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Government of Jammu and Kashmir

General Administration Department
(AdministrationSection)
Civil Secretariat

Subject:- Computerized Personal lnformation System(CPIS).

CIRCULAR No. -GAD of 201 1

Dated:- 1%-02-2011

The lnformation Technology Department is planning to have

acomputerized data base of all the Government Employees in a phased
manner. In this direction, it has started working on Computerized
Personal lnformation System(CPIS) for which data capturing forms have
been designed by NIC. In the first phase, it intends to undertake
computerization of information 'in respect of the employees at the
Secretariat level and those of the employees of the Finance Department
at subordinate level as well.
In this regard, the undersigned is directed to impress upon
all the Administrative Secretaries to furnish information with regard to
employees of Civil Secretariat working under their control to State
Informatics Officer. NIC, as per PROFORMA (uploaded at jkgad.nic.in
website of GAD) which shall be duly authenticated by the concerned
Drawing 8 Disbursing Officer. The information shall be furnished by or
before 25-02-2011 positively so that the task is accomplished
within the time limit fixed for that purpose.

k
(Raje ~
Deputy Secretary to Government
4 b
Administration Department
No.GAD(Adm)ll512010-I Dated: 92 02 - 201 1
Copy to the:-
1. All Administrative Secretaries.
2. Financial AdvisorlCAO, GAD. He is requested to provide
requisite information in respect of GAD employees on priority
basis.
3. Principal Pvt. Secretary to Chief Secretary.
4. Private Secretary to CommissionerlSecretary, GAD.
 Government of Jammu and Kashmir
Employee Personal Information

Form-1

Instruction: This form required to be duly filled up and submitted by the

prospective employees while reporting for duty on Old/ fresh appointment. The
officer before whom the prospective employee reports for duty and the appointing
authority required to counter sign the duly filled up form submitted by the
prospective employee. After getting the form counter signed by the DDO Subject
Assistant will feed the data into JKCPIS and obtain Employee Code from the
system and write down it in the box provided below for the purpose

Specimen Signature Specimen Signature Affix a

recently
taken
passport
size photo

PART-A (For Office use)

Employee Code UID

PART-B PERSONAL DETAILS

(To be filled up by the prospective employee)

Department Office

Permanent Resident Certificate File No.

First Name
(In capital letters)
Last Name
(In capital letters)
Date of birth Sex (M/F)
(DD/MM/YY)
Name of Father

Name of Mother

Category SC/ST/OBC/RBA/ALC/
(General/Reserved) Sports/PHC/Ex-serviceman
Nationality Religion

Blood Group Marital status

(Optional) (unmarried/married/divorcee)
Spouse’s Name Profession of Spouse
(State Govt./ GOI/Public
Sector/Private/ None)
If spouse working in Government/Public Sector Department

Name of the Designation

Department

Signature of employee Signature of DDO

Dated SEAL
Dated
 Government of Jammu and Kashmir
Employee Personal Information

Form-2

Joining Details
Date of Appointment Order No.

Initial Joining Initial Joining

Department Office
Initial
Date of Joining
Designation
Pay Band of initial Initial Grade Pay
Post * *
Permanent/Temp
Initial Basic Pay *
orary Employee
Employee initial cadre Gaz./ Non-
State/Div./Distt Gaz./Class IV
Present DDO Code* * optional fields
Salary Details

Current Pay Band PAN No.

Grade Pay Basic Pay

Personal/Special Pay GPF/ PRAN No.
Dearness Allowance/ Deduction Type
Dearness Pay/COLA GPF/CPF(NPS)
YES/NO
Non-practicing GIS/SLI Member
Allowance(NPA) YES/NO YES/NO
Charge Allowance YES/NO GIS/SLI Number
City Compensatory Defined Contributory
Allowance YES/NO Pension - 10% Employer’s
Share for NPS
Medical Allowance YES/NO 2 ½ days Pay YES/NO
Temporary Move Allowance Pocket Money YES/NO
YES/NO
House Rent Allowance Settlement Allowance
YES/NO
Risk Allowance YES/NO Fixed T.A.
Border Allowance/ Record Allowance
Compensatory Allowance
YES/NO
Ration Money Allowance Special Duty Allowance
YES/NO
Hardship Allowance Any Other Allowance
YES/NO
Kit Maintenance Allowance
YES/NO
Conveyance Allowance Total Salary(including
YES/NO Allowances)
Name of Salary Bank Saving A/c No.
Branch
Entitlement of Pension (Defined benefit/NPS)
Contribution to NPS(Employer + Employee) :
Accumulations under NPS (including earnings from investment of
Contribution) :

Leave Details

Accumulations of AS on Date
Earned Leave
Total number of days EL accumulated
Period of EL availed (Recently) – From: To:
Number of times Maternity Leave availed:
Accumulations of AS on Date
Half Pay Leave
Total number of days accumulated
Period of HPL availed (Recently) – From: To:
Period of Suspension (if any)

Major Penalty imposed, if any

Monthly Income of Parents from all sources

Signature of employee : Signature of DDO :

Dated SEAL
Dated
 Government of Jammu and Kashmir
Employee Personal Information

Form-3

Employee office details

Current Current
Designation Post

Current Cadre: Current

State/ Div./ office
District
Present address Permanent address

House No/ House No/

Street No Street No
Street Name Street Name

Place Place

Pin Pin

State State

District District

Tehsil Tehsil

Village Village

Phone No. Phone No.

Home Town Home Town

Mobile No. Email address

Whether Govt. accommodation allotted in Jammu/Srinagar :

Details of accommodation, if hired(Y/N)

Signature of employee Signature of DDO

Dated SEAL
Dated
 Government of Jammu and Kashmir
Employee Personal Information

Form – 4

Educational Detail
ACADEMIC QUALIFICATION
Name of Board/ Marks
Year of
Degree/Diploma University Obtained Grade
Passing
(In %)

TECHNICAL QUALIFICATION
Name of Board/ Marks
Year of
Degree/Diploma University Obtained Grade
Passing
(In %)

PROFESSIONAL QUALIFICATION
Name of Board/ Marks
Year of
Degree/Diploma University Obtained Grade
Passing
(In %)

Specialized Training, if any

Refresher/Training Course
attended during service, if any

Signature of Employee
Dated Signature of
DDO
SEAL
Dated
 Government of Jammu and Kashmir
Employee Personal Information

Form-5

Promotion Details

Date of Name of the Designation Govt. Order No./

Promotion office Date

Signature of employee : Signature of DDO :

Dated SEAL
Dated
 Government of Jammu and Kashmir
Employee Personal Information

Form - 6

Posting Details

Name of the Designation Tenure of Postings

office
From To

Initial
appointment

02nd posting

03rd posting

04th posting

05th posting

06th posting

07th posting

08th posting

09th posting

10th posting

11th posting

12th posting

13th posting

14th posting

15th posting

16th posting

17th posting

Signature of employee : Signature of DDO :

Dated SEAL
Dated
 Government of Jammu and Kashmir
Employee Personal Information

Form – 7

Nomination Details (GPF)

Relationship with Date of Birth Share of
Name of Nominee(s)
employee of Nominee amount (%)

Nomination Details (Gratuity)

Relationship with Date of Birth Share of
Name of Nominee(s)
employee of nominee amount (%)

Group Insurance/SLI Nominee Details

Relationship with Date of Birth Share of
Name of Nominee(s)
employee of nominee amount (%)

Nominee Details ( Family Pension )

Date of Birth
Name of Nominee(s) Relationship with employee
of nominee

Declaration by the prospective employee

The information furnished by me in this joining report is correct to the best of my
knowledge and are based on valid documents. I also hereby produce original documents in
respect of all the information given below before the reporting officer for verification. I am
also aware of the fact that penal action would be taken against me if any of the
information provided by me is found fraudulent.

Signature of Employee
Dated

VERIFICATION

Signature of DDO
SEAL
Dated
National Informatics Centre Office Performa

Govt. of Jammu and Kashmir

Centralised Employee Personal Information

Instruction: This form is required to be duly filled up and submitted by the DDO concerned only.

Performa for DDO’s Details Entry

DDO Information (Presently Posted)

Administrative Department

Field Department/HOD Department

DDO Parent Department

Signing Authority

Name of the DDO(Signing Authority)

Designation
With effect from Date (dd/mm/yy)
TAN Number
ITO/Ward/Circle

DDO’s Bank Details

Bank Name
Branch Name
Bank Account Number
Remarks (if any)

Total Employee under DDO

Gazetted
Non-Gazetted

Signature of DDO
Seal
DDO Code
Dated

Page 1 of 4
National Informatics Centre Office Performa

Govt. of Jammu and Kashmir

Employee Personal Information

DDO’s Office Details

Name of Office
Type of Office (Main Office/ Sub-ordinate Office)
DDO Code *

Address Details

State District

Tehsil Town

Village
Address Pin

Office City Class A1/Class A/Class B/ Class B1/ Class B2/ Class C/ Class D
Class

Contact Details

Tel. No. (1)

Tel. No. (2) Mobile
Fax No.
E-mail (for official communication)
Whether Offices in Hilly Area (Yes/No)

Note: Attach separate sheet for each office if there are more than one office/ sub-offices under this DDO.
* optional

Page 2 of 4
National Informatics Centre Office Performa

Schemes operated by DDO

Enter the Scheme code as appeared in the Budget book / white book under salary head.

Grant No.: ______________________

Sr. Scheme Code * Scheme Name (optional)

No.

* Scheme Code (Budget Head): Major + Sub-Major + Minor + Group + Sub Head (17 digits)

Page 3 of 4
National Informatics Centre
Office Performa

Performa for Sanctioned Posts

Entry of Permanent Posts

Sr. Scheme Code* Scheme name Designation No. of Posts

No.

Note: Attach separate sheet if necessary.

* Scheme Code (Budget Head): Major + Sub-Major + Minor + Group + Sub Head (17 digits)
 PENSIONER BIO-DATA

PPO No: __________________________________________

Name of Pensioner: ______________________________________________________

Date of Retirement: ___________________ Date of Birth: ______________________

Designation (at the time of retirement): _______________________________________

Deptt/Office Last Served: __________________________________________________

Last Pay Scale held: _______________________________________________________

Name of Spouse: _______________________________________________________

Relation (Spouse): ____________________________________________________

Date of Birth (Spouse): ___________________

Treasury (Authorized by AG): ______________________________________________

Current Treasury (Changed): _______________________________________________

Address: _______________________________________________________

Phone No.: ______________

Gratuity Amt: ______________

Gratuity Amt2*: ______________

Gratuity Amt3*: ______________

Commutation Amt: ______________

Commutation Amt2*: ______________

Commutation Amt3*: ______________

* Note: If gratuity/commutation amount revised

Bank A/c No. Basic/Revised Basic

Bank Branch Code DA Allowed (Yes/No)

(SOLID)
Type of Pension. Other Allowances
(Self/Family) Amount
Special/Enhanced/Normal Recovery Amount
(If Family Pension)
Category (State Govt.) Total Pension

Pension Start Date Net Pension

Date of Commutation
Completion

Pension Stopped (Yes/No): ________________

Pension Closing Date: _____________

Pension Closing (Remarks): ____________________________________________

Signature of Treasury Officer

SEAL
Dated