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Capstone Prep 3 Part 2 Answers

The document outlines various techniques used in project management and business analysis, including brainstorming, JAD sessions, document analysis, reverse engineering, interviews, and workshops. It details the differences between these methods, their purposes, participant structures, and outputs, as well as the importance of sorting and prioritizing requirements. Additionally, it discusses observation techniques, the use of questionnaires, and the significance of weekly status reporting and meeting minutes.
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0% found this document useful (0 votes)
13 views

Capstone Prep 3 Part 2 Answers

The document outlines various techniques used in project management and business analysis, including brainstorming, JAD sessions, document analysis, reverse engineering, interviews, and workshops. It details the differences between these methods, their purposes, participant structures, and outputs, as well as the importance of sorting and prioritizing requirements. Additionally, it discusses observation techniques, the use of questionnaires, and the significance of weekly status reporting and meeting minutes.
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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CAPSTONE PREP 3 PART 2 ANSWERS

1. What is the difference between Brainstorming and JAD Sessions?


Ans-
Aspect Brainstorming JAD Sessions
Definition Brainstorming is a group JAD sessions are formal
activity designed to workshops specifically
generate a wide range of designed to gather
ideas and solutions through requirements through
open discussions. collaboration among
developers, stakeholders,
and users.
Objective Encourage free flow of ideas Define clear and precise
to solve a problem or system or project
explore possibilities. requirements.
Participants Usually informal, involving Involves a cross-functional
team members or subject- team: stakeholders, subject-
matter experts. matter experts, analysts,
developers, and sometimes
end-users.
Facilitation Moderated by a facilitator Led by a facilitator or JAD
who encourages leader, who maintains
participation and ensures no structure and ensures
criticism of ideas. adherence to the agenda.
Structure Informal and flexible; ideas Highly structured with a
are often listed without predefined agenda,
immediate evaluation. documentation tools, and
specific goals.
Focus Broad exploration of ideas Narrow focus on detailed
or problem-solving. requirements and design
decisions.
Output A list of ideas or solutions, Comprehensive, agreed-
which may require further upon requirements, often
refinement or prioritization. documented as system
specifications.
Timeframe Typically shorter (a few Longer sessions, potentially
hours). spanning several days.
Use Cases Early stages of problem- Requirements gathering,
solving, innovation, or idea decision-making, and design
generation. phases in software or
project development.
Examples Generating ideas for a Collaborating with
marketing campaign or new stakeholders to define
product features. functionality for a new
software application.
2. Why Document Analysis is one of the compulsory Technique we use in a Project?
Ans-
Document analysis involves reviewing existing documents such as business plans, user
manuals, policies, or project charters to identify relevant requirements.
1. Understanding Existing Systems and Processes
Helps analyse existing business processes, workflows, and systems.
Provides clarity on what works, what doesn't, and the gaps that need addressing.
2. Requirements Elicitation
Documents like contracts, policies, manuals, and reports often contain explicit and implicit
requirements.
They serve as a primary source of functional and non-functional requirements for a project.
3. Reducing Ambiguities
Written records ensure accurate interpretation of requirements and reduce dependence on
assumptions.
Provides a clear baseline for further analysis and validation.
4. Supporting Stakeholder Communication
Documents act as a bridge to communicate with stakeholders who are familiar with the
content and terminology in them.
They provide a reference point to verify requirements and align expectations.
5. Legal and Regulatory Compliance
Ensures the project adheres to legal standards, regulatory policies, and organizational
guidelines by analysing compliance documents.
Avoids potential legal or financial penalties later in the project.
6. Historical Insights
Past project documentation, lessons learned, and archived data provide valuable insights for
the current project.
Helps identify risks, challenges, and opportunities based on historical trends.
7. Time and Cost Efficiency
Speeds up the requirements gathering process by using pre-existing information.
Reduces costs by eliminating redundant stakeholder meetings to re-clarify documented
points.

3. In Which Context we will use Reverse Engineering?


Ans-
Reverse engineering involves analysing an existing system or application to identify its
components, design, and functionality to infer requirements. It involves deconstructing
something to understand how it works, often with the goal of re-creating, improving, or
gaining insights into its structure.
Legacy System Analysis:
When analysing a legacy system to understand its functionality, design, and components for
modernization or migration.
Example: Replacing a legacy inventory management system with a modern cloud-based
solution.
Understanding Proprietary or Third-party Systems:
When detailed information about a proprietary or third-party system is unavailable, and the
system's workings need to be deciphered for integration or improvement.
Example: Understanding a third-party ERP system's workflows for integration with a new
CRM platform.
Documentation Recovery:
When system documentation is lost, incomplete, or outdated, and there is a need to
recreate accurate and up-to-date documentation.
Example: Reconstructing the database schema for a system where the original design
documents are unavailable.
Analysing Competitor Products:
To analyse competitors' products or services to understand features, performance, and
design for benchmarking or developing competitive offerings.
Example: Analysing a competing mobile application to identify unique features or usability
aspects.
Defect Identification and Debugging:
When there are issues or defects in a system that require in-depth understanding and
analysis of the code or design.
Example: Debugging a malfunctioning software module where the original development
team is no longer available.
Migration or Re-platforming Projects:
When transitioning an application or system to a new platform, reverse engineering can help
identify critical components and ensure nothing is missed.
Example: Migrating a desktop application to a web-based platform.
Compliance and Security Audits:
When evaluating an existing system for compliance with new regulations or identifying
security vulnerabilities.
Example: Reverse engineering an application to verify that it meets GDPR compliance
requirements.
Knowledge Transfer:
When new teams take over maintenance of a system, and they need to quickly understand
its architecture and design.
Example: A newly onboarded team using reverse engineering to learn the architecture of a
system they are tasked to maintain.

4. What is the difference between Brainstorming and Focus Groups?


Ans-
Aspect Brainstorming Focus Groups
Purpose To generate a wide range of To explore specific topics in-
ideas or solutions quickly depth and gather opinions.
Participants Usually a diverse group of A small group of people
people, often individuals with similar characteristics
from various backgrounds. or interests, often targeted
for specific topics.
Structure Informal, unstructured, and Structured, guided by a
spontaneous. facilitator with specific
questions or topics.
Facilitator Role Facilitator encourages free Facilitator leads the
flow of ideas, with minimal discussion, ensuring all
interference. participants contribute.
Interaction Style Open, with all ideas being More controlled, focused
recorded regardless of discussion around
relevance or quality. predefined topics or
questions.
Output A large quantity of diverse In-depth insights, opinions,
ideas, solutions, or and detailed feedback on
concepts. specific issues.
Duration Usually short (30 minutes to Typically longer (1 hour to 2
1 hour). hours).
Data Collection Ideas are often collected on Insights are usually recorded
a whiteboard, flipchart, or via audio/video or notes by
digital tool. the facilitator.
Use Case Generating ideas for Gaining deeper
problem-solving, creative understanding of attitudes,
thinking, or innovation. experiences, or perceptions.
Advantages Encourages creativity and Provides rich, qualitative
idea generation; data; helps understand
democratic; quick. attitudes and group
dynamics.
Disadvantages Can result in a large volume Can be time-consuming; the
of ideas, making it hard to quality of insights depends
filter or prioritize. on the facilitator’s skill.

Brainstorming is best for generating a variety of ideas or solutions quickly in a casual setting.
Focus Groups are more suited for in-depth discussions on specific topics with a smaller,
more targeted group.

5. Observation Technique – Explain both Active and Passive approaches?


Ans- Observation techniques are used to gather information by watching and understanding
workplace activities. It is used to identify needs and opportunities, understand business
processes, create performance standards, assess solution performance, and facilitate
training and development.

There are two approaches for observation as stated below:

• Active – It is also referred as a noticeable approach, while observing an activity the


observer can ask any questions as they occur. Despite this interruption to the workflow, the
observer can quickly understand the reasoning and any undocumented processes within the
activity.
• Passive - It is also referred to as an unnoticeable approach, in this approach, the observer
does not
interrupt the work while the user is performing the work activity. Any questions would be
asked once the observation is over. This allows a natural flow of events to be observed
without interference by the observer, as well as the measurement of the time and quality of
work.
6. How do you conduct the Requirements Workshop?
Ans-
A workshop can generally be described as a focused event that gathers a representative
group of stakeholders to achieve a specific goal within a specific period. The technique is
generally used for activities such as planning, discussion, analysis, and elicitation, as well as
various others.

Requirement workshops are amongst the most widely used techniques in project
management and business analysis. It’s also likely to be the most common approach for
requirements elicitation. This is because there is no standard structure for the technique.

There are, however, three key steps that should be taken when conducting workshops.
These include preparing, conducting, and following up.

Step 1-Prepare
Clarify initial scope and identify key stakeholder involvement.
Define the workshop's agenda, schedule the session, and coordinate logistics.
Determine appropriate session tools, templates, and outputs.
Conduct pre-workshop interviews, job shadowing, document reviews, surveys, or
benchmarking studies.
Send materials in advance to attendees.

Step 2-Conduct
Review the goals, agenda, and ground rules for the meeting.
Maintain a professional and objective tone.
Elicit, analyse and document requirements using agreed tools and templates.
Occasionally validate the activities with the workshop's stated objectives to stay on track.
Ensure all stakeholders are heard and obtain consensus on conflicting views.

Step 3-Follow Up
Follow up on any open action items.
Distribute completed documentation it to appropriate stakeholders.
Schedule final walkthrough with the intent of gaining approval.

7. In which context, Interview Technique can be conducted by a BA? How may approaches
are there in conducting Interviews? (Structured – Unstructured) Explain them. Explain the
difference between Open Ended Questions and Closed ended Questions?
Ans-
Interviews involve one-on-one or group discussions with stakeholders to extract specific
requirements and insights.
Interviews are a vital technique for Business Analysts (BAs) to gather information from
stakeholders, end-users, and subject matter experts (SMEs). BAs can conduct interviews in
various contexts, including:
Requirements Elicitation: To understand the needs and expectations of stakeholders for a
project.
Stakeholder Analysis: To identify and understand the interests, priorities, and influence of
different stakeholders.
Process Analysis: To gather information on current processes and identify improvement
opportunities.
Problem Identification: To identify issues or challenges that need to be addressed through
business analysis.
Solution Validation: To validate proposed solutions or gather feedback on designs.

Approaches to Conducting Interviews:


Structured Interviews:
Definition: In a structured interview, the interviewer follows a predefined set of questions
that are asked in the same order for all participants. This ensures consistency and makes it
easier to compare responses.
When Used: Structured interviews are ideal when the BA needs specific, standardized
information or when the interviewee's role requires specific, factual responses.

Unstructured Interviews:
Definition: Unstructured interviews are more flexible and open-ended, with no predefined
set of questions. The BA may ask broad questions and let the conversation flow naturally,
allowing the interviewee to share detailed insights.
When Used: These are ideal for gathering broad insights, understanding opinions, or
exploring complex issues that don’t have clear-cut answers.

Open-ended Questions:
Definition: These questions require a detailed response and encourage the respondent to
elaborate on their thoughts or opinions.

Closed-ended Questions:
Definition: These questions are designed to elicit a short, specific response, usually with
predefined options like "yes/no" or a selection from multiple-choice answers.

8. Questionnaire Technique – Where we will use? Give one example?


Ans-
Questionnaires are written sets of questions distributed to stakeholders to gather
requirements efficiently. This technique is useful for reaching a wide audience, such as a
survey.
A questionnaire is a research instrument that consists of a set of questions or other types of
prompts that aims to collect information from a respondent. A research questionnaire is
typically a mix of close-ended questions and open-ended questions.

Open-ended, long-form questions offer the respondent the ability to elaborate on their
thoughts. The data collected from a data collection questionnaire can be both qualitative as
well as quantitative in nature. A questionnaire may or may not be delivered in the form of a
survey, but a survey always consists of a questionnaire.

A survey or questionnaire is used to elicit business analysis information including


information about the customers, products, work practices, and attitudes from a group of
people in a structured way and in relatively short period of time.
Surveys are the preferred elicitation technique when faced with a large number of
stakeholders or when stakeholders are geographically dispersed and you need to gather the
same information from them.

Examples:
1. How many times have you visited [website] in the past month?
None
Once
More than once

2. What is the primary reason for your visit to [website]?


To make a purchase
To find more information before making a purchase in-store
To contact customer service

9. How to Sort the Requirements – Where we will use? Give one example
Ans-
When all the requirements are gathered there are chances of redundancy in those
requirements so basically all the scattered requirements are put together and the repetition
of requirements are removed which is known as sorting of requirements.

The process for sorting is:


 Identification of requirements.
 Dividing the identified requirements into functional and non-functional requirements
 If identified requirements are similar, then they are put together and removed.

We will sort the requirements in two ways such as functional requirements and Non-
Functional requirements.

Functional requirements define a function that a system or system element must be


qualified to perform and must be documented in different forms. The functional
requirements describe the behaviour of the system as it correlates to the system's
functionality.
Examples of functional requirements:
▪ Authentication
▪ Business rules
▪ Audit tracking
▪ Certification requirements
▪ Transaction corrections etc.

Non-functional requirements are not related to the software's functional aspect. They can
be the necessities that specify the criteria that can be used to decide the operation instead
of specific behaviours of the system.
Examples of non-functional requirements:
• Usability
• Reliability
• Security
• Storage
• Cost
• Flexibility
• Performance
• Legal or regulatory requirements, etc.

10. Prioritise the Requirements – –Where we will use? Give one example
Ans-
Prioritization is a Technique for queuing the requirements for the development process.
Factors that influence the prioritization techniques are importance, risk, cost, benefits, time,
and strategy. Three main actors involved in this are customer, developers, and business
owners.

Requirements can be prioritized by using the following steps-


Step 1: Understand the Purpose & Strategy for Prioritization.
Step 2: List the Customer Needs.
Step 3: List the Requirements.
Step 4: Facilitate the Rating of the Need / Requirements Interrelationships.
Step 5: Determine Technical / Development Factors.
Step 6: Determine the Priority Rating. MoSCoW Technique:

MoSCoW is a prioritizing technique which is used in business analysis and software


development to reach mutual understanding with stakeholders on the importance of each
requirement.

MoSCoW stands for must, should, could and would.

M- Must have the requirements to meet the business needs.


S- Should have this requirement, if possible, but project success does not rely on it.
C- Could have this requirement if it does not affect anything else in the project.
W- Would like to have this requirement later, but it won’t be delivered this time.

11. Weekly status reporting – How we will drive?


Ans-
A weekly status report is a complete overview of your week at work, covering projects
you've completed, ones that are still in progress and upcoming plans.

A weekly report is a review of your workweek and provides a summary of what you
completed, what projects are in progress and plans that outline your workflow for the next
week. Typically, weekly reports are brief and concise and only one page long. Most
professionals send weekly reports on Friday afternoons to establish consistent
communication with team members and supervisors. Additionally, a weekly report can
benefit both you and your employer by providing insight into important aspects of the work
you complete.
Project Management Weekly Status Report Templet.
Completed Items
Project Task Team Members Estimation Notes
Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here
In Progress
Project Task Team Members Estimation Notes
Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here
Assigned but not Started
Project Task Team Members Estimation Notes
Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here

12. Meeting Minutes Document – prepare one Sample?


Ans-
Minutes is to create an official record of the actions taken at a Meeting. Minutes serve to
both memorialize the actions taken for those attended the Meeting as well as for those who
were unable to attend the Meeting.
Meeting minutes are notes that are recorded during a meeting. They highlight the key issues
that are discussed, motions proposed or voted on, and activities to be undertaken.

MEETING AGENDA:
Meeting/project Name: Sprint Review Meeting
Date of meeting 20.01.2025 Time: 9:30
(MM/DD/YYYY):
Meeting facilitator: Business Analyst Location: Hyderabad

1. Meeting Objective
1. Discuss status of sprints
2. Discuss progress report of project.
3. Discuss about impediments if any.
4. Suggest Solutions

2. Attendees
Name Department E-mail Phone
ABC Development Team Xyz@gmail.com 234568789
XYZ Technical Team abc@gmail.com 678990676
Ashu Business Analyst ashu@gmail.com 987755443
3.Meeting Agenda
Topic Owner
Decision about the actions and sprint Development Team

Decision on WIP items Development Team

13. Change Tracker – Document - – prepare one Sample?


Ans-
The role of BA in change request is very important as the change requests differ in number
and complexity across business projects and may come in before, during or after
implementation of a solution.

Below are the steps to follow:

 Understand the reason for the change


 Understand the impact of the change
 Understand the effort required to implement the change
 Ensure that the change request follows the predetermined approval process

Change Change Change Date Impact Impact Status Reason Action Approva
ID Descripti Request Raised on on for Taken l
on or Schedule Budget Change
CHG- Increase Ms. Lisa 19-Jan- 1 week INR 1.5 Approv Marketing Additional Approve
001 in (Marketi 2025 Lakhs ed departme data d by Mr.
product ng Head) nt handling David,
catalog requested capacity to PM
size from to be added
1000 to increase
1500 product
items listings
due to
seasonal
promotion
s.
14. Difference between Traditional Development Model and Agile Development Models?
Ans-

Traditional Software Development Agile Software Development


It is used to develop simple software. It is used to develop complicated software.
In this methodology, testing is done once In this methodology, testing and development
the processes are performed concurrently.
development phase is completed.
It follows a linear organization structure. It follows an iterative organizational structure.
It provides less security. It provides high security.
Client involvement is less as compared to Client involvement is high as compared to
Agile development. traditional
software development.
It provides less functionality in the It provides all the functionality needed by the
software. users.
It supports a fixed development model. It supports a changeable development model.
It is used by freshers. It is used by professionals.
Development cost is less using this
Development cost is high using this methodology.
methodology.
It majorly consists of five phases. It consists of only three phases.
It is less used by software development It is normally used by software development firms.
firms.
Expectation is favored in the traditional
Adaptability is favored in the agile methodology.
model.
Models based on Traditional Software
Models based on Agile Software Development-
Development-
Waterfall Model Scrum
V Model

15. Explain Brainstorming Technique – Where to use?


Ans-
Brainstorming can be done with group or with an individual. Ideas collected during this
session and reviewed and analysed. It is effective in generating lots of ideas on specific issue
to determine which is the best.
Where to Use Brainstorming:
1. When You Have Time Constraints and Need to Gather Requirements Quickly:
Why It’s Useful: Brainstorming is ideal when you're on a tight schedule and need to generate
a lot of ideas quickly. Instead of spending time refining ideas, the focus is on quantity and
spontaneity. The goal is to collect as many potential ideas as possible in a short time frame,
and later on, these ideas can be filtered, analyzed, and refined.
Example Use Case: In project management or business analysis, when you're working under
time pressure, brainstorming helps collect a variety of inputs on requirements from
stakeholders without getting bogged down by discussions on feasibility or prioritization at
this stage.
2. When You Want to Generate Ideas Without Any Bias:
Why It’s Useful: Brainstorming provides an open environment where ideas are not judged
immediately. This promotes free thinking and encourages all participants, regardless of their
status or experience, to contribute. By focusing on the idea itself rather than its feasibility or
source, the session becomes more democratic and creative.
Example Use Case: If you're seeking innovative solutions or product features, brainstorming
allows everyone, from junior members to senior executives, to contribute their ideas
without fear of judgment. This can lead to unexpected and creative ideas that would
otherwise be stifled in a more traditional or hierarchical setting.
3. When You Want Quantity Over Quality in Idea Generation:
Why It’s Useful: Brainstorming values quantity first, encouraging participants to think freely
and generate a large volume of ideas. The assumption is that the more ideas you have, the
greater the likelihood that a few high-quality ideas will emerge during the refinement
process.
Example Use Case: If your goal is to generate a wide range of options for solving a problem
(e.g., marketing strategies, new product features), brainstorming allows you to explore
different possibilities quickly. You can then analyze and filter these ideas to find the best
ones later.
4. After the Brainstorming Session, There’s a Refining Session to Improve Ideas:
Why It’s Useful: Once the brainstorming session is over, it’s not the end. The real value
comes in the refining phase, where ideas are reviewed, evaluated, and improved upon.
Brainstorming allows you to get raw, diverse input, which can later be polished and refined
for implementation.
Example Use Case: In product development, brainstorming can be used to come up with
different concepts or features. Afterward, a focused session can be held to evaluate the
feasibility, costs, and potential impacts of each idea, leading to a more refined and
actionable plan.
5. When You Have Multiple Options to Choose From and Need Insight:
Why It’s Useful: Brainstorming allows you to gather different perspectives and insights,
helping you weigh multiple options. It fosters collaboration among team members or
stakeholders, which can provide new insights that might not be apparent to individuals
working in isolation.
Example Use Case: When a team is trying to decide between various strategies or
approaches to a problem (e.g., choosing between different marketing channels or vendor
solutions), brainstorming sessions can offer insights from different perspectives, allowing the
group to collectively arrive at the best decision.

16. What reports Accounts Departments will generate (minimum 5 reports)


Ans-
Here are the five reports the Accounts Department will generate for the Employees Loan
Management System:

Loan Approval Report:


This report will be generated by the Accounts Department, in coordination with HR. It
provides details about the loan that has been approved for an employee, including the loan
amount, interest rate, and other terms. It will also confirm the approval status, helping the
employee understand their eligibility and the loan's conditions.

Loan Rejection Report:


In case the employee’s loan request is rejected, this report will be generated to
communicate the rejection. It will outline the reasons for rejection and will be sent to the
employee, ensuring transparency in the loan approval process.

Loan Approval Terms and Conditions Report:


Once the loan is approved, this report will specify the terms and conditions the employee
must agree to. This may include the repayment period, interest rate, penalties for late
payments, and other legal or procedural information. It will help ensure both the employee
and the organization are aligned on the loan's structure.

Loan Repayment Schedule Report:


This report will provide the employee with detailed information about the repayment
schedule. It will include the loan's tenure, monthly EMI (Equated Monthly Instalments),
interest rate, and total amount to be repaid. It will give the employee a clear understanding
of their financial commitments.

Loan Offer Report:


This report will detail the amount of loan sanctioned by the HR department, the loan's
tenure, and the monthly EMI the employee will need to repay. This report will serve as the
formal offer for the loan, ensuring the employee is informed of the financial terms and
conditions before agreeing to the loan.
These reports help ensure clear communication between the Accounts Department, HR, and
the employee, facilitating smooth loan management and transparency throughout the loan
approval process.

17. What is the structure of the message/mail communicated from the HR department to
the employee in case the Loan is rejected?
Ans-
Subject: Loan Application Status – Rejection Notification

Dear JESSICA,

Good day,

We regret to inform you that after reviewing your loan application, it has been rejected. The
reason for this decision is that, as per our company’s loan policy, employees must have
completed a minimum of 1 year of service with the company to be eligible for a loan. Since
your current tenure with the company is below this requirement, we are unable to process
your loan request at this time.

We understand this may be disappointing, and we encourage you to apply for the loan once
you have met the required service duration.
Should you have any questions or need further clarification, feel free to reach out to the HR
department.

Thank you for your understanding.

Best regards,
K.ASHWADEEPA
HR Department
TTS company

18. What is the structure of the message/mail communicated from the HR department to
the employee in case the Loan is approved?
Ans-
Subject: Loan Approval Notification

Dear JESSICA ,

Good day,

We are pleased to inform you that your loan request has been approved by the HR and
Accounts departments. Below are the details of your loan approval:

Loan Amount: 7Lakhs


Loan Type: [Personal/Home/Other]

If you have any questions or need further clarification, feel free to reach out to us.

Thank you.
Best regards,
K.ASHWADEEPA
[HR Department]
TTS Company.

19. Design a sample report on the Loans applications Received by the accounts
department?
Ans-
Here's a sample report on the Loans Applications Received by the Accounts Department for
the Employees Loan Management System:
Loan Disbursement for Jan Month

Loan Applicatio Applican Eligibilit Loan Amount Tenur RO EMI


Types n t y Grade Approval e I
Date Name Status

Vehicle 6/7/2024 JESSICA A Approve 1,00,00 10 9 119


Loan d 0 6

Child 21/7/2024 CHARANI C Approve 3,00,00 15 10 998


Educatio d 0
n Loan
Home 5/9/2024 SHAKKEB A Not - - - -
Loan Eligible
Personal 3/10/2024 DARSHINI B Not - - - -
Loan Eligible

20. Which reporting Tools we will use for generating reports?


Ans-
For generating reports for the Employees Loan Management System, both Power BI and
Tableau are excellent choices, depending on the specific needs of the organization. Here's an
overview of how these tools can be utilized:

1. Power BI
User-Friendly Interface: Ideal for creating interactive dashboards with simple drag-and-drop
features, making it accessible for HR and Accounts personnel.
Integration with Microsoft Ecosystem: Seamlessly integrates with other Microsoft products
such as Excel, SharePoint, and Dynamics, which may already be in use by TTS Company.
Cost-Effectiveness: Offers a more budget-friendly option with a focus on business-oriented
analytics.
Customization: Highly customizable visuals tailored for HR and loan-related data, such as
eligibility, loan amount distribution, approval rates, and repayment tracking.
Real-Time Analytics: Capable of connecting to live data sources to provide real-time updates
on employee loan status and repayment tracking.

2. Tableau
Advanced Visualizations: Known for superior visual storytelling, Tableau can create complex
and insightful visuals that highlight trends and patterns in loan management data.
Cross-Platform Compatibility: Works well across different operating systems and integrates
with various data sources.
Complex Data Handling: Excellent for handling large datasets, making it suitable for
extensive employee bases or when analysing long-term trends in loan disbursements and
repayments.
Sharing and Collaboration: Tableau’s sharing options (via Tableau Server or Tableau Online)
make it easy for stakeholders to access reports and insights.

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