SCHOOL OF COMMERCE

COURSE NAME: TALLY LAB

COURSE CODE: 80218GE302

Submitted by
GIRIDHAR. N
VTA2097
III B. Com (General)

Under the Guidance of

Dr. H. KRUPANANDHAN, M. Com., M. Phil., Ph. D.,
Assistant Professor
School of Commerce
Vel Tech Rangarajan Dr. Sagunthala R&D Institute of Science and Technology
Chennai - 600 062

DECEMBER - 2024
 SCHOOL OF COMMERCE

Bonafide Certificate

Name of the Student: Mr. GIRIDHAR. N

University Register No: 22UCGE0036 VTA. No: VTA2097

Program: B. Com Branch: General

Year: III Semester: V

Course Name: Tally - Lab Course Code: 80218GE302

This Bonafide record of work done by above student during summer semester 2024 - 2025.
Submitted for the university practical examination held on 04. 12. 2024.

Signature of the faculty in charge Signature of the Head of the Department

Internal Examiner: External Examiner:

 BASIC ACCOUNTS
Account
Accounts means art of Recording, classifying and summarizing the Reports in the
form of final statement.
Relating to Business Transactions:
✓ Capital
✓ Purchase
✓ Sales
✓ Purchase Returns
✓ Sales Returns
✓ Drawings
✓ Expenses (Indirect, Direct)
✓ Income
✓ Opening Stock
✓ Closing stock
✓ Assets
✓ Liabilities
✓ Depreciation
✓ Purchase - Cash Purchase Credit purchase
✓ Supplier - Sundry creditors
✓ Sales - Cash Sales, Credit sales
✓ Customer - Sundry debtors
Methods of accounts

Double entry system. Double entry system is very accurate and easy way.

Accounting steps:

✓ Journal
✓ Ledger
✓ Trial Balance
Final Reports

✓ Trading Account
✓ Profit & Loss Account
✓ Balance Sheet
Types of Accounts
The three rules of accounting govern the treatment of l three key account types. These
rules dictate how these accounts should be debited and credited.

Personal account

Personal accounts are used to record transactions related to persons, firms and companies.
Journal entries in personal accounts include those for individual customers or creditors,
corporations or institutions, as well as outstanding expenses or incomes.

Debit the Receiver and Credit the Giver

This rule applies to personal accounts and guides the recording of transactions where value
is exchanged between parties. It ensures that the giver (payer) and the receiver (payee) are
properly accounted for in the books.

It makes sure that every financial exchange of value between two entities is accounted for
and that value is transferred properly from one party to the other. The key aspect to remember
here is that if a business receives anything, they need to debit the related account and if they
give something, they need to credit the related account. This ensures the maintenance of
accurate and clear records, enhancing the accuracy and reliability of financial statements.

Example: Imagine your business pays Rs.500 in rent to your landlord. In this transaction, the
landlord is the giver (providing the rental space), and your business is the receiver (benefiting
from the rental space). Therefore, you need to debit the Rent Expense account and credit the
Cash/Bank account.

Debit Credit
Date Account
Rs. Rs.
Apr 1, 2024 Rent 500
Cash/Bank 500

Real account

Real accounts are also known as permanent accounts, deal with asset, liability, and equity
accounts. These appear on the balance sheet and carry their balances forward from one period
of accounting to the next. Examples include cash, inventory, property, equipment, and accounts
payable. Real accounts do not close at the end of an accounting period, unlike nominal
accounts. They provide a continuous record of the financial position of the company. They offer
insight into the management of long-term assets and liabilities.

Debit what comes in and credit what goes out is the ruling factor in real accounts. It
ensures that all resource inflows and outflows are noted and accounted for in the accounting
records, providing a systematic and organized approach for recording transactions related to
assets and liabilities.

To ensure sound financial health, businesses cannot afford to compromise on the effective
management of assets and liabilities. This rule helps in transparently showing the acquisition
and disposal of the asset. The rationale of the rule is that when an asset is acquired, it should
be debited to account for its inflow in value, and when the same asset is disposed of, it has to
be credited for its outflow in value.

Example: Suppose your business purchases a new computer for Rs. 2,000. In this case,
the computer (an asset) is what comes in, and the cash (used to pay for the computer) is what
goes out. Hence, you need to debit the Computer Equipment account and credit the Cash/Bank
account.

Debit Credit
Date Account
Rs. Rs.
Computer Equipment 2,000
Apr 1, 2024
Cash/Bank 2,000

Nominal account

These are temporary accounts that record income, expenses, losses, and gains for a
specific period. These accounts get closed at the end of each accounting period, and their
balances are transferred to the profit and loss account to determine the net profit or loss.
Examples of nominal accounts are sales revenues, rent expenses, and utility expenses.

Debit Expenses and Losses, Credit Income and Gains

Accurate recording of financial performance is indispensable to measuring a business’s

profitability and sustainability. The third golden rule of accounting, “Debit expense and loss,
credit income and gain,” applies to all nominal accounts. This rule ensures that all expenses
and losses are accounted for through debits, while all incomes and gains are accounted for
through credits. This rule enables the systematic recording of all receipts and payments, helping
stakeholders make informed decisions and aiding in strategic planning. It serves as a core
accounting principle that helps gauge the true picture of a business’s financial health.

Example: Assume your business earns $3,000 from providing consulting services. Here, the
income from consulting services is recorded as a credit, and the cash received is recorded as a
debit.

Debit Credit
Date Account
Rs. Rs.
Cash/Bank 3,000
Apr 1, 2024
Consulting Services
3,000
Revenue

Default ledger enters

1. Capital A/c : Credit

2. Drawings A/c : Debit
3. Purchase A/c : Debit
4. Purchase Returns : Credit
5. Sales : Credit
6. Sales Returns : Debit
7. Depreciation : Debit
 CHAPTER - 1
INTRODUCTION OF TALLYPRIME
Getting Started
Tally prime was rolled out on 9th November 2020 for the three reasons
1. Simplify the simplest
2. Greater flexibility
3. Fresh look and feel.
TALLY - Total Accounting Leading List Year, Transactions Allowed Linear Line Yards.

Tally Versions
There Are Different Types of Versions.
1. Tally4.5 (Accounts Only, Dos Mode)

2. Tally5.0 (Failure Version, Windows Mode)

3. Tally5.4 (Accounts with Inventory)

4. Tally6.0 (Failure Version)

5. Tally6.3 (Price List, Interest Calculation)

6. Tally7.2 (VAT, TDS, Service Tax)

7. Tally8.1 (Multi Languages, FBT, TCS)

8. Tally9 (Payroll, Point of Sales)

9. TallyErp9 (Net Features)

10. Tally Prime

Short cut Keys from Gateway of Tally

Ctrl +A - To save

F1 - To Select A Company

Alt+ F1 - To Shut A Company

F2 - To Type Current Date

Alt+ F2 - To Type Current Period

F3 - Change Current Company

Alt+ F3 - Company Information

Alt+ L - Change Language

Alt+ K - Change Keyboard Language

Alt+ P - Printer

Ctrl+ Q - Quit

Ctrl+ M - Main Screen

There Are 2 Important Keys in Tally Screen
1. Enter
2. Escape
Company Features: (F11)

There Are 3 Types of Features

1. Accounting Features - F1

2. Inventory Features - F2

3. Statutory &Taxation - F3

This Features are available In All Tally Screen

Company Configuration: (F12)

This Configuration Screen Also Available In All Tally Screen.
But This Option Will Differ Screen to Screen.

Company Information: USE (Alt + F3) when tally screen opens in gateway of tally

1. Create Company (New)

2. Select Company (Open)
3. Alter (Change/Modify)
4. Shut (Close)
5. Delete Company:(Alt + D)
↓

Company Information Alter Press Alt +D

 CHAPTER - 2
LEDGERS CREATIONS

Groups
It is a collection of ledgers. There are totally 28 groups.

28 Groups

Primary group (15) Secondary Group (13)

BALANCESHEET (9) Profit & LossA/C (6)

Balance Sheet
1. Capital A/C
2. Loans (Liability)
3. Current Liabilities
4. Fixed Asset
5. Investments
6. Current Assets
7. Branch/Divisions
8. Misc. Expenses (Assets)
9. Suspense A/C

Profit & LossA/C

1. Purchase A/C
2. Sales A/C
 3. Direct Expenses
4. Direct Incomes
5. Indirect Expenses
6. Indirect Incomes

Examples for Ledgers

SL.NO LEDGERS UNDER

1 Wages Direct expenses

2 Freight Inwards Direct expenses

3 Power Direct expenses

4 Fuel Direct expenses

5 Oil Direct expenses

6 Manufacturing Expenses Direct expenses

7 Gas Direct expenses

8 Water Direct expenses

9 Carriage Inwards Direct expenses

10 Factory Expenses Direct expenses

11 Coolage Direct expenses

12 Coal Direct expenses

13 Repair Indirect expenses

14 Travelling Expenses Indirect expenses

15 Trade Expenses Indirect expenses

16 Telephone Indirect expenses

Expenses
17 Stationery Indirect expenses

18 Stamp Indirect expenses

19 Postage Indirect expenses

20 Stable Expenses Indirect expenses

SL.NO LEDGERS UNDER

21 Rent Indirect expenses

22 Salary Indirect expenses

23 Advertisement Indirect expenses

24 Repair & Indirect expenses

Renovation
25 Rates &Taxes Indirect expenses

26 Refreshment Indirect expenses

Expenses
27 Bad Debts Indirect expenses

28 Printing Indirect expenses

29 Papers Indirect expenses

30 Telegram Indirect expenses

31 Petrol Expenses Indirect expenses

32 Packing Expenses Indirect expenses

33 Office Expenses Indirect expenses

34 Miscellaneous Indirect expenses

Expenses
35 Commission Paid Indirect expenses

36 Discount Paid Indirect expenses

37 Interest Paid Indirect expenses

38 Dividend Paid Indirect expenses

39 Loss On Asset Indirect expenses

40 Loss On Transit Indirect expenses

41 Loss By Damage Indirect expenses

42 Interest On Loan Indirect expenses

43 Interest On Capital Indirect expenses

44 Insurance Indirect expenses

45 General Expenses Indirect expenses

SL.NO LEDGERS UNDER

46 Freight Outwards Indirect expenses

47 Carriage Indirect expenses

Outwards
48 Depreciation Indirect expenses

49 Audit Fees Indirect expenses

50 Trade Expenses Indirect expenses

51 Bad Debts Reserve Indirect income

52 Charges Received Indirect income

53 Rent Received Indirect income

54 Salary Received Indirect income

55 Profit On Asset Indirect income

Miscellaneous
56 Indirect income
Income

Commission
57 Received Indirect income

58 Interest Received Indirect income

59 Discount Received Indirect income

60 Interest On Drawing Indirect income

61 Insurance Claim Indirect income

62 Income On Investment Indirect income

63 Bad Debts Received Indirectincome

64 Duties & Taxes Current liabilities

65 Bank Overdraft Current liabilities

66 Provisions For Bad debts Current liabilities

67 Outstanding expenses Current liabilities

68 Loans Current liabilities

SL.NO LEDGERS UNDER

69 Bills payable Current liabilities

70 Capital Capital account

71 Drawings Capital account

72 Bank Bank account

73 Cheque Bank od

74 Furniture Fixed asset

75 Plant & Machinery Fixed asset

76 Scooty Fixed asset

77 Typewriter Fixed asset

78 Stock Stock in hand

79 Shares Investments

80 Bonds Investments

81 Purchase Purchase account

82 Purchase Return Purchase account

83 Sales Sales account

84 Sales Return Sales account

85 Petty Cash Cash in hand

86 Cash At Bank Bank account

87 Cash In Hand Cash in hand

88 Bills Receivable Current asset

89 Customers Sundry debtors

90 Suppliers Sundry creditors

91 Prepaid Expenses Current asset

92 Mutual Funds Investments

93 Loose Tools Fixed asset

 SL.NO LEDGERS UNDER

94 Income Tax Capital account

95 Bank Charges Indirect expenses

96 Premises Fixed asset

97 Buildings Fixed asset

98 Staff Welfare Indirect expenses

99 Suspenses Account Current Liabilities/Assets

100 Conveyance Indirect expenses

Steps: 1
➢ Alt+F3
➢ Create Company
➢ Press Esc
➢ Gateway of Tally
➢ Accounts Info Ledgers
➢ Single Ledgers
➢ Create Name: Sales
➢ Under: Sales Accounts
➢ Enter
➢ Save.
➢ Report
➢ Esc
➢ Gateway of Tally
➢ Display
➢ List of Accounts.
 CHAPTER - 3

ACCOUNTING VOUCHERS

It’s a Bills, It’s a Proof of the Business Transaction. There Are 4 Types of Vouchers.

1. Accounting vouchers - 8
2. Inventory vouchers - 8
3. Non-accounting vouchers - 3
4. Payroll vouchers - 2
Accounting Vouchers

• Contra

• Payment

• Receipt

• Journal

• Sales

• Purchase

• Debit note (purchase return)

• Credit note (sales return)

Inventory Vouchers

• Rejection in
• Rejection out
• Delivery note
• Receipt note
• Physical stock
• Stock journal
• Material in
• Material out
Non- Accounting Vouchers

• Memorandum vouchers
• Optional vouchers
• Reversing journal

Payroll Vouchers

• Attendance
• Payroll

Accounting Voucher

An accounting voucher is a record that acts as a supporting document to the entries

recorded in the accounting books. The vouchers are stamped as ‘paid’ once the payment is
received by the supplier. The payments are recorded in the respective ledger accounts. The
accounting vouchers are useful for upholding a higher level of control over the payment
process. Another advantage of a voucher is that it can be pre-numbered which makes the
auditing easier. Read this article to know all about accounting vouchers.

How to prepare an accounting voucher

An accountant has to prepare accounting vouchers for a company. The accountant uses
the source document to prepare the vouchers. The source documents are the papers related to
a business transaction. Such documents comprise cash memos, bills, bank deposit slips,
receipts, chequebook counterfoils, challans, and other information which proves the existence
of a transaction in an organisation. Almost all the vouchers in accounting will have the same
details. A voucher usually includes the following details.

• Serial number of vouchers

• Type and Date of Voucher
• Debit and Credit Column
• Amount in both figures and words
• Total Column
• Particulars column (where the brief description of the transaction is recorded)
• Space for signature of accountant
• Signature of manager or authorised person
 • Signature of receivers (for bank payment voucher or cash payment voucher)

Types of accounting vouchers

Receipt Voucher

This type of voucher is used to record cash or bank receipt. There are two types of
receipt vouchers known as Cash Receipt Voucher and Bank Receipt Voucher. A cash receipt
voucher will have the information regarding the receipt of cash in hand. Whereas the bank
receipt voucher indicates receipt of cheque or DD (demand draft). This means the money is not
received as cash but, all the transactions have been done through bank transfers or checks or
DD.

Payment Voucher

A payment voucher is not like a receipt voucher. The receipt voucher depicts the inflow
of funds. But a payment voucher describes the outflow of funds. The main use of payment
vouchers is to record any payment of cash or cheque. There are two different types of payment
vouchers which are cash payment vouchers and bank payment vouchers. A cash payment
voucher denotes all the payments of cash and the latter indicates the payment made by cheque
or demand draft.

Non-Cash or Transfer Voucher or Journal Voucher

A non-cash or transfer voucher which is also known as a journal voucher is used for all
non-cash transactions. These are used as documentary proof. For example: after goods are sold
on credit, the cash or the bank account is not affected. In such cases, the voucher will debit the
debtor to whom the goods are sold on credit. And the sales on the credit account will be
credited.

Supporting Voucher

A supporting voucher is written evidence of the transactions that happened in the past.
For instance, you can attach the expense bill with the original voucher to support the main
voucher. A good example of such a supporting voucher is the fuel bills that are attached with
the transportation vouchers.
Types of Accounting Vouchers in tally

Contra Voucher in Tally

It is a type of accounting voucher in a tally that involves the transfer of cash between
one cash a/c to another bank a/c or cash transaction which indicates the flow of funds between
cash to the bank, bank to cash, bank to bank, or cash to cash. In contra vouchers both debit and
credit aspects are present. It is used by businesses to withdraw cash from banks or deposit cash
amounts in banks. Tally Prime also lets you generate cash or deposit slips which consist of
information to let you track and keep a print at the same moment.

Payment Voucher in Tally

The Payment voucher is used to account for all payments carried out by the organization
either through cash or bank. In tally, Payment vouchers provide all major details when creating.
You can also take a printout of the cheque after passing a payment voucher in the tally.

Receipt Voucher in Tally

This voucher is received by firms or businesses from direct sales or other sources that
record the details, such as instrument no, payment by cash, cheque or NEFT/RTGS, etc when
the customer makes a payment. In Tally, you can also email your customer the receipt of the
transaction. This helps companies never lose track of payments.

Sales Voucher in Tally

 A sales voucher is used when a company sells goods to customers either through cash,
cheque, or credit basis which leads to an increase in the sales revenue of the company. It can
be recorded in three modes: voucher mode, item invoice mode, or account invoice mode
depending on the nature of the business. Invoice modes are helpful when billing inventory.
Accounting invoices can be used to keep records of service bills. You can select any of the
three modes based on uses.

Purchase Voucher in Tally

Purchase vouchers record the transaction on the purchase of goods and services from
any supplier or vendor. It is a documentary proof of payment made by the company and records
purchase transactions of the company. Purchase vouchers are created from purchase invoices.
There are three modes of passing entry in purchase vouchers either by using voucher mode,
item invoice mode, or account invoice mode.

Credit Note Voucher in Tally

A credit note voucher is used to record transaction details such as sales, and returns
with the reason for the sales return which can be due to damaged conditions of goods being
sold or it was not as per specifications expected by buyers. These sales returns must be
recorded explicitly in the books of account as the value of sales of returned goods must be
deducted from the calculation of sales.

Debit Note Voucher in Tally

In debit note vouchers, businesses record the transaction details of the purchase returns
or returns outwards. The reason for the purchase return could vary from supply of damaged
goods or goods not matching the specification. It must be recorded in the books of accounts as
the price must be deducted from the purchase record. With Tally 9 users can either use debit
notes as a voucher or as an invoice.

Journal Voucher

Journal vouchers are used by businesses for various purposes such as for sales as well
as purchases based on the type of business. It can be used to pass judgement entries to adjust
the credit or debit amounts without involving any cash or bank accounts. Journal entries are
adjusted just before issuing the financial statements of a company.
 Accounting Vouchers

Voucher Entry

The default voucher entry screen displayed is the ‘Payment Voucher’. To change the screen for
different voucher type, use Button Bar or Function Keys.
Voucher Type Selection

Voucher type selection is the mental work done by you not by computer and it is totally
based on the accounting concepts.

Let us analyse the voucher type in the following transactions.

STEPS:
Step - 1
➢ Create A New Company
➢ Esc
➢ Gateway Of Tally
➢ A/C Info
➢ Ledgers
➢ Create
➢ Name
➢ Ledgers Name
➢ Under
➢ Select Under
➢ Save.
Steps - 2
➢ Esc
➢ Gateway Of Tally
➢ A/C Vouchers
➢ Select Voucher Number
➢ Give Details
➢ Save

Reports
➢ Esc
➢ Gateway Of Tally
➢ Display
➢ Day Book
➢ PressAlt+F1(For Brief Details) AndAlt+F2(For Change Period)
 CHAPTER - 4

INVENTORY INFORMATION
Basically, Inventory Means Stock. Inventory Includes Recording the Stock of Purchase, Sales
of Stock, Stock Movement. Inventory Providing the Information of Stock Availability, Stock
Consumption.

1. Stock Groups
2. Stock Category
3. Units of Measure
4. Stock Items
5. Godown
Stock Group
Stock Groups in Inventory are similar to Groups in Accounting Masters. They are
helpful in the classification of Stock Items. You can group Stock Items under different Stock
Groups to reflect their classification based on some common features such as brand name,
product type, quality, etc. Grouping enables you to locate Stock Items easily and report their
details in statements.

Example

You now have ready details of Grade One and Grade Two products, duly classified.
You can also view the sub group classification.

Go to Gateway of Tally > Inventory Info. > Stock Groups.

Stock Categories
Stock Category offers a parallel classification of stock items. Like stock Groups, classification
is done based on similarity in behaviour.

For example,

Main
Stock Item Sub Group Main Group Sub-Category
Category

Brand A - 19” TFT Brand A Grade One TFT Monitor

Brand A - 17” CRT Brand A Grade One CRT Monitor

Brand B - 19” TFT Brand B Grade Two TFT Monitor

Brand B - 17” CRT Brand B Grade Two CRT Monitor

The advantage of Categorizing items is that you can classify the stock items (based
on functionality) together - across different stock groups which enables you to obtain reports
on alternatives or substitutes for a stock item. You now have the details of TFT and CRT
products, duly classified. You can also view the Monitor classification.

For enabling Stock Category option in the Inventory Info menu, press F11 > Inventory
Features > Set Yes for Maintain Stock Categories.

Go to Gateway of Tally > Inventory Info. > Stock Category

Units of Measurement

Stock Items are purchased or sold on the basis of quantity. The quantity is measured
by Units. Hence, it is necessary to create Units of Measure. You can have simple units such as
numbers, meters, kilograms, and pieces or compound units like box of 10 pieces [1box =10
pieces]

Go to Gateway of Tally > Inventory Info. > Units of Measure

Stock Items
Stock Item refers to goods that you manufacture or trade. It is the primary inventory
entity and is the lowest level of information on your inventory. You have to create a Stock Item
in Tally. ERP 9 for each inventory item that you want to account for.

Go to Gateway of Tally > Inventory Info. > Stock Items

Godowns

Locations/Godowns are places where Stock Items are stored. You can monitor the
location-wise movement of stock by creating multiple Godowns.

Example:

Suppose you have three Godowns, where you store the Goods. In Chennai, you have two
Godowns and in Bangalore, one Godown.

You can create Godowns as shown below:

Godown Under

Godown A Chennai

Godown B Chennai

Godown C Bangalore

First you have to Create Chennai and Bangalore locations and then you have to create
Godowns under the respective location. Tally. ERP 9 has a default Godown named Main
Location. You can alter Tally's default godown and create a new one. Tally. ERP 9 permits the
creation of any number of godowns, under groups and subgroups to match the structure you
need. You can create Locations/Godowns only if Maintain Multiple Godowns is enabled in
F11: Features > F2: Inventory Features.
 CHAPTER - 5

INVENTORY WITH ACCOUNTING VOUCHERS

Accounting vouchers in tally are used to record the financial transactions in the tally.
Inventory with accounting vouchers are used to record the stock details in the vouchers with
the stock group, stock item, units, go down, stock category.

Inventory vouchers
Physical Stock Verification
During physical stock verification, in cases of changes in the inventory count, one has
to update the changes in books as well. Generally, businesses do this either on a monthly,
quarterly or yearly basis to match the stock in hand with stock available as per the books. With
Tally you can simply create a voucher to adjust the inventory.
Material In and Material Out Voucher
The Material in and Material Out vouchers are available in TallyPrime to track
inventory sent for job work and inventory received after job work. By using these vouchers,
you can easily get an overview of inventory across all job works.
Delivery Note and Receipt Note Vouchers in Tally
As the name suggests, the Delivery Note Vouchers can be used to record the delivery
of goods. Sometimes, they are also referred to as Delivery Challans. While passing a Delivery
Note, you can provide transporter details such as lorry number, dispatch document number, bill
of lading, and so on. Similarly, you can create a receipt note as and when you receive
consignments from suppliers.

Types of Inventory Vouchers

• Receipt Note: This voucher is used for recording goods that are received from the
supplier. In the Tally shortcut key is Alt + F9.
• Delivery Note: It is used for recording the delivery of goods to customers of the
company. Its shortcut key is Alt + F8.
• Rejection Note In: These vouchers record goods that are rejected and returned by the
customers. Its shortcut key is Ctrl + F6.
• Rejection Out: The Rejection out voucher is used to record goods that are rejected and
returned to a supplier. The shortcut key of rejection is Alt + F6.
• Stock Journal: It is a journal in which all types of stock adjustments are entered such as
stock transfer, etc. The shortcut key for stock journals is Alt + F7.
• Physical Stock: These stock vouchers are used for recording the actual stock after
verifying or counting. The shortcut key is Alt + F10.
• Purchase Order: This voucher is used to record the purchase order processing. Its
shortcut key is Alt + F4.
• Sales Order: These vouchers are used to record sales and their processing. Its shortcut
key is Alt + F5.

.
 CHAPTER – 6 COST CENTRE AND COST CATEGORY

Cost Centre and cost categories are used to allocations of expenses and incomes are
distributed to various Branches, Departments, persons etc.
Cost category means Head of the cost centres. Primary cost category is the default cost
category.
There are 2 types of allocations.
1. Manual allocation [ Simple mode ]
2. Automatic allocation [Advanced mode ]
Illustration :1
Cost Category – staff
Cost Centre’s - Raju, Balu, Baskar.
a) Salaries Paid by Cheque Rs. 20000
(Raju – Rs.5000, Balu – Rs.6000, Baskar – Rs.9000)
b) Incentive Paid by Cash Rs, 10000
(Raju – Rs.3000, Balu – Rs.3000, Baskar – Rs.4000)

Step: - 1Create a new company

Steps: -2 Set cost center – yes
More than one payroll cost category – yes
Step: - 3 Ledgers→ Create → Salary – Indirect expenses
Incentive – Indirect expenses
Step:- 4 A/c Info→ Cost Category – Staff
Cost Center – Raju, Balu, Baskar→ save.
Step:- 5 A/c Vouchers → payment → enter details→ save.

REPORT → Display → Statements of A/c →Cost Centers.

REPORT 2→Display→Day Book→Alt+F1→F12 – Shoe Cost Center Details →Yes

EX: 1
Salary paid by cheque
1. Manager - 75000
a. Suresh Kumar - 22000
b. Rajesh - 25000
c. Vinoth Kumar - 28000
2. Clerk – 50000
a. Chitra - 13000
b. Geetha - 12000
c. Babu - 13000
d. Vijay - 12000
 3. Staff - 30000
a. Staff 1 – 10000
b. Staff 2 – 12000
c. Staff 3 – 8000
Steps :
Step:- 1 Create a new company
Step:-2 Set cost center – yes
More than one payroll cost category – yes
Step:- 3 Ledgers Create → Salary – Indirect expenses
Step:- 4 A/c Info→

Cost Category – clerk

Cost Center – Chitra, Geetha, Babu, Vijay

Cost Category – Manager

Cost centre - Suresh Kumar, Rajesh, Vinoth kumar

Cost Category - Staff

Cost centre – staff 1 , staff 2 , staff 3

Step:- 5 A/c Vouchers → payment → enter details→ save.

REPORT → Display → Statements of A/c →Cost Centers.

AUTOMATIC ALLOCATION (ADVANCE MODE)
USER DEFINED METHOD:

• Create company
• F11→f1→ maintain cost Centre →yes
• More than one payroll/cost category →yes
• Create→ledger
• Telephone charges→ indirect expenses
• Cost Centre are applicable →yes
• Accounts info →cost category →create →telephone expenses
• Allocate revenue items →yes
Allocate non-revenue items→yes

• Accounts info→cost centre→create→cost category→telephone expenses

Aircel,vodafone,bsnl.

Pre defined method:

• F11→f1→predefined cost centre →yes
• Class name →telephone expenses
• Cost category name→telephone expenses
• Cost centre name
• Aircel→40%
• Bsnl→30%
• Vodafone→30%
• Gateway of tally→accounting voucher
→Payment (F5) → Account: cash
Particulars Amount
Telephone expenses 1,00,000

REPORT:
Page up the voucher you can see the calculation of the percentage we given in the pre-defined
method.
 Chaper: 7 Budget and controls

Budgets are used to set targets and compare against actuals and get variances. We can create multiple
budgets for different purposes.
Two types of Budgets
❖ On Net Transactions. (for monthly budgets)
❖ On Closing Balance. (for yearly budgets)
Illustration :1

Steps:
1. Create a company
2. GOT→create →Maintain budgets and controls→ yes Save it
3. Gateway of tally →accounts info → ledgers→ create

A. Capital Capital a/c

B. Purchase purchase a/c
C. Sales Sales a/c
D. Rent indirect expense
E. Salaries indirect expenses
F. Advertisement indirect expenses→ Save it

4. Accounts info→ budgets

Name: Nokia
From 1 April 20xx to 31 mar 20xx
Groups : yes

Account name Type of budget Amount

Capital on closing bal 100000
Purchase on closing bal 50000
Sales on closing bal 100000→Save it

Ledgers: yes

Account Name Type of Budget Amount

Rent on net trans 6000
Salaries on net trans 5000
advertisement on net trans 10000→ →Save the
budget.
5. Accounting vouchers:

PAYMENT:(F5)
Account: Cash
particulars Amount
rent 8000→save it

Account: Cash
particulars Amount
salaries 4000→save it

Account: Cash
particulars Amount
advisement 11000→save it.

RECEIPT: (F6)
Account: Cash
Particulars Amount
Capital A/c 1,00,000→save it.

PURCHASE:(F9)
Account: Cash Amount
Purchase A/c 55000

SALES:(F8)
Particulars Amount
Sales A/c 95000

REPORT:

Go to the gateway of tally →display →trial balance →press (alt+b) →

select the budget
name: Nokia→Alt+f1 and Alt+f2→ 1/4/20XX to31/3/20XX
 Credit Limit

Credit Limits are basically used to sundry Debtors. We can set Credit Limit in the Ledger
Screen.
Steps:
1. GOT→ create →
Maintain budget and control→ yes

2. Accounts info→ledger→create
Debtor→ sundry debtor

credit limit: 5000

Sales → sales accounts → save it.
Accounting Vouchers:
Press F8 (sales)

Dr debtor 8000
Cr sales 8000

NOTES:
Cannot save the entry. It shows an error message as credit limit 5000 is exceeded to 8000

Ex: 1 (HALF YEAR BUDGET)

Particulars Budget Voucher amount
Capital 2,00,000 2,00,000
Purchase 1,00,000 99,000
Sales 50,000 65,000
Telephone expenses 10,000 9500
Commission 9,000 8800
Postage 7,000 8000

Credit control:
A sales department wants to set credit limit to its customers and check the limits.
Sundar Agencies – 2,00,000

Transactions Type Amount

1/4/xx Sales 1,12,000
1/5/xx Sales 87,000
1/6/xx Receipt 55,000

1/7/xx Sales 61,000

STEPS:
1. Create a company
2. Gateway of tally→ create→ Maintain budgets and controls→ yes Save it.
3. Gateway of tally →accounts info → ledgers→ create
Capital Capital a/c
Purchase Purchase a/c
Sales Sales a/c
Telephone expenses Indirect expense
Salaries Indirect expenses
Advertisement Indirect expenses → Save it

4. Accounts info→ budgets

From 1 April 2020 to 31 mar 2021
Groups : yes

Account name Type of budget Amount

Capital On closing balance 2,00,000
Purchase On closing balance 1,00,000
sales On closing balance 50,000
Telephone expenses On net transactions 10,000
Commission On net transactions 9,000
postage On net transactions 7,000

5. Accounting vouchers:

PAYMENT:(F5)
Account: Cash
particulars Amount
telephone expenses 9500

Account: Cash
particulars Amount
commission 8800

Account: Cash
particulars Amount
postage 8000

RECEIPT: (F6)
Account: Cash
Particulars Amount
Capital A/c 2,00,000
PURCHASE:(F9)
Account: Cash Amount
Purchase A/c 99,000

SALES:(F8)
Particulars Amount
Sales A/c 65,000

REPORT:

Go to gateway of tally→display→trial balance→ select the budget

 CHAPTER -8 ORDER PROCESSING

Its divided into two types:

a) Purchase order processing
b) sales order processing
1. Purchase order - Alt + F4
Purchase Orders (PO) can be created, printed and sent to suppliers.

2. Sales order - Alt + F5

Sales Orders received are recorded in Sales Order Entryjscreen (Customer)

Its divided into two types:

a) Purchase order processing
b) sales order processing

Steps for purchase order processing:

• Purchase order (Alt+f4)
• Purchase→Invoice settlement(F9)
Steps for sales order processing:
• Sales order (Alt+F5)
• Sales→F8
Illustration : 1 (Purchase order)

1) Goods Ordered to Chennai silks from the following items:(Order no-101 due 2 days)
Shirt 50 nos 500
Saree 100 nos 2000

2) Invoice raised from chennai silks for the(Order no-101) (Purchase)

Shirt 40 nos 500

Saree 90 nos 2000

3) Cash paid to Chennai Silks by cheque.

4) Received ordered from RK silks from the following items:( Ordercno- 208 Due- 3days)
Shirt 30 nos 600
Saree 80 nos 2200
 5) Invoice raised to RK Silks for the ( Order no- 208) (sales)
Shirt 20 nos 600
Saree 50 nos 2200

6) Cash Received from RK Silks by cheque.

STEPS:

i) Create a company
ii) Allow Purchase order processing →Yes
Allow sales order processing →yes
iii) Ledger→
Purchase → Purchase A/c
Chennai silks → sundry creditors
Sales → Sales a/c
RK silks → Sundry Debtors
Bank → Bank a/c
iv) Inventory Info:
Stock group → textiles
Units of measure → nos
Stock items → shirt,saree
v) Purchase order →Alt+ f4
Purchase ledger→Purchase a/c Order no:101 due days: 2 days
Party name→chennai silks
Shirt 50 nos 500
Saree 100 nos 2000 → save it
VI) Purchase A/c→ F9
Purchase ledger →Purchase a/c→ Select the Order no:101
Party name →chennai silks

Shirt 40 nos 500

Saree 90 nos 2000 → save it

REPORTS →Display→ Statements of Inventory →Purchase order outstanding→

Stock Items →select of item→ and enter 3 times.
i) Sales order→Alt+F5
Sales ledger→Sales a/c ( Order no- 208) due days:3days
Party Name→RK silks
Shirt 30 nos 600
Saree 80 nos 2200→ Save it.
ii) Sales A/c→ F8

Sales ledger →Sales a/c→ Select the order no:( Order no-208)
Party Name →RK silks
Shirt 20 nos 600
Saree 50 nos 2200→ Save it.
 REPORTS →Display→ Statements of Inventory→ Sales order
outstandings →Stock Items
→select any item→ and enter 3 times.

Ex: 1
1. Received capital by cash Rs 5,00,000
2. Cash deposited into HDFC bank Rs 2,00,000
3. Purchase order given to Ram ltd (or.no.201)
a. Shirt 100nos @Rs 500
b. Jeans 120nos @Rs 1000
4. Sales order received from Rajan market (or.no.021)
a. Shirt 100nos @Rs 650
b. Jeans 90nos @Rs 1050
5. Purchase delivered to Ram Ltd (or.no.201)
a. Shirt 90nos @Rs 500
b. Jeans 100nos @Rs 1100
6. Sales delivered to Rajan market (or.no.012)
a. Shirt 80nos @Rs 670
b. Jeans 90nos @Rs 1050.

STEPS:
1. Create a company
2. Allow purchase order processing → Yes allow
Sales order processing → Yes
3. Gateway of tally→ create → Ledger
Capital - Capital a/c
HDFC bank - Bank a/c
Purchase - Purchase a/c - Ram Ltd
Sales - Sales a/c - Rajan market
4. Inventory info
Stock group - Dresses
Measure - nos
Stock items - shirt, jeans
5. Purchase order → Alt + f4
Purchase ledger
Party name - ram ltd
Shirt 100 nos 500
Jeans 120 nos 1000

6. Purchase a/c
Purchase ledger → purchase a/c → select the order no 201 →
party name - Ram ltd
Shirt 90 nos 500
 Jeans 100 nos 1100

REPORTS → Display → Statements of inventory → purchase order outstanding stock

items → select of item
1. Sales order → Alt + F5
Sales ledger → sales a/c ( order no 021) party name → Rajan market
Shirt 100 nos 650
Jeans 90 nos 1050 save it
2. Sales a/c → F8
Sales a/c → Select the order no 021
Party name - Rajan market
Shirt 80 n0s 670
Jeans 90 nos 1050
Reports → Display → Statements of inventory → Sales order outstanding → stock items
→ select any item → enter 3 times
 CHAPTER – 9 MULTI CURRENCY

Multi currency need to record to transaction in the other currencise.We can do the business
in foreign countries. It helps to do the transaction in another country currency. We can also
enter selling and buying rate of different currencies.

Short cut key for currency symbols:

Pound = Alt+156
Yen = Alt+157
Euro = Alt+0128
Franc = Alt+159
Cent = Alt+155
Dollar = shift+4(or)alt+36

***************
Rate of exchange:
a) Standard Rate
b) Selling Rate
c) Buying Rate

Rate of exchange:
We can enter/ alter daily Rates of Exchange for variousvcurrencies.
Standard Rate:
This rate is used to calculate variances from actual transaction
rates.(use for purchase)
Selling Rate:
Enter the rate at which we are selling the currency to our Banker Or Money
Exchanger, normally used for Receipt vouchers where we pay in foreign currency.
Buying Rate
Enter the rate at which we are buying the currency from our Banker or Money
Exchanger, normally used for payment voucher where we pay in foreign currency.
FOREX MANAGEMENT
Suppose if the company dealing with the foreign exchange, they may get either a forex
gain or forex loss because of price fluctuations in foreign currency market. When they
convert the Indian currency into foreign currency, they will follow the method of "BUY
LOW AND SELL HIGH”, which means buying the foreign currency for low pricenand selling
them for high price.
 Illustration:1

On 2/7/2016, bought Furniture from Damro Furniture for value of 50000/- US DOLLAR.
Market price of US dollar on date is Rs.46/-$,which is payable within 30days. On 2/8/2016
paid $50000, to Damro Furniture through ICICI Bank, and market rate is $47, and Bank
charges for Rs.1000.

STEPS:
1. Create a company with accounts only
2. Press f11→ f1
Allow multi currency → yes
3. Go to gateway of tally →Accounts info →Currencies →Create
4. Give symbol: $
Formal name: dollar → save it
5. Got currencies → rates of exchange
Give standard rate = 45$
Selling rate = 47$
Buying rate = 46$
6. Ledgers Creation:-

i) Go to Ledger →purchase →under- purchase A/c.

ii) Damro Furniture →under - sundry creditor→change currency symbol.
iii) Bank →Bank account.
iv) Bank charges→ indirect expenses.

7. Accounting Vouchers-> F9(purchase)

Party’s a/c name: Damro Furniture.
Particular Amount
Purchase $50000
8. Payment(F5)
Account: Bank
Particular Amount
Damro Furniture $50000
Bank Charges 1000

REPORT:
Display->Account Book-> Ledger->Damro Furniture.
 Chapter-10 Price List

The rate will be fixed based on the quantity.

Eg: Fruits, when the quantity increases, then the price will decrease

Different pricing structure for the same item depending on the quantity of sales vouchers.

Date wise as well as the type of the company (Retail/Wholesale) the price will be fixed.

Illustration : 1
➢ Sold goods to Kani Market (Wholesaler)
• Apple-105 kg
• Orange – 105kg
➢ Sold goods to Selvam Market (Retailer)
• Apple 100kg
• Orange 100kg
➢ Sold goods to Siva Market (Exporter)
• Apple 105kg
• Orange 105kg
Wholesaler:
Particular Quantity Rate
Less than 50kg 200
Apple 50kg – 100kg 100
More than 100kg 90
Less than 50 kg 200
Orange 50kg – 100kg 100
More than 100kg 80

RETAILER:
Particular Quantity Rate
Less than 50kg 120
Apple 50kg-100kg 110
More than 100kg 90
Less than 50kg 200
Orange 50kg-100kg 100
More than 100kg 50
Exporter:
Particular Quantity Rate
Less than 50kg 50
Apple 50kg-100kg 40
More than 100kg 30
Less than 50kg 80
Orange 50kg-100kg 70
More than 100kg 60

STEPS:
1. create a company (A/c with inventory)
2. F11→F2→use multiple price levels →Yes

Company price levels:

a) Wholesaler
b) Retailer
c) Exporter
3. Inventory Info →Stock group →fruits
Units of measures →kg
Stock items→Apple,orange.

4. Ledger →Purchase→ purchase account →Inventory values are affected →yes

sales →sales account→ Inventory values are affected →yes
Kani market →Sundry creditors →Price level applicable →wholesalerk
Selvam market →Sundry creditors →Price level applicable →retailer
Siva market →Sundry creditors →Price level applicable →exporter

5. Inventory Info→Price list→fruits,wholesaler

a) Apple from to Rate

- 50kg 200
50kg 100kg 100
100kg - 90

b) Orange from to Rate

- 50kg 120
50kg 100kg 110
100kg - 90
 Do the same process for retailer and exporter using the tabular column

6. Accounting vouchers:
(i) Sales (F8):
Party name: kani market
Name of item Qty Rate Amount
Apple 105kg 90 9450
Orange 105kg 80 8400
→save
Do the same for Selvam market and Siva market
7. Report:
Page up the voucher → print(alt+p)

Ex: 1
➢ Sold goods to Vignesh & Co (Wholesaler)
• Saree -100 nos
• Shirt – 100nos
➢ Sold goods to Nisha & Co (Retailer)
• Saree 90nos
• Shirt 120nos
➢ Sold goods to Sasi & Co (Exporter)
• Saree 80nos
• Shirt 150nos
WHOLESALE:

Particular Quantity Rate

Less than 50nos 1200
Saree 50kg – 100nos 1100
More than 100nos 900
Less than 50 nos 2000
Shirt 50kg – 100nos 1900
More than 100nos 1800

RETAILER:

Particular Quantity Rate

Less than 50nos 120
Saree 50kg – 100nos 110
More than 100nos 90
 Less than 50 nos 200
Shirt 50kg – 100nos 180
More than 100nos 100

Exporter:
Particular Quantity Rate
Less than 50nos 1200
Saree 50kg – 100nos 1100
More than 100nos 500
Less than 50 nos 8000
Shirt 50kg – 100nos 7000
More than 100nos 6000

STEPS
1. Create company (a/c with inventory)
2. use multiple price levels → Yes
Company price levels:
1. Wholesaler
2. Retailer
3. Exporter
4. Retailer
5. Exporter
3. Inventory info → Stock group → Dresses
Units of measure - nos
Stock items - saree, shirt
4. Ledger → Purchase → Purchase a/c → Inventory values are affected → Yes
Sales → Sales a/c → Inventory values are affected → Yes
5. Inventory → Price list → Dresses, wholesaler
a) Saree
FROM TO RATE
- 50 1200
50 100 1100
100 - 900

b) Shirt
Do the same for the retailer and exporter coloumn

FROM TO RATE
- 50 2000
50 100 1900
100 - 1800
 6. Accounting vouchers

a) Sales (F8)
Party name → Vignesh and co
Name of the item Qty Rate Amount
Saree 100 900 90000
Shirt 100 1800 180000

Do the same for Nisha and co and Sasi and co

7. REPORT:

Page up the voucher → Print (alt+P)

 CHAPTER – 11 BATCH WISE DETAIL

Meaning:
Batch-wise details are used to identify the movements of inventory in
batches or lots.

Examples for BWD :

Medical industry, the same can be used by other industries for
maintaining (or) manufacturing perishable goods.

Ex :1
Purchase from Raja Medicals:
 Saridon (012) 2000 nos @ Rs : 5 (1/4/xx-1/8/xx)
 Brufen (014) 1000 nos @ Rs :5 (1/4/xx-1/12/xx)

Sold to Ravi Medicals:

 Saridon 1000 nos @ Rs :7
 Brufen 900 nos @ Rs :8

Sold F11 to Ragu Medicals:

 Saridon 400 nos @ Rs:6
 Brufen 500 nos @ Rs :5
Steps:
1. Create company
2. F11 F2 maintain batch wise yes
(use expiry ) yes
3. Ledgers create
a. Purchase purchase account
b. Sales sales account
c. Raja Medicals sundry creditors
d. Ravi Medicals sundry debtors
e. Ragu Medicals sundry debtors

4. Inventory info units of measures  nos stock item create 

(i)saridon  nos
Maintain in batches : yes
Track date of mfg : yes
Use expiry dates : yes
(ii)brufennos
Maintain in batches : yes
Track date of mfg : yes
Use expiry dates : yes
 5. Accounting voucherscreategive details save

Report:

Displayinventory books batch select item.

Page 1
Illustration: 1
Purchase from Arun stores :
 Sweet bread (123) 2500 pcs @ rs : 100(1/4/2014) - (31/12/2014)
 Salt bread (345) 2600 pcs @ rs:200 (1/4/2017) – (31/1/2018)

Sold to Kamatchi stores :

 Sweet bread 1000 pcs @ Rs: 90
 Salt bread 1000 pcs @ Rs: 190
Sold to Balaji stores :

 Sweet bread 800 pcs @ Rs: 100

 Salt bread 500 pcs @ Rs: 150
Steps:
1) Create company
2)  F12  maintain batch wise  yes (use expiry) yes
3) Ledgers Create
a. Purchase purchase account
b. Sales  sales account
c. Arun stores sundry creditors
d. Kamatchi stores sundry debtors
e. Balaji stores  sundry debtors
4) Inventory info Units of measures  nos stock item  create 
(i) Sweet bread  nos 
Maintain in batches : yes
Track date of mfg : yes
Use expiry dates : yes
(ii) Salt bread  nos
Maintain in batches : yes
Track date of mfg : yes
Use expiry dates : yes
5) Accounting vouchers create  give details  save
Report:
Display  inventory books  batch  select item.
 CHAPTER – 12 BANK RECONCILIATION STATEMENT

The company’s account book and bank pass book will show andequal maintenance amount.

EX:- 1

Cash withdraw from the bank. It will be adjusted in both the company’s account book
as well as bank passbook

VOUCHER DATEOR BANK DATE TRANSACTIONS

COMPANY DATE

1st april 1nd april cash deposited into bank

rs.50,000

1st may 1st may cash withdrawn from

bank rs.5,000

1st may 31st may paid salaries by chequers.25,000

1st june 2nd june received cheque fromsundar

rs.2,00,000

2nd june 1st july cheque paid toabi

rs.30,000

STEPS:
1.ledgers  create
2. voucher  create
3. gateway of tally  banking reconiliation  bank  bank date  save it.

REPORT:
gateway of tally  banking  bank reconciliation  bank
 alt+f1&f2  f12  show reconciled transactions also  yes  save it.
 ILLUSTRATION: 1

VOUCHER DATE BANK DATE TRANSACTIONS

OR COMPANYDATE

1st april 1st april received capital frombalaji

rs:12,00,000

1st april 1st april cash deposited into hdfcrs.7,000

2nd may 31st may cash paid to ram rs.34,000

2nd june 2nd june cheque received from vasurs.5600

1st july 2ndjuly cheque paid to kaviya

rs.1,10,000

STEPS:

1. ledgercreate
2. voucher create
3. gateway of tally bankingbank reconiliationbankbankdatesave it.

report:
gateway of tally bankingbank reconciliation bank
alt+f1&f2 f12  show reconciled transactions alsoyes 
save it.
 CHAPTER – 13 PAYROLL

MEANING
 The process of calculation and disbursement of salary to staff of an establishment is known as
PAYROLL PROCESS. Normally, employers do this with spreadsheets. This requires duplication
of data for each and every month and mutual intervention in data feeding. However, the facts will
not get updated in the books of accounts. So, if accounting software has payroll facility, then books
can be updated with the help of one-time masters.
 Payroll process In tally depends on pay heads, employees, salary details and attendance types. Pay
heads are bifurcated into earnings and deductions. Further, these two heads are divided into statutory
and non-statutory.
 Statutory :
 Basic, Dearness Allowance (DA)
 Non-Statutory:
 House Rent Allowance (HRA), Personal pay (PP), Conveyance Allowance(CA),
Education Allowance (EA) etc.,
Illustration : 1

Employee group : Manager, Sales Manager, Accountant

Employees : Manager : Rajan
: Sales Manager : Ram
: Accountant : Ravi
Attendance : Present: Attendance / Leave with pay
: Absent: Leave without pay
Pay Heads : Basic salary, HRA, PF, MA.

STEPS:
1) Create company
2) F11F1 Maintain PayrollYes
3) Gateway of tallyPayroll InfoEmployees Group  Create Manager , Sales Manager ,
Accountant
4) Gateway of Tally Payroll Info Employeecreate
(i) Rajan Under Manager
(ii) Ram Under Sales Manager
(iii)Ravi Under Accountant
5) Attendance / Production typeCreatePresent Attendance/Leave with Pay
Absent leave without pay
6) Pay headscreate
 (i) Basic salary
Pay heads type : Earnings for employees
Income type : Fixed
Under : Indirect Expenses
Calculation type : on Attendance
Attendance / Leave with pay: Not applicable
Leave without Pay : Absent
Calculation type : Month user defined days

(ii) Name: Medical Allowance

Pay Heads Type : Earnings for Employees
Income type : Fixed
Under : Indirect Expenses
Calculation type : Flat rate
Calculate period : Month
(iii) Name: Provident Fund (PF)
Pay head type : Deduction from employees
Under : current Liabilities

(ii) Name: House Rent Allowance (HRA)

Pay Heads Type : Earnings for Employees
\ Income type : Fixed
Under : Indirect Expenses
Calculation type : Flat rate
Calculate period : Month

7) Salary DetailsDefineSelectRajan (Manager)

Effective pay head rate per

From
1-4-xx basic salary 65000 month
House rent
allowance
medical
allowance 5000 month
provident
fund
(ii)RamSales Manager
Effective pay head rate per
From
1-4-xx basic salary 25000 month
House rent
allowance
medical
allowance 3000 month
provident
fund
(iii)RaviAccountant
Effective pay head rate per
From
1-4-xx basic salary 15000 month
House rent
allowance
medical
allowance 1000 month
Provident fund

8) Payroll Vouchersctrl+F5AttendanceAlt+A(for autofill)

Voucher date : 1/4/xx
Employee group : All items
Attendance / Production Type : Absent
Default value to fill 0
Sort by : Employee Name
(Give absent days and save).
9) Payroll Vouchersctrl+F4PayrollAlt+A(for autofill)
Process for : Salary
From : 1/4/xx
To : 1/5/xx
Employee / group : All items
Payroll ledger : Cash
-save

10) Payroll Vouchersctrl+F4PayrollAlt+A(for autofill)

Process for : user defined
From : 1/4/xx
To : 1/5/xx
Employee group : All items
Payroll ledger : Cash
-save
Report:
DisplayPayroll ReportsStatements of Payroll Pay Slip Single/Multiple pay slip.
Ex:1
Employee group : Manager, Clerk, Office Boy
Employees : Vinoth , Suresh, Giri
Salary details :

Basic salary HRA MA PF PRE-AB

43500 5000 550 1000 30-1
42000 4500 500 900 29-2

41000 4000 450 800 28-3

Ex: 2
Employee group : Team Leader, staff 1, staff 2.
Employees : Ganesh, Priya, Swathi
Salary details :

Basic salary HRA MA PF PRE-AB

1,00,000 6500 250 900 28-1
2,00,000 5500 250 1000 29-0

3,00,000 7000 250 800 27-2