LESSON 10

What is MS Word?
MS Word is a widely used word processing software developed by Microsoft. It offers a range of
tools and features that enable users to create, edit, and format documents with ease. It provides a
user-friendly interface and is part of the Microsoft Office suite, making it compatible with other
Microsoft Office applications.

Features of Word Processing:

Word processing in MS Word comes with several powerful features that enhance document
creation and editing. Some key features include:

Text Formatting: MS Word allows users to format text in various ways, such as changing the
font, size, color, and style. It provides options for bold, italic, underline, and strikethrough, among
others.
Page Layout: Users can control the layout of their documents by adjusting margins, setting up
headers and footers, adding page numbers, and applying different page orientations (portrait or
landscape).
Spell and Grammar Check: MS Word includes a built-in spell checker that automatically
highlights misspelled words and suggests corrections. It also offers grammar checking to help users
maintain proper language usage.
Tables and Charts: Users can create tables to organize data and present it in a structured format.
Additionally, MS Word allows the insertion of charts and graphs to visually represent data.
Collaboration and Sharing: MS Word facilitates collaboration by allowing multiple users to
work on a document simultaneously. It also supports document sharing and version control
features.
Templates: MS Word offers a wide range of pre-designed templates for various document types,
such as resumes, letters, reports, and newsletters. These templates provide a starting point and save
time when creating new documents.
Automation: MS Word provides automation features like mail merge, which enables the
generation of personalized documents from a database or spreadsheet.
How Word Processing Works Using MS Word:
Word processing in MS Word follows a straightforward workflow. Here is a general overview of
the process:

Creating a New Document: Users can start by creating a new document from scratch or using a
pre-designed template.
Adding Text: Users can enter and edit text using the keyboard or by copying and pasting from
other sources. Text can be formatted using various options available in the toolbar or the Format
menu.
Formatting and Styling: MS Word offers a wide range of formatting options to style the text,
including font selection, size adjustment, alignment, indentation, and paragraph spacing.
Inserting Elements: Users can insert various elements like images, shapes, tables, charts, and
symbols into their documents. These elements can be positioned and resized as needed.
Saving and Printing: MS Word provides the option to save documents in various formats (e.g.,
.docx, .pdf, .txt) and allows users to set printing preferences, such as paper size, orientation, and
page range.
Collaboration and Sharing: MS Word enables users to collaborate with others by sharing
documents via email or cloud storage platforms. Users can track changes made by different
collaborators and accept or reject modifications.
Review and Finalizing: Before finalizing the document, users can review it for spelling and
grammar errors using the built-in checking tools. They can also adjust the layout, add headers and
footers, insert page numbers, and apply other finishing touches.

Changing Word Views:

MS Word offers different views to cater to various user preferences and document requirements.
Some common views include:

Print Layout View: This view displays the document as it would appear when printed, including
headers, footers, and margins.
Full-Screen Reading View: In this view, the document occupies the entire screen, making it easier
to read and review without distractions.
Web Layout View: This view is optimized for viewing documents as web pages, with a layout
similar to what would be seen in a web browser.
Outline View: The outline view presents a structured outline of the document, allowing users to
organize and navigate through headings and subheadings.
Draft View: This view displays the document without showing page formatting, allowing users to
focus solely on the content.
Users can switch between these views by selecting the desired view option from the View tab on
the MS Word ribbon.

Typing and Editing Text:

To type and edit text in MS Word, follow these steps:
1. Open a new or existing document in MS Word.
2. Click on the location in the document where you want to start typing.
3. Begin typing the text. The text will appear at the cursor position.
4. To edit existing text, select the text you want to modify and make changes using the
keyboard.
5. To delete text, select the text you want to remove and press the "Delete" or "Backspace"
key.
6. To move text, select the text you want to move and use the cut (Ctrl+X) and paste (Ctrl+V)
commands to relocate it to a new position.
7. Use the formatting options in the toolbar or Format menu to apply formatting styles to the
text, such as font, size, alignment, and bold/italic/underline.

Insert Quick Parts:

MS Word provides a feature called "Quick Parts," which allows users to insert pre-defined content
into their documents. Here's how to use it:
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1. Select the location in the document where you want to insert the Quick Part.
2. Go to the "Insert" tab on the ribbon.
3. In the "Text" group, click on "Quick Parts."
4. Choose from the available options, such as cover pages, headers, footers, page numbers, or
autotext entries.
5. Click on the desired Quick Part to insert it into the document.
Quick Parts can save time and effort by providing ready-made content for common document
elements.
Inserting Symbols:
MS Word allows users to insert symbols into their documents. Here's how to do it:

1. Place the cursor at the location in the document where you want to insert the symbol.
2. Go to the "Insert" tab on the ribbon.
3. In the "Symbols" group, click on the "Symbol" button.
4. A dropdown menu will appear with various symbol options. Choose the desired symbol,
or click on "More Symbols" for an extended range.
5. Select the symbol and click on "Insert" to add it to the document.
6. Users can insert symbols for special characters, mathematical symbols, currency symbols,
and other purposes.

Creating a Blog Post:

While MS Word is primarily used for creating documents, it can also be utilized for drafting blog
posts. Here's a basic process to create a blog post using MS Word:

1. Open a new document or use an existing one as a template for your blog post.
2. Add a title and subtitles to organize your content.
3. Write the main body of the blog post, ensuring proper formatting, paragraphs, and headers.
4. Insert relevant images, charts, or tables to enhance your blog post.
5. Review and edit the content for clarity, grammar, and spelling.
6. Format the blog post for readability, using appropriate fonts, font sizes, and line spacing.
7. Add hyperlinks to external resources, references, or related articles.
8. Insert any necessary symbols or special.
LESSON 11
Formatting Text and Adding Extra Touches in MS Word can greatly enhance the appearance and
readability of your documents. Let's explore various formatting options and additional touches you
can apply:

Change the Font, Size, and Color:

MS Word offers a wide range of fonts, sizes, and colors to choose from. You can select the desired
text and use the font, size, and color options in the toolbar or the formatting options in the Home
tab to make the changes.

Align Text:
You can align text to the left, right, center, or justify it to align both left and right edges. Use the
alignment icons in the toolbar or the paragraph formatting options in the Home tab to adjust text
alignment.

Set Line Spacing:

MS Word allows you to adjust line spacing to improve readability. You can choose single, 1.5, or
double spacing. Use the Line Spacing options in the toolbar or the paragraph formatting options
in the Home tab to set line spacing.

Indent Text:
Indenting text can help create a visual hierarchy and improve readability. You can use the Increase
Indent or Decrease Indent icons in the toolbar or the paragraph formatting options in the Home tab
to adjust text indentation.

Set Tabs and Margins:

Tabs and margins control the placement of text within a document. You can set different types of
tabs (e.g., left-aligned, center-aligned, right-aligned, decimal) using the tab ruler or the paragraph
formatting options. Margins can be adjusted by going to the Page Layout tab and selecting
Margins.
Create Lists:
MS Word allows you to create bulleted lists or numbered lists. You can use the bullet or numbering
icons in the toolbar or the paragraph formatting options to create and customize lists.

Copy and Clear Formatting:

To copy formatting from one portion of the document to another, select the formatted text, click
on the Format Painter icon in the toolbar, and then select the text where you want to apply the
formatting. To clear formatting, select the text and click on the Clear Formatting icon in the toolbar.

Format with Styles:

MS Word provides predefined styles that can be applied to quickly format text consistently. You
can find a variety of styles in the Styles group of the Home tab. Applying a style will update the
font, size, color, and other formatting attributes.

Apply a Template:
MS Word offers templates for various document types, such as resumes, letters, and reports.
Templates provide pre-designed layouts and formatting. To apply a template, click on File > New,
and select the desired template.

Insert an Online Video:

You can insert online videos into your document to enhance its content. Go to the Insert tab, click
on the Online Video icon, and search for the desired video. Select it, and it will be embedded in
your document.

Assign a Theme:
Themes in MS Word allow you to apply a consistent design to your document, including fonts,
colors, and effects. You can access themes from the Page Layout tab and select a theme that
matches your requirements.

Add Borders:
Borders can be added to paragraphs, tables, or specific text elements. You can choose from various
border styles and customize their thickness and color. Use the Border options in the Home tab to
add borders.
Create Columns:
MS Word allows you to divide your document into multiple columns, simulating a newspaper-like
layout. Select the text or section where you want to create columns, go to the Page Layout tab, and
choose the desired