Two Bid System SHIFTING3
Two Bid System SHIFTING3
of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
CANARA BANK
HEAD OFFICE, BANGALORE
OFFER DOCUMENT
FOR
HIRING OF PREMISES
UNDER
Issued By:
Premises & Estate Section
Circle Office,
7th Floor, GIFT One Tower, GIFT City
Gandhinagar - 382355
Telephone: 079 - 69027787
Ahmedabad
E-mail.: premisescoahd@canarabank.com
ANNEXURE-III
1
भारत सरकार का उपक्रम / A Govt. of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
TECHNICAL BID:
FINANCIAL BID:
i) Rate/rental details of the premises offered.
All the above mentioned documents are to be submitted to the
bank duly signed by the offerer/s on all pages.
***********
2
भारत सरकार का उपक्रम / A Govt. of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
CIRCLE OFFICE AHMEDABAD Tel : 079
69027787
E-Mail:
premisescoahd@canarabank.com
Instructions to Offerers
3
भारत सरकार का उपक्रम / A Govt. of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
1. The Notice Inviting Offer, Instructions to offerers, Terms and Conditions,
Technical details of the premises offered, Carpet Area Definition,
Strong Room specifications and Financial Bid will form part of the offer
to be submitted by the offerer.
2. The offers are to be submitted in Two Bid System i.e., Technical Bid
and Financial bid.
3. The Technical Bid consists of all the required information called for in a
questionnaire and shall contain, inter alia, the details regarding the
property viz., Name & Address of offerer, location, area of the plot,
copy of sanctioned plan with completion / occupation certificate, floor
area of portion to be leased, specification of internal finishes,
amenities, sanctioned electrical power load, usages of the property,
title reports to confirm ownership and clear marketability, and other
terms and conditions relevant to the hiring of premises (other than the
price). The Technical Bid shall be submitted in sealed cover (Marked
Envelope-1) superscribed as “Technical Bid for Hiring of Office
Premises for Canara Bank Branch/Office at DAHOD” for Dahod branch.
The Name, address & Phone number of the offerer to be
mentioned on the cover without fail.
4. The Financial Bid shall contain Only financial details i.e., rate/ rent per
sq.ft. on carpet area basis and other financial implications. The
Financial Bids will be placed in a sealed envelope (Marked Envelope -
2) and superscribed as “Financial Bid for Hiring of Office Premises for
Canara Bank at………………
(Location, Place)”. The Name & address of the offerer to be
mentioned on the cover without fail.
5. Both the sealed envelopes shall be placed in a bigger sealed envelope
super scribed as “OFFER FOR HIRING OF PREMISES FOR CANARA BANK
AT……………….. (Location, Place)” and submitted at the address given
in the Notice Inviting Offers on or before the last date and time for
submission.
4
भारत सरकार का उपक्रम / A Govt. of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
6. Offers received with delay for any reasons whatsoever,
including postal delay after the time and date fixed for
submission of offers shall be termed as “LATE” and shall
not be considered.
7. Copies of the following documents are to be submitted with Technical
Bid in support of the details furnished there in.
i. A set of floor plans, sections, elevations and site plan of the
premises offered showing the detailed dimensions, main approach
road, road on either side if any width of the road/s and adjacent
properties etc.,
ii. A copy of the title of investigation and search report along with
copies of title deeds.
iii. Documents related to conversion of land use to Non-agricultural
purpose from the competent authority.
8. All columns of the offer documents must be duly filled in and no
column should be left blank. All the pages of the offer documents are
to be signed by the offerer /authorized signatory. In case of joint
ownership, all the joint owners have to sign all the pages of the bids
(Technical and Financial Bids). Any over- writing or use of white ink is
to be duly authenticated by the offerer. Incomplete Offers / Offers with
in-correct details are liable for rejection.
9. In case the space in the offer document is found insufficient, the
offerers may attach separate sheets.
10. The offer submitted shall be in compliance to the terms/conditions
specified in the offer document. However, any terms in deviation to the
terms/conditions specified therein, shall be furnished in a separate
sheet marking “list of deviations”. Bank reserves the right to accept or
reject all or any of the deviations without assigning any reason.
11. Separate offers are to be submitted, if more than one property is
offered.
5
भारत सरकार का उपक्रम / A Govt. of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
12. i) The Technical bids will be opened on Date & Time stipulated in the
Notice
inviting Offers in the presence of offerer/s at our above office.
Offerer/s
is/are advised in his/her/their own interest to be present on that
date, at
the specified time.
ii) The preliminary short-listed offerers will be informed in writing by
the Bank for arranging site inspection of the offered premises.
iii) After the site visit, the Technical Bid will be evaluated on various
parameters like location, amenities available, exclusivity, nearby
surroundings, proneness to water logging / flood etc, quality of
construction, efficacy of the internal layout of premises and layout of
buildings in the complex etc., and suitable offers shall be finalized
/shortlisted for opening Financial Bid.
13. Canvassing in any form will disqualify the offerer.
14. The offer submitted shall remain open for consideration for a
minimum period of “Three months” from the date of opening of
Technical Bids.
15. METHOD OF EVALUATION OF SHORTLISTED OFFERS:
The Technical Bids of shortlisted premises shall be evaluated with the following parameters
& weightages and the rating will be awarded.
Sl.
No. Parameters Marks
allotted
(standard)
2 Floor (Ground - 25 / FF - 5) 25
Total Marks 60
Financial bids in respect of short listed premises will only be opened and evaluated for 40%
weightage. The Lowest quote of financial bid will be treated as the benchmark and allotted
with 100% marks (i.e., 40 marks). The marks for other offers shall be arrived at allotting
marks in proportion to the rate quoted by them.
The final ranking of the offers will be a total of marks obtained in the technical evaluation
and the financial evaluation. An illustrative example is furnished below.
Offere Marks for Rate per sft Marks for Total Marks and position
r Technical quoted In the Financial
Evaluation Financial Bid Evaluation
( 60 marks) (40 Marks)
1 2 3 4 5 = (2+4)
16. Offerers are requested to submit their lowest possible quotes in the Financial Bid as
negotiations / discussions will be held only with the L1 arrived as detailed above.
17. The offer should be submitted in prescribed format only. Offer submitted in other than
prescribed format will be liable for rejection. The offerers are requested to quote the
rental rate after going through carefully the “Carpet Area Definition” and the “Strong
Room Specifications” detailed in this document.
18. Canara Bank reserves the right to accept any offer or to reject any or all offers at its sole
discretion without assigning reasons thereof and does not bind to accept the lowest
tender.
7
भारत सरकार का उपक्रम / A Govt. of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
2. There should not be any water logging inside the premises and
surrounding area. There should be availability of BSNL lease line to
the proposed site.
8
भारत सरकार का उपक्रम / A Govt. of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
5. The entire offered area shall be available in a single floor and
preferably in Ground Floor. In case the offered premises split in
Ground floor + Mezzanine floor or Ground and First Floor etc.,, both
the floors should be interconnected by an internal staircase and the
said staircase shall be available for exclusive use of Bank and shall be
in the possession of the Bank.
7. Lease agreement for the premises finalized will be entered into with
the landlord/s.
9. Payment of rent will be on Carpet area basis only. Carpet area shall
be arrived after joint measurement as per the Bank’s Carpet area
Definition.
10. The rent shall be inclusive of basic rent plus all taxes / cess present
and future – House tax, property tax, and Municipal taxes.
Maintenance charges and service charges like society charges etc.
The rent will be paid from the date of taking possession of the
premises. Nothing extra will be paid other than the monthly lease
rent. If the offerers are not agreeable to bear any of the taxes /
charges, it should be clearly mentioned in the offer.
11. Service tax at the applicable rates on rental payment shall be borne
by the Bank.
9
भारत सरकार का उपक्रम / A Govt. of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
12. Bank may install its On-Site ATM within the offered premises. No
additional rent will be paid for the ATM. In other words, Branch area
and ATM area will be clubbed for determining the rent payable. The
offerers at their own cost have to construct ATM enclosure within the
offered area as per the plan lay out of the Bank’s Architect.
13. The offerers at their own cost have to construct the strong room as
per specification of Bank (Please refer “Strong room Specification” for
details). Size of Strong Room depend on the Classification of the
Branch (i.e.,Rural/Semi urban/Urban/Metro). The offerers at their cost
shall arrange for Fitness Certificate for the strong room through a
competent/ Bank’s appointed Architect / Engineer. Strong room Door,
Air Ventilator, Exhaust Fans, will be supplied by the Bank.
14. The offerers at their own cost secure and provide the required power
load with independent meter. Energy Meter is to be provided by the
landlords. Bank will be paying consumption charges only.
16. Offerers at their cost have to construct separate toilets for Ladies and
Gents.
17. The landlords during the currency of the lease shall carryout repairs
and maintenance works for the premises and to make the building
tenantable and leak proof / water proof as per the requirement.
Painting of the premises is to be done once in 3-5 years.
10
भारत सरकार का उपक्रम / A Govt. of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
19. Registration & Stamp duty charges will be shared between the
Landlord and the Bank in the ratio 50:50.
20. The Bank will not pay any advance rental deposit.
rate.
c) MS Grills for all windows and ventilators and other such other
openings.
Annexure-III Contd.
11
भारत सरकार का उपक्रम / A Govt. of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
h) Electrical distribution system including light points, power points,
distribution boards and good quality earthing (conforming to Indian
Electricity Act and Local Electricity Board rules and regulations).
Place :
Date :
From : To:
12
भारत सरकार का उपक्रम / A Govt. of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
Sri/Smt/M/s. The Dy. General Manager
…………………………………..………
(R ) ………………….…….
Dear Sir,
4. BUILDING DETAILS:
A) Year of Construction
B) Number of floors
Commercial / Institutional
D) Type of building structure (Load
/Industrial)
bearing
E) Clear ceiling height of the floor
offered
5. STATUTORY PERMISSIONS:
13
भारत सरकार का उपक्रम / A Govt. of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
14
भारत सरकार का उपक्रम / A Govt. of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
Annexure-III Contd.
15
भारत सरकार का उपक्रम / A Govt. of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
Annexure-III Contd.
I) I/We am/have clear legal title in respect of the property offered to the
Bank and copies of relevant documents in this regard are enclosed.
II) I/We am/have read and understood Bank’s Terms and Conditions for
hiring the premises and confirm our acceptance for the same and
accordingly quoted our rate on carpet area basis in the Financial Bid.
OR
I/We am/have read and understood Bank’s Terms and Conditions for
hiring the premises. The Terms and conditions for which I/We am/are
not agreeable are furnished in the “List of deviations” annexed to the
Technical Bid. Accordingly, we have quoted our rate in the Financial
Bid.
III) I/We agree that until a regular lease agreement is entered into, this
document
with the bank’s written acceptance thereof shall constitute the binding
contract between me/us and the bank.
16
भारत सरकार का उपक्रम / A Govt. of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
Yours faithfully,
Offerer/s
(Signature/s)
Place :
Date :
From:
…………………………………………………… (R)
:
…………………………………………………… Mobile
:
To
The Deputy General Manager
CANARA BANK
Circle Office…………………………..
Dear Sir,
******
Place:
Date :
The carpet area of any floor shall be the floor area worked out excluding
the following portions of the building:
1. Toilets
3. Open Balconies
18
भारत सरकार का उपक्रम / A Govt. of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
13. Any other area which is common to all tenants.
I/We am/are agreeable to exclude the area covered under the above items
and willing to accept the rent and advance rent strictly on the basis of
carpet area to be arrived at after joint measurement.
Place:
Date :
The specifications for strong room for branches are detailed hereunder:
FLOOR :
CEILING - R C C 1: 1 ½ : 3
19
भारत सरकार का उपक्रम / A Govt. of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
Reserve Bank of India has specified ceilings fortification only in cases
where it is not feasible to provide RCC slab of specified thickness.
WALLS :
12 mm dia mild Steel/tor steel @ 6”c/c both ways and on both faces
of the wall (a formation of reinforcement matt of about 6”x 6”) on
either face of the wall to be obtained.
Two columns of 10"x10" size with 6 nos of 12 mm dia TOR Steel main
rods and 6 mm dia binder rods are to be done only after fixing the door
and ascertaining the plumbline.
20
भारत सरकार का उपक्रम / A Govt. of India Undertaking
प्रधान कार्यालय: बेंगलुरु Head Office: Bengaluru
Overall opening 24"x24" 24"x24"
Clear opening 18"x18" 18"x18"
When the strong room is divided into 2 portions for cash and lockers,
two ventilators for both the rooms are to be provided. The Air
ventilator/s should not be fixed on the exterior / outer walls.
Place:
Date :
21