RASHTRIYA COMPUTER LITERACY DRIVE

Contents
CH-I Introduction of Ms-word...................................................................................... 2-6

CH-II formatting text /clipboard/editing .................................................................... 7-11

CH-III formatting text part -2 ..................................................................................... 12-16

CH-IV paragraph ......................................................................................................... 17-22

CH-V Editing section and pages section .................................................................... 23-25

CH-VI Table ................................................................................................................. 26-28

CH-VII Illustration ........................................................................................................ 29-33

CH-VIII Links and header footer ................................................................................... 34-39

CH-IX Text section ...................................................................................................... 40-44

CH-X Page-Background ............................................................................................. 45-47

CH-XI Page Setup/Arrange/ ....................................................................................... 48-53

CH-XII Reference ......................................................................................................... 54-56

CH-XIII Reference part 2............................................................................................... 57-63

CH-XIV Mail merge ....................................................................................................... 64-65

CH-XV Review tab........................................................................................................ 67-71

CH1-XVI View Tab ........................................................................................................... 72-75

CH-XVII Work Sheet....................................................................................................... 76-79

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Chapter I – Introduction
What is Word Processor?
A word processor is a computer application/software package used for the creating, editing, formatting of documents.
The file created in word processor as the document.

Types of documents you can create with Word processor include:

• Letters –personal, business, creative or general notes

• Notices –basic flyers, menus, checklists
• Reports –for school, word or a special interest group

The following are some examples of popular word processors:

▪ WordPerfect
▪ WordStar
▪ Microsoft Word

In this chapter, you will learn to start the word processor Microsoft Word (MS – Word). You will also learn about the
components of a document window. In addition, you will learn to use the File menu to create, save, close, open and print a word
document.

Word
Word has excellent tools and work is that resembles a sheet of paper. Word templates or the welcome Page offer pre-designed
documents. Browse them to visualize what is possible with Word. Click on template to see a description and suggested use for
template. All word documents have the extension .docx.

History of Microsoft Office Package

Microsoft Office was introducing by Microsoft in 1989 for Macintosh. Again, it introduced Windows in 1990. Microsoft
Office for windows 1.0 started in October 1990 with three applications Microsoft word for windows 1.1, Microsoft Excel for
windows 2.0, and Microsoft PowerPoint for windows 2.0. In 1994, Microsoft Office 4.0 was release-containing word 6.0, Excel
5.0, PowerPoint 4.0, Mail, and Access.

More versions are Microsoft Office 95, Microsoft Office 97, Microsoft Office 2000, Microsoft Office XP, Microsoft
Office 2003, and Microsoft Office 2007, etc.

Microsoft Word Interface

The way the tools and menus are organising in Word is known as the interface. You will learn about The Ribbon,
Quick Access Toolbar, File Menu and other key parts of word.

The Ribbon

The Ribbon runs along the top, contains all the word tools, and is organised into three parts:

• Tabs –represent a general activity area

• Groups –show related tools (commands) together
• Commands –a button, expandable menu, or a box for entering related information

Note: Click the various Tabs: observe how the Groups and Commands change based on the selected Tab

Tabs

Groups Commands

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Quick Access Toolbar

The Quick Access Toolbar is above the Tabs and has commands used most often, including “Save”. Place the mouse
arrow over each icon (do not click) to see the name and use for each icon. You may customize the commands in the toolbar if

Save Undo

you click the black arrow at the end of the toolbar.

The Undo command “takes back” any changes made to the document. For example, type “Undo” in the blank
document you have open, then click Undo in the Quick Access Toolbar. Undo keeps track of actions by sequence; if you
accidentally erase (change) data in your file, click Undo right away to get it back. On that note, it is important to “save early and
save often.”

File Menu

The File Menu contains actions at the file level. Click the blue “File” tab to the far left of the tabs. What you’ll see is
the “backstage” area. From here, you can create a New document, Open an exist in gone, Save changes to the current document,
Save As a different file with a different name, Print the current document, and other options. Click the “back arrow” at the top to
exit the backstage area.

▪ New – You can create a new document, type text into it through the keyboard, save it on a hard drive, or
open it later.
▪ Open –You can use the Open option to open an existing document.
▪ Save – When you type a document, it gets stored in the memory of the machine.
▪ Save As –If you have already saved the document once, save the latest changes with another name.
▪ Print –You can print document and preview a document before printing.
▪ Close – After saving the document, if you do not need the document you can close it.

Title Bar, Help Menu, Ribbon Display Options

The Title Bar shows the name of the program and the name (title) of your document. (Top-most bar in program
window.) A new document has a temporary title, Document1, until you “Save As” with a different name. To the far, right on the
Title Bar is the Help Menu and Ribbon Display options. The Help Menu has articles on using the software.

Not sure how to perform a certain action or where to find a command? Click the question mark icon to browse Help
articles, or search for specific topics. Ribbon Display Options allow you to see more or less of the Ribbon and the work area, as a
result.

Take a moment to locate and explore these features in the Word program window.

Get Ready for Typing

The main workspace in Word resembles a piece of paper on your screen. Note the vertical blinking line, the cursor, near
the top left of the paper. Cursor and mouse pointer shape offer hints in Word.

The Cursor – The cursor indicates where text will appear as you type; it also indicates font size for that spot.
Earlier, you created a document from the “Facet design (blank)” template on the Welcome Page.

Mouse Pointer Shape – You may have noticed the mouse pointer changes shape as you move to different areas in
Word.

The two most common shapes indicate different functions. The mouse pointer arrow is for clicking commands or
buttons in general. The mouse pointer text tool (I-Beam) is for selecting text or positioning cursor for typing. You will use the
document you have open now to practice using various key Groups and Commands in the Word Ribbon. Let’s select and change
text in your document.

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Chapter I – Machine Exercise

Start (How to start Word) (10 min)
1. Click the “Start” button on the taskbar
2. Type “Word”
3. Click on “Word 2016”
4. When you start “Word”, a window “Opens”, displayed a “blank document”

New (Create a new document) (10 min)

To create a new document –

1. Click on File and then click on New <or> press CTRL+N. The New Document dialog-box will appear as
shown below –
2. From the Templates panel click one of a template source
3. Click on a template icon (display in middle) and then click Create

Save (Save a document) (10 min)

To save the document –

1. First click on File and

2. Click on Save or Save As Button, or Quick Access Toolbar, or press CTRL+S from keyboard.

Note: If the document is new, then a Save As file dialog-box will appear. In Save As dialog, select a file location from Save in
panel and type a file name on file name box and click on Save Button

You should always give descriptive and meaningful names to your files so that it is easy to identify whenever you need
it. For example – If you write an essay on how you plan to spend your Festival holidays, then give the file a meaning name such as
Plan for Holidays. All word documents have the extension .docx.

Note: File Extension for Microsoft Office application

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Open (Open a Document) (10 min)

To open an existing document –

1. Click on File
2. Click on Open
3. When Open dialog-box appear, select desire location where your file is existing
4. Select the file
5. Click on Open button or press CTRL+O from keyboard.

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Chapter I – Exercise
Activity Section
1. Create a new file in Word. Type the following text and save the file. (20 min)

Passage
India is a land of rivers. The show of the Himalayas melt and flow down the rivers of North India. Therefore, there
remains water in rivers throughout the year. The soil of North India is soft. Therefore, river water can go deep down the soil. It
makes the river deep and navigable. Rivers carry mud and make the land fertile.

However, the rivers of South India flow on rock. Therefore, rivers there are not deep. They receive water from rains only. So
most of the rivers of South India become dry in other seasons. Therefore, rivers there are not navigable.

Answer the followings

Question: 01 Question: 02 Question: 03

Microsoft word is ____ software. Which is not an edition of MS Which of the following software is
Word? use for making resume?
(A) Application
(B) Compiler (A) MS Word 2003 (A) MS Excel
(C) System (B) MS Word 2007 (B) MS Word
(D) Programming (C) MS Word 2010 (C) Dev C
(D) MS Word 1020 (D) Java

Question: 04 Question: 05 Question: 06

____ is not a part of a MS Word The name of a word document Which bar shows the current position
document displays in ____ as far the text goes?

(A) Quick access toolbar (A) Ribbon (A) Title bar

(B) Start Menu button (B) Title bar (B) Menu bar
(C) Home panel (C) Status bar (C) Scroll bar
(D) View option (D) Home tab (D) Status bar

Answers
Q1. A Q2. D Q3. A Q4. C Q5. B Q6. C

Fill in the blanks

1. __________ is the area in the document window where you can type the text of the document.
2. You can use the shortcut key __________ + __________ to save a document.
3. ___________, __________ and __________are three examples of popular word processors.
4. _____________ is a software package, which enables you to create, edit and format documents.
5. Documents created in Word are saving with a __________.

Answers
1. Page 2. Ctrl + S 3. Word Perfect 4. Office Package 5. .doc
WordStar
Microsoft Word

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Chapter II – Formatting Text

– Clipboard/Editing/Pages
When you type text in your document, you are likely to make some mistakes. Editing is the process of correcting these
mistakes. Cutting, copying, pasting, and find and replace are some of the edit operations that you can perform on a document.

In order to perform any editing operation on the text, you need to first selecting the text.

Copying Text
The Copy option of the Clipboard Group copies the selected text from the document to the clipboard. The Paste option
of the Clipboard Group pastes the copied text from the clipboard to the cursor position in the document.

Moving Text
The Cut option of the Clipboard is use to cut and move the selected text. The Cut option moves the selected text from
the document to the clipboard. A clipboard is a temporary area in the memory where the item that has been cut is kept. The text
remains in the clipboard until you cut or copy new text.

Formatting Painter
The Format Painter button in the standard toolbar is use to format an entire document quickly and easily. The format
painter copies the format from the selected text to the text you want to format.

Suppose, you have formatted a line as Comic Sans MS, bold, italic and underline. If you want to apply the same format
to the rest of the document, rather than formatting each paragraph of the document separately, the Format Painter can be use to
format the entire document.

Formatting Text

Formatting a document inclement assigning fonts, changing the font type, size and colour of text, changing the text to
bold, underling the text if necessary, adjusting the line and paragraph spacing, and setting the margins.

The word “font” refers to the manner or style in which text is display in the document.

Word offers many ways to change fonts and font sizes. However, the fastest way to format text in a document is by using
the formatting toolbar.

Font (Changing the Font Type)

Font type is the name of the font of the text in a Word document. For example, Arial, Times New Roman, and Comic
Sans MS are some examples of font type. For example, if you want to change the font of the text in your document to Comic Sans
MS –

Minds are like a pen it works only open.

Font Size (Changing the Font Size)

Font size is the size of the text in Word document. Font size is measure in points. For example, if the font size in
document is 10 and if you want to change it to 12 .by the default font size 11 –

Minds are like a pen it works only open.

Minds are like a pen it works only open.

Font Color (Changing the Font Color)

Font color is the colour of the text in Word document. If you want to change the font colour of the text in your document
to blue –

Minds are like a pen it works only open.

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Text Highlight Color

If you want to emphasize important text within a Microsoft Word document so that it is not overlook by the reader, you
can use Word’s highlighting tool. You can easily highlight specific text in Microsoft Word.

Avian influenza (H5N1), commonly known as "bird flu" is a viral infection that can
spread easily and quickly among birds.

Text Effects and Typography

Text effects in Word add flair to your text by applying visual embellishments such as shadows, glows and reflections.
The control you have over World’s Text Effects is vast. You have the choice of applying readymade text effects or you can
change the following attributes individually –

▪ Outline
▪ Shadow
▪ Reflection
▪ Glow

RCLD Rashtriya Computer Literacy Drive

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Chapter II – Machine Exercise

Copying Text (10 min)
To perform any editing operation on the text in a document, the text needs to be select. You need to perform the
following steps to select text –

For example, if you want to copy the first sentence and paste it on the last line in your document, you need to perform the
following steps –

1. Select the first sentence

2. Click on Copy button. The selected text is copy on the clipboard.
3. Position the cursor on the last line of the document
4. Click on Paste Button option. The text that is copied on the clipboard is past on the last line.

Note: You can use the Ctrl + C and Ctrl + V keys on the keyboard to copy and paste text.

Moving Text (10 min)

To Cut option can also be used to move text. You can move text from location to another by performing the following
steps –

1. Select the text that need to be moved to a different location

2. Click on Cut button. The selected text is deleted.
3. Position the cursor at the location where you want the text to appear.
4. Click on Paste option.

The text moved from one location to another.

Font (Changing the Font Type) (10 min)

To change the font face, select the text/type a font style from the Font from Home Tab under Font Group, which
appeared after selecting the text. You need to perform the following steps –

1. Click on the Font list box in the Font Group

2. Select the font Comic Sans MS from the list

Minds are like a pen it works only open.

The font has change to Comic Sans MS. You can also change the font style to Arial

Font Size (Changing the Font Size) (10 min)

To change the font size, select the text. Select/type a font style from the Font Size List Box from Home Tab under Font
Group, which appeared after selecting the text. You need to perform the following steps –

1. Click on the FontSize list box in the Font Group

2. Select the font size 16 from the list

Minds are like a pen it works only open.

The font size has to change to 16.

Font Color (Changing the Font Color) (10 min)

To change the font colour, select the text. Select/type a font colour from the Font Color List Box from Home Tab under
Font Group, which appeared after selecting the text. You need to perform the following steps –

1. Select the Font Color button on the Font Group

2. A drop-down list is display the colours, select the Blue colour

Minds are like a pen it works only open.

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The font colour has change to blue.

Note: We can select more for changing Font Color or Highlight Color by clicking drop-down button under font color or text
highlight button

Text Highlight Text (5 min)

Select a Text and Click on Text Highlight from Home Tab under Font Group or from mini toolbar. You need to
perform the following steps –

RCLD (Rashtriya Computer Literacy Drive)

Text Effect (5 min)

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Chapter II – Exercise
Activity Section
2. Create a new file in Word. Type the following text and save the file. (20 min)
Make the heading of the document “The snake and the Farmer” font size 16.
Change the font of the body text to Bookman Old Style.
The Snake and the Farmer
In a day of winter, when a farmer was going to the field he saw a snake lying almost dead in cold
on his way. He felt pity for it. He raised it from the road and covered, it with warm clothes and kept it near
his chest with a tender care. Then he began to walk towards the field. The snake, in the mean time,
regained its normal body temperature. Then by its instinct, it bit on his chest. The farmer died at once.

Answer the following

Question 01: Question 02: Question 03:

What is the shortcut key for “Font” What is shortcut key for “Font Size” “Comic Sans MS” is an example of –
dialog box? dialog box?
(A) Font
(B) Font Size
(A) Ctrl + H (A) Ctrl + Shift + P
(C) Font Color
(B) Ctrl + Shift + F (B) Alt + Space + Enter
(D) None of above
(C) Ctrl + R (C) Ctrl + Alt + Enter
(D) Ctrl + F (D) Alt + Shift + P

Answers
Q1. B Q2. A Q3. A

Fill in the blanks

6. Font Size is measure in __________.

7. The Font Size drop-down list contains ___________ standard font size.
8. The _________ + __________ keys on the keyboard can be use to cut the selected text and place it on the clipboard.
9. The _________ + __________ keys on the keyboard can be use to paste the selected text and place it on the clipboard.
10. The _________ + __________ keys on the keyboard can be use to copy the selected text and place it on the clipboard.
11. The __________ and __________ options are use for copying text from one location and placing it in another location.

Answers
1. pixel 2. 11

3. Ctrl + X 4. Ctrl + V 5. Ctrl + C 6. Copy, Paste

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Chapter III – Formatting Text (Part 2)

Formatting Text (Part 2)

Most copywriters know that bold, italic and underline keywords have an SEO (stand for Search Engine
Optimization) benefit. These are some of the benefits of bold, italics, and underlines. In addition to these, it also makes the
article attractive and visually appealing.

Bold or Strong Text

Bold is use to highlight the text and capture the reader’s attention.

1. Important phrases
2. Highlighting keywords

The bold tag is use for strong emphasis. For example –

The more you sweat in practice the less you bleed in battle.
Italic or Emphasis
Here are common uses of italics.

1. Used to highlight quotes (some use block quotes)

2. Used to highlight names of books, blogs, newspapers, etc
3. Conversations or dialogues
4. Imagination or story, and
5. Foreign words

Italics are use in the conversational type of sentences, dialogues and names. For example –

“The empty vessel makes the loudest sound.”_William Shakespeare

Note: They are also use to emphasize a word in a sentence. When it comes to emphasis treat italics as a weaker emphasis when
compare to bold. Use italic first, if it does not feel good – kick in the bold tag.

Underline
Underlining is more use in textbooks and newspapers and less on the web. Here are the situations in which you may use
underlines –

1. Definition
2. Linking – hyperlinks

In the online world, it is common to assume that if a text is underlined it is a link. Therefore, you would avoid using
underline at all. For example –

It is recommend not drinking coffee more than twice a day.

Note: Bold, Italic and Underline buttons are toggle button, i.e. if the selected text is bold, and you press bold button the selected
text and if the selected text is normal then the selected text become bold text.

Strikethrough
Strikethrough is a typographical presentation of words with a horizontal line through, resulting in text like this. Contrary
to censored or sanitized (redacted) texts, the words remain readable.

Subscript & Superscript

A subscript and superscript is a number, figure, symbol or indicator that is smaller than the normal line of type and is set
slightly above it (superscript) or below it (subscript). When you add trademark, copyright or other symbol to your presentation,
you might want the symbol to appear slightly above the rest of the text.

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Change Case
You can change in Microsoft Word documents by changing character formatting or by converting case. If you want to be
able to easily change case (like removing All Caps), it’s best to change case by applying formatting such as All Caps or small
letters. Alternatively, you use the Change Case command to convert case. This command offers a series of options including
upper, lower, capitalize each word and sentence case. You can also use a keyboard shortcut to move through different case
options.

• Sentence case : The initial letter of the first word of each sentence is capitalized
• Upper case : All letters are capitalized
• Lower case : All letters are in lower case
• Toggle case : All uppercase are become Lowercase and all Lowercase become Uppercase
• Capitalize each word : The first character of each word become uppercase

Clear Formatting

Clear all the formatting from the section or page, leaving only the plane text.

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Chapter III – Machine Room Exercise

Bold Text (5 min)
Select a text and press Bold Button from Home Tab under Font Group or press CTRL+B from Keyboard.

BSF (Border Security Force) CBI (Central Bank of India)

Italic Text (5 min)

Select a text and press Italic Button from Home Tab under Font Group or press CTRL+I from Keyboard.

“I play because I love the game. I work hard because I love winning.” _Michal Jordan
Underline Text (5 min)
Select a text and press Underline Button from Home Tab under Font Group or press CTRL+U from Keyboard.

We cannot direct the Wind but we can adjust the Sails.

Strikethrough (5 min)
Select a text and press Strikethrough Button from Home Tab under Font Group.

Laptop computer: was $499, now only $399.

Subscript & Superscript (10 min)
Use the Subscript or Superscript buttons

1. Place the cursor where the text or number you want

2. Go to Font Block from Home Tab under Font Block and select Subscript or Superscript Button

Compound Name and Symbol Ions

Water (H2O) Hydrogen ion (H+)
Sulphuric Acid (H2SO4) Ammonium ion (NH4+)

Algebra Formula
(a+b)2 = (a2+2ab+b2)
(a+b)3 = (a3+3a2b+3ab2+b3)
a1=0
am x an = a (m + n)
am ÷ an = a (m – n)

Use keyboard shortcuts to apply Subscript or Superscript buttons

1. Select the text or number that you want

2. For Subscript, press Ctrl and Equal sign (=) at the same time
Alternatively, for Superscript, press Ctrl, Shift and the Plus sign (+) at the same time
Apply Subscript and Superscript from the font dialog box

1. Select the text that you want to format as Subscript or Superscript

2. Go to Home Tab, in the Font Block, select the Font Dialog Box Launcher
3. Select Subscript or Superscript in the Effect Group

Note: You can make text subscript and superscript without changing the font size. For superscript, enter a higher percentage in the
Offset box. For subscript, enter a lower percentage in the Offset box.

Change Case (10 min)

Change case using Ribbon

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To change case using the Change Case command in the Ribbon –

1. Select the text

2. Click the Home Tab in the Ribbon
3. Click Change Case in the Font Group. A drop – down menu appears.
4. Select the desired case

Sentence
I have a computer
i have a computer
I HAVE A COMPUTER
I Have A Computer
i HAVE A COMPUTER
Change case using Keyboard shortcuts

You can use keyboard shortcuts to move between several of the options in the Change Case drop – down menu:

1. Select the text

2. Press Shift + F3. Keep press Shift + F3 to move between UPPERCASE, lowercase and Capitalize Each Word.

Note: Some users need to press the 𝐹𝑛 Key as well to activate the F3 Key.

Note: The advantage of using the Font dialog box is that it gives you eleven other options. Checking the box creates the crossed
out text effect. To remove the text effects simply open the Font dialog box again and un-check the box.

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Chapter III – Exercise

Activity Section
1. Create a new Word document and type the following text. (20 min)
Parts of computer
A complete computer unit consists of the following parts: monitor, keyboard, system unit, mouse and pointer.
Monitor
The computer has a screen to display output. This computer screen is called Visual Display Unit (VDU) or
monitor. The monitor of the computer resembles a television screen.
Keyboard
The keyboard is an input device. You can use the keyboard to input data into the computer.
Mouse
Mouse is an input device. It is use to point and select an option on the VDU. If you move the mouse on a flat
surface, you will notice a corresponding moment of an arrow or a pointer on the screen.
2. Save the document name as Parts of Computer
3. Change the font of the text “Parts of computer” to Bold
4. Change the font sub-headings, “Monitor, Keyboard, Mouse” to Italic and underline

Answer the followings

Question 01 Question 04

Subscript and Superscript symbols are ____ and ____ In Home tab, which group can help us to change the font
respectively in Font group of the Home Tab? colour?

A. X2 and X2 A. Clipboard
B. X2 and X2 B. Font
C. X2 and 2X C. Paragraph
D. 2X and X2 D. Styles

Question 02 Question 05

There will be a ____ line underlined if any contextual errors Bold, Italic and Underline commands are present in which
are found in the document. group in Home tab?

A. Red A. Clipboard
B. Green B. Font
C. Blue C. Paragraph
D. Yellow D. Styles
Question 03
Question 06
In order to change the font to Bold, click ________ and in
order to change the font to italic, click ________. You can underline your document's text with _______.

A. Ctrl + I, Ctrl + B A. Italic

B. Ctrl + B, Ctrl + I B. Strikethrough
C. Ctrl + U, Ctrl + P C. Underline
D. Ctrl + P, Ctrl + U D. Bold

Q1. A Q2. A Q3. B Q4. B Q5. B Q6. C

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Chapter IV – Paragraph
Bullets and Numbers
Word lets you make two types of lists: Bullets and Numbering. Bulleted and numbered lists help to simplify steps or
items to readers. Bullets and Numbers are use to distinguish a list of points from the rest of the text.

Bullets are normally use for points that do not necessary have to be in a particular order.A bullet is usually a black circle,
but it can be any other symbol used to highlight items in a list. Use bullets to list items that do not have to be in any particular
order.

Numbers or letters are use when information must be in a certain order. Numbers are usually use where points have to be
in a particular order, such as in a list of instructions.You can use the default bullets and numbering settings by clicking appropriate
button on the Paragraph Block.

Horizontal alignment of text

This is one of the features provided by Microsoft Word to its user. This feature is use by the user to align text or
paragraphs so that it gives a good look or a kind of systematic look. There are four types of text alignments, which are – Align
Text Left, Center, Align Text Right and Justified. (All 4 are shown in the below image)

▪ Align Text Left : A paragraph or a text is aligning left when that paragraph or text is aligning evenly along the
left margin of the page in MS-Word.
▪ Center : A paragraph’s text or a text will be center-aligned if the paragraph or text is in the center of
the left and right margins of the page in MS-Word.
▪ Align Text Right : A paragraph or text is aligning right when that paragraph or text is aligning evenly along the
right margin of the page in MS-Word.
▪ Justify : A paragraph’s text is said to be justified when it is aligned evenly along both the left side and
the right side margins of the page in MS-Word.

Indent text
When referring to text, indent or indentation is the increase or decrease of space between the left and right margin of
paragraph.

Sort
Sort is organizing data in a particular order allowing information to be found easier. For example, names and contact
information may be sort in alphabetical order to allow the person looking for a name to see if it is available.

Line spacing
Line spacing is the space between each line in a paragraph. Line spacing is also known as leading (pronounce to rhyme
with wedding). Word allows you to customize the line spacing to be single spaced (one line high), double space (two lines high)
or any other amount you want. The default spacing in Word is 1.08 lines, which is slightly larger than single space.

In the examples below, you can compare different types of line spacing. From left to right, these show default line
spacing, single spacing and double spacing.

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Shading
Shading words or paragraphs gives them a background colour that updates when you switch to different document theme.
It is different from highlighting text, which has a very limited choice of colours, and does not update when you switch to another
theme.

Border
This option is used to insert border on your text, paragraphs etc.

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Chapter IV – Practical Notes/Machine Exercise

Bullets and Numbering (5 min)
Bullets and numbers can be add using the Bullets and Numbering buttons from the Home Tab under Paragraph Block

Create a bullets list

• Place the cursor in your document where you want to start bulleted list.
• Click on Bullet Button from the Home Tab under the Paragraph Block
• When bulleted list displayed in your document, start typing for first point and press Enter key
• The second point will appeared automatically
• Similarly type for second point and press Enter for third point and do this process continue
• When your list is complete, press the Enter key twice to stop the list

Example 1 Fruits

Vegetables A. Apple
B. Pine apple
▪ Tomato C. Orange
▪ Potato
▪ Cabbage

Create a number list

1. Place the cursor in your document where you want to start numbering
2. Click on Numbering Button from the Home Tab under the Paragraph Block
3. When list number, displayed in your document, start typing for first point and press Enter key
4. The second point will appeared automatically
5. Similarly type for second point and press Enter for third point and do this process continue
6. When your list is complete, press the Enter key twice to stop the list

Choose a new bullets or numbering format

1. Click a bullet or number in the list that you want to change

2. Click the arrow next to the Bullets or Numbering from the Home Tab, under Paragraph Block
3. Click on Bullet or Number styles which are display in the list

Review the following tips to help manage your numbering or bullets lists

▪ Remove a bullet by placing the insertion point to the right of the bullets or number and press backspace (you will not be
able to place your insertion point to the left of the bullets)
▪ If you want to change a bullets list to a numbering list (or vice versa), select the entire list and click the appropriate
button
▪ To create a line break between items in bullets or numbering list, place your cursor where you want the line break and
press SHIFT + Enter

Horizontal alignment of text (5 min)

Align Text Left (Ctrl + L)

Now, we will learn step by steps – make a paragraph text align left

1. Open the document or create a new one in which want to perform this operation
2. Next, select the paragraph text, which you want to make align left
3. Now, go Paragraph section in the Home Tab and click on the Align Text Left button
4. The paragraph text is align to left successfully
Center (Ctrl + E)

Let us see this step by steps –

1. Open the document or create a new one in which want to perform this operation
2. Next, select the paragraph text, which you want to make align centre
3. Now, go Paragraph section in the Home Tab and click on the Center button
4. The paragraph text is align to the centre successfully

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Align Text Right (Ctrl + R)

Let us see this also step by steps –

1. Open the document or create a new one in which want to perform this operation
2. Next, select the paragraph text, which you want to make align right
3. Now, go Paragraph section in the Home Tab and click on the Right button
4. The paragraph text is align to the right successfully

Justify (Ctrl + J)

Let us see this also step by steps –

1. Open the document or create a new one in which want to perform this operation
2. Next, select the paragraph text, which you want to make justified text
3. Now, go Paragraph section in the Home Tab and click on the Justify button
4. The paragraph text is align to the Justified text successfully

Example 1
I have a computer.
I have a computer.
I have a computer.

Indent text (5 min)

To indent text, move the cursor to the front line and press the Tab button on the keyboard.

Example 1 Example 2
Computer Inn:
Computer Place that provides both board and loading
Computer Café:
Computer A coffee house
Computer Restaurant:
Computer An eating-house
Computer Motel:
A roadside hotel for motorists

Note: The shortcut key CTRL + M indents all highlighted text and CTRL + SHIFT + M to decrease the indent of selected text in
Word and other programs.

Note: To indent text, move the cursor to the front line and press the Tab button on the keyboard.

Sort (5 min)
You need to perform the following steps to select text –

1. Position the cursor at the beginning of the text to be selected

2. Hold down the left key mouse button and drag the mouse in the direction of the text selected
3. Click the arrow Sort Button from the Home Tab, under Paragraph Group
4. Click on Ok

Example 1
Before After

Apple Apple

Pine apple Banana

Orange Coconut

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Coconut Orange

Banana Pine apple

The text or words are change to alphabetical order.

Line spacing (5 min)

You need to perform the following steps –

1. Select the text you want to format

2. On the Home Tab, click the Line spacing button under Paragraph Group, then select the desired line spacing
3. The line spacing will change in the document

Example 1
Before After

Apple Apple

Pine apple Pine apple

Orange
Orange
Coconut
Coconut
Banana
Banana

The gap between the text and words are change.

Shading (5 min)
You need to perform the following steps –

1. Select the word or paragraph that you want to apply shading to

2. On the Home Tab, in the Paragraph Group, click the arrow next to Shading
3. Under Theme Colors, click the color that you want to use to shade your selection

Border

1. Select the word or paragraph that you want to apply shading to

2. On the Home Tab, in the Paragraph Group, click the arrow next to border
3. Select your target style from the list.

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Chapter IV – Exercise
Activity Section
3. Create a new file in Word document and type the following text. (20 min)
Supercomputers are the largest and fastest computers. They are also the costliest computers. They are used in fields like
science and defense. These computers are used for designing and launching missiles. They are very few supercomputers
throughout the world. India owns a series of supercomputers called PARAM developed by C-DAC.
4. Change the line spacing of the body text to 1.5 and single indent on paragraph
5. Write down your friend’s name in ascending order.

Answer the followings

Question 01 Question 05

Which of the following is a type of Indent in MS Word? Which of the following is present in Alignment Option?

A. Hanging A. Align Text Left

B. First Line B. Center
C. Left & Right C. Align Text Right
D. All of the above D. All of the above

Question 02 Question 06

A _____________ within the paragraph will select the entire What does Justify option do?
paragraph.
A. It aligns the text to left margin
A. Single-click B. It aligns the text to right margin
B. Double-click C. It aligns the text to both left and right margin
C. Triple-click D. It aligns the text to center
D. Scroll
Question 07
Question 03
Under which group in Home tab you can create first line
Paragraph group is present under which tab? indent?

A. Home A. Clipboard
B. Insert B. Font
C. Page Layout C. Paragraph
D. References D. Styles

Question 04 Question 08

How many alignment options are present in Paragraph Under which section can we change the first line indent in
group? Special field?

A. 3 A. Indents and Spacing

B. 4 B. Line and Page Breaks
C. 5 C. Both a and b
D. 6 D. None of the above

Answer
Q1. D Q2. C Q3. A Q4. 4 Q5. D Q6. C Q7. C Q8. A

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Chapter V – Editing section and pages section

Find and Replace
As the name suggests, the Find option of Word enables you to find a particular word in a document, and the Replace
option enables you to replace a particular text in a document with some other text.

Cover Page
A title or cover page is the first page a reader will see when reviewing your document, it is use to give a brief outline of
the document, explaining what it is about, who wrote it, when it was written and the documents name or title if applicable.

A cover page may be the first page in your essay or the first page to your proposal introducing the document formally.

Blank Page
Word is a very user friendly as well as easy tool provided by Microsoft. It is easy to use and with the help of this, you can
create documents and projects easily. It is efficient and easy to work with.

Working with Word for creating projects or making documents you will, need more than one page most of the time, and
sometimes you need to add (insert) pages in between when you are modifying your document or project. It is easy to insert a page
in between, or anywhere you need. We will learn step by step that how.

Page Break
A page break is an important feature of the page layout that helps you to add a new page in the document. Typically, a
page break is use when we are writing a longer document like a project report, thesis or research papers. The main purpose of
page is to break longer documents into a series of distinct chapters.

Type of page break

Simple Page Break

Simple page break is the most commonly use page break in a Word document. It is use to mark the point at which a page
ends and a new page begins.

Column Break

Column break is used to divide a document into columns without losing your Word formatting. You can use a column
break when you have multiple columns in your document.

Text Warping Break

Text warping page break is use when the document contains pictures.

Chapter VI – Machine Exercise

Find and Replace (10 min)
For example, let us consider a situation where you have misspelled the word “Bengali” as “Bangla” throughout a
document. In order to rectify this error, you need to find all occurrences of the misspelled text “Bengla” and replace it with the
correct text “Bengali”. You can do this correction by perform the following steps –

1. Select the sentence first

2. Click on Find button option. The Find and Replace dialog box is displayed with the Find Tab selected as
shown below –
3. In the Find what: text box, type the text which you what to find in the document. For example, to find all
occurrences of the word “Bangla” type “Bangla” in the Find what: text box
4. Click the Replace Tab. The Replace page is displayed as shown below –
5. In the Replace with: text box, type the correct text that must replace the existing text. For example, to replace
the word “Bangla”, with “Bengali” in the Replace with: text box
6. Click the Find Next Button, Word highlights the first occurrence of the misspelled word
7. Click the Replace Button to change the text
8. Perform Step 6 and 7 till you get a message box informing you that there is no more search text available in the
document

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9. Click on Ok

Cover Page
For example, if you want to change or editing on the cover page, you need to first open document and then perform the
following steps –

1. To insert cover page in your document, click on Cover Page Button form Insert Tab under Pages Group
2. When Built-in cover pages are display, click on a cover page.
3. In addition, when cover page appear make the requite change on cover page.

Blank Page
You can add Blank pages by performing the following steps –

1. Place the cursor where you want to insert the blank page.
2. Click on Blank Page button from the Insert Tab under Pages Group

Enjoy your bank page.

Page Break
You need to perform the following steps –

1. Place the cursor where you want to insert the blank page.
2. Click on Page Break button from the Insert Tab under Pages Group

Note: You can also press the shortcut keys, Ctrl + Return to Page Break the document.

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Chapter V – Exercise
Activity Section
1. Create a new Word document and type the following text. (15 min)
Personal computers or PCs are the popular form of computers. PCs are also called microcomputers. They can be
used for a wide range of functions like maintaining the accounts of a small house or a big organisation. These computers
are used by individuals and organisations. They are small in size. However, they can perform difficult tasks.
2. Use the Cut and Paste option to move the last paragraph to the third line.

Answer the following

Question: 01. What is the shortcut key for replace?

Question: 02. What is the shortcut key for find?

Question :03. What is the shortcut key for select all text ?

Answer
01. Ctrl + H 02. Ctrl +F 03. Ctrl +A

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Chapter VI – Table
A table is a grid of cells arranged in rows and columns. The rectangular or square box that is form by the intersection of
rows and columns is called a Cell.

Tables can be used to organise any type of content, whether you are working with text or numerical data. In Word, you
can quickly insert a blank table or convert existing text to a table. You can also customize your table using different styles and
layouts

Chapter VI – Machine Exercise

Creating a Table
You can create a table in your document by performing the following steps –

1. To insert a table, place the cursor in your document where you want to insert the table.
2. Then Click on Table Button form Insert Group.
3. Table option displayed as shown under Insert Table area, drag to select the number of rows and columns that
you want and then click.
4. The table will appear in your document and Table Tools and Design Tab will select automatically.

A table is creating on the document with the specified number of rows and columns. After you create text in the table by
clicking and typing in the cell in which you want to enter the text. You can move from one cell to another in table by
using the arrow keys or tab keys.

Draw Table
1. To draw a table, click on Table from Insert Tab under Tables Group
2. When table menu appeared Click on Draw Table. When the pointer changes to a pencil then draw a rectangle
for define the table boundary
3. Then draw the rows and columns lines the rectangle
4. To erase a line or block of lines under TableTools on the Design Group, in the Draw Borders Group.
5. Click Eraser
When you finish drawing the table Click in a cell and start typing or insert a graphic
Inserting Rows and Columns
When you enter data into a table, you might want to add or delete rows and columns from the table.

Insert table rows

You can add rows to a table by performing the following steps –

1. Select the table rows where you want to add the rows
2. Click on Layout Tab under Table Tools Tab
3. From Rows & Columns Block Click on Insert Above Below Button for adding rows above or below to the
selected rows

A new row will be inserting above or below the selected row based on your section.

Insert table column

You can add columns to a table by performing the following steps –

1. Select the table rows where you want to add the rows
2. Click on Layout Tab under Table Tools Tab
3. From Rows & Columns Block, click on Insert Left or Insert Right Button for adding rows left or right to the
selected rows

A new column will be inserting before or after the selected column based on your selection.

Note: Before Inserting columns if you select two columns then two new columns will insert

Merge cells

You need to perform the following action –

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1. Select contiguous table cells to which you want to merge them into a single cell
2. Click on Layout Tab under, Table Tools Tab
3. From the Merge Block Click on Merge Cell Button

Split cells

In your document by performing the following steps –

1. Select a cell to which you want to split into more than one cells
2. Click on Layout Tab under, Table Tools Tab
3. From the Merge Block Click on Split Cell Button
4. In the Split Cell dialog insert number of rows and columns and press OK Button

Format a table

1. Click anywhere in the table that you want to format

2. Under Table Tools, Click the Design Tab
3. In the Table Styles Block, select and Click on a style or Click on More arrow button to see more style

Note: If you want to clear the table style Click on Clear Button This option will display after clicking “More” arrow button.

Convert text to a table

1. Select the text that you want to convert

2. Click on Table button from the Insert Tab, under the Tables Block, and then click on Convert Text to
Table…, from the drop-down menu
3. When Convert Text to Table dialog-box appear, insert number of columns in the number of Column Box and
choose a separate character option under Separate text at
4. Click on OK Button

Convert table to a text

1. Select the row or table that you want to convert to paragraphs

2. Click on Convert To Text under Table Tools →Layout Tab →Data Block
3. When Convert Table to Text dialog appears, select a separation character option under Separation text at, and
Click OK button

Deleting Rows Columns and Tables

As in the case of insert rows and columns, you might also come across situations where you want to delete unwanted
rows, columns and table. You can delete rows, columns and table from a table by performing the following steps –

Delete a table

1. Click anywhere in the table

2. Click on Layout Tab under Table Tools Tab
3. Click on Delete Button from Rows & Columns Group
4. Click on Delete Table option from Delete menu

Delete a table cells

1. Select the table cells which you want to delete

2. Click on Layout Tab under Table Tools Tab
3. Click on DeleteButton under Rows & Columns Block
4. Click on Delete Cells... option from Delete menu
5. When Delete cells dialog appear, choose an appropriate option and Click OK

Delete table rows and columns

1. Select the table rows/columns which you want to delete

2. Click on LayoutTab under Table Tools Tab
3. Click on Delete Button under Rows & Columns Group
4. Click on Delete Columns for deletion selected columns or Click on Delete Rows for deleting selected rows
from Delete menu

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Chapter VI – Exercise
Activity section
1. Present the following information in a tabular format as shown below – (20 min)
Student Name
Class
Gender

Amit
XI
M

Sumit
XI
M

Arup
XI
M
2. Insert a column called Roll Number after the Class column. Enter the following roll numbers
in the Roll Number column: 101, 102, 103
3. Delete the row that contains the details of the student Arup.
Answer the followings
Question 01 Question 02 Question 03

Formatting is perform on How much space in minimum must What is the smallest width of the
be providing between columns? column?
(A) Text (A) 0″ (A) 0″
(B) Table (B) 1.5″ (B) 0.5″
(C) Menu (C) 1″ (C) 1″
(D) Both (a) and (b) (D) 0.5″ (D) 0.16″

Answer
Q1. D Q2. A Q3. D

Fill in the Blanks

12. A table is a grid made up of __________ and ____________.
13. The vertical sections of a table called ____________.
14. What are the horizontal sections of a table called___________.

Answer
1. Rows, 2. Column 3. Row
Columns

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Chapter VII – Illustrations

Pictures
Word allows you to insert picture into your document such as logos of companies, photos and other pictures to give more
interest or a more professional look to your document. You can insert pictures into a document in two ways: by inserting a picture
that you have on a USB key or that you created with another application or by taking a picture from library.

In this lesson, you will learn how to insert a picture form your computer, change the picture style and shape, add a border, and
crop and compress pictures.

Shapes
Word has a special feature called shapes in which users can insert many different types of shapes in the document. A
shape highlights the important item of the document. It attracts the attention of the readers for a better understanding of the
content of the document.

Word contains many different types of shapes such as boxes, rectangles, callouts, circles, arrows, lines, triangles, curves,
equations shapes and many more. Once the shape is add, you can modify it by changing features like color, style format, size,
outline, etc.

So you should use different types of shapes in your document. Some examples of shapes are –

SmartArts
Create a SmartArt graphic quickly and easily make a visual representation of your information. You can choose from
among many different layouts, effectively communicate your message or ideas. SmartArt graphics can be creating in Excel,
Outlook, PowerPoint and Word, and they can be use throughout Office.

Chart
Charts are use to display series of numeric data in a graphical format to make it easier to understand large quantities of
data and the relationship between different series of data.

Screenshot

Screenshots are useful for capturing snapshots of programs or windows that you have open on your computer. When you
click the Screenshot button, open program windows are displayed as thumbnails in the Available Windows gallery. You can
insert the whole program window, or use the Screen Clipping tool to select part of a window. Only windows that have not been
minimised to the taskbar can be captured.

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Chapter VII – Machine Exercise

Pictures (10 min)
In this lesson, you will learn how to insert a picture form your computer, change the picture style and shape, add a
border, and crop and compress pictures.

To insert a picture –

1. Place the cursor in the document where you want to insert the place
2. Click on Picture from Insert Tab under Illustrations Block
3. When Insert-picture dialog-box appear select, select a picture that you want to insert and press insert or double-
Click on the picture

To wrap text around an image

1. Select the image

2. Select the Picture Tools Format Tab
3. Click the Text Wrapping command in the Arrange Group
4. Left-click a menu option to select it. In this example, we selected Tight
5. Move the image around to see how the text wraps for each setting
6. The Position button has predefined text wrapping settings. The Position button is located to the left of the Text
Wrapping Button
7. Click the Position Button, and a drop-down list of text wrapping options will appear.

Note: if you can’t get your text to warp the way you want, click the Text Wrapping command and select More Layout
Options from the menu. You can make more precise changes in the Advanced Layout dialog box that appears.

To crop an image

1. Select the image

2. Select the Format Tab
3. Click the Crop command. The black cropping handles appear.
4. Left click and move a handle to crop an image
5. Click the Crop command to deselect the crop tool

To add a border to a picture manually

1. Select the picture

2. Select the Format Tab
3. Left-click the Picture Border command, and select a colour or select Weight from the menu and choose a line
weight

To apply a picture style

1. Select the picture

2. Select the Format Tab
3. Click the More drop-down arrow to display all of the picture styles. A picture style to display a live preview of
the style in the document
4. Left-click a style to select it

To change the shape of a picture

1. Select the picture

2. Select the Format Tab
3. Click the Picture Shape icon. A menu appears.
4. Left click a shape to select it

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Shapes
To insert shapes –

1. Click on Shapes from Insert Tab under Illustration Group

2. Click on a shape which you want to insert from the shape list
There are total of 8 sections in shapes –
▪ Lines
▪ Rectangles
▪ Basic shapes
▪ Block Arrows
▪ Equation Shapes
▪ Flowcharts
▪ Stars and Banners
▪ Callouts
3. After choosing the shape, the mouse pointer changed to +sign
4. Move your mouse pointer where you want to insert the shape
5. Click and hold the mouse where you want the shape to start
6. Drag the mouse to create the desired shape
7. Release the mouse Button

SmartArts
To insert SmartArts –

1. Click on SmartArt from Insert Tab under IllustrationGroup

2. When choose a SmartArt dialog-box appear, select a SmartArt and click on OK button

Chart
To insert chart –

1. Click on Chart from Insert Tab under Illustration Group

2. When choose a InsertChart dialog-box appear, select a Chart and click on OK button
3. Insert the data in a worksheet and select the data range
4. Close the Excel Sheet
5. The chart will appear in your worksheet as shown below –

Chart Title
6
4
2
0

Series 1 Series 2 Series 3

Note: To format the chart, first select the chart. After selecting the chart, the Chart Tools contextual Tab will appear. Using this
contextual tab and Design, Layout, Format sub-tabs we can change the chart.

Screenshot
1. Click the document at the location where you want to add the screenshot
2. In Word (Excel and Outlook): On the Insert Tab under Illustrations Group click Screenshot

3. The Available Windows gallery appears, showing you all the windows that you currently have open. Do one of
the following:

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▪ To insert a screenshot of an entire window into your document, click the thumbnail image of that
window.
▪ To add a selected portion of the first window shown in the Available Windows gallery, click Screen
Clipping; when the screen turns white and the pointer becomes a cross, press and hold the left mouse
button and drag to select the part of the screen that you want to capture

4. The window or portion of the screen you selected is automatically added to your document. You can use the
tools on the Picture Tools Tab to edit and enhance the screenshot

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Chapter VII – Exercise

Activity Section
1. Use any word document you choose to complete this criterion (15 min)
2. Insert a picture into a document
3. Crop the image proportionally
4. Apply a picture style to the image
5. Compress the picture

Answer the following

Question 01 Question 02 Question 03

Which tool help to insert picture in Shapes tools allow you to How many commands are there in
MS Word? Illustration Tab?
(A) Alphabet
(A) Pictures (A) 3
(B) Pictures
(B) Shapes (B) 4
(C) Colours
(C) SmartArt (C) 5
(D) Shapes
(D) Chart (D) 6

Answers

Q1. A Q2. D Q3. 6

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Chapter VIII – Links and header footer section

Hyperlink
A hyperlink is coloured and underlined text or picture that we click to open a file or open a location in a file or a Web
page from the web. A hyperlink may be –

▪ Absolute hyperlink
▪ Base hyperlink
▪ Relative hyperlink

Bookmark
If we work on a long Work document, navigating through it can be irritated. This makes it difficult if you need to return
to a specific location for further editing. A bookmark identifies a location or a selection of the document that you name and
identify for further reference.

Cross-reference
A cross reference allows you to link to other parts of the same document. For example, you might use a cross reference to
link to a chart or graphic that appears elsewhere in the document. The cross reference appears as a link that takes the reader to the
referenced item.

Header & Footer

In Microsoft Word, the top margin of a page is called its header, and the bottom margin is called the footer. Headers and
Footers are especially useful for including information that you want to display on every page, or specific pages. This information
could be the page number, the chapter title, dates, an author’s name or anything else.

Page Number
Adding page numbers to longer documents makes them easier to navigate for readers

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Chapter VIII – Machine Exercise

Hyperlink
Create a Hyperlink

To insert a hyperlink –

1. Select the text or graph

2. Click on Hyperlink from Insert Tab, under Links Block
3. When Insert Hyperlink dialog box appeared do one of the following –
a. Link to Existing web page or file
i. Click on Existing File or Web Page from Link to options
ii. Type file name or web address
iii. Click on OK Button
b. Link to another place in the same document
i. Click on Place in This Document from the Link to option
ii. Select a heading or Bookmark from the Select a place in this document list
iii. Click on OK Button
c. Link to an E-Mail Address
i. Click on E-Mail Address from Link to option
ii. Type e-mail address (e.g. xyz@rediffmail.com) in E-mail Address box
iii. Type a subject in subject box
iv. Click OK button
d. Link to a non-existing file
i. Click on Create New Hyperlink from Link to option
ii. Insert the name of new document with full path
iii. Choose the when to edit option
iv. Click OK Button

Delete a Hyperlink

1. Right Click on the Hyperlink

2. Choose Remove Hyperlink from the pop-up menu

Edit a Hyperlink

1. Right-Click on the Hyperlink

2. Choose Edit Hyperlink from the pop-up menu
3. When Edit Hyperlink dialog-box appeared, modify the link option
4. Click on OK Button

Bookmark
Add a Bookmark

To add a bookmark –

1. Select the text or item or click where you want to insert a bookmark
2. Click on Bookmark from the Insert Tab under the Link Group
3. When Bookmark dialog-box appeared, type a bookmark name
4. Click Add

Go to a Bookmark

1. Click on Bookmark from the Insert Tab, under the Links Group
2. When Bookmark dialog-box appeared, either click Name or Location to sort the list of bookmarks
3. Click the name of the bookmark where you want to go to
4. Click on Go To

Delete a bookmark

1. Click on Bookmark from the Insert Tab, under the Links Group
2. When Bookmark dialog-box appeared, click the name of the bookmark you want to delete
3. Then Click Delete

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Cross-reference
Insert the Cross-reference

1. In the document, type the text that begins the cross reference
2. On the Insert Tab under Links Group, Cross-reference

3. In Reference type box, click the drop list to pick what you want to link to. The list of what’s available depends
on the type of item (heading, page number, etc.) you’re linking to
4. In the Insert reference to box, click the information you want inserted in the document.
5. In the For which box, click the specific item you want to refer to such as “Insert the cross-reference”
6. To allow users to jump to the referenced item, select the Insert as hyperlink check box
7. If the Include above/below check box is available, check it to include specify the relative position of the
referenced item.

Header
Insert Header –

1. Click on Header from Insert Tab under Header & Footer Group
2. Click on header style from the header style list
3. When header will appear in your document, make necessary change and double click outside of the header area
in your document

Footer
Insert Footer –

1. Click on Footer from Insert Tab under Header & Footer Group
2. Click on footer style from the footer style list
3. When footer will appear in your document, make necessary change and double click outside of the footer area in
your document

Page Number
Insert Page Number –

1. Click on Page Number from Insert Tab under Header & Footer Block
2. Point to listed area where you want to insert the page number
3. Click on a page number style from the style list

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Chapter VIII – Exercise

Activity Section
1. Present the following information in a format as shown below. (15 min)
Chapter I Chapter II Chapter III
Fruits Vegetables Cereals
Apple Tomato Rice
Pine apple Potato Wheat
Coconut Cabbage Maize
2. Chapters and Page Numbers should appear at the first page by using Bookmark or Cross
reference.
3. Connect to pages by using Hyperlink Option.

Answer the following

Question 01 Question 02 Question 03

Hyperlinks can be created between a Under what menu would you find the Which enables you to move directly
Word document and ‘Hyperlink’ button Word? to specific location in a document?

(A) another Word document (A) Format (A) Subdocuments

(B) another Office document (B) Home (B) Bookmarks

(C) a Web page on the WWW (C) Insert (C) Cross-reference

(D) All of the above (D) Review (D) Outlines

Answers

Q1. D Q2. C Q3. B

Fill in the blanks

1. Hyperlinks can be created using the ___________ method in Link Clicked event handler.
2. In order to get the text associated with the link, __________ method can be used.

Answer
1. System,
Diagnostics, 2. eData, Link, ToString
Process, Start

1. Write down the Story. (20 min)

The Golden Touch of Midas
Once upon a time, there was a Greek King, Midas. He was very rich and had lots of Gold. He had a
daughter, who he loved a lot. One day, Midas found an angel in need of help. He helped her and in
return she agreed to grant a wish. Midas wished that everything he touched would turn into gold.
His wish was granted. On his way home, he touched rocks and plants and they turned into gold.
As he reached home, in excitement he hugged his daughter, who turned into gold. Midas was
devastated and he had learnt his lesson. Upon learning his lesson, Midas asked the angel to take
his wish away.
2. Add story Title at the Header section
3. In footer section, insert the Page Number. Close the header and footer.

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Answer the following

Question 01 Question 02 Question 03

In which view Headers and Footers Where footnotes appear in a Colour and pattern used to fill a
are visible document closed shape is called

(A) Normal view (A) End of document (A) Shape

(B) Page Layout view (B) Bottom of a page (B) WordArt

(C) Print Layout view (C) End of heading (C) Fill Style

(D) Draft view (D) None (D) Fill Back

Answers
Q1. C Q2. B Q3. C

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Chapter IX – Text
Text Box
A text box is an object you can add to your document that lest you put and type text anywhere in your file. Text boxes
can useful for drawing attention to specific text and can also be helpful when you need to move text around in your document.

Drop Cap
Drop cap is a specially formatted letter that appears at the beginning of paragraph. Word offers two styles of drop caps.
The first, and more common, begins the paragraph with a large letter that down into the text. Thus, the drop cap displaces the first
few lines of the paragraph. The second style places the large first letter in the margin adjacent to the paragraph.

Signature Line
Our signature represents our identity and expresses our legal agreement in business and personal transactions. As many
transactions move online, it is becoming more and more common to sign digital documents or to create an online electronic
signature. In this article, we’ll explain how to draw a signature in Word. Your handwritten signature gives your document a
personal touch. You can scan your signature and store it as a picture to insert in the document.

Date & Time

You can insert today’s date into a Word document as a static date or as a dynamic date field that updates when a
document is opened or printed. Word picks up the current date from the system date and the default formatting from your
computer’s regional settings.

Word art
This option is used to insert any text with artistically.

Equation
Microsoft Word has special feature called equations which help you to insert or create equations in your document very
easily. In Word you can insert different types of mathematical symbols to text by using the equations tools. Word uses the
Equation Editor to create multiple mathematical equations, which include fractions, integrations, matrices mathematical symbols,
etc.

Word contains almost all equations including chemistry, physics, mathematics, etc. You should use this equation feature
to create or inserted mathematical equations in your document.

Symbol
You can easily insert a special character, fraction, or other symbol in your Word documents.

The most important thing to understand when inserting symbols, fractions, special characters, or international characters
is that that the font you use is critical. Not all fonts have the same characters in them. For example, the Elephant font has no
fraction characters in it, while Verdana does. As a result, it’s important to use the right font to find the symbol or character you
want.

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Chapter IX – Machine Exercise

Text Box
Add a text box

1. Place cursor where you want the text box to appear

2. Go to Insert and in Illustrations select Drawing
3. Select Text Box and use your cursor to crate the text box
4. Insert text in box and apply any styling needed
5. Select Save and Close

Editing in a text box

1. Double click the textbox

2. In Drawing (Preview), select the textbox to place your cursor and edit text
3. When finished select Save and Close to view updated text box

Delete a text box

1. Select the border of the text box that you want to delete, and then press Delete

Note: Make sure the pointer is on the border of the text box and not inside it. If the pointer is inside the box, pressing Delete will
delete the text inside the text box, not the box.

Drop Cap
In order to drop caps in a paragraph –

1. Click anywhere on a paragraph

2. Click on Drop Cap from the Insert Tab, under the Text Block

You will be providing with three options in drop down menu of Drop Cap. You can select any option

Signature Line
Use the Signature Line command to insert a signature line with an X by it to show where to sign a document.

Insert a signature line

1. Click where you want the line

2. Click Signature Line from Insert Tab under Text Group

3. Click Microsoft Office Signature Line

4. In the Signature Setup box, you can type a name in the Suggested signer box. You can also add a title in the
Suggested signer’s title box
5. Click OK. The signature line appears in your document
Date & Time
The most common way to insert the current date as field in a Word document is to use the Date & Time command in the
Ribbon. Date fields are entered in content controls in Word.

Insert current date & time in your document

1. Place the cursor in your document where you want to * insert the current date & time
2. Click on Date & Time from Insert Tab under Text Block
3. When date & time dialog appeared, select a Date & Time Format and press OK Button

Word art
1. Go to insert tab.

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2. From the text section click on word art option.
3. Select your target style form the list.
4. Type your text.
Equation
You need to perform the following steps –

1. Click on Equation from Insert Tab under Symbols Block

2. When choose a Built-In dialog-box appear, select a Insert New Equation and click on Structures button
Symbol
Insert Special Characters using the Symbol dialog box

All twenty-seven special characters can be inserting using the Symbol dialog box.

1. Place your cursor where the special character should be inserting in your text.
2. Select the Insert tab in the ribbon.
3. Select Symbols in the Symbols group.

4. Select More Symbols in the drop-down menu.

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Chapter IX – Exercise
Activity Section
4. Write a letter to your Head Master/Mistress. (20 min)
5. Below your name, use the Date & Time and insert the date. You can use whichever format you
like.

To
The Head Master/Mistress,
(School Name)

Subject: An application to the Headmaster/Headmistress for leave of absence

Sir,
Most respectfully to state that I could not attend school from 4 th to 8th January 2019
because of my illness.
Therefore, I pray that you would be kind enough to sanction leave of absence for those days
only.

I remain Sir/Madam,
Dated, Yours’ most obedient pupil
The 10th January 2019 Ramesh Sikdar
Class XII Roll NO - 17
Answer the following
Question 01

Which of the following is/are the values of Text Align property that takes from content Alignment enumeration?

i) BottonCenter ii) MiddleTop iii) TopLeft iv) MiddleLeft

(A) i, ii and iii only

(B) i, iii and iv only

(C) i, ii and iv only

(D) None

Question 02

Which of the following is NOT the public events of Textbox objects?

(A) Autosize change

(B) readonly change

(C) Click

(D) Link Clicked

Question 03

Which of the following is NOT the public properties of Text Box objects?

(A) Auto Size

(B) Back Color

(C) Back Color

(D) Max Length

Answers

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Q1. B Q2. D Q3. C

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Chapter X – Page Background

Add Watermark to your Document
A watermark is an image or text that appears behind the main text of the document. It is usually a lighter shade than the
text, so you can read the document easily. Text Watermarks are often using to categorize or to show the purpose of a document
with words such as DRAFT. Picture Watermarks add visual attention and a professional look with the use of imagery such as
LOGOS.

Change Page Background Color

White is chosen as the primary colour for a document for obvious reasons. It’s neutral, saves printing ink, and lets other
colours appear brightly on paper. But on many occasions, you probably want to spend a little bit more for printing, perhaps to help
the page more stand out.

Set Page Borders

In Microsoft Word, borders are the set of lines, design shapes, images, text boxes, boundaries, and colourful graphics that
are add in Word to make documents more attractive and beautiful. Using a page border, you can customize the style and thickness
of the page.

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Chapter X – Machine Exercise

Watermark
To add text or picture watermark follow the following steps-

1. Click on Watermark button from Page Layout Tab under Page Background Block
2. Click on Custom Watermark…, from Watermark menu
3. From the Printed Watermark dialog-box, click on –
a. No Watermark: for No watermark
i. Click on select picture Button
ii. When open picture dialog-box appear, select a picture and click on insert Button
iii. Select a scale mode, for sizing the picture
b. Picture Watermark
i. Insert your text in Text field
ii. Select font style, font size, font color in font, size, color box
iii. Select a layout option
c. Text Watermark
4. Press Apply button and then OK button

Page Color
You can also add a background colour to your document. This colour will only appear in digital copies of the document –
Word will not print the page colour.

To change page background colour –

1. Click on Page Color from Design Tab under Page Background Group
2. Click on a color from the color plate or click on More Colors option to get more colors or click on Fill Effect option

Page Borders

Word allows you to add various different types of borders in your document, such as colourful border, text border,
picture border, paragraph border, and custom border.

1. Click on Page Border from Design Tab under Page Background Block
2. The Border and Shading dialog-box will display as shown below –

3. Click on Box from Setting list

4. Select a border/line style from Style list
5. Select border/line color from Color
6. Select border/line width from Width list
7. Press OK button
Task:

Design a bio-data with the help of tab stop position.

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Chapter X – Exercise
Activity Section
6. Create a new Cover Page in Word and save the file. (20 min)
The page size is in A4. You can use the Shape and Text Box also.

Answer the following

Question 01 Question 02 Question 03

Where is the watermark option found We can remove/hide border of a Which item appears dimly behind the
in Word? shape by selecting main body text

(A) Home tab (A) No Line (A) Water colour

(B) Insert tab (B) No Outline (B) Background

(C) Table tab (C) White Line (C) Watermark

(D) Design tab (D) No Border (D) Back colour

Answers
Q1. D Q2. B Q3. C

Fill in the blanks

1. The ______________ option enables you to merge a document with a list of addresses in date source.
Answer

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Chapter XI – Page Setup/Paragraph/Arrange

Margin
A margin is the empty space between a document’s contents and the edges of the page. World’s default margins are 1
inch on side of the page, but you can change the margins to accommodate the needs of your document.

Orientation
Page orientation is a very useful tool provided by Microsoft word to its users. It is used when you print your pages.
Basically, there are two types of page orientation in Microsoft Word.

▪ Portrait – In this, the width of the page is 8.5 inches and height of the page is 11 inches. So, the height
is more than the width and the page is 8.5 inches × 11 inches
▪ Landscape – In this, the width of the page is 11inches and the height of the page is 8.5 inches. So, the
width is more than and the page is 11 inches × 8.5 inches

Size
By default, the page size of a new document is 8.5 inches by 11 inches. Depending on your project, you may need to
adjust your document’s page size.

Columns
Sometimes the information you include in your document is best displayed in columns. Columns can help improve
readability, especially with certain types of documents –like newspaper articles, newsletters and flyers. Word also allows you to
adjust your comments by adding column breaks.

Adding column breaks

Once you’ve created columns, the text will automatically flow from one column to the next. Sometimes, though you may
control exactly where each column begins. You can do this by creating a column break.

Line Numbers
This option is used to insert line numbers of all lines of your page.

Indent
This option is used to insert indention to your paragraphs and lines.

Spacing
This option is used to insert space between line and paragraph.

Position
This option is used to give position of any object or pictures to your document

Wrap Text
This option is used to set your picture and object different place of your page.

Bring Forward
This option is used to bring forward any object according to another objects.

Send Backward
This option is used to send backward any object according to another objects.

Selection Pane
If you have several objects placed on the top of each other, difficult to select an individual object. The Selection Pane
allows you to easily drag an object to a different level. To view the Selection Pane, click Selection Pane on the Layout Tab.

Align

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To align two or more objects

1. Hold the Shift (or Ctrl) key and click the objects you want to align.
2. From the Format Tab, click the Align command, the select one of the alignment options.
In our example, we’ll choose Align Right –

3. The objects will be aligned based on the selected option.

Note: The Align Selected Objects option is selected by default, which allows you to align objects without moving to a different
part of the page. However, you want to move the objects to the top or bottom of the page, select Align to Page or Align to
Margin before choosing an alignment option.

Group
At times, you may want to group multiple objects into one object so they will stay together. This is usually easier than
selecting them individually, and it also allows you to resize and move all of the objects at the same time.

To group objects

1. Hold the Shift (or Ctrl) key and click the objects you want to group
2. Click the Group command on the Format Tab, then select Group
3. The selected object will now be grouped. There will be a single box with sizing handles around the entire group
so you can move all of the objects at the same time
To ungroup objects

1. Select the grouped object. From the Format Tab, click the Group command and select Ungroup
2. The object will be ungrouped

Rotate
If you need to turn an object so it faces a different direction, you can rotate it to the left or right, or you can flip it
horizontally or vertically.

To rotate of flip an object

1. With the desired object selected, click the Rotate command on the Format Tab, then choose the desired
rotation option. In our example, we’ll choose File Horizontal.
2. The object will be rotated.

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3.

Chapter XI – Machine Exercise

Margin
Choose a Margin Size

World includes several built-in margin settings that you can choose form.

1. Click Margins the Layout Tab under Page Setup Group

2. Select a new margin setting

World adjusts the size of the margins and automatically redistributes your content to fit.

Set Custom Margins

If the common margin settings don’t meet your needs, you can create custom ones.

1. Click Margins button on the Layout Tab under Page Setup Group
2. Select Custom Margins.
3. Adjust your margin setting in the dialog box
4. Click OK
Note: another way to adjust margins is to click and drag the Left Margin, Right Margin, Top Margin, or Button Margin line
on the Ruler.

Note: If you intend to bind a document and require extra space for the bindings, use the Gutter setting on the Margins Tab in the
Page Setup dialog box.

Orientation
So, there are two changes in page orientation that can be done. In this article we will learn about these two-page
orientations, which are –

Change from Portrait to Landscape

By default, when we open Word or in the general case, the page is in portrait orientation only. So, in this case, we have to
change the page orientation to landscape. For performing this operations, we will follow certain steps –

1. Open the document or create a new one in which you want to perform this operation
2. Go to the Layout Tab under Page Setup Group
3. Click the Orientation Button. There are two options Portrait and Landscape
4. Select Landscape
So, the page Orientation is successfully changed to Landscape

Change from Landscape to Portrait

If the document or file is having Landscape page orientation. So, in this case, we have to change the page orientation to
Portrait orientation. So, for performing this operation we will follow certain steps –

1. Open the document or create a new one in which you want to perform this operation

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2. Go to the Layout Tab under Page Setup Group
3. Click the Orientation Button. Click on the Orientation Button. There is two option Portrait and Landscape
4. Select Portrait
So, the page Orientation is successfully changed to Portrait. It is easy way to learn, just keep practicing it.

Size
It’s important to note that before modifying the default page size, you should check to see which page sizes your printer
can accommodate.

To change the page size

Word has variety of predefined page sizes to choose from –

1. Select the Layout Tab under Page Setup Group, then click the Size button
2. A drop-down menu box will appear. The current page size is highlighted. Click the desired predefined page
size.

3. The page size of the document will be changed.

To use a custom page size

Word also allows you customize the page size in the Page Setup dialog box –

1. From the Layout Tab under Page Setup Group, click Size Button. Select More Paper Sizes from the drop-down
menu
2. The Page Setup dialog box will appear
3. Adjust the values for Width and Height, then click OK
The page size of the document will be changed.

Columns
To add columns to a document

1. Select the text you want to format

2. Select the Layout Tab, then click the Columns command. A drop-down menu will appear.
3. Select the number of columns you want to create.

4. The text will format into columns

Note: Your column choice isn’t limited to the drop-down menu that appears. Select More Columns at the bottom of the menu
access the Columns dialog box. Click the arrows next to Number of columns: to adjust the number of columns.

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Note: If you want to adjust the spacing and alignment of columns, click and drag the indent markers on the Ruler until the
columns appear the way you want.

To remove columns

To remove column formatting, place the insertion point anywhere in the columns, then click the Columns command on
the Layout Tab. Select One from the drop-down menu that appears.

Breaks
To add a column break

We’ll add a column break that will move text to the beginning of the next column.

1. Place the insertion point at the beginning of the text you want to move.
2. Select the Layout Tab under Page Setup Group, the click Breaks command. A drop-down menu will appear.
3. Select Column from the menu.
4. The text will move to the beginning of the column. In our example, it moved to the beginning of the next
column.

Chapter XI – Exercise
Activity Section
1. Create a new Word document and type the following text. (20 min)
Be wise while counting
One day in Akbar’s court someone asked question, “How many crows are there in the city?”, No one had the answer.
Birbal quickly replied “Four thousand three hundred and twelve”. He was asked how did he know this?
Birbal send “Send your man out to count the crows. If it is lesser than this number then some crows are visiting their
families elsewhere and if it is more than this number, then some crows from outside are visiting their families here.”
Akbar was very happy with the answer and showered Birbal with gifts for his wit.
2. Save the document in Letter size paper with Moderate Margin.
Answer the following

1. How many type of page orientation available in MS-word ?

2. How many column type available In MS-word ?

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3. What is the most popular paper size?
Answer

1. Two
2. Five
3. A4

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Chapter XII – Reference

Table of Contents
A Table of contents is just like the list of chapters at the beginning of a book. It lists each section in the document and the
page number where that section begins.

A really basic table of contents might look like this –

Update Table

If you edit or add to your document, it’s easy to update the table of contents. Just select the table of contents, click
Update Table, and choose Update Entire Table in the dialog box that appears. The table of contents will then update to reflect any
changes. No matter how large your document may be…

Footnotes
Insert Footnote & Endnote

Use footnotes and endnotes to explain, comment on, or provide references to something in a document. Usually,
footnotes appear at the bottom of the page, while endnotes come at the end of the document or section.

Chapter XII – Machine Exercise

Table of Contents
Create the table of contents

1. Put your cursor where you want to add the table of contents.
2. Go to References, then Table of Contents and choose an automatic style.

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3. If you make changes to your document that affect the table of contents, update the table of contents by right-click the
table of contents and choosing Update Field.

Add Text

Update Table

Missing entries often happen because headings are not format as headings.

1. For each heading that you want in the table of contents, select the heading text.
2. Go to Home, next Styles and then choose Heading 1.

3. Update your table of contents.

Footnotes
Insert Footnote

1. Click where you want to add the footnote.

2. Double Click on word, next select Footnote.

3. Type the footnote text.

Insert Endnote

1. Click where you want to add the endnote.

2. Double Click on word, next select Endnote.

3. Type the endnote text.

Next Footnote

Show Notes

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Chapter XII – Exercise

Activity Section
1. Write down the following text. (15 min)
4th February 1948: Ceylon gained independence from Great Britain.
The piece of land is an apple of discord between the two brothers.
2. Set the Footnote on line 1 on the word “Ceylon” and type “Sri Lanka”
3. Select the words “an apple of discord”, add Endnote on it and type “cause of quarrel”

Answer the following

Question 01 Question 02 Question 03

Which of the following tab is use to How many commands are present in Which of the following is a group of
add the document citation? References tab? related command in References tab?

A. 4 A. Table of Contents
A. Home B. 5 B. Footnotes
B. Insert C. 6 C. Citations & Bibliography
C. Page Layout D. 7 D. All of the above
D. References

Answers
Q1. D Q2. C Q3. D

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Chapter XIII – References 2
Citations & Bibliography
In Word, you can easily add citations when writing a document where you need to cite your sources, such as a research
paper. Citations can be added in various formats, including APA, Chicago-style, GOST, IEEE, ISO 690, and MLA. Afterwards,
you can create a bibliography of the sources you used to write your paper.

Captions
Word Caption feature allows you to insert captions after figures or tables in your document. You can choose to have
Word insert them automatically or do it yourself manually. Learn how to format and edit captions to set apart elements in your
document with the following articles.

Index
An index lists the terms and topics that are discuss in a document, along with the pages that they appear on Index Tab. To
create an index, you mark the index entries by providing the name of the main entry and the cross-reference in your document,
and then you build the index.

You can create an index entry for an individual word, phrase, or symbol, for a topic that spans a range of pages, or that
refers to another entry, such as "Transportation. See Bicycles." When you select text and mark it as an index entry, Word adds a
special XE (Index Entry) field that includes the marked main entry and any cross-reference information that you choose to
include.

After you mark all the index entries, you choose an index design and build the finished index. Word collects the index
entries, sorts them alphabetically, references their page numbers, finds and removes duplicate entries from the same page, and
displays the index in the document.

Table of Authorities
A table of authorities lists the references in a legal document, along with the numbers of the pages the references appear
on Table of Authorities. To create a table of authorities, you mark citations and Microsoft Word inserts a special TA (Table of
Authorities Entry) field in your document. You can then search the document for the next long or short citation to mark, or you
can automatically mark each subsequent occurrence of the citation. If you do not want to use the existing categories of citations,
such as cases or statutes, you can change or add categories of citations.

Chapter XIII – Machine Exercise

Citations & Bibliography
To add a citation to your document, you first add the source that you used.

Add a new citation and source to a document

1. On the References tab, in the Citations & Bibliography group, click the arrow next to Style and click the style that you
want to use for the citation and source. For example, social sciences documents usually use the MLA or APA styles for
citations and sources.

2. Click at the end of the sentence or phrase that you want to cite.
3. On the Reference tab, click Insert Citation and then do one of the following:
o To add the source information, click Add New Source, and then, in the Create Source dialog box, click the
arrow next to Type of Source, and select the type of source you want to use (for example, a book section or a
website).

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o To add a placeholder, so that you can create a citation and fill in the source information later, click Add New
Placeholder. A question mark appears next to placeholder sources in Source Manager.
4. If you chose to add a source, enter the details for the source. To add more information about a source, click the Show All
Bibliography Fields check box.
5. Click OK when finished. The source is added as a citation at the place you selected in your document.

When you have completed these steps, the citation is adding to the list of available citations. The next time you quote this
reference, you do not have to type it all out again. You just add the citation to your document. After you have added a source, you
may find you need to make changes to it later.

Notes:

• If you have added a placeholder and want to replace it with citation information
• If you choose a GOST or ISO 690 style for your sources and a citation is not unique, append an alphabetic character to
the year. For example, a citation would appear as [Pasteur, 1848a]
• If you choose, ISO 690-Numerical Reference and your citations still do not appear consecutively; you must click the ISO
690 style again, and then press ENTER to correctly order the citations

Add citations to your document

1. Click at the end of the sentence or phrase that you want to cite, and then on the References tab, in the Citations &
Bibliography group, click Insert Citations.
2. From the list of citations under Insert Citation, select the citation you want to use.

Find a source

The list of sources that you use can become quite long. At times, you might need to search for a source that you cited in another
document.

1. On the References tab, in the Citations & Bibliography group, click Manage Sources.

If you open a new document that does not yet contain citations, all of the sources that you used in previous documents
appear under Master List.

If you open a document that includes citations, the sources for those citations appear under Current List. All the sources
that you have cited, either in previous documents or in the current document, appear under Master List.

2. To find a specific source, do one of the following:

o In the sorting box, sort by author, title, citation tag name, or year, and then look for the source that you want in
the resulting list.
o In the Search box, type the title or author for the source that you want to find. The list dynamically narrows to
match your search term.

Note: You can click the Browse button in Source Manager to select another master list from which you can import new sources
into your document. For example, you might connect to a file on a shared server, on a research colleague's computer or server, or
on a Website, that is host by a university or research institution.

Edit a source

1. On the References tab, in the Citations & Bibliography group, click Manage Sources.

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2. In the Source Manager dialog box, under Master List or Current List, select the source you want to edit, and then
click Edit.

Note: To edit a placeholder to add citation information, select the placeholder from Current List and click Edit.

3. In the Edit Source dialog box, make the changes you want and click OK.

Captions
Add, format, or delete captions in Word

You can add captions to figures, equations, or other objects. A caption is a numbered label, such as "Figure 1", that you
can add to a figure, a table, an equation, or another object. It's comprised of customizable text ("Figure", "Table", "Equation" or
something else that you type) followed by an ordered number or letter ("1, 2, 3..." or "a, b, c..." typically) which can be optionally
followed by some additional, descriptive, text if you like.

1. Text that you select or create

2. Number that Word inserts for you

If you later add, delete, or move captions, you can easily update the caption numbers all at once.

You can also use those captions to create a table of the captioned items for example, a table of figures or a table of
equations.

Add captions automatically

Word can add captions automatically as you insert tables or other objects.

1. Select the object (table, equation, figure, or another object) that you want to add a caption to.
2. On the References tab, in the Captions group, click Insert Caption.
3. On the Captions dialog box, click AutoCaption, and then select the check boxes for the items that you want Word to
automatically add captions to. You can also choose which position to add captions to in the Position drop-down list.

Index
Mark the entries

These steps show you how to mark words or phrases for your index, but you can also Mark index entries for text that spans a
range of pages.

1. Select the text you’d like to use as an index entry or just click where you want to insert the entry.

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2. On the References tab, in the Index group, click Mark Entry.
3. You can edit the text in the Mark Index Entry dialog box.

o You can add a second-level in the Subentry box. If you need a third level, follow the subentry text with a colon.
o To create a cross-reference to another entry, click Cross-reference under Options, and then type the text for the
other entry in the box.
o To format the page numbers that will appear in the index, select the Bold check box or Italic check box below
Page number format.
4. Click Mark to mark the index entry. To mark this text everywhere it shows up in the document, click Mark All.
5. To mark additional index entries, select the text, click in the Mark Index Entry dialog box, and then repeat steps 3 and
4.

Create the index

After you mark the entries, you’re ready to insert the index into your document.

1. Click where you want to add the index.

2. On the References tab, in the Index group, click Insert Index.

3. In the Index dialog box, you can choose the format for text entries, page numbers, tabs, and leader characters.
You can change the overall look of the index by choosing from the Formats dropdown menu. A preview is display in the
window to the top left.
4. Click OK.

Edit or format an index entry and update the index

If you mark more entries after creating your index, you will need to update the index to see them.

1. If you do not see the XE fields, click Show/Hide in the Paragraph group on the Home tab.
2. Find the XE field for the entry that you want to change, for example, { XE "Callisto" \t "See Moons" }.
3. To edit or format an index entry, change the text inside the quotation marks.
4. To update the index, click the index, and then press F9. Or click Update Index in the Index group on the References
tab.

If you find an error in the index, locate the index entry that you want to change, make the change, and then update the index.
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Delete an index entry and update the index

1. Select the entire index entry field, including the braces ({}), and then press DELETE.

If you do not see the XE fields, click Show/Hide in the Paragraph group on the Home tab.

2. To update the index, click the index, and then press F9 or click Update Index in the Index group on the References tab.

Table of Authorities
Create a Table of authorities

When you build a table of authorities, Word searches for the marked citations, organizes them by category, references
their page numbers, and displays the table of authorities in the document.

For example, the field

{ TA \l "Baldwin v. Alberti, 58 Wn. 2d 243 (1961)" \s "Baldwin v. Alberti" \c 1 \b }

creates the following entry in the "Cases" category of a table of authorities:
Baldwin v. Alberti, 58 Wn. 2d 243 (1961) 5,6

Mark citations

1. Select the first citation in your document.

For example, select "Forrester v. Craddock, 51 Wn. 2d 315 (1957)."
2. Press ALT+SHIFT+I.
Note: You can also click the References tab and then click Mark Citation in the Table of Authorities group.

3. In the Selected text box, edit the long citation as you want it to appear in the table of authorities.

Note: If you want to format the text, right-click the text in the Selected text box, and click Font. Select the formatting options that
you want to use.

4. In the Category box, click the category that applies to the citation.
5. In the Short citation box, edit the text so that it matches the short citation that you want Word to search for in the
document.

For example, enter "Forrester v. Craddock."

6. To mark a single citation, click Mark. To mark all long and short citations that match those displayed in the Mark
Citation dialog box, click Mark All.
7. To find the next citation in the document, click Next Citation.

Notes:

• Word inserts each marked citation as a TA (Table of Authorities Entry) field in hidden text format. If you do not see the
TA field, click Show/Hide in the Paragraph group on the Home tab.
• If you later add more citations to a document, you can mark the additional citations by selecting the original citation,
pressing ALT+SHIFT+I, and clicking Mark All.

Create the table of authorities

1. Click where you want to insert the table of authorities.

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2. To make sure that the document is paginated correctly, you need to hide field codes and hidden text. If the TA (Table of
Authorities Entry) fields are visible, click Show/Hide in the Paragraph group on the Home tab.
3. On the References tab, in the Table of Authorities group, click Insert Table of Authorities.

4. In the Category box, click the category that you want to include in your table of authorities. To include all categories,
click All.
5. Do one of the following:
o To use one of the available designs, click a design in the Formats box.
o To use a custom Table of Authorities layout, choose the options that you want.

Tip: To use additional options for customizing a table of authorities, you can use fields. For example, you can build the table of
authorities for only part of the document.

6. Select any other Table of Authorities options that you want.

Notes:

• If you add, delete, move, or edit a citation or other text in a document, you should update the table of authorities. For
example, if you edit a citation and move it to a different page, you need to make sure that the table of authorities reflects
the revised citation and page number. To update the table of authorities, click to the left of it and press F9.
• Do not modify the entries in the finished table of authorities; if you do, your changes will be lost when you update the
table of authorities.

Edit or format a Table of Authorities entry

To change a Table of Authorities entry, you need to modify the text in the Table of Authorities entry field.

1. If you do not see the TA fields, click Show/Hidein the Paragraph group on the Home tab.
2. Find the TA field for the entry that you want to modify.
3. To edit or format a Table of Authorities entry, change the text inside the quotation marks.

{ TA \l "Baldwin v. Alberti, 58 Wn. 2d 243 (1961)" \s "Baldwin v. Alberti" \c 1 \b }

4. To update the table of authorities, click to the left of the table of authorities and press F9.

Add or change a citation category for a table of authorities

If you do not want to use the existing categories of citations, such as cases or statutes, you can add or change categories of
citations.

1. Press ALT+SHIFT+I.
2. Click Category.
3. Do one of the following:
o To replace an existing category, click the category that you want to replace.
o To add a new category, click a number from 8 to 16.
4. In the Replace with box, enter the name of the category that you want to add to the Category list.
5. Click Replace.
6. Click OK, and then click Close.

Delete an entry from a table of authorities

1. If you do not see the TA fields, click Show/Hidein the Paragraph group on the Home tab.
2. Select the entire table of authorities entry field, including the braces {}, and then press DELETE.
3. To update the table of authorities, click to the left of the table of authorities, and press F9.

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Chapter XIII – Exercise
Activity Section
1. Type the following text information and save the file. (20 min)
Author Robindranath Tagor
Title Chokher Bali
Year 1902-03
City Calcutta
Publisher Bangadarshan
Medium Bangla

Answer the following

Question 01 Question 02

Why would someone use Citation tools? What does a citation have in common with a bibliography?

(A) To properly enter a quote in your essay (A) they are completely different because of their locations
in the document
(B) To retain intellectual integrity and avoid plagiarism
(B) Bibliographies and Table of Contents are more similar
(C) To add word count to the document to make it appear to each other because they are lists
longer
(C) The bibliography is the final list of the citations found
(D) Don’t know within the document

(D) Don’t know

Answer
Q1. A Q2. B

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Chapter XIV – Start Mail Merge

Envelopes
If you want to print a delivery and return address directly onto an envelope, you can use the Envelopes tool in Microsoft
Word. This article shows you the easiest way to create an addressed envelope in Microsoft Word.

Use mail merge to create and print letters and other documents
You use mail merge when you want to create a set of documents, such as a form letter that sent too many customers or a
sheet of address labels; each letter or label has the same kind of information, yet the content is unique. For example, in letters to
your customers, each letter can be personalised to address each customer by name. The unique information in each letter or label
comes from entries in a data source.

Mail merge is tool, which allows you to create form letters, mailing labels and envelopes by linking a mail document to a
set of data or data source.

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Chapter XIV – Machine Exercise

Envelopes
One of the most basic functions in Microsoft Word is printing envelopes and labels.

To print an envelope in Word

1. Go the Mailings Tab on the ribbon

2. In the Create Command Group on the left, click Envelopes
3. On the Envelopes Tab of the Envelopes and Labels dialog box, address and print yours envelop

Mail Merge – First Letters

1. Open Microsoft Word
2. Type the letter with all needed text and formatting
3. Click on Start Mail Merge from the Mailings Tab under the Start Mail Merge Block
4. Click Step by Step Mail Merge Wizard…from the drop-down menu, The Mail Merge task pane appears on the
right of your screen

5. Click on Letters from the Selected document type on Mail Merge Task Pane
6. Click on Next: Starting document from Step 1 of 6

7. Click on Use the Current Document under Select starting document

8. Click on Next: Select recipients
9. Either click on Use an existing list to Type a new list under Select recipients
a) Type a new list
i) Click Type a new list under Select recipients
ii) Click on Create… under Type a new list
iii) Click on Customize Columns…Button to modify the list of fields on New Address List dialog-
box

iv) Customized Address List dialog will display as shown below –

b) Use an Existing List

i) Click on Use an Existing list under Select recipients,
ii) Click on Select a different list…
iii) When Select Data source Dialog box appear, select a recipient list which is previously created and
saved and press Open Button

10. After selecting an existing recipient list or create and save a new recipient list, Mail Merge Recipients opens
showing the names and addresses from your file as shown below –

11. Click on OK button

12. Click on Next: Write your letter from the Step 3 of 6 on Mail Merge Task Pane
13. Place the cursor in your document where the data from the mail merge fields need to be inserted
14. Click on More item… on Write your letter (Mail Merge Task Pane), the Insert Merge Field dialog will display
as shown below –

15. Click on Database Fields

16. From the fields list, select a field name and press insert button
17. After insert all fields, close this dialog-box and the main document will display as shown below –
“<<Name>><<Address>><<PIN No>>” on the insert tab, the galleries your document.
You can use the other document building block
18. The field name will lock this; <<Address Block>>
19. Arrange your fields as you required –

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“ To,
Name : <<Name>>
Address : <<Address>>
PIN No : <<Pin No>>

Sir/Ma’am<<Name>>
.
.
.
”
20. Clock on Next: Preview your letter under Step 4 of 6
21. Here is where you can preview the first page the fields filled in
22. Click Next: Complete the merge
23. Click on Edit individual letters… To create a new file and display all individual’ letters or Click on print to send
directly to the printer

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Chapter XVII – Review Tab

Proofing
Spelling & Grammar

Microsoft Word continuously improves and polishes checks for grammar rules and orthography. There are many
additional add-ons, utilities and applications for checking style, spelling etc., that can improve you writing, but Word itself
provides enough hints for writing correct texts. However, for technical writers it becomes annoying at times. If you choose to use
the grammar checker rather than turn it off completely, you can tell it which grammar items you want to check and which you
don’t.

Thesaurus

Using the thesaurus, you can look up synonyms (different words with the same meaning) and antonyms (words with the
opposite meaning).

Note: In the desktop versions of Word, PowerPoint, and Outlook, you can get a quick list of synonyms by right-clicking a word
and choosing Synonyms.

Word Count

Word counts the number of words in a document while you type. Words also counts pages, paragraphs, lines, and
characters.

When you need to know how many words, pages, characters, paragraphs, or lines are in a document, check the status bar.

Comments
Use comments in your document to make suggestions to other people or to track issues for follow-up.

Tracking
When you want to see who’s changing what in your document (or when you want someone else to see what you changed
in their document), turn on Track Changes.

Compare
You can compare two versions of document to see how they differ. You can also two versions of the same document into
one new document. In both cases, Word shows the differences with revision marks.

Protect Document & File

In the Word 2016, can use passwords to help prevent other people from opening or modify your documents.

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Chapter XV – Machine Exercise

Proofing
To run a Spelling & Grammar check

1. From the Review Tab under Proofing Group, click the Spelling & Grammar command

2. The Spelling & Grammar pane will appear on the right. For each error in your document, Word will try to try
offer one or more suggestions. You can select a suggestion and click Change to correct the error.
3. Word will move through each error until you have reviewed all of them. After the last error has been reviewed,
dialog box will appear confirming that the spelling and grammar check is complete. Click OK.

To run a Thesaurus

1. Click the word in your document that you want to look up.
2. On the Review Tab under Proofing Group, click Thesaurus.

3. To use one of the words in the list of results or to search for more words, do one of the following –
▪ To replace your selected word with one of the words from the list, point to it, click the down arrow,
then click Insert
▪ To copy and paste a word from the list, point to it click the down arrow, then click Copy. You can then
paste the word anywhere that you like
▪ To look up additional related words, click a word in the list of results.

To run a Word Count

1. For a partial word count, select the words you want to count. The status bar shows the word count for that
selection and for the entire document

Comments
Insert a Text Comment

1. Select the text that you want to comment on

2. Click New Comment from the Review Tab, in the Comments Group
3. Type the comment text in the comment balloon

Delete a comment

• To quickly delete a single comment, Right-click the comment, and then click Delete comment
• To quickly delete all comments in a document, click a comment in the document. On the Review Tab, in the Comments
Block, click the arrow below Delete, and the click Delete All Comments in Document

Language
Word offers a button for translating words and phrases from one language to another. The translation gives you the
opportunity to translate single words and phrases as well as entire documents, although it is only goods for translating words and
phrases.

Translate

Follow these steps to translate foreign language text –

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1. Select the word or phrase that needs translating
2. On the Review Tab under Language Group, click the Translate Button and choose a Translate option on the
drop-down list. Word offers these ways to translate words –
▪ Translate Document – Words sends the text to Microsoft Translator, a translation service, and the
translated text appears on a web page. Copy the text and do what you will with it.
▪ Translate Selected Text – The Research task pane opens, as shown here. Choose a From and To
option to translate the word from one language to another.

Tracking
Turn on Track Changes

1. When you want to see who’s changing what in your document, click Review > Track Changes to turn on Track
Changes
2. To turn off Track Changes, click the Track Changes Button again.

Compare
Compare two versions of document

1. Open one of the two versions of the document that you want to compare
2. On the Review menu, select Compare Documents
3. In the Original document list, select the original
4. In the Revised document list, browse to the other version of the document, and then select OK

Changes from the revised copy are merged into a new copy that is based on the original version of the document. The original
copy remains untouched. Revision marks show any differences introduced by the revised copy of the document.

Protect Document
Set a password in a Word document

To encrypt your file and set a password to open it:

1. Click the Office Button point to Prepare, and then click Encrypt Document,

2. In the Encrypt Document dialog-box, in the Password box, type a password (You can type up to 255 characters’
password), and then Click OK
3. In the Confirm Password dialog-box, in the Re-enter password box, type the password again, and then Click OK
4. To save the password, save the file

Remove password protection from a Word document

1. Use the password to open the document

2. Click the Office Button, point to Prepare, and then Encrypt Document
3. In the Encrypt Document dialog-box, in the Password box, delete encrypted password, and then Click OK
4. Save the file

Set a password to modify a Word document

1. Click the Office Button, click Save As, and on the bottom of the Save As dialog, click Tools
2. On the Tools menu, Click General Options the General Options dialog opens
3. Under File Sharing options for this document, in the Password to modify box, type a password
4. In the Confirm Password dialog, re-type the password. Click OK

Remove password to modify a Word document

1. Click the Office Button, Click Save As, and on the bottom of the Save As dialog, Click Tools
2. On the Tools menu, Click General Options the General Options dialog opens
3. Under File sharing options for this document, in the Password to modify box, delete the password
4. Click OK
5. Click Save

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Chapter XV – Exercise
Activity Section
1. Write down a letter. Run a Spelling & Grammar check. Ignore the spelling of names like
“Amit, Sumit”
2. Correct all other spelling and grammar mistakes.

Answer the following

Question 01 Question 02 Question 03

Which of the following command is A _____ line will be drawn There is a ________ underline on the
not present in Review tab? underlined if a spelling mistake is text of any grammar mistakes in the
found in the document. document.
A. Proofing
B. Comments A. Red A. Orange
C. Tracking B. Green B. Green
D. None of the above C. Yellow C. Black
D. Orange D. Purple

Answer
Q1. D Q2. A Q3. B

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Chapter XV – Exercise
Activity Section
1. Create a document called birthday invite your friends for your birthday party. The format of
the document must be as shown below. Use Mail Merge facility to type the names and
addresses of your friends.
To, Date:
<Title><First name><Last name>
<Address 1>
<City>
<State>

Dear <First name>

_________________________________________________________________________________________________
_________________________________________________________________________________________________
__________________________________________________________________________________

<Address 2>
Answer the following
Question 01 Question 02 Question 03

What can be done using Mailings What Tab in Word you’ll use to Which of the following is not a
tab? access Mail Merge options? default document type for a mail
merge?
(A) Home Tab
(A) Merge emails (A) Letters
(B) Insert Tab
(B) Write & Insert Fields (B) Envelopes
(C) References Tab
(C) Preview Results (C) Memos
(D) Mailings Tab
(D) Directory
(D) All of the above

Answers
Q1. D Q2. D Q3. B

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Chapter XVI – View Tab

Document Views
Microsoft Word gives you five different views of a document, and each has its own advantages over the others. They are
Read Mode, Print Layout, Web Layout, Outline and Draft and you can guess what purpose some of them serve just by their
names. There are two ways of changing the view you have of a document. You can use the view buttons next to the zoom slider in
the bottom right of the work space. We’ll look at the different Word views now.

Read Mode

Read Mode view is optimise for reading a document on the computer screen. In Read Mode view, you also have the
option of seeing the document as it would appear on a print page. You should view the document us full screen reading view to
maximise the space available for reading or commenting on the document.

Print Layout

This is the default view you’ll find yourself in when opening a document. This view is best used when your document
will contain things like images, headers, and footers, columns, etc. Each of these components will be visible. In this view you can
see how the document will print according to its page breaks.

Web Layout

Use web layout view to view the document as it would look like as a web page. In this view you can see the background,
text is wrapped to fit the window, and images appear as they would online.

Outline

Using outline view, you can view the document as an outline and show the outlining tools. This is useful if you are
moving sections of your documents, or creating an outline.

Draft View

Use draft view to view the document as a draft, to enable you to quickly edit the text. Certain elements of the document,
such as headers and footers, will not be visible in this view.

Show
Ruler

This controls whether or not show horizontal and vertical rules on the left and to edges of your workspace.

Note: If you are using a Right-to-Left language the horizontal ruler will be the right edge of your workspace.

Gridlines

Gridlines help give you visual cues when you’re formatting in Office. You can align shapes and other Objects in your
PowerPoint slides and Word documents, and distinguish between cell boundaries in and sections of your spreadsheets and
workbooks in Excel.

Navigation Pane

This selection hides or shows the Page Navigation pane to the left of your workspace.

Note: If you are using a Right to Left language the Page Navigation pane will be to the right of your workspace.

Zoom
Zoom

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The Zoom group contains several tools for controlling how large the page appears on the your display so that you can
better see and work with details by zooming in, or better see the page as a whole by zooming out.

100%

Clicking this button will return the display of the selected page or two-page spread to 100% actual size.

One Page

This button will zoom the page so that the entire page or two-page spread will fit in your display window.

Page Width

This button will zoom the page so that its width fits in your display window. This may mean that the page height extends
above and below your display window.

Window
This group helps you manage several Publisher windows at once.

New Window

Arrange All

Click this button will resize and move your currently open Publisher windows so that they are side by side.

Split

Switch Windows

This pull down will shoe you all open Publisher windows and enable you to select and jump to any of those windows.

Macros in word
A macro is a series of commands an instruction that you group together as a single command to accomplish a task
automatically.

Print
Once you’ve created your document, you may want to print it to view and share your work offline. It’s easy to preview
and print a document in Word using the Print pane

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Chapter XVI – Machine Exercise

Document Views
Instructions

1.To change document views in Word, click the desired document view button in the Status Bar to left of the
“Zoom Slider”
2. Alternatively, click the desired document view button on the “View” tab of the Ribbon in the either the “Views”
button groups
Note: To exit Read Mode view click the close box (X) Button in the upper right corner of the screen or press Esc

Note: The following table list the most important keyboard shortcuts for the outline views –

Switch to outline view Alt + Ctrl + O

Switch to normal view Alt + Ctrl + N

Expand or collapse all text of headings Alt + Shift + O

Show the first line of body text or all body text Alt + Shift + L

Show all headings with the Heading l style Alt + Shift + l

Show all heading up to Heading n Alt + Shift + N

Macros
Record a New Macro

To record a new macro –

1. Create or open a word document

2. Click on Record Macro button from View Tab under Macros block
3. When Record Macro dialog-box display, insert a macro name as “Address”
4. Click OK Button
5. Your macro is now recording
6. Now type your name and complete address in the document –
Name :
Village/Area/Locality :
P.O :
P.S :
Block/Sub-Division :
District :
State :
PIN :
7. Change the font style, color, size etc
8. Click on Stop Recording button from View Tab under Macros Group
9. Close the document

Run a Macro

To run a macro which you created in previous section –

1. Place the cursor where you want to insert the macro

2. Click on Macros from View Tab under Macros Group
3. When Macros dialog-box will display, select an macro name and press Run Button

Note: Also, we can edit or delete a macro from this dialog box

Print
Print a document

To print a document –

1. Click on File

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2. Point to Print
3. Click on Print, the print a dialog-box will display as shown below –
4. Select a printer name from printer group
5. Page range options
a. Select All to print all the pages in your document
b. Select Current page – to print the page which is currently display on the screen
c. Select Selection – to print the selected area, (this option is available only when some text or graphics are
selected)
d. Select and insert pages – this option is use for printing some selected pages. For example 1, 3, 5-12 means, print
the page 1, 3, 5, 6, 7, 8, 9, 10, 11 and 12
6. Copies option
a. Insert the number of copies would you want to print
7. Print options –
a. Select All pages in range – to print the all pages in the page range
b. Select Odd pages – to print the all odd pages in the page range
c. Select Even pages – to print the all even pages in the page range
8. After selecting all require options click on OK Button

Chapter XVI – Exercise

Activity Section
1. Create a file. (20 min)
In the Print pane, change the number of copies to 2. Use the arrows at the bottom of the print
preview to view each page.
2. Optional: If you have a printer, you can click Print command. It should print two copies.

Answer the following

Question 01 Question 02 Question 03

How many groups of commands is Which of the following is a Using View Tab, we can switch
there in View Tab? command in View Tab? between –

(A) 5 (A) Document Views (A) Single Page and Two Page
(B) 6 (B) Show/Hide Views
(C) 7 (C) Zoom (B) Two Page and Three Page Views
(D) 8 (D) All of the above (C) Single Page and Three Page
Views
(D) Single Page and Multiple Page
Views

Answer
Q1. A Q2. D Q3. A

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WORK SHEET
MCQs on Microsoft Word
1. Microsoft word is ____ software.
(A) Application
(B) Compiler
(C) System
(D) Programming
2. Which is not in MS Word?
(A) Italic
(B) Magic tool
(C) Font
(D) Bold
3. ____ cannot be used to work in MS Office.
(A) Joystick
(B) Scanner
(C) Light Pen
(D) Mouse
4. Which is not an edition of MS Word?
(A) MS Word 2003
(B) MS Word 2007
(C) MS Word 2010
(D) MS Word 1020
5. The ___ works with the standard Copy and Paste commands.
(A) View tab
(B) Paragraph dialog box
(C) Office Clipboard
(D) All of these
6. What is the blank space outside the printing area on a page?
(A) Clipart
(B) Margins
(C) Header
(D) Footer
7. Which of the following is an example of page orientation?
(A) Landscape
(B) Subscript
(C) Superscript
(D) A4
8. Formatting is performed on
(A) Text
(B) Table
(C) Menu
(D) Both (a) and (b)
9. Which of the following software is used for making a resume?
(A) MS Excel
(B) MS Word
(C) Dev C
(D) Java
10. Press ____ to open the help window in the MS Word document.
(A) F1
(B) F2
(C) F9
(D) F11
11. The ability to combine name and addresses with a standard document is called ________
a. Document formatting
b. Database management
c. Mail merge
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d. Form letters
12. Which enables us to send the same letter to different people?
a. Macros
b. Template
c. Mail merge
d. None of above
13. A word processor would most likely be used to
a. Keep an account of money spent
b. Do a computer search in media center
c. Maintain an inventory
d. Type a biography
14. What is gutter margin?
a. Margin that is added to the left margin when printing
b. Margin that is added to the right margin when printing
c. Margin that is added to the binding side of the page when printing
d. Margin that is added to the outside of the page when printing
15. Which can be used for quick access to commonly used commands and tools?
a. Status bar
b. Toolbar
c. Menu bar
d. Title bar
16. Which bar shows the current position as far as the text goes?
(A) Title bar
(B) Menu bar
(C) Scroll bar
(D) Status bar
17. Select all the text in MS Word document by
(A) Ctrl +S
(B) Ctrl + 1
(C) Ctrl + A
(D) Ctrl + V
18. ____ is not a part of a MS Word document.
(A) Quick access toolbar
(B) Start Menu button
(C) Home panel
(D) View option
19. The name of a word document displays in ____.
(A) Ribbon
(B) Title bar
(C) Status bar
(D) Home tab
20. Each line represents how many letters in WordStar?
(A) 20
(B) 35
(C) 65
(D) 75
21. Which of the following are word processing software?
(A) WordPerfect
(B) Wordpad
(C) MS Word
(D) All of above
22. Which file starts with MS Word?
(A) Winword.exe
(B) Word.exe
(C) Msword.exe
(D) Word356.exe
23. Ctrl + N is used to

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(A) Save the Document
(B) Open the Document
(C) Create a New Document
(D) Close the Document
24. To exit from the Resume Wizard and return to the document window without creating a
resume, click the ________ button in any panel in the Resume Wizard dialog box.
(A) Cancel
(B) Back
(C) Next
(D) Finish
25. What are inserted as cross-reference in Word?
(A) Placeholders
(B) Bookmarks
(C) Objects
(D) Word fields

Complete the following answer : -

1) How you can connect with cloud service on word 2016?

2) How you can insert video in Microsoft Word?

3) How you can collapse or expand parts of a document?

4) How to edit PDF document in 2013?

5) How to add foot-node & end note in word?

6) What is the shortcut keys for creating hyperlink?

7) In MS word 2013 how you can create a user entry forms ?

8) In word 2013 how you can insert a column break?

9) How to delete a break in column?

10) How you can take a screen shot in word 2013?

11) How to insert caption in your image?

12) What is the use of XML mapping panel in MS word 2013?

13) How to create a Macro in word 2013 ?

14) How to create cross referencing in word 2013?

15) How you can restrict editing for someone in word 2013?

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16) How you can insert an online picture in your word document in word 2016?

17) How you can customize the indent amount?

18) What is the short cut to move the insertion point to the beginning of the document?

19) What is the correct procedure for creating a hanging indent?

20) How you can create a custom watermark?

21) What is the short cut key to insert a page break ?

22) What is the easiest way to save a chart so you can use it another document?

23) What you can add to label the values of individual chart elements?

24) In what ways you can see the difference between two similar documents?

25) How you can accept or reject track changes in word 2016?

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