INDEX

Sr No Particulars Page Number

1 General Formulas 2
2 Shortcut Keys 3
3 Important Formulas 4-7
4 EMI Calculation Formula & Loan Calculator 8
5 Pivot Table 9
6 Pivot Chart 10
7 How to Insert PDF File in Excel 11
8 How to Hyperlink Excel Files 12
9 How to Bank Reconciliation in Excel 13
10 How to Remove “Cr” & “Dr” of Tally Data Exported 14
in Excel Format

1
 General Basic Formulas
Row Number Sr No Formula Name Data -- Column D Data -- Column E Formulas Answer
4 1 Multiplication 10 15 =D4*E4 150
5 2 Addition 10 15 =D5+E5 25
6 3 Subtraction 10 15 =D6-E6 -5
7 4 Division 10 15 =D7/E7 0.666666667
8 5 Percentage 10 15 =D8/E8*100 67%
9 6 Average 10 15 =AVERAGE(D9,E9) 12.5
10 7 Count 10 15 =COUNT(D10,E10) 2
11 8 Sum Forumula 10 15 =SUM(D11:E11) 25
12 9 Days Calculator 01-08-2022 27-08-2022 =E12-D12 26
13 10 Count Blank 15 =COUNTBLANK(D13:E13) 1
14 11 Count Filled 10 20 =COUNTA(D14:E14) 2
15 12 Concatenate Rohit Raj =CONCATENATE(D15,E15) RohitRaj
16 Raj Rohit =EXACT(D16,E16) FALSE
13 Exact
17 Rohit Rohit =EXACT(D17,E17) TRUE
18 Rohit Veer =MATCH(D18,D18:E18) 1
14 Match
19 Veer Veer =MATCH(D19,D19:E19) 2
20 VEER =PROPER(D20) Veer
15 Proper
21 veer =PROPER(D21) Veer
22 16 Upper veer =UPPER(D22) VEER
23 17 Lower VEER =LOWER(D23) veer
24 18 Right Rajveer 4 =RIGHT(D24,E24) veer
25 19 Left Rajveer 3 =LEFT(D25,E25) Raj
26 20 Middle Rajveer 3 =MID(D26,1,E26) Raj
27 21 Small 10 15 =SMALL(D27:E27,1) 10
28 22 Large 10 15 =LARGE(D28:E28,1) 15
29 23 Minimum 10 15 =MIN(D29,E29) 10
30 24 Maximum 10 15 =MAX(D30,E30) 15
31 25 Product 10 15 =PRODUCT(D31,E31) 150
32 10 15
26 Sum Product =SUMPRODUCT(D32:E32,D33:E33) 325
33 10 15
34 27 Trim Raj Rohit =TRIM(D34) Raj Rohit
35 28 Find Rajveer e =FIND(E35,D35,1) 5
36 29 Replace Veer a =REPLACE(D36,7,2,E36) Veera
37 30 Search Rajveer v =SEARCH(E37,D37,1) 4

2
 Shortcut Keys
Sr no Function Short Cut Key Sr no Function Short Cut Key
1 Copy Formula CTRL + C 26 Unhide column Formatting CTRL + SHIFT + 0
2 Paste Formula CTRL + V 27 Sets/removes strikeout in current cell Formatting CTRL + 5
3 Cut Formula CTRL + X 28 Single border around selected cells Formatting CTRL + SHIFT + 7
4 Undo Formula CTRL + Z 29 Sort Formatting ALT + DS
5 Copy Editing CTRL + insert 30 Save as Excel Options F12
6 Paste Editing SHIFT + Insert 31 Opens print preview Excel Options CTRL + F2
7 Save Selection CTRL + s 32 Activate next window Excel Options ALT + TAB
8 Select entire region Selection CTRL + A 33 Close an excel workbook Excel Options crtl + F4
9 Print Navigation CTRL + p 34 Split screens Excel Options ALT + W + S
10 Bold a cell’s content Formatting CTRL + B 35 Show visual basic editor Everything Else ALT + F11
11 Sum range Formulas ALT + = 36 Macro dialog Everything Else ALT + F8
12 Insert hyperlink Formatting CTRL + K 37 Apply/remove filter Everything Else ALT + DFF
13 Select the whole column Selection CTRL + SPACE 38 Insert pivot table Everything Else ALT + NVT
14 Select the whole row Selection SHIFT + SPACE 39 Turn filter on or off Everything Else CTRL + SHIFT + L
15 Select table Selection SHIFT + CTRL + SPACE bar 40 Edit a cell, place cursor at the end Editing F2
16 Previous sheet Navigation CTRL + Page Up 41 Fills down value from cell above Editing CTRL + D
17 Next sheet Navigation CTRL + Page Down 42 Add a comment or Edit comment Editing SHIFT + F2
18 Go to last non-blank cell Navigation CTRL + end 43 Insert new sheet Editing SHIFT + F11
19 Go to previous sheet Navigation CTRL + PgUp 44 Insert row Editing CTRL + +
20 Go to next sheet Navigation CTRL + PgDn 45 Make chart/pivot chart Editing F11
21 Repeat whatever you did last Formulas F4 46 Edit a cell in Apple Macs Editing CTRL + U
22 Calculate formulas Formulas F9 47 Delete box (cell, row, column) Editing ALT + ED
23 Hide row Formatting CTRL + 9 48 Insert box (cell, row, column) Editing ALT + IE
24 Hide column Formatting CTRL + 0 49 Enter current date Auto Complete CTRL + ;
25 Unhide row Formatting CTRL + SHIFT + 9 50 Enter current time Auto Complete CTRL + :

3
 Important Formulas
Row Number Sr No Formula Name Data -- Column D Data -- Column E Formula Answer
Hide the Sensitive
41 =LEFT(D41,3)&"****" Raj****
Data Rajveer veer (hidden require)
Hide the Sensitive
42 ="***"&RIGHT(D42,4) ***veer
1 Data Rajveer Raj (hidden require)
43 100 150 =SUM($D$43:E43) 250
44 Sum Running Total 100 150 =SUM($D$43:E44) 500
2
45 Formula 100 150 =SUM($D$43:E45) 750
46 100 150 =SUM($D$43:E46) 1000
47 Rohit 100
=SUMIF($D$47:$D$51,"Rohit",$E$47:$E$51) 525
48 Rohit 175
49 3 Sum If Formula Veer 150
50 Veer 120 =SUMIF(D47:D51,"Veer",E47:E51) 270
51 Rohit 250
Round the Value to
52 =ROUND(E52,0) 23
4 Zero Decimal Place 23.458
Round the Value to
53 =ROUND(E53,1) 23.5
5 One Decimal Place 23.458
Round the Value to
54 =ROUND(E54,-1) 20
6 Multiple of 10 23.458
Round the Value to
55 the Next Integer =ROUNDUP(E55,0) 24
7 Number 23.458

56 Round up the Value =ROUNDUP(E56,1) 23.5

8 to 1 Decimal Place 23.458

57 Round up the Value =ROUNDUP(E57,-1) 30

9 to Next Multiple of 10 23.458
Round the value to
58 the Previous Integer =ROUNDDOWN(E58,0) 23
10 Number 23.458
Round down the
59 Value to 1 Decimal =ROUNDDOWN(E59,1) 23.4
11 Place 23.458
Round down the
60 Value to Previous =ROUNDDOWN(E60,-1) 20
12 Multiple of 10 23.458
Information about
61 =INFO("directory") C:\Users\Dinesh\Documents\
13 your Computer Current directory

4
 Information about
62 =INFO("numfile") 44
14 your Computer Number of active worksheets
Information about
63 =INFO("origin") $A:$A$140
15 your Computer Cell currently in the top left of the window
Information about
64 =INFO("osversion") Windows (32-bit) NT 6.02
16 your Computer Operating system
Information about
65 =INFO("recalc") Automatic
17 your Computer Recalculation mode
Information about
66 =INFO("release") 14.0
18 your Computer Excel version
Information about
67 =INFO("system") pcdos
19 your Computer Name of system. (PC or Mac)
68 Loan 100000
69 20 EMI Formula Rate Per Annum 9% =PMT(E69/12,E70,E68) 8745.15
70 Tenure in Months 12
71 Raj 1500 Search Amount of Veer
72 Rohit 2000 Veer
73 21 V Look up Formula Rohit 2500 3500
74 Raj 3000 =VLOOKUP(F72,D71:E75,2,0)
75 Veer 3500
76 Raj Veer Veer
22 H Look up Formula 2000
77 1500 2000 =HLOOKUP(F76,D76:E77,2,0)
78 Name Jan Feb
79 Raj 1000 200
2 Ways Lookup using
80 23 Rohit 1200 400 200
V Lookup
81 Search Shyam Amount in Feb Month
=VLOOKUP(D82,D78:F80,MATCH(E82,D78:F78,0))
82 Raj Feb
83 1000.52 0.05 =CEILING(D83,E83) 1000.55
24 Ceiling Formula
84 1000.58 0.05 =CEILING(D84,E84) 1000.6
85 1234-5678-1234 - =SUBSTITUTE(D85,E85,"") 123456781234
86 Remove Unwanted 5678*1234*5678 * =SUBSTITUTE(D86,E86,"") 567812345678
25
87 Words/Characters 1234/5678/1234 / =SUBSTITUTE(D87,E87,"") 123456781234
88 1234+5678+1234 + =SUBSTITUTE(D88,E88,"") 123456781234
89 Raj Rohit =D89&" "&E89 Raj Rohit
90 Join First Name & Last Rohit Raj =D90&" "&E90 Rohit Raj
26
91 Name Rohit Veer =D91&" "&E91 Rohit Veer
92 Veer Rohit =D92&" "&E92 Veer Rohit
93 Rohit Veer =LEFT(D93,SEARCH("",D93)*5) Rohit
94 Split First Name & Veer Rohit =RIGHT(D94,LEN(D94)-SEARCH("",D94,5)) Rohit
27
95 Surname Rohit Veer =RIGHT(D95,LEN(D95)-SEARCH("",D95,6)) Veer
96 Veer Rohit =LEFT(D96,SEARCH("",D96)*5) Veer

5
 97 7 =ROMAN(D97,1) VII
98 Convert Numbers to 9 =ROMAN(D98,1) IX
28
99 Roman 12 =ROMAN(D99,1) XII
100 20 =ROMAN(D100,1) XX
101 Get the Desired Raj Rohit 3 =LEFT(D101,E101) Raj
29
102 Number of Character Rohit Raj 5 =LEFT(D102,E102) Rohit
103 Get the Desired Rohitveer 4 =RIGHT(D103,E103) veer
30
104 Number of Character VeerRohit 5 =RIGHT(D104,E104) Rohit
105 Names Days Present/Absent
106 Veer Day-1 P Veer Counting Days Present/Absent Days of Ram
107 Veer Day-2 P =COUNTIF(E106:E108,"P") 2
108 31 Count if Formula Veer Day-3 A =COUNTIF(E106:E108,"A") 1
109 Rohit Day-1 P Rohit Counting Days Present/Absent Days of Shyam
110 Rohit Day-2 P =COUNTIF(E109:E111,"P") 3
111 Rohit Day-3 P =COUNTIF(E109:E111,"A") 0
112 Raj =LEN(D112) 3
113 Count Length of Rohit =LEN(D113) 5
32
114 Number of Words Veer =LEN(D114) 4
115 Rohitveer =LEN(D115) 9
116 Count Cell that start A-Raj B-Rohit Count Alphabet Starts with A
117 33 with Specific B-Rohit A-Raj A 3
118 Alphabet A-Veer C-Veer =COUNTIF(D116:E118,"*A*")
119 Count Cell that ends Raj-A Rohit-B Count Alphabet Starts with B
120 34 with Specific Raj-A Rohit-A B 2
121 Alphabet Veer-A Veer-B =COUNTIF(D119:E121,"*B")
Current Date & Time
122 35 =NOW() 31-03-2024 20:44
Formula
123 =INT(D123) 24-08-2022
24-08-2022 12:10
124 =D123-G123 12:10:00
36 Separate Date & Time
125 =INT(D125) 26-08-2022
26-08-2022 21:20
126 =D125-G125 21:20:00
127 =DAY(D127) 24
Separate Day, Month
128 37 24-08-2022 =MONTH(D127) 8
& Year from Date
129 =YEAR(D127) 2022
130 Old Time Addition in Hours New Time
131 01:20 05:00 =D131+E131 06:20
132 38 Time Calculation 04:40 03:00 =D132+E132 07:40
133 08:30 04:00 =D133+E133 12:30
134 15:20 05:00 =D134+E134 20:20
135 12-08-2022 =TEXT(D135,"DDDD") Friday
136 Get Day Name by 15-08-2022 =TEXT(D136,"DDDD") Monday
39
Date
6
 39
137 Date 18-08-2022 =TEXT(D137,"DDDD") Thursday
138 24-08-2022 =TEXT(D138,"DDDD") Wednesday
139 12-08-2022 "DD MMM YYYY" =TEXT(D139,"DD MMM YYYY") 12 Aug 2022
Get Date in Desired
140 40 15-08-2022 "DD-MM-YYYY" =TEXT(D140,"DD-MM-YYYY") 15-08-2022
Formats
141 18-08-2022 "DD MMM YY" =TEXT(D141,"DD MMM YY") 18 Aug 22
142 Date Month in Numbers
Calculate Month in
143 12-04-2022 =MONTH(D143) 4
41 Numbers & in Words
144 Month in Words
from Date
145 18-07-2022 =TEXT(D145,"MMMM") July
146 Age =(TODAY()-E148)/365.25 32.50
Birth Date
147 Years Lived =DATEDIF(E148,TODAY(),"Y") 32.00
42 Age Calculator
148 Months Lived =DATEDIF(E148,TODAY(),"YM") 6.00
29-09-1991
149 Days Lived =DATEDIF(E148,TODAY(),"MD") 2.00
150 25 =RANK(D150,$D$150:$D$152) 2
Rank Position High to
151 43 18 =RANK(D151,$D$150:$D$152) 3
Low
152 40 =RANK(D152,$D$150:$D$152) 1
153 25 =RANK(D153,$D$153:$D$155,1) 2
Rank Position Low to
154 44 42 =RANK(D154,$D$153:$D$155,1) 3
High
155 18 =RANK(D155,$D$153:$D$155,1) 1
156 Data-1 Number of Repeats Repeated Data
157 Raj 3 =REPT(D157,E157) RajRajRaj
158 45 Repeated Formulas Veer 2 =REPT(D158,E158) VeerVeer
159 * 5 =REPT(D159,E159) *****
160 15 4 =REPT(D160,E160) 15151515

7
 EMI Calculation Formula & Loan Calculator
Loan 100000
Rate 9% Per Annum
Tenure 12 Months
EMI Formula 8745.15 Answer Formula=PMT(B3/12,B4,B2)

Months Opening Bal. Interest EMI Closing Bal.

1 1,00,000.00 750.00 8,745.15 92,004.85
2 92,004.85 690.04 8,745.15 83,949.74
3 83,949.74 629.62 8,745.15 75,834.22
4 75,834.22 568.76 8,745.15 67,657.83
5 67,657.83 507.43 8,745.15 59,420.11
6 59,420.11 445.65 8,745.15 51,120.61
7 51,120.61 383.40 8,745.15 42,758.87
8 42,758.87 320.69 8,745.15 34,334.42
9 34,334.42 257.51 8,745.15 25,846.78
10 25,846.78 193.85 8,745.15 17,295.48
11 17,295.48 129.72 8,745.15 8,680.05
12 8,680.05 65.10 8,745.15 -
Formulas =+E18 =+B19*$B$3/$B$4 =-$B$5 =+B19+C19-D19

8
 Pivot Table

Name Surname Amount

Raj Rohit 1000
Rohit Raj 1100
Rohit Raj 700
Veer Rohit 1500
Answer
Step -- 1 -- Press Alt + N, V, T
Step -- 2 -- Create Pivot Table Box will Open like this
Step-- 3 -- Select Above Range from B4 to D8
Step-- 4 -- Select Exiting Worksheet as Cell B16 then OK
Step--5 -- Pivot Table Field List will Open then Select Name, Sur & Amt.

Sum of Amount
Name Surname Total
Veer Rohit 1500
Veer Total 1500
Raj Rohit 1000 PIVOT TABLE
Raj Total 1000
Rohit Raj 1800
Rohit Total 1800
Grand Total 4300

9
Pivot Chart

Name Surname Amount

Raj Rohit 1000
Rohit Raj 1100
Rohit Veer 700
Veer Rohit 1500
Answer
Step -- 1 -- Press Alt + N, V, C
Step -- 2 -- Create Pivot Table Box will Open like this
Step-- 3 -- Select Above Range from B4 to D8
Step-- 4 -- Select Exiting Worksheet as Cell B16 then OK
Step--5 -- Pivot Table Field List will Open then Select Name, Sur & Amt.

Sum of Amount
Name Surname Total
Veer Rohit 1500
Veer Total 1500 Total
Raj Rohit 1000
1600
Raj Total 1000
1400
Rohit Veer 700
Raj 1100 1200
Rohit Total 1800 1000
Grand Total 4300 PIVOT CHART 800
600 Total
400
200
0
Rohit Rohit Veer Raj
Veer Raj Rohit

10
 Insert PDF File in Excel

Step - 1 Press ALT + N, ZT, J

Step - 2 Object Box will Open like this

Step - 3 Select Adobe Acrobat Document

Step - 4 Select Display as icon & OK

Step - 5 Browse & Select PDF File

11
Hyperlinking in File

Linking in Existing File

Step -- 1 --- Press Ctrl + K

Step -- 2 --- Select Option Place in this Document

Step -- 3---Select File you want to Hyperlink then OK

12
 Bank Reconciliation in Excel
Bank Book of XXXX Bank for the Month of January, 2020

Bank Clearing Uncleared Uncleared

Date Particulars Cheque No
Deposit Withdrawl Closing Balance Date Deposits Withdrawls
Opening Balance as per our Records 512100
31-12-2019 Cheuqe Deposit xxxxxx 6500 518600 6500 0
31-12-2019 Cheuqe Deposit xxxxxx 302400 821000 03-01-2020 =IF(H8>0,"",D8) =IF(H8>0,"",E8)
31-12-2019 Cheuqe Withdrawl xxxxxx 0 815000 6000 03-01-2020 =IF(H9>0,"",D9) =IF(H9>0,"",E9)
02-01-2020 Cheuqe Deposit xxxxxx 1020600 1026600 05-01-2020
07-01-2020 Cheuqe Deposit xxxxxx 104700 921900 10-01-2020
07-01-2020 Cheuqe Deposit xxxxxx 55200 977100 10-01-2020
08-01-2020 Cash Withdrawl xxxxxx 25200 951900 08-01-2020
09-01-2020 Cash Deposit xxxxxx 95100 1047000 09-01-2020
09-01-2020 Cash Deposit xxxxxx 7735 1054735 09-01-2020
15-01-2020 Cheuqe Deposit xxxxxx 302400 1357135 18-01-2020
15-01-2020 Cheuqe Withdrawl xxxxxx 0 800000 557135 18-01-2020
20-01-2020 Cheuqe Deposit xxxxxx 1020500 1577635 23-01-2020
20-01-2020 Cheuqe Withdrawl xxxxxx 102000 1475635 23-01-2020
25-01-2020 Cheuqe Deposit xxxxxx 51000 1526635 28-01-2020
29-01-2020 Cheuqe Withdrawl xxxxxx 24000 1502635 0 24000
29-01-2020 Cheuqe Deposit xxxxxx 95000 1597635 95000 0
31-01-2020 Cheuqe Deposit xxxxxx 75000 1522635 0 75000
01-02-2020 Cheuqe Deposit xxxxxx 13000 1535635 13000 0
Closing Balance as per our Records 1535635 Total 114500 99000

2 Steps for Bank Reconciliation in Excel

1) Prepare your Bank Book in Excel Format, As Prepared here.
2) Insert Bank Clearing Date by referring from Bank Statement in H Column & insert Formulas in I & J Column
3) Prepare Bank Reconciliation Summary
Bank Reconciliation Summary
Closing Bal. as per our Record 1535635
Less :- Uncleared Deposits 114500
Add :- Uncleared Withdrawls 99000
Closing Bal. as per Statement 1520135

13
How to Remove "Cr" & "Dr" from exported Tally in Excel Format
M/s.ABC & Co
Trial Balance
1-Apr-2021 to 31-Mar-2022 Select Data then Ctrl + F then type Spacebar & Cr then Look in -- Select Values then Find All
M/s.ABC & Co then Select all & highlight with color then close and filter the data then select sort by color in filter
Particulars 1-Apr-2021 to 31-Mar-2022
Opening Transactions Closing
Balance Debit Credit Balance
Capital Account 795231.00 Cr 12268.00 28336.00 811299.00 Cr
General Reserves 695231.00 Cr 12268.00 28336.00 711299.00 Cr
Share Capital 100000.00 Cr 100000.00 Cr
Loans (Liability) 119941.00 Cr 653299.00 740308.00 206950.00 Cr
Secured Loans 109754.00 Cr 651771.00 Cr 740308.00 Cr 198291.00 Cr
Bank Loan-1 100000.00 Cr 650308.00 740308.00 190000.00 Cr
Bank Loan-2 9754.00 Cr 1463.00 8291.00 Cr
Unsecured Loans 10187.00 Cr 1528.00 8659.00 Cr
M/s.XYZ 10187.00 Cr 1528.00 8659.00 Cr
Current Liabilities 147917.00 Cr 650308.00 668259.00 165868.00 Cr
Duties & Taxes 4320.00 Cr 206.00 4526.00 Cr
GST Payable/Receivable A/c Cr
3820.00 206.00 4026.00 Cr
CGST Payable 1500.00 Cr 103.00 1603.00 Cr
IGST Payable 1320.00 Cr 1320.00 Cr
SGST Payable 1000.00 Cr 103.00 1103.00 Cr
TDS Payable 500.00 Cr 500.00 Cr
Sundry Creditors 143597.00 Cr 650308.00 668053.00 161342.00 Cr
Mr.Arsh 43597.00 Cr 650308.00 668053.00 61342.00 Cr
Mr.Porak 50000.00 Cr 50000.00 Cr
Mr.Rajat 50000.00 Cr 50000.00 Cr
Fixed Assets 469799.00 Dr 25000.00 28480.00 466319.00 Dr
Computer & Its Parts 23995.00 Dr 2399.00 21596.00 Dr
Furniture & Fixtures 126568.00 Dr 20000.00 13657.00 132911.00 Dr
Land & Building 200000.00 Dr 200000.00 Dr
Plant & Machinery 119236.00 Dr 5000.00 12424.00 111812.00 Dr
Investments 30250.00 Dr 51388.00 81638.00 Dr
Fixed Deposits 10250.00 Dr 10250.00 Dr
Mutual Funds 10000.00 Dr 10000.00 Dr
Shares 10000.00 Dr 51388.00 61388.00 Dr
Current Assets 563040.00 Dr 1250763.00 1208958.00 604845.00 Dr
Opening Stock 253406.00 Dr 253406.00 Dr
Closing Stock 253406.00 Dr 31315.00 253406.00 Dr
Loans & Advances (Asset)16538.00 Dr 827.00 17365.00 Dr
Mr.Anek 5000.00 Dr 827.00 5827.00 Dr

14 Mr.Karan 5000.00 Dr 5000.00 Dr