COMPUTER

PROJECT
SUBJECT CODE: - 402

Name: - P. Gayatri
Class: - 10Th
Sec: - D
Roll No: - 7

Submitted to: - Archana mam.

Submitted by: - P. Gayatri

CONTENTS
Unit 1: - Digitral Documentation
 Creating Styles
 Creating Templates
 Creating Mail Merge

Unit 2: - Electronic Spreadsheet

 Consolidating Data
 Scenario
 Solver

Unit 3: - Database Management

System
 Creating a Table
 Creating a query
 Creating a report

UNIT 1: - Digitral Documentation

 Creating Styles: -
In open office writer, Styles and
Formatting window is used to apply,
create, edit, add remove formatting
styles. To open “styles and formatting”
windows, click on “Format” menu and
then select “Styles and Formatting”
option.

OR
Press “F11” function key from the
keyboard
“Styles and Formatting” window will
appear.

Types of styles :-

 Character Style
 Paragraph Style
 Frame Style
 Page Style
 Numbering/ List Style
 Creating a Template:
-
A new Template can be created with the
desired formatting styles and can alo be
used as the default template. To create
a new Template: -
STEP 1: - Create a document with
required content and desired formatting
styles.
STEP 2: - Click on “FILE” menu and select
“Template” option. A sub- menu.
“Templates” window appears on the
screen.
STEP 3: - Type a name for the “ New
Template”.
STEP 4: - In the categories’ List, select
“My Template.”
STEP 5: - Click “OK” button.
 Creating Mail Merge:
-
Mail Merge is a feature of Word Processors like
“Writer” in which name and address of different
recipients are merged in one file and each
address is merged with a copy of particular letter
by itself, so that the same letter is addressed to
different recipients.
Steps to create Mail Merge are:-

STEP 1: - Prepare data of names and

addresses in Excel data sheet for mail
merge.
STEP 2: - Then, in a new blank word
document start mail merge.
STEP 3: - Insert a merge field.
STEP 4: - Preview and finish the mail
merge.
STEP 5: - Save your mail merge.
UNIT 2: - Electronic Spreadsheet
 Consolidating Data: -
Data consolidation refers to
collecting and integrating data from
multiple worksheets or workbooks
into a single/master worksheet.
During this process the “Data
Consolidation” function takes data
from a series of worksheets or
workbooks and summarizes it into a
single worksheet.

Steps to consolidate data:-

Step 1: - Click on “Data” menu.
Step 2: - Select “Consolidate” option.

‘A consolidate window appears’.

Step 3: - Click on the “Source Data
Range” area box. A blinking cursor will
appear in the box.
Step 4: - Select a source cell range from
the worksheet to consolidate with other
areas.

Step 5:- Click on “Add” button to insert

the elected range in the “Consolidation
Ranges” field.
Step 6: - Select additional ranges from
different worksheets and then click the
“ADD” button again for each selection.
Step 7: - Click on the “Copy results to”
area box. A blinking cursor appears in the
box.
Step 8: - Select a target cell range in
which all the data is required to be
consolidated.
Step 9: - Select desired function from the
“Function” box. The function specifies
how the values of the consolidating
ranges are linked. The “SUM” function is
the default setting.
Step 10: - Click on “MORE” button and
then click on “Link to source data”
checkbox. “Link to source data” option is
used to update the values in the target
cell range with respect to the change in
source cell range values.
Step 11: - Click on “OK” button to
consolidate the ranges.
  Scenario:-
Scenario is a tool to test “what-if”
questions. Scenaio is a set of values
that spreadsheet saves and can
substitute automatically in cells on a
worksheet. Each scenario is named
and can be edited and formatted
separately, and chosen from a drop-
down list in the navigator and the title
bar of the scenario. When the
spreadsheet is printed, only the
contents of the currently active
Scenario are printed. By adding a
cenario, arguments of a dormula the
new results can also be viewed easily.

To Create a Scenario:-
Step 1: - Select the cells that contain the
values which will change between
scenarios. To select multiple cells, hold
the “Ctrl” key and then click each cell.
Step 2: - Click on “Tools Menu”.
Step 3: - Select “Scenarios” option.
Create Scenario’ dialog box appears on
the screen.

Step 4: - Type a name for the new

scenario. This name will be displayed on
the title bar of the scenario on the
worksheet itself.
Step 5: - Click “OK” button. It is also
optional to select or deselect the options
in the “Settings” section. The following
options are there in ‘Settings” section.
Step 6: - Click “OK” to close the dialog
box. A new scenario automatically
activated.
 Solver:-
Solver is a more descriptive way of goal
seek. Solver can deal with equations
having multiple unknown variables. In
Solver, we can manipulate a set of cells
after knowing the output and can
estimate the minimum or maximum
value that can be entered into those
cells. It is specially designed to minimize
or maximize the result according to a
set of limiting rules defined by the user.
Each of these rules sets up whether an
argument need not to be changed, set
the rule so that the argument in the cell
is equal to its current entry.

Steps to use Solver: -

Step 1: - Place the cursor in the formula
cell.
Step 2: - Click on “Tools” menu.
Step 3: - Select “Solver” option.
“Solver” dialog box appears on the
screen.

Step 4:- Set result to 80.

Step 5:- Select the cells whose value
can be changed.
Step 6:- “Set desired limiting condition.
Here, we have set the rule that the marks
of computer subject must be greater than
marks of science subject.
Step 7:- Click on “Solver” button. “Solving
Result” dialog box appears.
Step 8:- Click on “Keep Result” button to
keep the updated values in the cell.
UNIT 3:- Database Management
System

 Creating a Table: -
To create a Table, click on “Tables” icon
from the “Database window”.
Steps to create a Table: -
Step 1: - Click on “Create table in design
view”. A window opens which contains
three columns: -

1. Field Name
2. Field Type
3. Description
Step 2: - Type a name for the field in the
“Field Name” column.
Step 3: - Select the type from the drop
down list box of “field Type” column.
Step 4: - Mention the details of the field
in the “Description” column.
STEPS TO SET PRIMARY KEY: -

Step 1: - Position the mouse pointer on

the field which is to be set as primary key.
Step 2: - Right click the mouse button
and select the “Primary key”.
Step 3: - Select Primary Key.
Step 4: - Primary key is defined.
Step 5: - Click on the “save” icon from the
standard toolbar. “Save As” dialog box
appears on the screen.
Step 6: - Type the name of the Table.
Step 7: - Click on the “OK” button. A Table
with the given name is created.

 Creating a Query: -
In Database, Query is a tool
through which Data is evaluated or
manipulated and reports are
generated. A user can apply a filter
criterion in query so that only those
 records which meet the criteria are
evaluated and displayed.

STEPS TO CREATE A QUERY: -

 Click on “Queries” icon from
Database windows.
 Click on the option “Create Query
in Design View”….. option to create
a query in design view.
Step 1:- Select the table from “Add
Table or Query” window and click on
the “Add” button.

Step 2:- Click on “Field” drop down

box and select the fields that will be
displayed in the query. The user can
apply the criteria for sorting with
conditions that will be applied in the
query by clicking on “Sort” and
selecting the conditions.

Step 3:- Click on “Save” icon from

the standard toolbar. “Save As”
window opens. Type a name for
Query. The Query will be saved by
the given name.
 Step 4:- To run the Query, double
click on the query name “Cust
Query” from Query Window.

 Creating a Report: -
A Report summarizes or displays he
information in a format that I suitable for
viwing or publishing. Reports are used to
present the results in a meaningful and
useful manner. Reports can obtain
information from tables or queries.
Reports are printed to share information.
STEPS TO CREATE A REPORT:-

Step 1:- Click on the “Report” icon from

the “Database” window.
Step 2:- Click on the option “Use wizard to
create Report”

Step 3:- Report screen opens that

displays header section with report title
as “Default”, Author s “User Name “by
which OpenOffice is register.
Step 4:- Select the Table/Queries from
which Data has to be taken and record
are to be printed from the “Tables or
Queries” list box.
Step 5:- Select the fied, click on the “>”
button to move the field from “Available
Fields” to “ Fields in report box.
Step 6:- Click on the “Next” button.
Step 7:- Label the fields by which it will
appear t be printed. By, default the field
name gets displayed in the label boxes
but the user can change and label them if
desired.
Step 8:- Click on the “Next” button to
proceed further.

Step 9: - Select the fields to be grouped

from the “Field” list box and click on the
“>” button to move the fields to
Grouping. By doing so, the groups will be
printed on the upper side of page during
printing of the “next “button.
Step 10: - Select the fields in which
records of the Table will be sorted. Here,
Records can be sorted on four different.
Click on “Next” button.

Step 11:- Now, Select a layout of the

report. There are different styles for
“Layout of Data” and “Layout of Header
and Footer” which can be selected by the
user.
Step 12:-. Select the page orientation i.e.
“Portrait” or “Landscape” for display.
Select a style of the report and click on
the “Next” button.

Step 13:- Give a name for the report by

which it will be saved for future use. Type
the name in the “Title of Report” box. This
name will appear on the Title as it was
appearing in the 1st step.
Step 14:- Click on the radio button of
“Create Report Now” option.
Step 15:- Click on the “Finish” button to
generate the report.
Step 16:- To take a hard copy of the
report, click on the printer icon from the
standard Toolbar.

THANK YOU…...