INTERNATIONAL JOURNAL OF MULTIDISCIPLINARY RESEARCH AND ANALYSIS

ISSN(print): 2643-9840, ISSN(online): 2643-9875

Volume 07 Issue 07 July 2024
DOI: 10.47191/ijmra/v7-i07-29, Impact Factor: 8.22
Page No. 3287-3294

Apartment Rental Management System for Real-Time

Transaction and Task Organization
Janine M. Magno1, Ronnie S. Pelayo2, Kristine T. Soberano, Ph.D.3
1,2
MIT Graduate School Department, State University of Northern Negros, Philippines
3
State University of Northern Negros, Philippines

ABSTRACT: The study focuses mainly on providing Celso with an Apartment Rental Management System for Real-Time Transaction
and Task Organization. The system is a solution to the issue of inaccurate and disorganized data management within Celso’s
apartment complexes. To address this challenge, the Apartment Rental Management System for Real-Time Transaction and Task
Organization is designed to cater specifically to the needs of lessors, offering a comprehensive system. By implementing the
Apartment Rental Management System for Real-Time Transaction and Task Organization, this study seeks to alleviate conflicts
between lessors and how to manage the properties while concurrently enhancing the efficiency of property management
operations. The researchers will use the developmental method of research and the Rapid Application Development Approach
Model as the Software Development Life Cycle (SDLC). The implementation of the system was successful and generated a positive
outcome. Therefore, the lessors, and property managers of the Celso Apartment, consider and accept the implementation of the
developed system as a promising solution to the multifaceted challenges encountered in apartment rental management.

I. INTRODUCTION
Background of the Study
The management of apartment rentals is confronted with a multitude of challenges, particularly stemming from the
absence of efficient and organized data management systems. Issues such as tracking pending and paid bills across rental units,
missed payment deadlines, and reliance on informal, paper-based records hinder operational efficiency and exacerbate conflicts
between lessors and lessees. In response to these challenges, there is a growing recognition of the need for innovative solutions
tailored to the specific needs of lessors, aimed at streamlining transaction management and task organization in real-time within
apartment complexes.
The rise of Internet-of-Things (IoT) technology has garnered considerable attention from scholars and policymakers due
to its potential to revolutionize various sectors, including real estate management. Le et al. (2019) emphasize the significance of
IoT-based platforms in enhancing managerial efficiency and providing emotional comfort for network operators and end-users.
Furthermore, Yuan et al. (2019) highlight the importance of meticulous measurement of operational performance in Public-Private
Partnerships (PPPs) for the development of Public Rental Housing (PRH) projects. Their study employs the FuzzyAnalytic Hierarchy
Process (AHP) Comprehensive Evaluation method to assess the performance levels of PRH PPP projects.
Additionally, advancements in blockchain technology have opened up new possibilities for improving efficiency and
transparency in real estate management. Kim and Huh (2020) introduce Autochain, an expert automatic algorithm blockchain
technology designed to integrate seamlessly into existing businesses within the Fourth Industrial Revolution, thereby enhancing
productivity, competitiveness, and profitability. Moreover, Gill et al. (2021) explore tenant satisfaction in rental apartments,
highlighting the influence of amenities and services on rental pricing.
Efforts to address the challenges in apartment rental management have also led to the development of innovative
technological solutions. Ikuomola, Isewon, and Eze (2020) present a secure cloud-based house rental management system aimed
at simplifying the process of finding housing and enhancing communication between landlords and tenants. Santos et al. (2021)
propose the development of an Internet-of-Things (IoT)-based monitoring system for power and water meters, aimed at enhancing
transparency in utility usage and encouraging conservation efforts. Additionally, Sidhu et al. (2021) suggest a collaborative
application utilizing smart bins and predictive technology to efficiently manage household plastic waste.

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Apartment Rental Management System for Real-Time Transaction and Task Organization
In light of these advancements and the persistent challenges faced in apartment rental management, there is a compelling
need for a comprehensive solution that integrates cuttingedge technologies to streamline transaction management and task
organization in realtime. The following study introduces the Apartment Rental Management System for RealTime Transaction and
Task Organization, designed to address these challenges and enhance the efficiency and effectiveness of property management
operations within apartment complexes.
Through a detailed examination of its objectives, methodologies, and findings, this study aims to shed light on the
potential impact of the Apartment Rental Management System for Real-Time Transaction and Task Organization on property
management practices and its broader implications for the real estate industry.

Objective of the Study

The objectives of this study are to provide Celso with an Apartment Rental Management System for Real-Time Transaction
and Task Organization, aiming to improve data management within Celso’s apartment complexes. Additionally, it seeks to alleviate
conflicts between lessors and lessees while enhancing property management efficiency through the implementation of the
developed system. Create a system that can quickly generate a monthly billing statement and easily track billing transactions for
the tenants.

Scope and Limitation

The Apartment Rental Management System for Real-Time Transaction and Task
Organization for Celso is a study conducted in the Celso Apartment, Pacencia Compound,
Manunggal Street, Mandaue City, Cebu. Apartment Rental Management System for Real-Time Transaction and Task Organization
can compute the total monthly bills, track billing transactions, and generate a billing statement for each unit in Celso Apartment.
This study is a solution to the issue of inaccurate and disorganized data management within Celso’s apartment complexes
only.

II. METHODOLOGY
The study employs a developmental research method, focusing on providing Celso with an Apartment Rental
Management System for Real-Time Transaction and Task Organization. The system is specifically designed to address the challenge
of inaccurate and disorganized data management within Celso’s apartment complexes. To achieve this, the researchers adopt the
Rapid Application Development Approach Model as the Software Development Life Cycle (SDLC).

Locale of the Study

This study was conducted at Celso Apartment, Pacencia Compound, Manunggal Street, Mandaue City, Cebu.

Figure 1.0 Locale of the Study

Figure 1.0 shows the location map of Celso Apartment which is located at Pacencia Compound, Manunggal Street, Tipolo,
Mandaue City, Cebu where the study was conducted.

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Apartment Rental Management System for Real-Time Transaction and Task Organization
Data Collection
In collecting data, the researchers conducted interviews with the lessors and property managers. They must collect
relevant data which are needed in the development of the project.
Sampling Method
The population of the study is the lessors and property managers. The researchers used the Purposive Sampling
Technique. It represents a group of non-probability techniques and relies on the judgment of the researchers when it comes to
selecting the units that are to be studied. Usually, the sample being investigated is quite small, especially when compared with
probability sampling techniques.

Table 1.0 Population of the Study

Respondents No. of Respondents

Lessor 2

Property Manager 3

Total of Respondents 5

Table 1.0 shows the total sample size of respondents.

System Design

Figure 2.0 Rapid Application Development Model (RAD)

Figure 2.0 shows the prototype model approach used by the researchers to have a better outcome for developing the
system.
Planning and Analysis Phase

This phase included requirements gathering. The researchers conducted verbal interviews with the client to gather data
which is necessary to build the system. In this phase, the researchers also planned on what system design should be used.
Architectural Design

Figure 3.0 System Architectural Design

Figure 3.0 shows the flow and connections of the developed systems.
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Apartment Rental Management System for Real-Time Transaction and Task Organization
User Interface Design
Based on the study obtained by the researcher it fulfils the prerequisite needed to implement in the developmental
process for the system Apartment Rental Management System for Real-Time Transaction and Task Organization. Visible below is
the list of screenshots with their corresponding explanation of how that interface works.

Figure 4.0 Dashboard

Figure 4.0 shows the dashboard which displays the summary of apartment information including the tenants and units.

Figure 5.0 Tenant Information

Figure 5.0 shows all tenants’ information where can update and delete tenants' information on this page.

Figure 6.0 Tenant Bill

Figure 6.0 shows the tenants' bills which displays all computations and billings for each unit and tenant.

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Apartment Rental Management System for Real-Time Transaction and Task Organization

Figure 7.0 Tenant Status

Figure 7.0 shows the tenant statuses where the amount due, due date, and status of tenants whether paid or pending
are displayed.

Figure 8.0 Tenant Status

Figure 8.0 shows the unit information where can update and delete unit details information on this page.
Development Phase
The prerequisites listed below are necessary to construct the system. It consists of the three parts of a computer system:
people ware, hardware, and software.
Software Specifications
The software requirements for the development of the systems are:
● Windows 10
● PHP
● HTML
● CSS
● Javascript
● Visual Studio Code
● XAMPP
Hardware Specifications
The following is the list of hardware needs for system development. It helped achieve the study goals and functionality of
the system:
● Laptop
● Hard Disc (500 GB)
● RAM (4GB minimum)
● Processor (2.66 GHz or more)

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Apartment Rental Management System for Real-Time Transaction and Task Organization
III. RESULTS
Table 2.0 The level of System Acceptability in terms of Usability of the System

Criteria Mean Interpretation

1. The system performs its expected function. 5 Strongly Agree

2. The system functions properly based on user requirements. 4 Agree

3. The Apartment Rental Management System for Real-Time

Transaction and Task Organization is simple to change and 5 Strongly Agree
does not interfere with the system's other components.

4. The Apartment Rental Management System for Real-Time

Transaction and Task Organization provides appropriate 4 Agree
performance.

5. The Apartment Rental Management System for Real-Time

Transaction and Task Organization manages a significant 5 Strongly Agree
quantity of data.

6. The Apartment Rental Management System for Real-Time

Transaction and Task Organization does not expose the 3.6 Agree
personal information of the tenants.

7. The Apartment Rental Management System for Real-Time

Transaction and Task Organization provides a mechanism that 5 Strongly Agree
prevents unauthorized access to data stored on the system.

8. The Apartment Rental Management System for Real-Time

4 Agree
Transaction and Task Organization is user-friendly

9. The Apartment Rental Management System for Real-Time

Transaction and Task Organization's user interface features a 4 Agree
pleasing and satisfying interaction.

10. The Apartment Rental Management System for Real-Time

Transaction and Task Organization meets the needs of the 5 Strongly Agree
lessors and property managers.

Grand Mean 4.46 Strongly Agree

Table 2 shows the features of the mobile app together with the IT expert's input and verbal interpretation. The average
rating in the table above is 4.46, which is considered as Strongly Agree.

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Apartment Rental Management System for Real-Time Transaction and Task Organization
Table 3.0 The Quality of the Developed Software Based on
McCall’s Software Quality Model

S Mean Interpretation

Completeness 3 Average
Communication Commonality 4 Good
Conciseness 3.6 Good
Consistency 5 Very Good
Operability 4 Good
Self-Documentation 5 Very Good
Simplicity 5 Very Good
Software System Independence 5 Very Good
Traceability 3.6 Good
Training 4 Good
Data Commonality 4 Good
Error Tolerance 3.6 Good
Execution Efficiency 5 Very Good
Expandability 5 Very Good
Instrumentation 4 Good
Modularity 4 Good

Grand Mean 4.2375 Good

Table 3 shows the result of the IT expert’s feedback in determining the quality of the developed software in terms of
McCall’s Software Quality Model. The average shows 4.56 and is considered to be Good.

IV. DISCUSSIONS
The study focuses on the development of the Apartment Rental Management System for Real-Time Transaction and Task
Organization. The main objective is to design and implement a system that streamlines property management operations within
apartment complexes, enhancing both efficiency and effectiveness. This project specifically aims to assist lessors and property
managers in managing rental transactions and organizing tasks in a seamless, fast, and hassle-free manner. Additionally, it provides
a convenient way to track billing transactions and payments.
The study highlights the system's ability to significantly improve data management, reducing errors associated with
manual processes and facilitating real-time updates and access to information. The researchers employed a developmental
research method and the Rapid Application Development Approach Model as the Software Development Life Cycle (SDLC) to
ensure a robust and user-friendly system.
The findings of the study reveal that the developed system is highly effective, well-received by end-users, and meets the
specific needs of lessors and property managers. The implementation of the Apartment Rental Management System for Real-Time
Transaction and Task Organization has been shown to enhance convenience, facilitate report generation, and improve overall
property management practices. This project is poised to benefit the real estate industry by replacing manual processes with a
comprehensive electronic system, ultimately aiding in the efficient and easy management of apartment rentals.

V. CONCLUSIONS
Based on the findings presented in this study, the following conclusions are drawn:
1. The Apartment Rental Management System for Real-Time Transaction and Task Organization is a high-quality system,
well-received by end-users, secure, reliable, fast, and easy to use.

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Apartment Rental Management System for Real-Time Transaction and Task Organization
2. Lessors and property managers can greatly benefit from using the developed system, as it significantly enhances
convenience and facilitates report generation.
VI. RECOMMENDATIONS
Based on the findings and conclusions, the following recommendations are proposed:
1. Implement SMS support for real-time billing notifications to further enhance ease of use.
2. Develop a mobile application to provide more convenient tracking capabilities.
3. Lessors and property managers should consider adopting the developed system to stay abreast of technological
advancements.

REFERENCES
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PUBLIC RENTAL HOUSING DELIVERY BY PPPS sss WITH FUZZY-AHP COMPREHENSIVE EVALUATION. International Journal
of Strategic Property Management. https://doi.org/10.3846/ijspm.2019.9820
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Management of Household Plastic Waste through Smart Bins: A Case of Study in the Philippines. Sensors.
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