Delhi GDS To Postman - Special Drive Rectt. Procedure

DEPARTMENT OF POSTS
OFFICE OF THE CHIEF POSTMASTER GENERAL

DELHI CIRCLE, MEGHDO0T BHAWAN, LINK ROAD
NEW DELHI 110001
To
1 Chief Postmaster General concerned
2. All Head of Postal & RMS Divisions/Units in Delhi Circle.
No: R&E/R-1/PM-MG-MTS/NIT/2018(Part-B) Dated: 01.11.2024
Sub:- Step by step procedure for appointment of GDS selected for the post of Postman/Mailguard in Delhi
Circle through Special Drive Recruitment from willing and surplus qualified GDScandidates of other circle.
Kindly refer to this office letter no. R&E/R-1/PM-MG-MTS/NIT/2018 dated 04.10.2024 whereby the
result of aforementioned recruitment was declared.
SI. Procedure Action to be Date/Time

No.
taken by Period for
completion of
activities
As per para 6 of aforementioned letter, the Parent Division of the Parent By
selected GDS candidate will send the personal file/engagenment file of Division 16.11.2024
willing candidate alongwith following documents to the allotted
Divisions through insured letter
i. Appointment/Engagement letter of initial GDS Post.
ii. 10h/Matriculation Certificate- 2sets of attested copies
ii. Proof of DoB, if DoB is not available in 10" Certificate-2
sets of attested copies
0v. Caste Certificate, if belongs to SC/ST/OBC-2 sets of
attested copies
V. EWS/PwDs certificate- if applicable-2 sets of attested
copies.
vi. Residential Address Proof (Aadhaar etc.)- 2 sets of
attested copies
vii. Verification Report of Edu. Certificates and caste
certificate, PwDs/EWS certificate as applicable - In
original
viii. Attestation form.- In original
ix. Character & antecedent verification (Police verification)
report.- In original
X. Medical Examination report.- in original as available.
Note- P. file/Engagement file of willing officials are to be
sent only.
Personal file of those candidates, who have
submitted their
unwillingness after declaration of result, need not be sent to the
allotted Division. In such case,
may be sent. unwillingness/refusal of candidate
Page 1 of 3
2 On receipt of P. file/Engagement file, itscontents will be checked by Allotted 23.11.2024
the allotted Division with reference to the documents mentioned in Division of
the point 1 above. DelhiCircle
A copy of result/corrigendum (relevant pages only) will be kept in

the file.
Allotted division may check whether the medical examination of the

candidate has been done from the prescribed medical authority.
3 If the medical examination of the selected GDS candidate has Allotted 30.11.2024
already been done by the prescribed medical authority and the Division/
medical certificate of fitness is available in the file, the offer of Parent
appointment cum training order will be issued by the allotted Division
Division &sent to the candidate through Parent Division.
Ifthe medical examination of the selected GDS candidate has not

been done from the Medicalauthority equivalent to that prescribed
for Group Cpost, Unit Head of allotted Unit being appointing
authority will get the selected GDS medically examinedas per Govt.
of India's Order (2nd ) mentioned under SR-3 of FRSR Part-l. As per
said GIO the authority which directs the candidates for medical
examination should also attach with the Form of medical certificate
in a declaration form (copy enclosed) which is to be filled in by the
candidate concerned in the presence of Medical Officer. In view of
above, the Unit head of allotted Division of Delhi Circle willissue a
letter enclosing aforesaid declaration form in the name of selected
GDS candidates with a copy to Parent Unit/Division requesting to
facilitate the candidate in his/her medical examination. (In this
regard, SR-3 & SR-4 read with GIO mentioned below them (FRSR
Part-l) may refer to)
Note- The selected candidates have either to accept or refuse the
offer of appointment within 30 days from the date of offer of
appointment. In such case, refusal will be sent by Parent Division
to the allotted Division and after acceptance of refusal, the
allotted Division will return the P. files of the candidate to Parent
Unit.
The candidate will report to the respective CMO/Civil Surgeon for Candidate/
the medical examination. Parent
Division
After the medical examination, the candidate will obtain a copy of
medical examination report in sealed cover from the respective
medical authority & handover the same to his Parent Division.
5. The Parent Division will send a scanned copy the medical Parent Within 3 days
examination report through email and original copy by Post to the Division
allotted Division. of receipt of
report
Page 2 of 3
6. On receipt of medical examination report/medical certificate of Allotted Within a week
fitness, the allotted Division will issue the offer of appointment cum Division of receipt of
training order to the candidate. report
7. The candidate will report to the concerned office for training as per Candidate As per training
training order. order
8
After completion of prescribed training successfully, the Allotted Same day on
appointment letter will be issued to the candidate by the appointing Division completion of
authority/lallotted Division. training
9 On receipt of appointment letter, the candidate will report to the Candidate As per
concerned office for joining the post of PM/MG. appointment
orders.
2. It may be ensured that no provisional candidate

given appointment without clearance of his/her provisiona
candidature. It is clarified that the P. file/engagement file of such candidates who were recommended
provisionally
by the Parent Division/Circle against whom any disciplinary case is
pending/contemplated, will
allotted Division and no offer of appointment should be issued by the allotted Division without
not be sent to the
clearance of their
provisional candidature.
3. In case of non-availability or pending verification reports of education certificates, caste certificates if

applicable, Police Verification etc.(all other than medical examination report), the candidate shall be
appointed
provisionally subject to the successful verification all other documents/certificates of the
provision in the rule.
candidate as per
4. This has been issued with the approval of the CPMG.
Encl: As stated above.
Assístant Director (Rectt.)

o/o CPMG, Delhi Circle
New Delhi-110001
Page 3 of 3
CANDIDATE'S STATEMENT AND DECLARA TION
The candidate must make the statement required below prior to his medi
calexamination and must sign the declaration appended thereto. His attention
is specially directed to the warming contained in the Noe below-
1. State your name in full (in block letters)
2. State your age and place of birth
3.(a) Have you ever had smallpox, intermittent or
any other fever, enlargement or suppuration of
glands, spitting of blood, asthma, heart disease,
lung disease, fainting attacks, rheumatism,
appendicitis?
Or
(6) Any other disease or accident requiring
confinement to bed and medical or surgical
treatment?
4. When were you last vaccinated?
5. Have you or any of your near relations been
afflicted with consumption, scrofula, gout,
asthma, fits, epilepsy or insanity?
6. Have you suffered from any form of nervousness
due to overworkor any other cause?
7. Have you been examined and declared fit for
Government Service by a Medical Officer/
Medical Board, within the last three years?
8. Furnish the following particulars concerning your
family:
Father's age if Father's age at No. of brothers No. of brothers
living and state of death arnd cause. living, their ages dead, their ages at
health of death and state of death and cause of
health death
Mother's age if Mother's age at No. of sisters No. of sisters

livíng and death and cause living, their ages dead, their ages
sALe of health of death and state at death and
of health causa of death
Ideclare all the above answers to be, to the best of my belief, true and
cOTrect.
Ialso solemnly affirm that I have not receîved disability certificate/pen

sion on account of any disease or other condition.
Candidate's Signature.
Signed in my presence
Signature of Medical Officer
NOTE.The candidate shall be held responsible for the accuracy of the
above statement. By wilfully suppressing any information, he will incur the
risk of losing the appoint1ment and, if appointed, or forfeiting all clam to
superannuation allowance or gratuity.

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DEPARTMENT OF POSTS

OFFICE OF THE CHIEF POSTMASTER GENERAL

No: R&E/R-1/PM-MG-MTS/NIT/2018(Part-B) Dated: 01.11.2024

SI. Procedure Action to be Date/Time

A copy of result/corrigendum (relevant pages only) will be kept in

Allotted division may check whether the medical examination of the

Ifthe medical examination of the selected GDS candidate has not

2. It may be ensured that no provisional candidate

3. In case of non-availability or pending verification reports of education certificates, caste certificates if

4. This has been issued with the approval of the CPMG.

Encl: As stated above.

Assístant Director (Rectt.)

Mother's age if Mother's age at No. of sisters No. of sisters

Ialso solemnly affirm that I have not receîved disability certificate/pen

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