GIRIDHAR Tally Lab Project
GIRIDHAR Tally Lab Project
Submitted by
GIRIDHAR. N
VTA2097
III B. Com (General)
DECEMBER - 2024
SCHOOL OF COMMERCE
Bonafide Certificate
This Bonafide record of work done by above student during summer semester 2024 - 2025.
Submitted for the university practical examination held on 04. 12. 2024.
Double entry system. Double entry system is very accurate and easy way.
Accounting steps:
✓ Journal
✓ Ledger
✓ Trial Balance
Final Reports
✓ Trading Account
✓ Profit & Loss Account
✓ Balance Sheet
Types of Accounts
The three rules of accounting govern the treatment of l three key account types. These
rules dictate how these accounts should be debited and credited.
Personal account
Personal accounts are used to record transactions related to persons, firms and companies.
Journal entries in personal accounts include those for individual customers or creditors,
corporations or institutions, as well as outstanding expenses or incomes.
This rule applies to personal accounts and guides the recording of transactions where value
is exchanged between parties. It ensures that the giver (payer) and the receiver (payee) are
properly accounted for in the books.
It makes sure that every financial exchange of value between two entities is accounted for
and that value is transferred properly from one party to the other. The key aspect to remember
here is that if a business receives anything, they need to debit the related account and if they
give something, they need to credit the related account. This ensures the maintenance of
accurate and clear records, enhancing the accuracy and reliability of financial statements.
Example: Imagine your business pays Rs.500 in rent to your landlord. In this transaction, the
landlord is the giver (providing the rental space), and your business is the receiver (benefiting
from the rental space). Therefore, you need to debit the Rent Expense account and credit the
Cash/Bank account.
Debit Credit
Date Account
Rs. Rs.
Apr 1, 2024 Rent 500
Cash/Bank 500
Real account
Real accounts are also known as permanent accounts, deal with asset, liability, and equity
accounts. These appear on the balance sheet and carry their balances forward from one period
of accounting to the next. Examples include cash, inventory, property, equipment, and accounts
payable. Real accounts do not close at the end of an accounting period, unlike nominal
accounts. They provide a continuous record of the financial position of the company. They offer
insight into the management of long-term assets and liabilities.
Debit what comes in and credit what goes out is the ruling factor in real accounts. It
ensures that all resource inflows and outflows are noted and accounted for in the accounting
records, providing a systematic and organized approach for recording transactions related to
assets and liabilities.
To ensure sound financial health, businesses cannot afford to compromise on the effective
management of assets and liabilities. This rule helps in transparently showing the acquisition
and disposal of the asset. The rationale of the rule is that when an asset is acquired, it should
be debited to account for its inflow in value, and when the same asset is disposed of, it has to
be credited for its outflow in value.
Example: Suppose your business purchases a new computer for Rs. 2,000. In this case,
the computer (an asset) is what comes in, and the cash (used to pay for the computer) is what
goes out. Hence, you need to debit the Computer Equipment account and credit the Cash/Bank
account.
Debit Credit
Date Account
Rs. Rs.
Computer Equipment 2,000
Apr 1, 2024
Cash/Bank 2,000
Nominal account
These are temporary accounts that record income, expenses, losses, and gains for a
specific period. These accounts get closed at the end of each accounting period, and their
balances are transferred to the profit and loss account to determine the net profit or loss.
Examples of nominal accounts are sales revenues, rent expenses, and utility expenses.
Example: Assume your business earns $3,000 from providing consulting services. Here, the
income from consulting services is recorded as a credit, and the cash received is recorded as a
debit.
Debit Credit
Date Account
Rs. Rs.
Cash/Bank 3,000
Apr 1, 2024
Consulting Services
3,000
Revenue
Tally Versions
There Are Different Types of Versions.
1. Tally4.5 (Accounts Only, Dos Mode)
Ctrl +A - To save
F1 - To Select A Company
Alt+ P - Printer
Ctrl+ Q - Quit
1. Accounting Features - F1
2. Inventory Features - F2
3. Statutory &Taxation - F3
Company Information: USE (Alt + F3) when tally screen opens in gateway of tally
Groups
It is a collection of ledgers. There are totally 28 groups.
28 Groups
Balance Sheet
1. Capital A/C
2. Loans (Liability)
3. Current Liabilities
4. Fixed Asset
5. Investments
6. Current Assets
7. Branch/Divisions
8. Misc. Expenses (Assets)
9. Suspense A/C
1. Purchase A/C
2. Sales A/C
3. Direct Expenses
4. Direct Incomes
5. Indirect Expenses
6. Indirect Incomes
Commission
57 Received Indirect income
73 Cheque Bank od
79 Shares Investments
80 Bonds Investments
Steps: 1
➢ Alt+F3
➢ Create Company
➢ Press Esc
➢ Gateway of Tally
➢ Accounts Info Ledgers
➢ Single Ledgers
➢ Create Name: Sales
➢ Under: Sales Accounts
➢ Enter
➢ Save.
➢ Report
➢ Esc
➢ Gateway of Tally
➢ Display
➢ List of Accounts.
CHAPTER - 3
ACCOUNTING VOUCHERS
It’s a Bills, It’s a Proof of the Business Transaction. There Are 4 Types of Vouchers.
1. Accounting vouchers - 8
2. Inventory vouchers - 8
3. Non-accounting vouchers - 3
4. Payroll vouchers - 2
Accounting Vouchers
• Contra
• Payment
• Receipt
• Journal
• Sales
• Purchase
Inventory Vouchers
• Rejection in
• Rejection out
• Delivery note
• Receipt note
• Physical stock
• Stock journal
• Material in
• Material out
Non- Accounting Vouchers
• Memorandum vouchers
• Optional vouchers
• Reversing journal
Payroll Vouchers
• Attendance
• Payroll
Accounting Voucher
An accountant has to prepare accounting vouchers for a company. The accountant uses
the source document to prepare the vouchers. The source documents are the papers related to
a business transaction. Such documents comprise cash memos, bills, bank deposit slips,
receipts, chequebook counterfoils, challans, and other information which proves the existence
of a transaction in an organisation. Almost all the vouchers in accounting will have the same
details. A voucher usually includes the following details.
Receipt Voucher
This type of voucher is used to record cash or bank receipt. There are two types of
receipt vouchers known as Cash Receipt Voucher and Bank Receipt Voucher. A cash receipt
voucher will have the information regarding the receipt of cash in hand. Whereas the bank
receipt voucher indicates receipt of cheque or DD (demand draft). This means the money is not
received as cash but, all the transactions have been done through bank transfers or checks or
DD.
Payment Voucher
A payment voucher is not like a receipt voucher. The receipt voucher depicts the inflow
of funds. But a payment voucher describes the outflow of funds. The main use of payment
vouchers is to record any payment of cash or cheque. There are two different types of payment
vouchers which are cash payment vouchers and bank payment vouchers. A cash payment
voucher denotes all the payments of cash and the latter indicates the payment made by cheque
or demand draft.
A non-cash or transfer voucher which is also known as a journal voucher is used for all
non-cash transactions. These are used as documentary proof. For example: after goods are sold
on credit, the cash or the bank account is not affected. In such cases, the voucher will debit the
debtor to whom the goods are sold on credit. And the sales on the credit account will be
credited.
Supporting Voucher
A supporting voucher is written evidence of the transactions that happened in the past.
For instance, you can attach the expense bill with the original voucher to support the main
voucher. A good example of such a supporting voucher is the fuel bills that are attached with
the transportation vouchers.
Types of Accounting Vouchers in tally
It is a type of accounting voucher in a tally that involves the transfer of cash between
one cash a/c to another bank a/c or cash transaction which indicates the flow of funds between
cash to the bank, bank to cash, bank to bank, or cash to cash. In contra vouchers both debit and
credit aspects are present. It is used by businesses to withdraw cash from banks or deposit cash
amounts in banks. Tally Prime also lets you generate cash or deposit slips which consist of
information to let you track and keep a print at the same moment.
The Payment voucher is used to account for all payments carried out by the organization
either through cash or bank. In tally, Payment vouchers provide all major details when creating.
You can also take a printout of the cheque after passing a payment voucher in the tally.
This voucher is received by firms or businesses from direct sales or other sources that
record the details, such as instrument no, payment by cash, cheque or NEFT/RTGS, etc when
the customer makes a payment. In Tally, you can also email your customer the receipt of the
transaction. This helps companies never lose track of payments.
Purchase vouchers record the transaction on the purchase of goods and services from
any supplier or vendor. It is a documentary proof of payment made by the company and records
purchase transactions of the company. Purchase vouchers are created from purchase invoices.
There are three modes of passing entry in purchase vouchers either by using voucher mode,
item invoice mode, or account invoice mode.
A credit note voucher is used to record transaction details such as sales, and returns
with the reason for the sales return which can be due to damaged conditions of goods being
sold or it was not as per specifications expected by buyers. These sales returns must be
recorded explicitly in the books of account as the value of sales of returned goods must be
deducted from the calculation of sales.
In debit note vouchers, businesses record the transaction details of the purchase returns
or returns outwards. The reason for the purchase return could vary from supply of damaged
goods or goods not matching the specification. It must be recorded in the books of accounts as
the price must be deducted from the purchase record. With Tally 9 users can either use debit
notes as a voucher or as an invoice.
Journal Voucher
Journal vouchers are used by businesses for various purposes such as for sales as well
as purchases based on the type of business. It can be used to pass judgement entries to adjust
the credit or debit amounts without involving any cash or bank accounts. Journal entries are
adjusted just before issuing the financial statements of a company.
Accounting Vouchers
Voucher Entry
The default voucher entry screen displayed is the ‘Payment Voucher’. To change the screen for
different voucher type, use Button Bar or Function Keys.
Voucher Type Selection
Voucher type selection is the mental work done by you not by computer and it is totally
based on the accounting concepts.
STEPS:
Step - 1
➢ Create A New Company
➢ Esc
➢ Gateway Of Tally
➢ A/C Info
➢ Ledgers
➢ Create
➢ Name
➢ Ledgers Name
➢ Under
➢ Select Under
➢ Save.
Steps - 2
➢ Esc
➢ Gateway Of Tally
➢ A/C Vouchers
➢ Select Voucher Number
➢ Give Details
➢ Save
Reports
➢ Esc
➢ Gateway Of Tally
➢ Display
➢ Day Book
➢ PressAlt+F1(For Brief Details) AndAlt+F2(For Change Period)
CHAPTER - 4
INVENTORY INFORMATION
Basically, Inventory Means Stock. Inventory Includes Recording the Stock of Purchase, Sales
of Stock, Stock Movement. Inventory Providing the Information of Stock Availability, Stock
Consumption.
1. Stock Groups
2. Stock Category
3. Units of Measure
4. Stock Items
5. Godown
Stock Group
Stock Groups in Inventory are similar to Groups in Accounting Masters. They are
helpful in the classification of Stock Items. You can group Stock Items under different Stock
Groups to reflect their classification based on some common features such as brand name,
product type, quality, etc. Grouping enables you to locate Stock Items easily and report their
details in statements.
Example
You now have ready details of Grade One and Grade Two products, duly classified.
You can also view the sub group classification.
For example,
Main
Stock Item Sub Group Main Group Sub-Category
Category
The advantage of Categorizing items is that you can classify the stock items (based
on functionality) together - across different stock groups which enables you to obtain reports
on alternatives or substitutes for a stock item. You now have the details of TFT and CRT
products, duly classified. You can also view the Monitor classification.
For enabling Stock Category option in the Inventory Info menu, press F11 > Inventory
Features > Set Yes for Maintain Stock Categories.
Units of Measurement
Stock Items are purchased or sold on the basis of quantity. The quantity is measured
by Units. Hence, it is necessary to create Units of Measure. You can have simple units such as
numbers, meters, kilograms, and pieces or compound units like box of 10 pieces [1box =10
pieces]
Stock Items
Stock Item refers to goods that you manufacture or trade. It is the primary inventory
entity and is the lowest level of information on your inventory. You have to create a Stock Item
in Tally. ERP 9 for each inventory item that you want to account for.
Locations/Godowns are places where Stock Items are stored. You can monitor the
location-wise movement of stock by creating multiple Godowns.
Example:
Suppose you have three Godowns, where you store the Goods. In Chennai, you have two
Godowns and in Bangalore, one Godown.
Godown Under
Godown A Chennai
Godown B Chennai
Godown C Bangalore
First you have to Create Chennai and Bangalore locations and then you have to create
Godowns under the respective location. Tally. ERP 9 has a default Godown named Main
Location. You can alter Tally's default godown and create a new one. Tally. ERP 9 permits the
creation of any number of godowns, under groups and subgroups to match the structure you
need. You can create Locations/Godowns only if Maintain Multiple Godowns is enabled in
F11: Features > F2: Inventory Features.
CHAPTER - 5
Inventory vouchers
Physical Stock Verification
During physical stock verification, in cases of changes in the inventory count, one has
to update the changes in books as well. Generally, businesses do this either on a monthly,
quarterly or yearly basis to match the stock in hand with stock available as per the books. With
Tally you can simply create a voucher to adjust the inventory.
Material In and Material Out Voucher
The Material in and Material Out vouchers are available in TallyPrime to track
inventory sent for job work and inventory received after job work. By using these vouchers,
you can easily get an overview of inventory across all job works.
Delivery Note and Receipt Note Vouchers in Tally
As the name suggests, the Delivery Note Vouchers can be used to record the delivery
of goods. Sometimes, they are also referred to as Delivery Challans. While passing a Delivery
Note, you can provide transporter details such as lorry number, dispatch document number, bill
of lading, and so on. Similarly, you can create a receipt note as and when you receive
consignments from suppliers.
.
CHAPTER – 6 COST CENTRE AND COST CATEGORY
Cost Centre and cost categories are used to allocations of expenses and incomes are
distributed to various Branches, Departments, persons etc.
Cost category means Head of the cost centres. Primary cost category is the default cost
category.
There are 2 types of allocations.
1. Manual allocation [ Simple mode ]
2. Automatic allocation [Advanced mode ]
Illustration :1
Cost Category – staff
Cost Centre’s - Raju, Balu, Baskar.
a) Salaries Paid by Cheque Rs. 20000
(Raju – Rs.5000, Balu – Rs.6000, Baskar – Rs.9000)
b) Incentive Paid by Cash Rs, 10000
(Raju – Rs.3000, Balu – Rs.3000, Baskar – Rs.4000)
EX: 1
Salary paid by cheque
1. Manager - 75000
a. Suresh Kumar - 22000
b. Rajesh - 25000
c. Vinoth Kumar - 28000
2. Clerk – 50000
a. Chitra - 13000
b. Geetha - 12000
c. Babu - 13000
d. Vijay - 12000
3. Staff - 30000
a. Staff 1 – 10000
b. Staff 2 – 12000
c. Staff 3 – 8000
Steps :
Step:- 1 Create a new company
Step:-2 Set cost center – yes
More than one payroll cost category – yes
Step:- 3 Ledgers Create → Salary – Indirect expenses
Step:- 4 A/c Info→
• Create company
• F11→f1→ maintain cost Centre →yes
• More than one payroll/cost category →yes
• Create→ledger
• Telephone charges→ indirect expenses
• Cost Centre are applicable →yes
• Accounts info →cost category →create →telephone expenses
• Allocate revenue items →yes
Allocate non-revenue items→yes
REPORT:
Page up the voucher you can see the calculation of the percentage we given in the pre-defined
method.
Chaper: 7 Budget and controls
Budgets are used to set targets and compare against actuals and get variances. We can create multiple
budgets for different purposes.
Two types of Budgets
❖ On Net Transactions. (for monthly budgets)
❖ On Closing Balance. (for yearly budgets)
Illustration :1
Steps:
1. Create a company
2. GOT→create →Maintain budgets and controls→ yes Save it
3. Gateway of tally →accounts info → ledgers→ create
Ledgers: yes
PAYMENT:(F5)
Account: Cash
particulars Amount
rent 8000→save it
Account: Cash
particulars Amount
salaries 4000→save it
Account: Cash
particulars Amount
advisement 11000→save it.
RECEIPT: (F6)
Account: Cash
Particulars Amount
Capital A/c 1,00,000→save it.
PURCHASE:(F9)
Account: Cash Amount
Purchase A/c 55000
SALES:(F8)
Particulars Amount
Sales A/c 95000
REPORT:
Credit Limits are basically used to sundry Debtors. We can set Credit Limit in the Ledger
Screen.
Steps:
1. GOT→ create →
Maintain budget and control→ yes
2. Accounts info→ledger→create
Debtor→ sundry debtor
Dr debtor 8000
Cr sales 8000
NOTES:
Cannot save the entry. It shows an error message as credit limit 5000 is exceeded to 8000
Credit control:
A sales department wants to set credit limit to its customers and check the limits.
Sundar Agencies – 2,00,000
5. Accounting vouchers:
PAYMENT:(F5)
Account: Cash
particulars Amount
telephone expenses 9500
Account: Cash
particulars Amount
commission 8800
Account: Cash
particulars Amount
postage 8000
RECEIPT: (F6)
Account: Cash
Particulars Amount
Capital A/c 2,00,000
PURCHASE:(F9)
Account: Cash Amount
Purchase A/c 99,000
SALES:(F8)
Particulars Amount
Sales A/c 65,000
REPORT:
1) Goods Ordered to Chennai silks from the following items:(Order no-101 due 2 days)
Shirt 50 nos 500
Saree 100 nos 2000
4) Received ordered from RK silks from the following items:( Ordercno- 208 Due- 3days)
Shirt 30 nos 600
Saree 80 nos 2200
5) Invoice raised to RK Silks for the ( Order no- 208) (sales)
Shirt 20 nos 600
Saree 50 nos 2200
STEPS:
i) Create a company
ii) Allow Purchase order processing →Yes
Allow sales order processing →yes
iii) Ledger→
Purchase → Purchase A/c
Chennai silks → sundry creditors
Sales → Sales a/c
RK silks → Sundry Debtors
Bank → Bank a/c
iv) Inventory Info:
Stock group → textiles
Units of measure → nos
Stock items → shirt,saree
v) Purchase order →Alt+ f4
Purchase ledger→Purchase a/c Order no:101 due days: 2 days
Party name→chennai silks
Shirt 50 nos 500
Saree 100 nos 2000 → save it
VI) Purchase A/c→ F9
Purchase ledger →Purchase a/c→ Select the Order no:101
Party name →chennai silks
Sales ledger →Sales a/c→ Select the order no:( Order no-208)
Party Name →RK silks
Shirt 20 nos 600
Saree 50 nos 2200→ Save it.
REPORTS →Display→ Statements of Inventory→ Sales order
outstandings →Stock Items
→select any item→ and enter 3 times.
Ex: 1
1. Received capital by cash Rs 5,00,000
2. Cash deposited into HDFC bank Rs 2,00,000
3. Purchase order given to Ram ltd (or.no.201)
a. Shirt 100nos @Rs 500
b. Jeans 120nos @Rs 1000
4. Sales order received from Rajan market (or.no.021)
a. Shirt 100nos @Rs 650
b. Jeans 90nos @Rs 1050
5. Purchase delivered to Ram Ltd (or.no.201)
a. Shirt 90nos @Rs 500
b. Jeans 100nos @Rs 1100
6. Sales delivered to Rajan market (or.no.012)
a. Shirt 80nos @Rs 670
b. Jeans 90nos @Rs 1050.
STEPS:
1. Create a company
2. Allow purchase order processing → Yes allow
Sales order processing → Yes
3. Gateway of tally→ create → Ledger
Capital - Capital a/c
HDFC bank - Bank a/c
Purchase - Purchase a/c - Ram Ltd
Sales - Sales a/c - Rajan market
4. Inventory info
Stock group - Dresses
Measure - nos
Stock items - shirt, jeans
5. Purchase order → Alt + f4
Purchase ledger
Party name - ram ltd
Shirt 100 nos 500
Jeans 120 nos 1000
6. Purchase a/c
Purchase ledger → purchase a/c → select the order no 201 →
party name - Ram ltd
Shirt 90 nos 500
Jeans 100 nos 1100
Multi currency need to record to transaction in the other currencise.We can do the business
in foreign countries. It helps to do the transaction in another country currency. We can also
enter selling and buying rate of different currencies.
Pound = Alt+156
Yen = Alt+157
Euro = Alt+0128
Franc = Alt+159
Cent = Alt+155
Dollar = shift+4(or)alt+36
***************
Rate of exchange:
a) Standard Rate
b) Selling Rate
c) Buying Rate
Rate of exchange:
We can enter/ alter daily Rates of Exchange for variousvcurrencies.
Standard Rate:
This rate is used to calculate variances from actual transaction
rates.(use for purchase)
Selling Rate:
Enter the rate at which we are selling the currency to our Banker Or Money
Exchanger, normally used for Receipt vouchers where we pay in foreign currency.
Buying Rate
Enter the rate at which we are buying the currency from our Banker or Money
Exchanger, normally used for payment voucher where we pay in foreign currency.
FOREX MANAGEMENT
Suppose if the company dealing with the foreign exchange, they may get either a forex
gain or forex loss because of price fluctuations in foreign currency market. When they
convert the Indian currency into foreign currency, they will follow the method of "BUY
LOW AND SELL HIGH”, which means buying the foreign currency for low pricenand selling
them for high price.
Illustration:1
On 2/7/2016, bought Furniture from Damro Furniture for value of 50000/- US DOLLAR.
Market price of US dollar on date is Rs.46/-$,which is payable within 30days. On 2/8/2016
paid $50000, to Damro Furniture through ICICI Bank, and market rate is $47, and Bank
charges for Rs.1000.
STEPS:
1. Create a company with accounts only
2. Press f11→ f1
Allow multi currency → yes
3. Go to gateway of tally →Accounts info →Currencies →Create
4. Give symbol: $
Formal name: dollar → save it
5. Got currencies → rates of exchange
Give standard rate = 45$
Selling rate = 47$
Buying rate = 46$
6. Ledgers Creation:-
REPORT:
Display->Account Book-> Ledger->Damro Furniture.
Chapter-10 Price List
Different pricing structure for the same item depending on the quantity of sales vouchers.
Date wise as well as the type of the company (Retail/Wholesale) the price will be fixed.
Illustration : 1
➢ Sold goods to Kani Market (Wholesaler)
• Apple-105 kg
• Orange – 105kg
➢ Sold goods to Selvam Market (Retailer)
• Apple 100kg
• Orange 100kg
➢ Sold goods to Siva Market (Exporter)
• Apple 105kg
• Orange 105kg
Wholesaler:
Particular Quantity Rate
Less than 50kg 200
Apple 50kg – 100kg 100
More than 100kg 90
Less than 50 kg 200
Orange 50kg – 100kg 100
More than 100kg 80
RETAILER:
Particular Quantity Rate
Less than 50kg 120
Apple 50kg-100kg 110
More than 100kg 90
Less than 50kg 200
Orange 50kg-100kg 100
More than 100kg 50
Exporter:
Particular Quantity Rate
Less than 50kg 50
Apple 50kg-100kg 40
More than 100kg 30
Less than 50kg 80
Orange 50kg-100kg 70
More than 100kg 60
STEPS:
1. create a company (A/c with inventory)
2. F11→F2→use multiple price levels →Yes
- 50kg 200
50kg 100kg 100
100kg - 90
- 50kg 120
50kg 100kg 110
100kg - 90
Do the same process for retailer and exporter using the tabular column
6. Accounting vouchers:
(i) Sales (F8):
Party name: kani market
Name of item Qty Rate Amount
Apple 105kg 90 9450
Orange 105kg 80 8400
→save
Do the same for Selvam market and Siva market
7. Report:
Page up the voucher → print(alt+p)
Ex: 1
➢ Sold goods to Vignesh & Co (Wholesaler)
• Saree -100 nos
• Shirt – 100nos
➢ Sold goods to Nisha & Co (Retailer)
• Saree 90nos
• Shirt 120nos
➢ Sold goods to Sasi & Co (Exporter)
• Saree 80nos
• Shirt 150nos
WHOLESALE:
RETAILER:
Exporter:
Particular Quantity Rate
Less than 50nos 1200
Saree 50kg – 100nos 1100
More than 100nos 500
Less than 50 nos 8000
Shirt 50kg – 100nos 7000
More than 100nos 6000
STEPS
1. Create company (a/c with inventory)
2. use multiple price levels → Yes
Company price levels:
1. Wholesaler
2. Retailer
3. Exporter
4. Retailer
5. Exporter
3. Inventory info → Stock group → Dresses
Units of measure - nos
Stock items - saree, shirt
4. Ledger → Purchase → Purchase a/c → Inventory values are affected → Yes
Sales → Sales a/c → Inventory values are affected → Yes
5. Inventory → Price list → Dresses, wholesaler
a) Saree
FROM TO RATE
- 50 1200
50 100 1100
100 - 900
b) Shirt
Do the same for the retailer and exporter coloumn
FROM TO RATE
- 50 2000
50 100 1900
100 - 1800
6. Accounting vouchers
a) Sales (F8)
Party name → Vignesh and co
Name of the item Qty Rate Amount
Saree 100 900 90000
Shirt 100 1800 180000
7. REPORT:
Meaning:
Batch-wise details are used to identify the movements of inventory in
batches or lots.
Ex :1
Purchase from Raja Medicals:
Saridon (012) 2000 nos @ Rs : 5 (1/4/xx-1/8/xx)
Brufen (014) 1000 nos @ Rs :5 (1/4/xx-1/12/xx)
Report:
Page 1
Illustration: 1
Purchase from Arun stores :
Sweet bread (123) 2500 pcs @ rs : 100(1/4/2014) - (31/12/2014)
Salt bread (345) 2600 pcs @ rs:200 (1/4/2017) – (31/1/2018)
The company’s account book and bank pass book will show andequal maintenance amount.
EX:- 1
Cash withdraw from the bank. It will be adjusted in both the company’s account book
as well as bank passbook
STEPS:
1.ledgers create
2. voucher create
3. gateway of tally banking reconiliation bank bank date save it.
REPORT:
gateway of tally banking bank reconciliation bank
alt+f1&f2 f12 show reconciled transactions also yes save it.
ILLUSTRATION: 1
STEPS:
1. ledgercreate
2. voucher create
3. gateway of tally bankingbank reconiliationbankbankdatesave it.
report:
gateway of tally bankingbank reconciliation bank
alt+f1&f2 f12 show reconciled transactions alsoyes
save it.
CHAPTER – 13 PAYROLL
MEANING
The process of calculation and disbursement of salary to staff of an establishment is known as
PAYROLL PROCESS. Normally, employers do this with spreadsheets. This requires duplication
of data for each and every month and mutual intervention in data feeding. However, the facts will
not get updated in the books of accounts. So, if accounting software has payroll facility, then books
can be updated with the help of one-time masters.
Payroll process In tally depends on pay heads, employees, salary details and attendance types. Pay
heads are bifurcated into earnings and deductions. Further, these two heads are divided into statutory
and non-statutory.
Statutory :
Basic, Dearness Allowance (DA)
Non-Statutory:
House Rent Allowance (HRA), Personal pay (PP), Conveyance Allowance(CA),
Education Allowance (EA) etc.,
Illustration : 1
STEPS:
1) Create company
2) F11F1 Maintain PayrollYes
3) Gateway of tallyPayroll InfoEmployees Group Create Manager , Sales Manager ,
Accountant
4) Gateway of Tally Payroll Info Employeecreate
(i) Rajan Under Manager
(ii) Ram Under Sales Manager
(iii)Ravi Under Accountant
5) Attendance / Production typeCreatePresent Attendance/Leave with Pay
Absent leave without pay
6) Pay headscreate
(i) Basic salary
Pay heads type : Earnings for employees
Income type : Fixed
Under : Indirect Expenses
Calculation type : on Attendance
Attendance / Leave with pay: Not applicable
Leave without Pay : Absent
Calculation type : Month user defined days
Ex: 2
Employee group : Team Leader, staff 1, staff 2.
Employees : Ganesh, Priya, Swathi
Salary details :