OVERVIEW
The e-Admission into the Degree colleges is taken up by the applicants who must have cleared
their 12th board or +2 exams from a recognized board. Should have studied mandatory subjects
like Arts, Commerce, Physics, Chemistry, Biology and Mathematics in Class 12th board or +2. The
system is completely automated and is managed only through online. For completing all the
formalities, the applicants should possess a valid mail id and an active mobile number with
proper internet facility for receiving all the notifications with respect to admission process.
Based on the marks secured in each subject, one can opt admission into the individual colleges
by providing the details of the subject wise marks, documents supporting the category to which
the applicant belongs followed by payment of the requisite fees.

A student is required to register herself/himself to avail different services under SAMS (e-
Admission) such as online application, payments, selection, intimation, etc. The registration will
be through an OTP (One Time Password) process, hence a mobile number & email ID is very
crucial. Multiple registrations are restricted against single mobile & email ID.

The ONLINE Application Form for all Junior colleges is available in the website
www.samsodisha.gov.in, which may be filled up correctly and should be submitted ONLINE on
or before due date & time.

There is no option available for applying offline for the admission. Before filling up the
application form, the applicant should keep ready the scanned copy of the colored photograph.
The applicant/parent has to read carefully the information brochure and instructions before
filling the Degree Online Application Form.

2. HOW TO GET STARTED

To start using the application for the admission of the applicants into various Degree colleges,
enter the URL: http://samsodisha.gov.in/ in the browser to land onto the following welcome
screen as shown in Figure 1:

Figure 1 SAMS Welcome Screen


Figure 2 SAMS Degree Portal
Referring to Fig. 2, click the “Student Login”

2.1 EXISTING USER (SIGN-IN)


By choosing the Degree Application option in Fig. 2, you will be able to access the login screen
for both New Student Login and Existing Student Login as shown in Fig. 2-2. If you are an
existing user, then login to the system using your mobile number and password and follow the
steps mentioned below for sign in-

 Select Year as 1st.


 Enter the registered Mobile Number of the student in the textbox given.
 Enter the login Password of the user in the space provided followed.
 For security reasons, enter the Captcha displayed.
 Click the SIGN IN (Existing User) button to enter the student area and access the
permitted feature

Figure 3 SIGN IN (Existing User) Screen


Please Note: All the communication during e-Admission will be made through the mobile
number and email address used during registration through SAMS portal. One mobile number
or email address are restricted for multiple registrations.
2.2 NEW USER (SIGN-UP)

Figure 4 SIGN UP Screen


In case you are new to the system and have not yet registered, then you can sign up into the
portal for the first time having an active mobile number. For doing so, click the SIGN-UP Option
in Fig. 3, and follow the steps mentioned in the below (as shown in Fig. 4):

 Enter the Name of the Student same as mentioned in your certificate (as in 12th
Standard) in the textbox.
 Enter Date of Birth (as per the 12th Standard) in the textbox.
 Enter the 10-Digit valid Mobile Number for communication /receiving SMS alert.
 Provide a valid and active Email Id for communication/receiving the notifications.
 Click the “Generate OTP” button to send the OTP to the mobile number given for
registration.

Please Note: This mobile number may either belong to you or to any of your family member
that is accessible to you.

You will receive a verification code/OTP in your Mobile number and Email id provided for
confirming if the mobile number and mail address provided are in active state or not. Check
the mobile number and email id if the OTP is not received within 5 minutes, then click the
Resend button to send the OTP again.

Doing so, you will be taken to the verification page where you have to use the received OTP to
verify authenticity followed by choosing new password as part of your log in credential.

To validate your Sign-Up process, refer to Fig. 5:


 Enter the OTP you have received in the Verification Code textbox given.
 Enter the Password that includes Upper case, lower case, numbers and special
characters of at least 8 characters length in the textbox.
 Re-enter the Password for confirmation.
 Click the Submit button.
Figure 5 New User Registration Screen

 On successful registration, an on-screen message will be shown as shown in Fig. 6 and


you will receive a confirmation email/message on your registered email Id and mobile
number respectively.
 Also, you will get a notification of your registered mobile number and password in your
email ID.

Figure 6 Success Message Screen

2.3 FORGOT PASSWORD

Figure 7 Forgot Password Screen


In case you have forgotten your password, then follow the steps below to retrieve the password.

a) Click on the Forgot Password? link (Refer Fig. 3)


To generate OTP:
b) Enter your registered Mobile Number in the specified box
c) Enter your registered email ID in the specified box
d) Click on Generate OTP button
e) Check for the OTP received on your mobile and email ID.

At any point if you want to go back to Login page, Click "Back to Login" link. Refer Fig. 7.

A verification code will be sent to the respective mobile number and mail id.

3. DASHBOARD

On successful registration Sign-In with your registered mobile number and password, you will
land onto the following SAMS Degree college admission dashboard, refer Fig. 8, displaying the
list of important menus in the left column along with the important announcements and
Dateline for the online activities with respect to admission:

Figure 8 Common Application Form Dashboard Screen


Referring to the datelines, you can proceed for applying into the respective stream sticking
to the timeline.

3.1 USER MANUAL

To start applying Common Application form (CAF) for U.G. Courses, applicants are advised to
download and read user manual before filling up of CAF available in Student CAF Dashboard (as
shown in Fig. 8).
The dashboard will give you the status of your application step- by-step.

Before filling up the application form, you need to go through the important instructions given
to be followed and the list of necessary documents required for your referral.
3.2 Application Form/ CAF Apply
To fill up the Common Application Form (CAF), click on the “Application Form” link shown in
the dashboard, i.e. Fig. 9. Further, a pop-up screen mentioning “Do you want to fill your form
using Digi-Locker” will be shown. If, you have data/ information available on the Digi-locker
portal, then click on “YES” button, otherwise click on “NO” and proceed to fill in your details
with respect to personal details, and educational institution last attended etc.

Figure 9 Dashboard

3.3 USER PROFILE

Applicants can change their Applicant Name and Date of Birth if found incorrect at time of
registration using this option as shown in Fig. 9:

 Enter the correct name as per 10th Standard Certificate (if it is incorrect) in the textbox
(Refer Fig. 9).
 Enter Date of Birth as per 10th Certificate (if incorrect) in the textbox.
 Click submit button to update the correct data in Common Application Form (Refer Fig.
9).

Figure 10 User Profile Screen


3.4 PAY CAF FEES
Before applying CAF, applicants have to deposit CAF fees through online mode (Refer Fig.
10):

Figure 11 Pay CAF Fees Screen

For paying the required CAF fees:


 Select “Gender” and State of “Domicile” from drop down in Personal Details as shown in
Fig. 10.
 Select the appropriate “Reservation Details” and “Person with Disabilities information”
and click “Proceed to Pay” button to go “Payment Gateway Screen” as shown in Fig. 11.

Figure 12 Payment Gateway Screen

You are provided with options to choose for the Payment Gateway available to proceed with
the payment process.

Choosing the right option, click the Proceed button to make the payment for the application.
Figure 13 Payment Instruction Screen

Going through the instructions enlisted, select the checkbox if you agree to accept the terms
and conditions for making the payment and click the Online Payment option to pay the
requisite amount for the admission into the college and stream selected. Refer Fig. 12.

Once the payment is done, you are redirected to application payment confirmation screen
which can be printed for further use, refer Fig. 13:

Figure 14 CAF Payment Screen

3.5 APPLICATION FORM/ CAF APPLY

After success payment of CAF Fees, click the CAF Apply link in Fig. 8, to fill in your details
with respect to personal details, details of marks secured and educational institution last
attended, etc.
Figure 15 CAF Instruction Screen
Before filling in the application form, you need to go through the instructions given to be
followed and the list of necessary documents required for your referral, (as shown in Fig. 14).

Click the Close button to proceed for filling the application-

Figure 16 CAF Apply Screen

3.5.1 PERSONAL DETAILS

You can fill-in your personal details to apply for admission into degree colleges for the
current year in the respective fields under the Personal Details section, refer Fig. 16
Figure 17 Personal Details Screen

 The Name of the Examination Council for the last attended exam gets auto populated.
You can select the name of the examination board as per your preference from the drop-
down menu.

 Select the Year of Passing the exam from the drop-down menu.

 Choose the Exam Type you have appeared, i.e. either Annual or Supplementary.

 Enter your Roll No. in the textbox given as mentioned in your admit card.

 Your information including Applicant Name, your Father’s Name, Mother’s Name,
Nationality, Mother Tongue and Marks secured in the respective subjects will be
automatically populated in the respective fields in the application form for CHSE(O)
applicants. Other Board applicant shall fill the details manually in the respective textbox.

 Select your Religion, Date of Birth, Gender and the Blood Group you possess from the
respective menus.

 Enter your 12-Digit valid Aadhaar number as issued by Govt. of India followed by entering
the Guardian Mobile No. in the space provided for communication.

 Aside, you have an “APAAR No.”, Applicant has to enter the “APAAR No.” in the required
field. (which is a non-mandatory field)

 If the child is without “Biological or Adoptive Parents” click “Yes” continue or click “No”
to continue Refer Fig.16.

 Click the Upload Photo option wherein you can select the photograph either in JPG, BMP
or PNG format Refer Fig. 17.
Figure 18 Upload Photo Screen

 On choosing the appropriate photograph, click the Upload button to save the photo.
 Click Ok button to upload the photo against your profile.

Please Note: The photo you specify here will be used across CAF, ID Card, Library Card, etc.

The details of the marks secured in the 12th board examination will be displayed for the
respective subjects.

 If marks of subject auto populated is incorrect as per the 12 th CHSE(O) result, then you
need to visit your nearest SAMS Resource Center (SRC) to correct the marks.

3.5.2 DETAILS OF MARKS SECURED IN +2 COUNCIL/ EQUIVALENT EXAM

Figure 19 Details of Mark Secured in +2 or Equivalent Examination Screen

 If your roll no. is auto-validated by the system in case you choose the Yes option for agreeing
that the data provided are correct, then the details of the maximum marks, total marks
secured, subject wise mark details will be auto-populated in the respective fields in Fig. 18.
 Other Board applicant whose data doesn’t not auto populate has to select the appropriate
“Stream” and enter the maximum marks and secured marks manually.
 If you have passed the +2 Council Exam Compartmentally/Instant, Enter the subject wise
Fail mark for the previous exam along with the Pass mark in the Compartmental exam in the
respective sections Refer Fig. 19
Figure 20 Compartmental Marks Screen
3.5.3 RECORD OF EDUCATIONAL INSTITUTION LAST ATTENDED

Figure 21 Record of Educational Institution Last Attended

The detailed record of the educational institution that you have attended last can be
selected in this section Refer Fig. 20:

 The Name of the School last attended is in the respective field.

 Enter the Location of the School last attended in the given textbox followed by selecting
the name of the District where the school is located.

 Select the Year of Joining the school last attended from the drop-down menu.

Click the Next button to proceed further to the next screen, i.e., the Address, Income & Bank
Account Information Section.
3.5.4 ADDRESS, INCOME & BANK INFORMATION

Figure 22 Address, Income & Bank Information Screen


In the Permanent Address column-

 The name of the State remains default for the location you have registered.

 Select the name of the District from the drop-down menu to which you belong.

 Select the name of the Block/ULB where you stay.

 Enter the House No., Street/Village, Post Office and Police Station Name in the given
space.
 Enter the location Pin Code in the textbox.

 For communication enter your WhatsApp Mobile No., Mobile No. and e-Mail address
Fig. 21.

In the Income Details for Parents section-

 Select the occupation of your Father and Mother from the respective drop-down menus.
 Select the income slab from the list in which together your Parents annual income can
be included.

In the Bank Information section-

 Enter your valid Account Number existing in the bank for transaction purpose.
 Re-enter the Account Number to confirm.
 Enter Name of the Account Holder
 Enter the IFSC Code of your bank account. Doing so, the Bank and Branch Details gets
auto-filled in the respective fields refer Fig. 21.

In Other Information Section:


 Enter whether you belong to special category or not
 Enter whether any of your family member is enrolled in “KAALIA Scheme”
 Are you having Labour Card
 Enter what you aspire to belong in “Future Career Option”

Click the Next button as shown in Fig. 21 to select the “Reservations and Weightage Info”
Section.

3.5.5 RESERVATION AND WEIGHATGE INFORMATION

In the Reservation Details column-

 Choose the radio button for the category of class to which you belong, i.e. Schedule Class,
Schedule Tribe, Other Backward Class, Socially and Educationally Backward Class and
General, etc.
 -If the applicant belongs to Schedule Cast or Schedule tribe then S/he has to provide the
Barcode or Miscellaneous Case No.
 If the applicant belongs to PwD then S/he will have to tick on PwD check box. New option
will display as “Nature of Disabilities” and the option under the same will be as follows:
Permanent Disability and Temporary Disability (if temporary disability then the person will
not be considered under the PwD category)

o -If Permanent Disability then as per the PwD act of 2016, the 19 categories are shown
in the drop-down list in the Fig. 22 the applicant have to select one of the categories
and mention the % of disability, if the applicant is below 40% then the applicant will not
be treated under the PwD category.
o -After that the applicant have to mention the UDID no. in the text field in form of
alphanumeric and upload the document.
 If the applicant belongs to ESM/ CoM/ SDP, S/he has to select any one category using the
Radio Button and then the applicant has to select the Type of Command under the following
drop-down list as shown in Fig. 22.

In the Weightage Details section-

 Choose the options provided in NCC, NSS Camp, Rover & Ranger, Sports & Games column to
which you belong mention in the Fig. 22.

i. Under NCC, select NCC (B) or NCC (Camp Course), International Level, National Level,
State Level, Best NSS Volunteer Award.

ii. Under NSS Camp: International Level, National Level, State Level, and Best NSS Volunteer
Award.
iii. Under Rover & Ranger: Select Rajya Puraskar (RP) or President Recognition (PR).
iv. Under Sports & Games: Select International, National or State.

Figure 23 Reservation, Weightage Information Screen

Click the Next button as shown in Fig. 22.

Moving on further to choose the options for subjects into various courses like +3 Arts, Science,
Commerce, B.A. Law, Integrated 4-Years B.A. B.Ed./B.Sc. B.Ed. in Government, Aided,
Private and Self-Financing colleges, you are redirected to the Option Info screen wherein you
are given the option to choose for the subject names from the respective menus.
3.5.6 OPTION INFORMATION

Figure 24 Adding HEIs Option Information Screen


Referring to Fig. 23,

 Choose the appropriate radio button for the HEIs type into which you are interested to
enroll yourself, i.e., either Govt./Aided/Private, Self-Financing, or Sanskrit.
 Select the name of the District from the drop-down menu wherein you are interested to
take admission.
 Depending on the location, select the College Name from the drop-down list followed by
choosing the name of the Stream for which admission is desired.
 Selecting the Stream for which admission is desired, the previous year cut off marks for the
1st selection for the category selected is auto-displayed.
 You need to select the subject from the list of subject options given.
 Choose either Yes or No if you are interested to reside in hostel or not.
 After the applicant will choose Yes, Information related to the hostel: like availability of
hostel, seat strength as per the category will be mention as shown in the Fig. 23.

Once you are done with the 1st option HEIs/Subject, click the 2nd Option button to select for
the HEIs/Subject.

Here, you can select a minimum of 5 options and a maximum of any number of options for the
admission.
3.5.7 PREVIEW SCREEN
Figure 25 CAF Preview
Click on the preview where applicant could see their entire CAF before submitting the CAF if
they find any issue they could click on the “EDIT” button to edit any fields or they could click
“SAVE & PROCEED” as shown in the Fig. 24.

The system prompts an alert message to click OK for submitting the application, else click
CANCEL to modify the application.
Figure 26 Alert Message Screen
Clicking OK, the system will again ask you whether to submit your CAF information or not, refer
Fig. 25.

Figure 27 Alert Message Screen

If you are sure to submit the application, then click the “OK” button as highlighted in Fig. 25.
After clicking ok system prompts a final alert message once submitted, you are not allowed to
edit any information as shown in Fig. 26.

Figure 28 Alert Message Screen


3.5.8 CAF PRINT

Once the application fee is complete in all respects and submitted along with the fee paid,
you can now generate a printout of the same choosing the Print option, refer Fig. 28.
Figure 28 CAF Print

Approving the undertaking mentioned in the CAF and verifying the details of the application as
entered, the application copy needs to be signed by your parents/guardian, mentioning the
date and place along with your full signature in the space mentioned.

3.5.9 DOWNLOAD INTIMATION

Once the college is allotted to the applicant, the applicant could download the intimation
letter after login into his/her existing student login and download the intimation letter by
clicking on the intimation letter tab as shown in the Fig. 29 Download intimation. After
downloading the Intimation Letter, applicant should report at his/her allotted HEI along with
the supporting documents.
Figure 29 Download Intimation Screen

************************
LIST OF FIGURES

Figure 1 SAMS Welcome Screen ........................................................................................... 3


Figure 2 SAMS Degree Portal ................................................................................................ 4
Figure 3 SIGN IN (Existing User) Screen ............................................................................. 4
Figure 4 SIGN UP Screen ....................................................................................................... 5
Figure 5 New User Registration Screen .............................................................................. 6
Figure 6 Success Message Screen ........................................................................................ 6
Figure 7 Forgot Password Screen ........................................................................................ 6
Figure 8 Common Application Form Dashboard Screen .................................................. 7
Figure 9 User Profile Screen................................................................................................. 8
Figure 10 Pay CAF Fees Screen ............................................................................................ 9
Figure 11 Payment Gateway Screen ................................................................................... 9
Figure 12 Payment Instruction Screen ............................................................................. 10
Figure 13 CAF Payment Screen .......................................................................................... 10
Figure 14 CAF Instruction Screen ...................................................................................... 11
Figure 15 CAF Apply Screen ............................................................................................... 11
Figure 16 Personal Details Screen ..................................................................................... 12
Figure 17 Upload Photo Screen ......................................................................................... 13
Figure 18 Details of Mark Secured in +2 or Equivalent Examination Screen ............. 13
Figure 19 Compartmental Marks Screen .......................................................................... 14
Figure 20 Record of Educational Institution Last Attended ......................................... 14
Figure 21 Address, Income & Bank Information Screen ................................................ 15
Figure 22 Reservation, Weightage Information Screen ................................................. 17
Figure 23 Adding HEIs Option Information Screen ......................................................... 18
Figure 24 CAF Preview ........................................................................................................ 21
Figure 25 Alert Message Screen ......................................................................................... 22
Figure 26 Alert Message Screen ......................................................................................... 22
Figure 27 Alert Message Screen ......................................................................................... 22
Figure 28 CAF Print ................................................................. Error! Bookmark not defined.
Figure 29 Download Intimation Screen ............................................................................ 25

You might also like

pFad - Phonifier reborn

Pfad - The Proxy pFad of © 2024 Garber Painting. All rights reserved.

Note: This service is not intended for secure transactions such as banking, social media, email, or purchasing. Use at your own risk. We assume no liability whatsoever for broken pages.


Alternative Proxies:

Alternative Proxy

pFad Proxy

pFad v3 Proxy

pFad v4 Proxy