Course Outline

Syllabus Version 1 - SPREADSHEETS

1) EDITING

2) DATA HANDLING
DATA
• What does naming a cell range mean?
• Rules for naming cells and ranges
• To name cells SORTING
• To navigate workbooks using named ranges • Sorting an internal Excel list
• To create named ranges based on cell values • To sort the data within a list
• To delete named cells/ranges • To sort the list on a single field
• To AutoFormat a cell range • Using the ‘Then by’ sort option
• To remove the effects of AutoFormat • To use custom sorting options
• To create a custom number format
• Using custom number formatting codes QUERYING / FILTERING
• Example custom number formatting
• What is ‘AutoFilter’?
• What is ‘conditional formatting’?
• To use AutoFilter
• To format a range of cells using conditional
• Using drop down AutoFilters
formatting
• To perform multiple queries
• To use the Paste Special command
• To specify a conditional filter criteria
• ‘Paste Special’ options
• Using the And / Or filters
• To transpose data
• To remove all AutoFilters
• Why import data?
• To use Top 10 AutoFilter
• Common Text formats
• To filter unique records
• What is the Text Import Wizard?
• To use the Advanced Filter
• To import text into a worksheet using the Text Import
Wizard
LINKING
DISPLAY • To link individual cells within a worksheet
• To link charts to data within a worksheet
• To freeze column titles
• To link a cell range on one worksheet to another
• To freeze row titles
worksheet
• To freeze row and column titles at the same time
• To link data on one worksheet to a chart in another
• To unfreeze rows or columns
worksheet
• To hide rows
• To link charts between worksheets
• To hide columns
• To link data from one workbook to another
• To re-display hidden columns
• To link a chart from one workbook to another
• To re-display hidden rows
• Copying a chart from one workbook to another
• To hide worksheets
• What is embedding?
• To re-display hidden worksheets
• What is linking?
• To create subtotals
• To copy data to the Clipboard
• To remove subtotals
• To embed data (or a chart) from Excel into Word
• What are data tables?
• To Paste Link selected Excel data / chart to Word
• To use a one input Data Table command
• To consolidate data over several worksheets
• To use a two input data table command

TEMPLATES
PROTECTION • What are templates?
• What is ‘worksheet protection’?
• To use a template
• To protect a worksheet
• To create a template
• To un-protect a worksheet
• To edit a template
• To protect cells
• To unprotect cells
CHARTS & GRAPHS
• To use the Chart Wizard to create a chart
SECURITY • To quickly create a chart using default settings
• To specify a password for opening a workbook
• To change the angle of pie chart slices
• To specify a password for saving a workbook
• To format the chart axis numbers
• To use the ‘read-only recommended’ option
• To format the chart axis scales
• To use the ‘Always create backup’ option
• To format the chart axis text
• To protect a workbook
• To move a chart item
• To un-protect a workbook
• To resize a chart item
• To remove a password from an Excel workbook
• To re-position a chart title

© 1995-2008 Aptech Computer Education

• To re-position a chart legend • The DMIN function
• To re-position a chart data label • An example of using DMIN
• To explode all the segments within a pie chart • The DMAX function
• To delete a data series in a chart • An example using DMAX
• To add a data series to a chart • The DCOUNT function
• To modify the chart type for a defined data series • Example of using the DCOUNT function
• To widen the gap between columns / bars within a 2- • What are nested functions?
D chart
• To insert an image into a 2D chart (as a background)
• To insert an image into a 2D chart (to format a
column or bar of data) 4) ANALYSIS

3) FUNCTIONS PIVOT TABLES / DYNAMIC CROSSTAB

• What are Pivot Tables?
• To create a PivotTable
• To drop data into the Pivot Table
USING FUNCTIONS • To modify data and refresh the Pivot Table
• What is the 'Insert Function’ utility? • To group data within a Pivot table
• Ways to access the Function Wizard
• To use the Insert Function to enter a function
• To use the TODAY function SCENARIOS / VERSIONS
• To use the DAY function • What is the ‘Scenario Manager’?
• To use the MONTH function • Scenario Manager an example
• To use the YEAR function • To show a scenario
• To use the SUMIF function • To view an alternative scenario
• To use SUMPOSITIVE function LOTUS • To create a scenario summary
• To use the ROUND function
• Rounding up or rounding down AUDITING
• To use the COUNT function • To use tracers to audit a worksheet
• To use the COUNTA function • To display the Formula Auditing toolbar
• To use the COUNTIF function • The Formula Auditing toolbar icons
• To use the PROPER function • To trace errors in a cell
• To use the UPPER function • An example of using 'trace precedents'
• To use the LOWER function • To trace the dependants of a cell
• To use the CONCATENATE function • An example of using 'trace the dependants'
• What is the FV function? • To display all formulas within a worksheet
• FV Syntax • What are cell comments?
• Things to be careful of when using FV • To add a comment
• The NPV (Net Present Value) function • To display a comment
• NPV Syntax • To remove a comment
• The PMT function • To edit a comment
• PMT Syntax
• The PV (Present Value) function
• PV syntax
• To use the RATE function 5) SPECIAL TOOLS
• To use the HLOOKUP function
• To use the VLOOKUP function
• To use the IF function
• Functions and named ranges MACROS
• Action_if_true • What are Macros?
• Action_if_false • To record a Macro
• The IF( ) Function an example • To assign a macro to a shortcut key
• To enter an IF ( ) function • To run a macro using the Tools Macro command
• To use the AND function • To run a macro assigned to a shortcut key
• To use the OR function • Macros can be dangerous
• The ISERROR function • To disable macros when opening a workbook
• Example of using ISERROR. • To create a custom toolbar
• The DSUM function • To assign a macro to custom button on a toolbar
• An example of using DSUM

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