Capstone Prep 3 Part 2 Answers
Capstone Prep 3 Part 2 Answers
Brainstorming is best for generating a variety of ideas or solutions quickly in a casual setting.
Focus Groups are more suited for in-depth discussions on specific topics with a smaller,
more targeted group.
Requirement workshops are amongst the most widely used techniques in project
management and business analysis. It’s also likely to be the most common approach for
requirements elicitation. This is because there is no standard structure for the technique.
There are, however, three key steps that should be taken when conducting workshops.
These include preparing, conducting, and following up.
Step 1-Prepare
Clarify initial scope and identify key stakeholder involvement.
Define the workshop's agenda, schedule the session, and coordinate logistics.
Determine appropriate session tools, templates, and outputs.
Conduct pre-workshop interviews, job shadowing, document reviews, surveys, or
benchmarking studies.
Send materials in advance to attendees.
Step 2-Conduct
Review the goals, agenda, and ground rules for the meeting.
Maintain a professional and objective tone.
Elicit, analyse and document requirements using agreed tools and templates.
Occasionally validate the activities with the workshop's stated objectives to stay on track.
Ensure all stakeholders are heard and obtain consensus on conflicting views.
Step 3-Follow Up
Follow up on any open action items.
Distribute completed documentation it to appropriate stakeholders.
Schedule final walkthrough with the intent of gaining approval.
7. In which context, Interview Technique can be conducted by a BA? How may approaches
are there in conducting Interviews? (Structured – Unstructured) Explain them. Explain the
difference between Open Ended Questions and Closed ended Questions?
Ans-
Interviews involve one-on-one or group discussions with stakeholders to extract specific
requirements and insights.
Interviews are a vital technique for Business Analysts (BAs) to gather information from
stakeholders, end-users, and subject matter experts (SMEs). BAs can conduct interviews in
various contexts, including:
Requirements Elicitation: To understand the needs and expectations of stakeholders for a
project.
Stakeholder Analysis: To identify and understand the interests, priorities, and influence of
different stakeholders.
Process Analysis: To gather information on current processes and identify improvement
opportunities.
Problem Identification: To identify issues or challenges that need to be addressed through
business analysis.
Solution Validation: To validate proposed solutions or gather feedback on designs.
Unstructured Interviews:
Definition: Unstructured interviews are more flexible and open-ended, with no predefined
set of questions. The BA may ask broad questions and let the conversation flow naturally,
allowing the interviewee to share detailed insights.
When Used: These are ideal for gathering broad insights, understanding opinions, or
exploring complex issues that don’t have clear-cut answers.
Open-ended Questions:
Definition: These questions require a detailed response and encourage the respondent to
elaborate on their thoughts or opinions.
Closed-ended Questions:
Definition: These questions are designed to elicit a short, specific response, usually with
predefined options like "yes/no" or a selection from multiple-choice answers.
Open-ended, long-form questions offer the respondent the ability to elaborate on their
thoughts. The data collected from a data collection questionnaire can be both qualitative as
well as quantitative in nature. A questionnaire may or may not be delivered in the form of a
survey, but a survey always consists of a questionnaire.
Examples:
1. How many times have you visited [website] in the past month?
None
Once
More than once
9. How to Sort the Requirements – Where we will use? Give one example
Ans-
When all the requirements are gathered there are chances of redundancy in those
requirements so basically all the scattered requirements are put together and the repetition
of requirements are removed which is known as sorting of requirements.
We will sort the requirements in two ways such as functional requirements and Non-
Functional requirements.
Non-functional requirements are not related to the software's functional aspect. They can
be the necessities that specify the criteria that can be used to decide the operation instead
of specific behaviours of the system.
Examples of non-functional requirements:
• Usability
• Reliability
• Security
• Storage
• Cost
• Flexibility
• Performance
• Legal or regulatory requirements, etc.
10. Prioritise the Requirements – –Where we will use? Give one example
Ans-
Prioritization is a Technique for queuing the requirements for the development process.
Factors that influence the prioritization techniques are importance, risk, cost, benefits, time,
and strategy. Three main actors involved in this are customer, developers, and business
owners.
A weekly report is a review of your workweek and provides a summary of what you
completed, what projects are in progress and plans that outline your workflow for the next
week. Typically, weekly reports are brief and concise and only one page long. Most
professionals send weekly reports on Friday afternoons to establish consistent
communication with team members and supervisors. Additionally, a weekly report can
benefit both you and your employer by providing insight into important aspects of the work
you complete.
Project Management Weekly Status Report Templet.
Completed Items
Project Task Team Members Estimation Notes
Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here
In Progress
Project Task Team Members Estimation Notes
Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here
Assigned but not Started
Project Task Team Members Estimation Notes
Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here
MEETING AGENDA:
Meeting/project Name: Sprint Review Meeting
Date of meeting 20.01.2025 Time: 9:30
(MM/DD/YYYY):
Meeting facilitator: Business Analyst Location: Hyderabad
1. Meeting Objective
1. Discuss status of sprints
2. Discuss progress report of project.
3. Discuss about impediments if any.
4. Suggest Solutions
2. Attendees
Name Department E-mail Phone
ABC Development Team Xyz@gmail.com 234568789
XYZ Technical Team abc@gmail.com 678990676
Ashu Business Analyst ashu@gmail.com 987755443
3.Meeting Agenda
Topic Owner
Decision about the actions and sprint Development Team
Change Change Change Date Impact Impact Status Reason Action Approva
ID Descripti Request Raised on on for Taken l
on or Schedule Budget Change
CHG- Increase Ms. Lisa 19-Jan- 1 week INR 1.5 Approv Marketing Additional Approve
001 in (Marketi 2025 Lakhs ed departme data d by Mr.
product ng Head) nt handling David,
catalog requested capacity to PM
size from to be added
1000 to increase
1500 product
items listings
due to
seasonal
promotion
s.
14. Difference between Traditional Development Model and Agile Development Models?
Ans-
17. What is the structure of the message/mail communicated from the HR department to
the employee in case the Loan is rejected?
Ans-
Subject: Loan Application Status – Rejection Notification
Dear JESSICA,
Good day,
We regret to inform you that after reviewing your loan application, it has been rejected. The
reason for this decision is that, as per our company’s loan policy, employees must have
completed a minimum of 1 year of service with the company to be eligible for a loan. Since
your current tenure with the company is below this requirement, we are unable to process
your loan request at this time.
We understand this may be disappointing, and we encourage you to apply for the loan once
you have met the required service duration.
Should you have any questions or need further clarification, feel free to reach out to the HR
department.
Best regards,
K.ASHWADEEPA
HR Department
TTS company
18. What is the structure of the message/mail communicated from the HR department to
the employee in case the Loan is approved?
Ans-
Subject: Loan Approval Notification
Dear JESSICA ,
Good day,
We are pleased to inform you that your loan request has been approved by the HR and
Accounts departments. Below are the details of your loan approval:
If you have any questions or need further clarification, feel free to reach out to us.
Thank you.
Best regards,
K.ASHWADEEPA
[HR Department]
TTS Company.
19. Design a sample report on the Loans applications Received by the accounts
department?
Ans-
Here's a sample report on the Loans Applications Received by the Accounts Department for
the Employees Loan Management System:
Loan Disbursement for Jan Month
1. Power BI
User-Friendly Interface: Ideal for creating interactive dashboards with simple drag-and-drop
features, making it accessible for HR and Accounts personnel.
Integration with Microsoft Ecosystem: Seamlessly integrates with other Microsoft products
such as Excel, SharePoint, and Dynamics, which may already be in use by TTS Company.
Cost-Effectiveness: Offers a more budget-friendly option with a focus on business-oriented
analytics.
Customization: Highly customizable visuals tailored for HR and loan-related data, such as
eligibility, loan amount distribution, approval rates, and repayment tracking.
Real-Time Analytics: Capable of connecting to live data sources to provide real-time updates
on employee loan status and repayment tracking.
2. Tableau
Advanced Visualizations: Known for superior visual storytelling, Tableau can create complex
and insightful visuals that highlight trends and patterns in loan management data.
Cross-Platform Compatibility: Works well across different operating systems and integrates
with various data sources.
Complex Data Handling: Excellent for handling large datasets, making it suitable for
extensive employee bases or when analysing long-term trends in loan disbursements and
repayments.
Sharing and Collaboration: Tableau’s sharing options (via Tableau Server or Tableau Online)
make it easy for stakeholders to access reports and insights.