SAP FI AA

Account Payable Accounting
User Manual

1. Master Data ................................................................................................................................................... 1

1.1 Create Vendor Master Data ................................................................................................................... 1
1.1.1 Purpose ........................................................................................................................................... 1
Menu Path ................................................................................................................................................. 1
1.1.3 Transaction Code .......................................................................................................................... 1
1.1.4 Work Step ........................................................................................................................................ 1
1.2 Change Vendor Master Data ............................................................................................................... 11
1.2.1 Purpose ......................................................................................................................................... 11
1.2.2 Menu Path ..................................................................................................................................... 11
1.2.3 Transaction Code ........................................................................................................................ 11
1.2.4 Work Step ...................................................................................................................................... 11
1.3 Display Vendor Master Data ................................................................................................................ 14
1.2.1 Purpose ......................................................................................................................................... 14
1.2.2 Menu Path ..................................................................................................................................... 14
1.2.4 Work Step ...................................................................................................................................... 14
1.4 Block/Unblock Vendor Master Data .................................................................................................... 17
1.4.1 Purpose ......................................................................................................................................... 17
1.4.2 Menu Path ..................................................................................................................................... 17
1.4.4 Work Step ...................................................................................................................................... 17
1.5 Delete Vendor Master Data ................................................................................................................. 19
1.5.1 Purpose ......................................................................................................................................... 19
1.5.2 Menu Path ..................................................................................................................................... 19
1.5.4 Work Step ...................................................................................................................................... 20
2. Document Entry .......................................................................................................................................... 22
2.1 Create Vendor Invoice.......................................................................................................................... 22
2.1.1 Purpose ......................................................................................................................................... 22
2.1.2 Menu Path ..................................................................................................................................... 22
2.1.4 Work Step ...................................................................................................................................... 22
2.2 Block/Unblock Invoice Manually .......................................................................................................... 31
2.2.1 Purpose ......................................................................................................................................... 31
2.2.2 Menu Path ..................................................................................................................................... 31
2.2.4 Work Step ...................................................................................................................................... 31
2.3 Create Vendor Invoice for Associate Vendor Service ....................................................................... 34
2.3.1 Purpose ......................................................................................................................................... 34
2.3.2 Menu Path ..................................................................................................................................... 34
2.3.4 Work Step ...................................................................................................................................... 34
2.5 Create Vendor Credit Memo ................................................................................................................ 38
2.5.1 Purpose ......................................................................................................................................... 38
2.5.2 Menu Path ..................................................................................................................................... 38

2.5.4 Work Step ...................................................................................................................................... 38
2.6 Create Vendor Credit Memo (Foreign Currency) ............................................................................... 43
2.6.1 Purpose ......................................................................................................................................... 43
2.6.2 Menu Path ..................................................................................................................................... 44
2.6.4 Work Step ...................................................................................................................................... 44
3. Down Payment............................................................................................................................................ 52
3.1 Create Vendor Down Payment Request ............................................................................................ 52
3.1.1 Purpose ......................................................................................................................................... 52
3.1.2 Menu Path ..................................................................................................................................... 52
3.1.4 Work Step ...................................................................................................................................... 52
3.2 Down Payment ...................................................................................................................................... 56
3.2.1 Purpose ......................................................................................................................................... 56
3.2.2 Menu Path ..................................................................................................................................... 56
3.2.4 Work Step ...................................................................................................................................... 56
3.3 Create Vendor Invoice.......................................................................................................................... 60
3.3.1 Purpose ......................................................................................................................................... 60
3.3.2 Menu Path ..................................................................................................................................... 60
3.3.4 Work Step ...................................................................................................................................... 60
3.4 Clearing ................................................................................................................................................. 68
3.4.1 Purpose ......................................................................................................................................... 68
3.4.2 Menu Path ..................................................................................................................................... 68
3.4.4 Work Step ...................................................................................................................................... 68
4 Vendor Payment ..................................................................................................................................... 74
4.1 Boleto Payment ................................................................................................................................ 75
4.1.1 Create Vendor Invoice........................................................................................................... 75
4.1.2 Creation .................................................................................................................................. 76
4.1.3 Change Vendor Document ................................................................................................... 79
4.1.4 Change .................................................................................................................................... 80
4.1.5 Automatic Payment ............................................................................................................... 83
4.1.6 Fill Parameters ....................................................................................................................... 84
4.1.7 Execute Proposal .................................................................................................................... 92
4.1.8 Execute Payment Run............................................................................................................ 94
4.1.9 Vendor Item Display ............................................................................................................. 97
4.1.10 Vendor Items Display............................................................................................................ 98
4.1.11 Import the Return File ......................................................................................................... 102
4.1.12 Vendor Item Display ........................................................................................................... 112
4.2 Cheque Payment ........................................................................................................................... 116
4.2.1 Create Cheque Number ...................................................................................................... 116
4.3 Cash Payment ................................................................................................................................ 119
4.3.1 Create Vendor Invoice......................................................................................................... 119

4.3.2 Manual Payment .................................................................................................................. 123
4.4 DOC Payment ................................................................................................................................ 132
4.4.1 Vendor Line Item Display ................................................................................................... 132
4.4.2 Change Vendor Document ................................................................................................. 133
4.4.3 Automatic Payment ............................................................................................................. 135
4.5 TED Payment ................................................................................................................................. 150
4.6 Transfer Payment .......................................................................................................................... 167
1. Master Data
1.1 Create Vendor Master Data
1.1.1 Purpose
Business transactions are posted to vendor accounts and managed using those accounts. You must
create a master record for each account that you require. The master record controls how business
transactions are recorded and processed by the system.
Menu Path
Account→Financial Accounting→Accounts Payable→Master Records→Maintain Centrally
1.1.3 Transaction Code
XK01：Create
1.1.4 Work Step
Page 1
Double click “XK01-Create” or input “XK01” in and press “Enter”.
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Field R/O Description/Action Example

Vendor R Internal number assignment assigned by system,
do not need to enter.
Company code R The company code 0132
Purchasing R Select purchase organization SA00
Organization
Account group R A classifying feature within the vendor master ZK01
record which determines if the vendor account
number will be assigned internally or externally
and which fields are proposed for input
ZK01: Vendor
ZK03: Professional Vendors
ZK04: Agents
ZK07: Employees/Private Vendors
Remark:
R: Required
O: Optional
Press “Enter” to continue.
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Name R Enter the vendor’s name

Search term R Short name which is used to set up a match-code
Street R Street address
City R City
Postal code or PO R Zip code
box PCode
Country R Two digit country identifier
Region (state) R Two letter state abbreviation
Language R Language code; system default by EN – English
Telephone O Vendor’s telephone number if applicable.
Fax O Fax
E-mail O E-mail
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Customer O If the vendor is also a customer, use this field to link

the two records together for line item display and
transaction processing.
Industry R Select the industry type which the vendor belong to Z001
Tax number 1 CNPJ number (identification for legal entity) 05314682000120
Tax number 2 CPF number (identification for sole proprietor)
Tax number 3 “Inscrição Estadual” (regional tax code – ‘state 1164629321

inscription’)
Tax number 4 “Inscrição Municipal” (city tax code – ‘municipal
inscription’)
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Fields Tax Number 1, Tax Number 2, Tax number 3, Tax Number 4 and Tax Jurisdiction Code are
mandatory to use in Brazil, following the requirement table:
Acc. Group Tax Tax Tax Tax Tax Jur

Numb. 1 Numb. 2 Numb. 3 Numb. 4 Cod
Vendor - ZK01 X X X X X
Professional - ZK03 X X X
Agent - ZK04 X X X
Employees - ZK07 X
Tax Number 3 and Tax Number 4 represent 2 new fields to be opened onto the above specified account
groups. These information are required during the electronic file transfer to the Government Entity à if
‘Inscrição Estadual’ or ‘Inscrição Municipal’ are missing, the file is sent back with the request to be
updated.
Reconciliation R Account which is updated parallel to the sub-ledger P242100000

account account for normal postings.
Sort key O This field determines how the allocation field is Z02
populated during document entry. When
displaying line items, the allocation field sorts the
line items initially.
Previous account Enter the customer number used in Linx before 155723
numeber
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Payment Terms O Key for defining payment terms composed of cash K001
discount percentages and payment periods.
This payment term will carry to vendor invoice in
financial accounting vendor invoice creation
Check Double O Indicator that means that incoming invoices and Select
Invoice credit memos are checked for double entries at the
time of entry.
Payment Methods O Different methods by which the vendor can be paid B
using the automatic payment program.
Credit memo O Define terms of payment that include cash discount K001
terms percentages and payment dates
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Order Currency R Order Currency BRL

Enter Currency Code for transactions with this
vendor
This currency will carry to purchase order.
Terms of R Terms of Payment K001
Payment Enter code for typical Terms of Payment with this
vendor
This payment term will carry to purchase order.
GR-based inv. R Goods receipt based invoice verification flag Select
Verif Click on if applicable
This indicator can prevent invoice verification
before goods receipt.
Press button to save the master data.
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1.2 Change Vendor Master Data
1.2.1 Purpose
Business transactions are posted to vendor accounts and managed using those accounts. You must
create a master record for each account that you require. The master record controls how business
transactions are recorded and processed by the system.
1.2.2 Menu Path
XK02：Change
1.2.4 Work Step
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Double click “XK02-Change” or input “XK02” in and press “Enter”.
Press “Enter”
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Change the field value which you want then press button to save changes.
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1.3 Display Vendor Master Data
1.2.1 Purpose
Display master data of vendor.
1.2.2 Menu Path
XK03：Display
1.2.4 Work Step
Page 14
Double click “XK03-Display” or input “XK03” in and press “Enter”.
Press “Enter”
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1.4 Block/Unblock Vendor Master Data
1.4.1 Purpose
Block/Unblock master data of vendor.
1.4.2 Menu Path
XK05：Block/Unblock
1.4.4 Work Step
Page 17
Double click “XK05-Block/Unblock” or input “XK05” in and press “Enter”.
Vendor R Enter vendor code. 1006671

Company code R The company code. 0132
Organization
Press “Enter”
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All company O Block/unblock all company codes accounting

codes documents posting.
Selected company O Block/unblock selected company code accounting Select
code documents posting.
All purchasing O Block/unblock all purchasing organization can’t
organization create purchase order.
Selected O Block/unblock selected purchasing organization
purchasing org can’t create purchase order.
Block for quality O Key that determines which procurement functions
reason (for example, request for quotation, purchase order
or goods receipt) should be blocked for quality
reasons.
Press button to save.
1.5 Delete Vendor Master Data
1.5.1 Purpose
This function is used for save a delete mark in vendor master. Once the vendor mark for deletion you
still can update its master data and also can post the document (will display a warning message in message
line).
If you want to really give up one vendor code, you had batter to block and mark for deletion.
1.5.2 Menu Path
XK06：Set Deletion Indicator
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1.5.4 Work Step
Double click “XK06-Set Deletion Indicator” or input “XK06” in and press “Enter”.
Vendor R Enter vendor code. 1006671

Company code R The company code. 0132
Organization
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Press “Enter”
All areas O Indicates that all data for this vendor is to be

deleted.
Selected company O Indicates that the company code data in this master
code record is to be deleted. Select
Selected O Indicates that all data in the master record will be

purchasing deleted for the specified purchasing organization.
organization
General data O Indicates that the general data in the master record
may not be deleted.
Selected company O Indicator that the company code-specific data in the
code incl. general master record may not be deleted.
data If this indicator is set, the accompanying
general data cannot be deleted either.
Press button to save.
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2. Document Entry
2.1 Create Vendor Invoice
2.1.1 Purpose
To post the transactions payable those nor require Nota Fiscal generation.
Note: For trading goods, it will post from LINX through interface, we do not need to create vendor invoice
manually. For normal invoice we use document type “K3”. All the invoices from FI module, system will
block payment when posting. You must unblock them before payment.
2.1.2 Menu Path
Account→Financial Accounting→Accounts Payable→Document Entry→Invoice
FB60：Invoice
2.1.4 Work Step
Double click “FB60-Invoice” or input “FB60” in and press “Enter”.
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First maintain the information of document header.
Vendor R The vendor number to be invoiced. 1007280
Invoice date R Enter in the document date. Enter original 21.06.2012

document date in here.
Posting date R The date of posting. Defaults in as today’s date. 21.06.2012
Reference O Field allocated to any extra numeric or name Vendor Invoice

identifiers. Can be used to contain external
document reference numbers. This is helpful as an
additional document search criterion, and can be
used in correspondence printing.
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Document Type R Select the document type. For normal vendor K3

invoice use document type “K3”.
Amount R Amount to be debited on the vendor’s account.
Calculate Tax O Select it if need to calculate the tax. Select
Text O Document header text.

Company code R Display company code. If want to switch company 0132
code press button at tool bar.
Select the view “Payment”
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Baseline Date R Baseline date for due date and payment term 21.06.2012
calculation.
This defaults in as today’s date, but may be changed
in order to change the payment date calculations.
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Payment Term R The payment terms are defaulted in from the K001
Customer Master Record. They may be changed on
a document during entry – a warning message will
appear which informs the user that the terms have
been changed (for this document only).
Due On R System calculate the due date base on baseline date 21.06.2012
and payment term, you cannot change it.
Payment Method O Payment method with which this item is to be paid. X
Will default from master record. If you do not
maintain it or maintain multiple one, you have to
maintain here manually.
Payment Block O Block placed in this document to prevent payment. Free
Any invoice from FI will be blocked automatically.
Select the view “Details”
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Assignment O The assignment number can be either user- or

system-defined. It provides another number field
for open item selection.
Can be a combination of internal system values, or
may contain external user-defined values (such as,
purchase order number)
Text O Header text.
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Then maintain the information of document line items.
GL Account R Enter G/L account number for first line item. P473110010
D/C R Select debit or credit. Debit
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Amount R Enter amount. 1500

Tax code O Enter tax code. ZS
If the account is relevant to tax, system will ask you
to enter tax code.
Cost center O Enter cost center. 132-01660

If the account is PL account and creates as cost
element, system will ask you to input CO object,
always is cost center.
Maintain the total amount in field “Amount” of document header.
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The balance change to 0 and then press button to simulate the result.
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Press button to post the result.
2.2 Block/Unblock Invoice Manually
2.2.1 Purpose
If the payment be blocked, we can not do payment, so we need to unblock the payment first.
2.2.2 Menu Path
FB02：Change
2.2.4 Work Step
Page 31
Double click the item which you want to change.
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Remain the field “Pmnt Block” blank, it means that free payment and save it.
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2.3 Create Vendor Invoice for Associate Vendor Service
2.3.1 Purpose
Only Wholesales has this business, we maintain reconciliation account “Trade payable associates
companies” in associate vendor master data. Sometimes it will provide service for Wholesales, so we need to
post to another account “Other payable”. So we use document type “K6” and special G/L indicator “L” for
this business.
2.3.2 Menu Path
FB60：Invoice
2.3.4 Work Step
Page 34

Reference O Field allocated to any extra numeric or name INV00

Document Type R Select the document type. For service invoice use K6
document type “K6”.
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Amount R Amount to be debited on the vendor’s account. 100
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Tax code O Enter tax code.

to enter tax code.
Enter the amount in field “Amount” of document header.
The balance change to 0 and then press button to simulate the result before posting.
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2.5 Create Vendor Credit Memo
2.5.1 Purpose
A credit memo is the reversal of part or all of an invoice. When an invoice is cancelled, the system
automatically creates a credit memo. If a credit memo cannot link an invoice, it will be displayed separately
in clearing.
Note: We use document type “K1”.
2.5.2 Menu Path
Account→Financial Accounting→Accounts Payable→Document Entry→Credit Memo
FB65：Credit Memo
2.5.4 Work Step
Double click “FB65-Credit Memo” or input “FB65” in and press “Enter”.
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Reference O Field allocated to any extra numeric or name Credit Memo

Document Type R Select the document type. For credit memo use K1
Calculate Tax O If the document includes tax, we should select it and Select
select the tax code.
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Select the view “Payment”.
calculation.
Payment Term R The payment terms are defaulted in from the
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Payment Method O Payment method with which this item is to be paid.

Will default from master record unless you enter a
value here. If blank we need to maintain it manually
Place this block on if a document is under review.
G/L R The reconciliation account from vendor master data.

P2421000000
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Text O Header text.
GL Account R Enter G/L account number for first P473110010

line item.
D/C R Select debit or credit. Credit

to enter tax code.
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Press button to simulate the result before posting.
2.6 Create Vendor Credit Memo (Foreign Currency)
2.6.1 Purpose
A credit memo is the reversal of part or all of an invoice. When an invoice is cancelled, the system
automatically creates a credit memo. If a credit memo cannot link an invoice, it will be displayed separately
in clearing.
Note: we use document type “K1”.
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2.6.2 Menu Path
Account→Financial Accounting→Accounts Payable→Document Entry→Credit Memo
FB65：Credit Memo
2.6.4 Work Step
Double click “FB65-Credit Memo” or input “FB65” in and press “Enter”.
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Reference O Field allocated to any extra numeric or name Credit Memo

Document Type R Select the document type. For credit memo use K1
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Currency R System default the currency BRL from company EUR

code, for foreign currency business, we need to
change the currency.
Calculate Tax O If the document includes tax, we should select it and Select
select the tax code.
Select the view “Payment”.
calculation.
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value here. If blank we need to maintain it manually
Select the view “Details”.
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G/L R The reconciliation account from vendor master data.

P2421000000
Text O Header text.
Select the view “Local Currency”
Translation Date R The reconciliation account from vendor master data.

22.06.2012
Exchange rate R System set it from the exchange rate table according
to translation date. 2,29430
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D/C R Select debit or credit. Credit

to enter tax code.
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You also can double click each item to maintain information.
Press button back to main screen and maintain amount in document header.
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Press button to simulate the result before posting.
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3. Down Payment
3.1 Create Vendor Down Payment Request
3.1.1 Purpose
For some transaction, you need to create down payment requests. These are special documents that
serve as a reference for posting a down payment; they do not update the account balance.
To post a down payment after a down payment request has been issued, you select the down payment
request when you post the down payment.
Note: The document type is “KO”, special GL indicator is “A”. This transaction just create a request
for down payment, there is no impact to GL balance.
3.1.2 Menu Path
Account→Financial Accounting→Accounts Payable→Document Entry→Down Payment→Request
F-47：Request
3.1.4 Work Step
Page 52
Double click “F-47-Request” or input “F-47” in and press “Enter”.
Document Date R Date original document was issued 22.06.2012
Doc. Type Document Type KO
Company Code R Organizational Unit 0132

CNFT: Fu Tai Hong Precision
Posting Date R Effective date of posting in the ledgers. 22.06.2012
Will default to current date.
Currency/Rate R Enter document currency. BRL
System will translate document currency amount to
company code currency amount by this rate if the
rate in not empty.
Reference O Header reference.

Vendor Account R Enter vendor number 1007200
Special G/L Ind R Indicator which identifies a special G/L transaction. A
Press button or “Enter”
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Amount R Amount will be paid. 1000
Due on R Date down payment is due 01.07.2012
Pmnt block O Specifies why a document is blocked for payment.

Pmnt method O Payment method
Purch.doc. O Purchase order, which is down payment.
Contract no. O Unique number that identifies a contract (loan,
lease-out).If it exists.
Assignment O The assignment number is additional reference
information.
Press button to display document overview.
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3.2 Down Payment
3.2.1 Purpose
Post the down payment.

Note: Document type is “KZ”.
3.2.2 Menu Path
Account→Financial Accounting→Accounts Payable→Document Entry→Down Payment→Down

Payment
F-48：Down Payment
3.2.4 Work Step
Double click “F-48-Down Payment” or input “F-48” in and press “Enter”.
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Document Date R Enter document date 22.06.2012
Posting Date R Posting date of document, system default the day 22.06.2012
which you process.
Type R Select document type, we use type “KZ” for down KZ
payment posting.
Company Code R Enter company code 0132
Currency R System default currency of company code, but you BRL

can change it.
Doc. Header Text O Enter the description of the document. Down payment
Account (Vendor) R Enter vendor account 1007200
Special G/L Ind R Enter special G/L indicator “A” for down payment A
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Account (Bank) R Enter bank account P141B46000
Amount R Enter amount 1000
Press button to select exist down payment request.
Select the request which you want to post, press button to create down payments.
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Use t-code: FBL1N to display vendor line items.
Because we use special GL indicator, so should select special G/L transactions.
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3.3 Create Vendor Invoice
3.3.1 Purpose
Then we will receive the invoice, and we use this t-code to create the vendor invoice from FI module.
To post the transactions payable those have no purchasing data in system.
Note: For normal invoice we use document type “K3”. All the invoices from FI module, system will
block payment when posting. You must unblock them before payment.
3.3.2 Menu Path
FB60：Invoice
3.3.4 Work Step
Page 60
Page 61

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Reference O Field allocated to any extra numeric or name Vendor Invoice

Document Type R Select the document type. For normal vendor K3
invoice use document type “K3”.
Calculate Tax O
calculation.
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value here.
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Page 65

to enter tax code.

System will issue message that there is 1000 RMB down payment exist. Press button to
simulate the result before posting.
If the result is ok, you can press button to post.
Use t-code: FBL1N to display vendor line items.
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We should select “Normal items” and “special GL transaction” to display open items
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3.4 Clearing
3.4.1 Purpose
You can clear the down payment with the closing invoice by either:
Transferring the down payment to the payables account and taking account of this transfer when
posting the payment.
Directly clearing the down payment with the invoice when the outgoing payment is made
You can carry out both procedures manually or automatically using the accounts payable payment program.
Notes: We use document type “KA”.
3.4.2 Menu Path
Account→Financial Accounting→Accounts Payable→Document Entry→Down Payment→Clearing
F-54：Clearing
3.4.4 Work Step
Page 68
Double click “F-54-Clearing” or input “F-54” in and press “Enter”.
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Document Date R Document Entry Date 25.06.2012
Document Type R Defaults to “KA” KA
Company Code R Financial company code 0132
Posting Date R Effective date. Defaults to current date 25.06.2012
Period R System set it according to posting date automatically 6
Currency/rat R Enter document currency. BRL
System will translate document currency amount to
company code currency amount by this rate if the rate
in not empty.
Document No. O System internal assign, don’t need to entry
Reference O Enter the reference document number

Reference document number contains the document
number for customer/vendor
Doc. header text O Enter doc. header explanations or notes Down payment
Account (Vendor) R Enter the account number for vendor 1007200
Invoice R Enter the invoice number which you create before. 3200000270
Press button to process down payment.
Select the item which you want to clear and select “Simulate” from “Document” of menu bar to simulate the
result.
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The color of item 2 is blue; it means that the information of this item is incomplete. Double click this item
and fill the field.
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Press button to the previous screen.
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The color of all items is black; it means that there is no error. Press button to post the result.
Use t-code: FBL1N to display vendor line item.
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1. Document 3200000270 is invoice, it is open. Document 5500000019 clear down payment account and open
AP account. So these two items are open item.
2. The document 5700000001 for down payment is cleared by document 5500000019, these two documents
are closed. The account for down payment is cleared.
4 Vendor Payment
In this item are described the outgoing payments related to Brazil Localization. The outgoing payment
methods are the following:
• FIAP - Pagamento de Boleto

• FIAP – Cheque
• FIAP – Cash
• FIAP – DOC
• FIAP – TED
• FIAP – Transferência
For cheque and cash payment methods the payments are executed manually in SAP, for others a
automatic program of payment can be used.
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Each topic is described by the following scheme:
• Title (and shortcut transaction code)

• Overview of the topic
• Access through menu
• Screenshots
4.1 Boleto Payment
4.1.1 Create Vendor Invoice
The vendor invoice can be created using finance flow or supply flow.
In Sap the vendor invoice creation using the finance transaction is possible through the transaction
FB60 or following this path:
Accounting Financial Accounting Accounts Payable Document Entry Invoice
Page 75
Through the transaction/path the user can create a vendor invoice.
4.1.2 Creation
You access this first screen:
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In this screen will be filled the header information, vendor line item information and counterpart
information:
Header:
• Invoice Date
• Posting Date
• Document Type
• Reference
Vendor Line Item:
• Vendor Account
• Amount
• Text Line Item
Counterpart (Expense Item):
• Expense Account
• Amount
• Cost Center
You can press simulate button to see if the posting is correct.
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You have to press save button to save the document.
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4.1.3 Change Vendor Document
In Sap the accounting document is to be changed possible through the transaction FB02 or following
this path:
Accounting Financial Accounting Accounts Payable Document Change
Through this transaction/path the user can change the accounting documents.
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4.1.4 Change
Fill the document, company code and fiscal year.
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In this transaction, the user will input the barcode information of the boleto payment and can be
inserted the payment method B.
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4.1.5 Automatic Payment

In Sap the automatic payment is possible through the transaction F110 or following this path:
Accounting Financial Accounting Accounts Payable Periodic Processing Payments
Through this transaction/path the user can execute payments for the vendors.
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4.1.6 Fill Parameters

Fill the Run Date and the Identification of the payment
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Tab Parameter
In this tab you fill the main parameters of the automatic payment execution.
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Tab Free Selection
In this tab you can select only some documents to be executed the payment using the Field Name and
the Values fields.
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Tab Additional Log
In this tab you fill the log information of the execution.
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Tab Printout / Data Medium
In this tab you fill the variant will be used to select the payment program.
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Variant:
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You have to press save button to save the parameters.
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4.1.7 Execute Proposal
When you execute the proposal you can see which documents the automatic payment will select to be
paid and if this payment run will be happen correctly.
You have to press proposal button to execute the proposal.
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Proposal Display
You have to press display proposal button to see the proposal.
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The payment method is B (Boleto Payment).
4.1.8 Execute Payment Run
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At this moment the payment will be executed and the system will create the bank file to be sent to the
bank.
You have to press payment run button to execute the payment run. The flag ‘Create payment medium’
has to be selected to system creates the bank file
Bank File Creation
Page 95
You go to Menu Environment Payment Medium DME Administration.
There is a bank file created.
Page 96
To display the bank file, you can select the item and press the button Display DME Contents
The file can be downloaded using the button Download.
4.1.9 Vendor Item Display

In Sap the vendor items display is possible through the transaction FBL1N or following this path:
Accounting Financial Accounting Accounts Payable Account Display/Change Line Items
Page 97
Through this transaction/path the user can display the vendor items.
4.1.10 Vendor Items Display
Page 98
In this transaction you can do different filters to display the vendor items, such as:
• Vendor Account
• Company Code
• Item sort by date
o Open Items
o Cleared Item
o All Items
• Different types of postings
o Normal Items
o Special G/L transactions
o Noted Item
And to do other filters by vendor master data, company code and document using the button ‘Dynamic
Selections’.
Page 99
You have to press execute button to display vendor items.
Page 100
In cleared items you can see the document cleared.
If you do a double click in cleared item you can see the accounting.
Page 101
4.1.11 Import the Return File
Page 102
In Sap the return files is possible to import through the transaction FF.5 or following this path:
Accounting Real Estate Management Rental accounting Incoming Payments/Account Maintenance

Account statements Account Statement
Through this transaction/path the user can import the return files sent from the banks.
For vendor return files the information that can receive from the bank are:
- Vendor payment confirmation (any accounting in the system is made)
- Vendor payment is rejected (the system will have to reverse the vendor payment)
Page 103
Select the second option.
Page 104
In this screen you will choose the bank format statement, Itau format can be used for Itau and for
CNAB formats.
In the field statement file, you upload the bank return file, to upload from your PC, for example, you
have to flag the option ‘Import Data’.
It’s common to flag the option ‘Generate Batch Input’, when you flag this option if it will be necessary
some action, the system will not posted the documents or reverse the payments automatically when
transaction FF.5 is executed. The system will create a batch input folder that is needs to execute through
transaction SM35.
You have to press the execution button.
Page 105
In this case the bank reject the payment with return code RJ. The system created a batch input in
transaction that needs to be executed in transaction SM35, to reverse the vendor payment.
You have to press the button back.
Page 106
In this screen you can see detail of the payment will be reversed.
You have to press the button back.
Page 107
In this screen you can see the error return code, the document and error description.
Page 108
Transaction SM35:
You can execute the batch input foreground or background.
Page 109
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Page 112
• Vendor Account
• Company Code
o Open Items
o Cleared Item
o All Items
o Normal Items
o Noted Item
Page 113
Selections’.
Page 114
In open items you can see the vendor position opened again.
Page 115
4.2 Cheque Payment
4.2.1 Create Cheque Number
You have to update the cheque number using the transaction FCHI.
Accounting Financial Accounting Accounts Payable Document Entry Outgoing Payment F-58 -
Post + Print Forms
Page 116
Page 117
Accounting Financial Accounting Accounts Payable Environment Check Information Display

FCH2 - For Payment Document
Page 118
4.3 Cash Payment
4.3.1 Create Vendor Invoice
The vendor invoice can be created using finance flow or supply flow.
FB60 or following this path:
Page 119
Accounting Financial Accounting Accounts Payable Document Entry Invoice
Through the transaction/path the user can create a vendor invoice.
Page 120
In this screen will be filled the header information, line item information and counterpart information:
Header:
• Invoice Date
• Posting Date
• Document Type
• Reference
Vendor Line Item:
• Vendor Account
• Amount
• Text Line Item
Counterpart (Expense Item):
• Expense Account
• Amount
• Cost Center
Page 121
Page 122
4.3.2 Manual Payment
In Sap the manual payment is possible through the transaction F-53 or following this path:
Accounting Financial Accounting Accounts Payable Document Entry Outgoing Payment Post
Through this transaction/path the user can execute manual payments for vendors.
Page 123
In this screen, there is information, such as:
• Header Information
o Document Data
o Posting Date
o Document Type
o Company Code
o Currency
o Reference
• Bank Information
o Vendor Clearing Account
o Amount
• Vendor Information
o Vendor Account
You have to press process open item button to display vendor open items.
Page 124
You have to select the invoice that it’s needed to pay, for this you can press the amount in column BRL
Gross with double click.
Page 125
Page 126
Page 127

Page 128
• Vendor Account
• Company Code
o Open Items
o Cleared Item
o All Items
o Normal Items
o Noted Item
Page 129
Selections’.
Page 130
Page 131
4.4 DOC Payment
4.4.1 Vendor Line Item Display
FBL5N or following this path:
Accounting Financial Accounting Accounts Payable Account FBL1N - Display/Change Line Items
Page 132
this path:
Page 133
In this transaction, the user can input the house bank information and the bank that the vendor would
like to receive the payment.
Page 134
The system will select the DOC payment method when the vendor bank account that will receive the
payment is different from house bank and when the amount is between R$ 0,01 and R$ 2.999,99.
For this case, the house bank is Itau.
If the amount to be paid to the vendor is up to R$ 3.000,00 the system will select the TED payment
method.
The difference of DOC and TED is: DOC the vendor will receive the payment at the next useful day
and TED the vendor will receive the payment at the same day.
Page 135
4.4.3.1 Fill Parameters

Page 136
Tab Parameter
Page 137
Tab Free Selection
the Values fields.
Tab Additional Log
Page 138
4.4.3.2 Execute Proposal
Page 139
Proposal Display
The payment method is I (DOC).
Page 140
4.4.3.3 Execute Payment Run
bank.
Page 141
Bank File Creation
Page 142
Page 143
AP001.rem
Page 144
Page 145

Page 146
Page 147
Page 148
CNAB formats, for Luxottica can be used for Santander bank too.
transaction SM35.
Page 149
4.5 TED Payment
this path:
Page 150
Page 151
The system will select the TED payment method when the vendor bank account that will receive the
payment is different from house bank and when the amount is up to R$ 3.000,00.
For this case, the house bank is Itau and vendor bank account is Banco do Brasil.
Page 152
Page 153
Tab Parameter
Tab Free Selection
Page 154
Tab Additional Log
Page 155
Proposal Display
The payment method is S (TED).
Page 156
bank.
Page 157
Bank File Creation
Page 158
AP002.rem
Page 159

Page 160
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Page 162

Page 163
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transaction SM35.
Page 166
4.6 Transfer Payment
this path:
Page 167
Page 168
Page 169
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Page 171
The system will select the Transfer payment method when the vendor bank account that will receive
the payment is equal from house bank.
For this case, the house bank is Itau and vendor bank account is Itau too.
Page 172
4.6.2.1 Fill Parameters

Page 173
Tab Parameter
Page 174
Tab Free Selection
the Values fields.
Page 175
Tab Additional Log
Page 176
Variant:
Page 177
Page 178
Page 179
Proposal Display
The payment method is U (Transfer).
Page 180
bank.
Page 181
Bank File Creation
Page 182
ITAU2_AP_TRANSFE
R_LUT_19.04_UM.REM01
Page 183

Page 184
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Page 186

Page 187
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Page 189
transaction SM35.
Page 190

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Account Payable Accounting

Account Payable Accounting

1. Master Data ................................................................................................................................................... 1

2.5.3 Transaction Code ........................................................................................................................ 38

4.3.1 Create Vendor Invoice......................................................................................................... 119

Account→Financial Accounting→Accounts Payable→Master Records→Maintain Centrally

1.1.3 Transaction Code

1.1.4 Work Step

Double click “XK01-Create” or input “XK01” in and press “Enter”.

Field R/O Description/Action Example

Press “Enter” to continue.

Field R/O Description/Action Example

Name R Enter the vendor’s name

Field R/O Description/Action Example

Customer O If the vendor is also a customer, use this field to link

Tax number 1 CNPJ number (identification for legal entity) 05314682000120

Tax number 2 CPF number (identification for sole proprietor)

Tax number 3 “Inscrição Estadual” (regional tax code – ‘state 1164629321

Acc. Group Tax Tax Tax Tax Tax Jur

Field R/O Description/Action Example

Reconciliation R Account which is updated parallel to the sub-ledger P242100000

Field R/O Description/Action Example

Field R/O Description/Action Example

Order Currency R Order Currency BRL

Press button to save the master data.

1.2 Change Vendor Master Data

1.2.2 Menu Path

Account→Financial Accounting→Accounts Payable→Master Records→Maintain Centrally

1.2.3 Transaction Code

1.2.4 Work Step

Double click “XK02-Change” or input “XK02” in and press “Enter”.

1.3 Display Vendor Master Data

Display master data of vendor.

1.2.2 Menu Path

Account→Financial Accounting→Accounts Payable→Master Records→Maintain Centrally

1.2.3 Transaction Code

1.2.4 Work Step

Double click “XK03-Display” or input “XK03” in and press “Enter”.

1.4 Block/Unblock Vendor Master Data

Block/Unblock master data of vendor.

1.4.2 Menu Path

Account→Financial Accounting→Accounts Payable→Master Records→Maintain Centrally

1.4.3 Transaction Code

1.4.4 Work Step

Double click “XK05-Block/Unblock” or input “XK05” in and press “Enter”.

Field R/O Description/Action Example

Vendor R Enter vendor code. 1006671

Field R/O Description/Action Example

All company O Block/unblock all company codes accounting

Press button to save.

1.5 Delete Vendor Master Data

1.5.2 Menu Path

Account→Financial Accounting→Accounts Payable→Master Records→Maintain Centrally

1.5.3 Transaction Code

XK06：Set Deletion Indicator

1.5.4 Work Step

Field R/O Description/Action Example

Vendor R Enter vendor code. 1006671

Field R/O Description/Action Example

All areas O Indicates that all data for this vendor is to be