Overview SAP S4 HANA

COURSE PRACTICE MANUAL
ENTERPRISE RESOURCE PLANNING – IS336
OVERVIEW OF SAP S4/HANA
Teaching assistant
Lê Võ Đình Kha - khalvd@uit.edu.vn
1
AGENDA
1. Introduce the content of the practical of the course
2. Overview of ERP, SAP and SAP S4/HANA
3. Instructions for installing SAP GUI for Windows, MAC OS
4. Introduction of the Global Bike Group topic

CONTENTS
5. Instructions for navigating the S4/HANA software
6. Practice and Q&A
2
AGENDA
1
INTRODUCTION TO PRACTICAL CONTENT
3
INTRODUCTION TO PRACTICAL CONTENT
1. General requirements
2. Introduction to the content of the practice sessions
3. Duration and grading ratio
4. Requirements for projects
5. Report content
6. General structure of the report
4
AGENDA
2
OVERVIEW OF ERP, SAP AND SAP S4/HANA
5
Enterprise Resource Planning - ERP
▪ ERP stands for "Enterprise Resource Planning," it is an

integrated software system used to manage and
organize the business activities of an organization or
enterprise.
▪ ERP helps automate and integrate various business
processes such as production, finance, accounting,
sales, human resources management, and inventory
management.
6
SAP Introduction
About SAP
▪ Market leader in enterprise application software.
▪ One of the world largest independent software manufacturer.
▪ 400,000 satisfied Customers in 190 countries.
▪ SAP enables companies to:
✓ Streamline processes.
✓ Use live data.
✓ Predict customer trends.
✓ Connect entire businesses.
7
SAP Introduction
SAP Provides Solution For Intelligent Enterprise
8
SAP S4/HANA
▪ S4/HANA is next generation ERP business suite for intelligent enterprises with many
innovation since SAP ECC version to adapt new technologies
9
Core End to End (E2E) processes in S4/HANA
Procurement to Pay
10
Order to Cash
11
Plan to Produce
12
Hire to Retire
13
AGENDA
3
INSTRUCTIONS FOR INSTALLING SAP GUI
FOR WINDOWS AND MAC OS
14
INSTRUCTIONS FOR INSTALLING SAP GUI
1. Install SAP GUI 7.50 for Windows
2. Install SAP GUI 7.70 for MAC
15
AGENDA
4
GLOBAL BIKE GROUP TOPIC
16
Background
▪ Global concern using full ERP capabilities
▪ Consists of two companies located in the US and in Germany
History
▪ John Davis won numerous mountain bike championships in the US
➢ In 1990 started his own mountain bike company (Frankenstein Bikes)
▪ Peter Schwarz grew up with road bikes in the Black Forest, Germany
➢ As a student, he engineered ultra-light composite frames
➢ In 1993 started his own bike frame company (Heidelberg Composites)
▪ The two of them met in 2000. In 2001 Frankenstein Bikes and Heidelberg
Composites merged to form Global Bike Inc.
17
Organizational Structure (Overview)
Global Bike Group Concern
Co-CEO John Davis
Co-CEO Peter Schwarz
Global Bike Inc. Global Bike Germany GmbH Companies
Dallas Miami San Diego Heidelberg Hamburg Locations
18
Business Processes
▪ Sell – Fulfillment ▪ People – Human Capital Management
▪ Buy – Procurement ▪ Store – Inventory and Warehouse Management
▪ Make – Production ▪ Maintain – Enterprise Asset Management
▪ Track – Financial Accounting ▪ Service – Customer Service
▪ Track – Controlling ▪ Project – Project Management
19
AGENDA
5
NAVIGATION IN SAP S/4HANA
20
Step 1: Log on to SAP S/4HANA

▪ Open a web browser and use the link
https://s35.gb.ucc.cit.tum.de/sap/bc/ui2/fl
p to log on to your SAP S/4HANA.
▪ On the logon screen, select your
username, your password, the client (316),
and the language English. Then click Log
On.
21

▪ After logging in for the first time, you will be
asked to change the password.
▪ Select a password of your choice, confirm it,
and then click Change Password.
22
▪ Click Continue to confirm the password change. This takes you to the SAP
S/4HANA home page, which is called the SAP Fiori launchpad. The launchpad
shows all available SAP Fiori apps and is the starting point for all actions. The
SAP Fiori apps are displayed as square tiles and are grouped into the business
processes of a company. In addition, the launchpad has a search function for
general search queries or to find other SAP Fiori apps.
23
24
Step 2: Organization and Structure of the Launchpad

▪ On the SAP Fiori launchpad, there is a search function at the top, as well
as the profile button
▪ The search function allows

you to find specific SAP
Fiori apps. As a result of
this function, transaction
codes (t-code) are no
longer required in SAP
S/4HANA.
25

▪ In the search window, enter Order* and press Enter. The * is a wildcard (a
placeholder for other characters).
▪ Click the Home button to return to the SAP Launchpad.
26

▪ All SAP Fiori apps are arranged in square tiles. Some of these tiles have a
display function that, without having to open the app first, displays a preview
of the content of the business process.
▪ All SAP Fiori apps are organized in spaces. The spaces are divided into pages
and each page has one or more roles below which the apps are shown. To
see an overview of all spaces, you can click in the upper right area. In your
view, there are only as many spaces as you need to complete the exercises
and case studies. The number of spaces, pages, and roles available to you
may therefore differ from this example.
27
28

▪ One space of Fiori apps is the Financial Accounting space. There you can, for
example, Manage Journal Entries or Display Supplier Balances.
29

▪ Another way to navigate is the dropdown menu at the top of the launchpad
▪ Click at the top of your launchpad.
30

▪ On the left, you see all spaces of your launchpad. On the right are all apps of
the selected space.
▪ To close the dialog box again, click either on the start page or outside the
dialog box.
31

▪ Fiori apps allow you to navigate from app to app. Choose the app Stock
within Sales and Distribution space.
32

▪ Enter *### as the material number (replace ### with the last three digits of
your user), DL00 as the plant, and FG00 as the storage location. Then press
▪ Now click on the material number of the first entry.
33

▪ In the window that appears, click More link
▪ In the link list, click on the entry Manage Stock
to go to the related app.
▪ Click the Home
button to
return to the SAP
Fiori launchpad.
▪ Click to open
your profile.
34

▪ Click to open your profile.
▪ Under the entry Recent
Activities, you can see the apps
that you accessed most
recently. Click the Frequently
Used tab. You will see the dialog
shown below, but the listed apps
may differ.
▪ Click to return to the Fiori Launchpad.
▪ Stay in the SAP Fiori launchpad for the next task.
35
Step 3: Three Types of Fiori Apps on the Launchpad

▪ The SAP Fiori app system consists of three different types: transaction apps,
analytical apps, and fact sheet apps. In addition, some transactions are
displayed in WebGUIs.
▪ The three types are presented below using examples. You can find the
respective apps in one of the spaces or by using the search function
36
Step 3: Three Types of Fiori Apps on the Launchpad - Transactional apps

▪ Transactional apps: are all apps that can be used to
execute transactions of a company or manage entire
business processes. These include transactions
between managing directors and employees, such as
vacation approvals and new hires, as well as order
confirmations. With transactional apps, you can also
handle simple SAP transactions on a mobile device.
▪ An example of a transactional app is My Purchasing
Document Items in the space Materials Management.
37
Step 3: Three Types of Fiori Apps on the Launchpad - Transactional apps

▪ With this app, you can quickly search within a large amount of data that is in
your area of responsibility. When searching, the app allows you to set various
filters to simplify or narrow down the search.
38
Step 3: Three Types of Fiori Apps on the Launchpad - Analytical apps

▪ Analytical apps: are used for real-time data analysis of business processes
and their presentation. With these apps, you can evaluate visual overviews
and data. In addition, complex calculations and a quick response to
changes in the market are possible.
▪ Analytical apps combine the capabilities of SAP HANA and the SAP Business
Suite and are divided into two types: Smart Business and Virtual Data Models.
➢ SAP Fiori Smart Business apps represent the key performance indicators
(KPIs) in real time and adapt flexibly to changes in the market.
➢ Virtual Data Models prepare the large mass of data without the need for
additional software.
39

▪ An example of an analytical app is the Sales Order
Fulfillment – All Issues app, which you can find using
the search function.
▪ It provides an overview of all open sales orders in the
system.
40

▪ As you can see, there are currently no open sales orders. The overview
makes it easy to see which status the different sales orders can have. You
would select all orders with the status In Order by clicking
▪ Note that you may see more sales orders. This depends on whether other
case studies have already been processed.
41

▪ Another example of analytical apps in the space of Materials Management
in the role Goods Receipt Clerk is the Manage Stock app.
42

▪ For material, enter DXTR1### (replace ### with the last three digits of your
user, for example 001) and ensure that it is selected for plant Dallas DL00.
▪ Click Stock - Single Material

on the lower part of the
screen.
43

▪ To view the stock history, click the blue and green lines below
44
Step 3: Three Types of Fiori Apps on the Launchpad - Fact sheet apps
▪ Fact sheet apps provide key information and facts about key
business objectives. In doing so, they make it possible to call up
specific company processes in detail and obtain key
information. You can also connect to other fact sheet apps
and also switch to transaction apps.
▪ Click on the Manage

Sales Orders app. In the
Manage Sales Orders
window, choose .
45
Step 3: Three Types of Fiori Apps on the Launchpad - Fact sheet apps
▪ Click on the Buyer
▪ You can see information about the
customer and navigate to other
apps. For example, you can click on
the link
46

▪ The three apps listed above are divided into dynamic and static apps.
Dynamic Apps
▪ In the space of Sales and Distribution, the Manage Sales
Orders app is a dynamic app. Currently, Global Bike has 3
different sales orders. When you create a new sales order,
the number increases to 4.
47

Static Apps
▪ The List Sales Orders app is a static app. You can use this app to display all
sales orders. However, after the search in the launchpad, you do not see in
the tile how many sales orders there are currently at Global Bike.
48
Step 4: Make Settings

▪ Click to show the settings. The following view appears.
▪ Click on . The following view appears. Here you can
change settings such as language, date format, and
default values.
49
Step 5: Export Data to Excel

▪ You have the option to export data to external applications. Most SAP Fiori
apps allow the information to be exported to Microsoft Excel.
▪ To do so, open the Manage Sales Orders app in the Sales and Distribution
space.
▪ Click to display the sales orders.
50
Step 5: Export Data to Excel

▪ Now download the data using the (Export to Spreadsheet) button
▪ The system automatically creates and downloads an Excel table. The Excel is
displayed either in your download folder or directly in the browser.
51
Step 6: Sending Emails

▪ In the Sales and Distribution space, open the Manage Sales Orders app.
▪ Click without entering any value.
▪ Click the button in the upper right corner.

▪ Click Send Email. If you have installed an e-mail program, a
new window opens automatically. The most important
information and the link are stored there.
52
Step 7: Log off from SAP S/4HANA

▪ To successfully log off from SAP S/4HANA, you need to click in the upper
right corner.
▪ Then choose Sign Out.
▪ Confirm the subsequent warning with OK. Once you have

logged off, you see the logon screen for SAP S/4HANA
again.
53
REFERENCES
SAP ACC Support Centre
54
QUESTIONS & ANSWERS
Contact help
Lê Võ Đình Kha - khalvd@uit.edu.vn
55

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COURSE PRACTICE MANUAL

ENTERPRISE RESOURCE PLANNING – IS336

OVERVIEW OF SAP S4/HANA

Lê Võ Đình Kha - khalvd@uit.edu.vn

1. Introduce the content of the practical of the course

2. Overview of ERP, SAP and SAP S4/HANA

3. Instructions for installing SAP GUI for Windows, MAC OS

4. Introduction of the Global Bike Group topic

6. Practice and Q&A

2. Introduction to the content of the practice sessions

3. Duration and grading ratio

4. Requirements for projects

6. General structure of the report

Enterprise Resource Planning - ERP

▪ ERP stands for "Enterprise Resource Planning," it is an

SAP Provides Solution For Intelligent Enterprise

Core End to End (E2E) processes in S4/HANA

Core End to End (E2E) processes in S4/HANA

Core End to End (E2E) processes in S4/HANA

Core End to End (E2E) processes in S4/HANA

1. Install SAP GUI 7.50 for Windows

2. Install SAP GUI 7.70 for MAC

Organizational Structure (Overview)

Global Bike Group Concern

Co-CEO John Davis

Co-CEO Peter Schwarz

Global Bike Inc. Global Bike Germany GmbH Companies

Dallas Miami San Diego Heidelberg Hamburg Locations

▪ Sell – Fulfillment ▪ People – Human Capital Management

▪ Buy – Procurement ▪ Store – Inventory and Warehouse Management

▪ Make – Production ▪ Maintain – Enterprise Asset Management

▪ Track – Financial Accounting ▪ Service – Customer Service

▪ Track – Controlling ▪ Project – Project Management

Step 1: Log on to SAP S/4HANA

Step 1: Log on to SAP S/4HANA

Step 1: Log on to SAP S/4HANA

Step 1: Log on to SAP S/4HANA

Step 2: Organization and Structure of the Launchpad

▪ The search function allows

Step 2: Organization and Structure of the Launchpad

▪ Click the Home button to return to the SAP Launchpad.

Step 2: Organization and Structure of the Launchpad

Step 2: Organization and Structure of the Launchpad

Step 2: Organization and Structure of the Launchpad

Step 2: Organization and Structure of the Launchpad

Step 2: Organization and Structure of the Launchpad

Step 2: Organization and Structure of the Launchpad

Step 2: Organization and Structure of the Launchpad

Step 2: Organization and Structure of the Launchpad

Step 2: Organization and Structure of the Launchpad

Step 3: Three Types of Fiori Apps on the Launchpad

Step 3: Three Types of Fiori Apps on the Launchpad - Transactional apps

Step 3: Three Types of Fiori Apps on the Launchpad - Transactional apps

Step 3: Three Types of Fiori Apps on the Launchpad - Analytical apps

Step 3: Three Types of Fiori Apps on the Launchpad - Analytical apps

Step 3: Three Types of Fiori Apps on the Launchpad - Analytical apps

Step 3: Three Types of Fiori Apps on the Launchpad - Analytical apps

Step 3: Three Types of Fiori Apps on the Launchpad - Analytical apps

▪ Click Stock - Single Material

Step 3: Three Types of Fiori Apps on the Launchpad - Analytical apps