A PROJECT REPORT ON

INSTITUTE(JIST)
MANAGEMENT SYSTEM

Submitted by:

      

Guided by:



 ACKNOWLEDGEMENT


















       
 CERTIFICATE













Date: Signature Of Internal/Guide

CS & IT Department
JIST,Jorhat,Assam
CONTENTS Page No.

 INTRODUCTION 1
 OBJECTIVE 2
 SYSTEM ANALYSIS 3
o EXISTING SYSTEM
o PROPOSED SYSTEM
o SCOPE OF THE SYSTEM
o ADVANTAGES OF PROPOSED SYSTEM
 FEASIBILITY STUDY 5
o TECHNICAL FEASIBILITY
o ECONOMICAL FEASIBILITY
o OPERATIONAL FEASIBILITY
 HARDWARE AND SOFTWARE REQUIREMENTS 7
o SOFTWARE REQUIREMENT
o HARDWARE REQUIREMENT
 DATA FLOW DIAGRAM 8
 ER-DIAGRAM 9
 RELATIONAL MODEL 10
 DATA DICTIONARY 11
 DATA BASE TABLES 15
 PROJECT VIEW 19
o PROJECT DESCRIPTION
o SNAPSHOTS OF THE PROJECT
 CONCLUSION 25
 BIBLIOGRAPHY 26
 INTRODUCTION

The main objective of Institute Management System is to automate all functionalities of a college, university or
an institute. Using this system, we can manage all Institute management work like admission, fees submission,
student information and staff details, exam details, etc. Using this institute management system, we can view
or update data and information about students and staff easily. This system helps in managing the activity like
student admission, student registration, fees submission. Admin can also retrieve information of employee,
student.

The Institute Management System can be used to store student information like attendance, fees, and student
result etc. admin can create report regarding any student any time using this system. Using this system, we can
register new student and their course details. We can submit student’s fees and can check fees details anytime.
We can create exam result and submit in this system. We can also add new employee in the system and can
check details of the employee easily.

Using this system, we can manage all information of all aspects of a college, its students, faculties,
Departments, marks and other curricular activities. Institute management system provides the easiest way to
manage all functionalities of a college. This system facilitates colleges to maintain the functionality related to
college employees and their students.

Institute Management System can store and manage all data of the various departments of a college like
Administration, Attendance, Staff details etc. using this system user can retrieve any information related to
student, teacher and fees. Using this system teacher can check student attendance anytime. This system also
help teacher to announce the result. College administration can also manage college work easily. Admin can
check leave, salary and other details of teacher any time.

Admin can also generate following reports from this system like :‐

Student Report

Employee Report

Course Detail Report

Fee Detail Report

Marks Detail Report

[1]
 Objective









 
 
 


[2]
 SYSTEM ANALYSIS

 EXISTING SYSTEM

The existing Institute management system of Jorhat Institute of Science and

Technology is done manually . All the records of the students, staffs, course, exam, result
etc. are maintained manually in books which is an overhead for the management staff. It is very
time consuming so the existing system is not so efficient for searching, updating and maintaining
books.

 PROPOSED SYSTEM

In our proposed system we have the provision for adding the details of the students , teacher etc.
Another advantage of the system is that it is very easy to edit the details of the student , teacher
and delete a student when needed.

With the system, we can attain the following facilities:

 Easy to handle and feasible.

 Easy to operate.

 Cost reduction.

 Fast and convenient.

[3]
  SCOPE OF THE SYSTEM









o 
o 
o 
o 

 ADVANTAGES OF PROPOSED SYSTEM:

o It provides user friendly GUI for maintaining information about student and staff.
o It provides instant report of any relevant information involving the students or the staff.
o It provides strong security for admin with the help of username and password.
o It provides very efficient and easy way for searching information.
o It provides unlimited data storage capacity at backend and easy data backup and restore
facility

[4]
 FEASIBILITY STUDY



 TECHNICAL FEASIBILITY







o 
o 
o 
o 
o 
 ECONOMICAL FEASIBILITY









[5]
  OPERATIONAL FEASIBILITY
Operational feasibility is the important part of the feasibility study.Here,we
consider the capabilities of end user that how he can easily handle the computer.In
our project,the technology used is .Net which is GUI,due to which user can easily
handle it.
The system is user friendly and easy to use.Only little interaction may be
required for user so that he can easily operate the system.Operational feasibility is
necessary because user of system should properly understand system where there is
no need of extra skills.
Therefore,after consideration of all aspects of feasibility study , it was
decided that system will be computerized.

[6]
 HARWARE AND SOFTWARE REQUIREMENTS

 SOFTWARE REQUIREMWNTS

o Backend: Oracle.
o Frontend: C#.net

 HAEDWARE REQUIREMENTS

o Processor: Compatible with .Net Framework

o Memory: Minimum 100MB
o WINDOWS 7 or higher Operating System

[7]
 DFD

Add Data Store Data

College
Admin Management Oracle
System Database
Retrieved Data Search Data

LEVEL 0 DFD

Entered User Show message

Name & Password Correct or not

Login
Admin Check User Admin
Process
Name & Password
Invalid User 1.1

Admin Role Logout

Name & Password

Admin Role Login

Output Input Exam Details

Manage
Teaching Admin Manage
Staff Section Exam
1.3
Input Teacher 1.2 Output 1.7
Details
Retrieve Teacher

Retrieve Results
Store Teacher

Store Marks
Details

Obtained
Details

Input Attendance
Output

Details

Teaching
Exam
Staff Manage
Office Manage
Staff Student
1.6
1.4
Retrieve Student
Retrieve Office

Staff Details
Store Office

Store Student

Manage
Staff Details

Details

Attendance
Details

1.5
Attendance
Attendance

Details
Retrieve

Store
Details

Student
Office Staff

Attendance

LEVEL 1 DFD

[8]
ER DIAGRAM

[9]
RELATIONAL MODEL

[10]
 DATA DICTIONARY
ADMIN

Field Name Field Size Data type Data Format Description Example
Username 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Username of admin Dennis21
Password 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Password of admin Dennis21
PID 20 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Person number 03

ATTENDANCE

Field Name Field Size Data Type Data Format Description Example
Deptid 4 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique ID of department CS
Stuid 20 Text TT/TTT/NN/NN Unique Student ID CS/BSC/15/03
Coursed 2 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique CourseID 4
Sub 2 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique no to identify semno 20
and course
Apercent 4,2 Number NN.NN Attendance percentage 84.23

COURSE

Field Name Field Size Data Type Data Format Description Example
Courseid 2 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique CourseId 4
CourseName 20 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Course Name BSC
Deptid 4 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique Id of Deparment CS
Duration 2 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Course Duration in years 3

DEPARTMENT

Field Name Field Size Data Type Data Format Description Example
Deptid 4 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique ID of department CS
Deptname 20 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Name of the Department CS&IT

EXAM

Field Name Field Size Data Type Data Format Description Example
Stuid 20 Text TT/TTT/NN/NN Unique Student ID CS/BSC/12/3
Courseid 2 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique CourseId 4
Sub 2 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique no to identify semno 20
and course
Deptid 4 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique ID of department CS
Examid 20 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique exam no 5

[11]
EXAM_SUB

Field Name Field Size Data Type Data Format Description Example
Exam_id 20 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique exam no 5
Paper_id 3 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique id of paper 3
Marks 3,1 Number NN.N Marks obtained by student 87.3

FEE

Field Name Field Size Data Type Data Format Description Example
Feecat 2 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Identify the fee category 3
Admission_fee 5 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Admission fee Amout 4500
Gamee_fee 5 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Game fee Amout 3500
Exam_fee 5 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Exam fee Amount 2000
Abeyaantrix_fee 5 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Abeyaantrix fee Amount 1000
Lab_fee 5 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Laboratory fee Amount 2300
Library_fee 5 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Library Fee Amount 800
CommonRoom_fe 5 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ CommonRoom fee Amount 1400
Transport_fee 5 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Transport fee Amount 1600
Electricity_fee 5 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Electricity fee Amount 2100
Development_fee 5 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Development fee Amount 3000
Courseid 2 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique CourseId 4

LASTLOGIN

Field Name Field Size Data Type Data Format Description Example
Username 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Username of admin Dennis21
Sdatetime Date/Time DD‐MM‐YYYY Login Time 14‐JUN‐17
HH.MM.SS AM 04.47.06 PM
Edatetime 30 Date/Time DD‐MM‐YYYY Login Time 14‐JUN‐17
HH.MM.SS AM 05.47.06 PM

OFFICE_STAFF

Field Name Field Size Data Type Data Format Description Example
Staff_id 20 Text TT/NNNN/NN Unique ID of office staff OS/2010/03
PID 20 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Person number 03
Designation 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Designation of office staff Librarian
Salary 10 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Salary of office staff 45000
Qualification 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Qualificatoin of Office staff MA
Previous_wrk_exp 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Previous work experience of JB College
office staff Librarian

[12]
PERSON

Field Name Field Size Data Type Data Format Description Example
PID 20 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Person number 03
DOA DATE DD/MMM/YYY Date of Admission 02/12/1995
Fname 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ First name of applicant Dennis
Mname 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Middle name of applicant Roberto
Lname 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Last name of applicant Ritche
FFname 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Applicant Father’s First Bajrne
name
FMname 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Applicant Father’s Middle Louis
name
FLname 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Applicant Father’s Last Starstroup
name
MFname 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Applicant Mother’s First Ishita
name
MMname 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Applicant Mother’s Middle Rani
Name
MLname 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Applicant Mother’s Last Gogoi
Name
Nationality 20 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Nationality of Applicant Indian
State 20 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ State where Applicant lived Assam
District 20 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ District where Applicant Jorhat
lived
Pincode 6 Number NNNNNN Pincode of Applicant 785001
Postoffice 20 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ PostOffice of Applicant Jorhat
Address 50 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Address of Applicant KB Road
Locality 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Nearest landmark of Dominos
applicant
PhoneNo 10 Number NNNNNNNNNN Applicant phone number 8945723872
Email 50 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Applicant email‐id abc@gmail.com
DOB Date DD/MM/YYYY Date of birth of applicant 08/3/2003
BG 10 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Blood Group of applicant AB+
Gender 10 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Gender of Applicant Male
Religion 20 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Religion of applicant Hindu
Caste 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Caste of applicant OBC
Photograph BLOG ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Photograph of applicant

SEMESTER

Field Name Field Size Data Type Data Format Description Example
Semno 2 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Semester number 4
Courseid 2 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique CourseId 4
Sub 2 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique no to identify semno 20
and course

[13]
STUDENT

Field Name Field Size Data Type Data Format Description Example
Stuid 20 Text TT/TTT/NN/NN Unique Student ID of student CS/BSC/15/16
PID 20 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Person number 03
Deptid 4 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique ID of department CS
BatchNo 10 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Batch no of the student 2015‐2018
Hobby 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Interest of student Cricket
Currntstatus 20 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Current semester of student 3

STUDENT_COURSE

Field Name Field Size Data Type Data Format Description Example
Stuid 20 Text TT/TTT/NN/NN Unique Student ID of student CS/BSC/15/16
Courseid 2 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique CourseId 4

STUDENT_FEE

Field Name Field Size Data Type Data Format Description Example
Feecat 2 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Identify the fee category 3
Stuid 20 Text TT/TTT/NN/NN Unique Student ID of student CS/BSC/15/16
Sub 2 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique no to identify semno 20
and course

SUBJECT

Field Name Field Size Data Type Data Format Description Example
Paper_id 3 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique id of paper 3
Papercode 2,1 Number N.N identify subject of paper of 2.1
semester
Papername 50 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Name of the paper Data structure
Sub 2 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique no to identify semno 20
and course

TEACHING_STAFF

Field Name Field Size Data Type Data Format Description Example
TSID 20 Text TT/TTT/NN/NN Unique ID of Teaching staff TS/ET/09/7
PID 20 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Person number 03
Designation 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Designation of office staff Librarian
Salary 10 Number ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Salary of office staff 45000
Qualification 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Qualificatoin of Office staff MA
Previous_wrk_exp 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Previous work experience of JB College
office staff Librarian
Specialization 30 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Specialization of teacher Network
security
Deptid 4 Text ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Unique ID of department CS

[14]
 DATABASE TABLE
SELECT * FROM student;

SELECT * FROM attendance;

[15]
SELECT * FROM subject;

SELECT * FROM student_course;

[16]
SELECT * FROM fee;

SELECT * FROM person;

[17]
SELECT * FROM teaching_staff;

SELECT * FROM office_staff;

[18]
 PROJECT VIEW
PROJECT DESCRIPTION

The “Institute Management System” is based on managing the records of an institute and
managing the records of all the students and Staff. The first activity is based on entering the
students and Staff as soon as their admission is done. A unique register number is given to that
particular for his identification. The system also maintains attendance details of a particular
student. At the end of each semester, the average percentage of classes attended by each
student is displayed. The system also manages in storing student’s marks separately for each
semester. At the end of each semester, the results can be displayed by calculating his/her
semester marks.

The second activity is based on managing the institute. The system keeps the record of the fee
payment done by each student. It also records the information and salary to be paid to each
staff members.

Admin has the authority to add details and new admin when needed. And he also has the right
to edit or delete those information to/from the list. All the information’s are being saved in the
database.

Project Features:
Staff: When a new Staff joins the Institute, his record is saved in the database and a
unique ID is generated.
Student: As soon as the admission is done, the student’s details are saved in the database
and a unique register number is given to that student for his identification.
Marks Calculation: Depending on the semester marks, the final result of the student is
calculated in terms of average percentage.
Attendance: The system maintains attendance details of a particular student. At the end of
each semester, the average percentage of classes attended by each student can be displayed.
Collective Information: The information of an individual, student or staff, can be displayed
collectively which include personal and academic details.
Login/Logout: This module allows the admin to Login or Logout the application. The last
session detail of login and logout can be displayed. Further operations cannot be performed
after user exits.
[19]
 SNAP SHOT OF THE PROJECT

HomePage

Exam Reports

[20]
Student Admission

Office Staff Delete

[21]
FEE Payment of Student

MARKS INSERT OF STUDENT

[22]
Update Student Details

Attendance Details

[23]
Student Collective Details

Staff Collective Details

[24]
 CONCLUSION











[25]
 Bibliography

www.youtube.com
www.tutorialspoint.com
www.techcrashcourse.com
www.c‐sharpcorner.com
www.codeproject.com

[26]
 CERTIFICATE











    
          

Date: Signature Of HOD

CS & IT Department
JIST,Jorhat,Assam