ICT Reviewer

Microsoft Word &

PowerPoint
Submitted by: Jarel ivan v. agoncillo
Oct 18, 2024
Introduction to Microsoft word

Ribbon Tabs

Quick access toolbar

Status bar

Figure 1 Interface Overview

 The **Quick Access Toolbar** in Microsoft Word provides

customizable shortcuts to frequently used commands,
allowing for quicker access and improved efficiency in
document editing.

 **Ribbon tabs** in Microsoft Word organize tools and

commands into categories, such as Home, Insert, Page
Layout, and Review, making it easier to find and use features
for document creation and formatting.

 The **Status bar** in Microsoft Word displays important

information about the document, such as the page number,
word count, language, and viewing options, providing quick
insights and navigation tools at a glance.

Create & Open Buttons

Save Buttons

Figure 2 Document Creation, Saving, and Opening

 The **Create** button in Microsoft Word is used to start a
new document, while the **Open** button allows you to
access and edit existing documents stored on your computer
or in cloud storage.

 The **Save** button in Microsoft Word saves the current

document, while the **Save As** button allows you to save
the document with a new name or in a different location or
format.

Basic Document formatting

 Paragraph Formatting

Text Formatting

Figure 3 Text and Paragraph Formatting

Text and paragraph formatting in Microsoft Word allows you to customize the
appearance of your content, including:

Text Formatting

 Font Style: Change the font type (e.g., Arial, Times New Roman).
 Size: Adjust the size of the text.
 Bold, Italic, Underline: Emphasize text with these styles.
 Color: Change the text color.
 Highlighting: Use background colors to highlight text.

Paragraph Formatting

 Alignment: Set text alignment (left, center, right, justified).

 Line Spacing: Adjust the spacing between lines (single, 1.5, double).
 Indentation: Control the space before and after paragraphs or indent
specific lines.
 Bullets and Numbering: Create lists with bullet points or numbers.
 Borders and Shading: Add borders or background colors to
paragraphs.
 Page Setup

Figure 4 Page Setup

Key Elements of Page Setup

 Margins: Adjust the space between the text and the edges
of the page. Common options include Normal, Narrow, and
Wide, or you can set custom margins.
 Orientation: Choose between Portrait (vertical) or
Landscape (horizontal) orientation, depending on the
document’s content.
 Paper Size: Select the size of the paper you are using, such
as Letter, A4, or Legal. You can also create custom paper
sizes.
 Page Size: Define the dimensions of the pages in your
document, which is especially useful for specialized
documents like brochures or invitations.
 Page Breaks: Insert page breaks to control where one page
ends and another begins, which helps in organizing content,
especially in long documents.
 Working with styles and themes

Style Tab

Figure 5 Applying and Customizing Styles

The Styling Tab in Microsoft Word refers to the section where

you can apply and manage styles for text and paragraphs,
enhancing the overall appearance of your document. Here’s a
concise overview:

Key Features

 Styles Gallery: Access a variety of pre-defined styles for headings,

paragraphs, and text. Quickly apply styles to maintain consistency
throughout your document.
 Create and Modify Styles: Create custom styles to meet specific
formatting needs. Modify existing styles to change font, size, color,
spacing, and more.
 Apply Styles: Easily apply styles to selected text with a single click,
improving efficiency.

 Clear Formatting: Remove all formatting from selected text,

reverting it to the default style.
  Style Inspector: Check which styles are applied to selected text and
make adjustments as needed.

Themes Tab

Figure 6 Using Themes for Consistent Formatting

The Themes Tab in Microsoft Word allows you to apply a

cohesive visual style to your document by selecting from a variety
of pre-defined themes. Here’s a concise overview:

Key Features

 Pre-defined Themes: Choose from a variety of themes that

include coordinated colors, fonts, and effects for a
professional look.
 Customize Colors: Modify theme colors to match your
branding or personal preferences.
 Customize Fonts: Select font combinations for headings
and body text within the theme.
 Effects: Apply visual effects like shadows, reflections, and
outlines to elements in your document.
  Document Consistency: Ensure that all elements of your
document have a unified appearance, enhancing readability
and aesthetic appeal.

Inserting and formatting objects

Image, Shapes, And

Smart Art

Figure 7 Adding Image, Shapes, and Smart Art

The Image, Shape, and SmartArt tabs in Microsoft Word provide tools for inserting and
formatting visual elements in your documents. Here’s a brief overview of each:

Image Tab

 Insert Pictures: Add images from your computer or online sources.

 Formatting Options: Adjust image size, apply styles, add borders, and apply effects
like shadows or reflections.
 Wrap Text: Control how text flows around the image (e.g., square, tight, behind
text).

Shape Tab

 Insert Shapes: Choose from a variety of shapes (e.g., rectangles, circles, arrows) to
illustrate ideas or highlight information.
 Drawing Tools: Format shapes with fill colors, outlines, and effects.
 Edit Shapes: Resize, rotate, and adjust the shape’s properties.

SmartArt Tab
  Insert SmartArt: Choose from a gallery of diagrams for organizing information
visually (e.g., lists, processes, hierarchies).
 Text Editing: Easily add text to SmartArt and modify its layout.
 Design Options: Customize colors, styles, and effects to match your document’s
theme.

Table Tab

Figure 8 Working with Tables

The Table Tab in Microsoft Word provides tools for creating and
formatting tables to organize data effectively. Here’s a concise
overview:

Key Features

 Insert Table: Quickly create a table by selecting the

number of rows and columns or using the Insert Table
option for more customization.
 Table Styles: Apply pre-defined styles to enhance the
appearance of your table with colors, shading, and borders.
 Layout Options: Adjust row height, column width, and
alignment of text within cells. You can also merge or split
cells as needed.
  Design Tools: Access options for adding or removing
borders, shading, and applying effects to enhance readability
and aesthetics.
 Sort and Formula Functions: Sort data within the table or
use formulas to perform calculations directly in the table.

Link and Bookmark Tab

Figure 9 Inserting Hyperlinks And Bookmark

The Link and Bookmark Tab in Microsoft Word allows you to create and manage
hyperlinks and bookmarks within your document. Here’s a concise overview:

Key Features

Hyperlinks:

 Insert Link: Create links to websites, email addresses, or other documents.

Use the Insert tab and select Hyperlink.
 Edit or Remove Links: Modify existing hyperlinks or remove them as
needed.

Bookmarks:
  Add Bookmark: Mark a specific location in your document for easy
navigation. Go to the Insert tab and select Bookmark to name and add a
bookmark.
 Navigate to Bookmarks: Quickly jump to bookmarked sections using the
Bookmark dialog.

Cross-Referencing: Create cross-references within your document to link to other

sections or bookmarks, improving navigation.

Document layout AND DESIGN

Page Break

Footer, Header, Text

box, and page number

Figure 10 Header & Footers, Text box, and Page numbers & Section Breaks

 Header: To add text to the top of each page for easy

identification, such as titles or author names, using the
Insert tab.
 Footer: To include information at the bottom of each page,
like page numbers or notes, by selecting Footer in the
Insert tab.
 Page Number: To insert and format page numbers for easy
navigation and reference by selecting Page Number under
the Insert tab.
 Page Break: To start a new page for better organization
and layout by inserting a page break using Page Break
from the Insert tab or pressing Ctrl + Enter.
 Text Box: To create a separate area in your document for
text, allowing for more flexible placement and formatting,
which can help emphasize important information or create
distinct sections.

Columns

Figure 11 Columns

 Columns: Columns divide text into multiple vertical

sections, enhancing layout and readability,
particularly in documents like newsletters and
articles.
 Advanced Features

Track Changes
and Comments

Figure 12 Track Changes and Comments

 Track Changes: Track Changes allows you to

monitor edits made to a document, highlighting
additions, deletions, and formatting changes. This
feature is useful for collaboration and review, as it
helps users see what modifications have been made.
 Comments: Comments enable users to provide
feedback or ask questions without altering the
original text, facilitating clear communication among
collaborators.

Mail Merge Tab

Figure 13 Mail Merge and Form Letters

 Mail Merge: Mail Merge is a feature that allows you

to create personalized documents, such as letters,
labels, or envelopes, for multiple recipients using a
single template. It combines a main document with a
data source (like an Excel spreadsheet) to generate
customized outputs efficiently.

 Form Letters: Form letters are standardized letters

that can be customized for individual recipients,
 making them ideal for mass communication while
retaining a personal touch. They typically include
placeholders for names and addresses that get filled
in during the mail merge process.

Document
Security

Figure 14 Document Security

 Document Security: Document security features in

Microsoft Word help protect sensitive information
from unauthorized access and ensure the integrity of
your documents. This includes options for password
protection, restricting editing permissions, and
encrypting documents to safeguard content.
 Introduction to PowerPoint

Ribbon Tabs

Slide Pane

Notes Pane

Figure 15 Interface Overview

 The Ribbon Tabs organize tools for creating and editing

presentations, allowing users to easily access commands by
clicking on various tabs like Home and Insert. Each tab contains
related commands, streamlining the workflow and making it
simpler to format slides, add media, and apply transitions.
 The Notes Pane provides space for adding notes for each slide,
helping presenters remember key points without cluttering the
slides themselves. Users can type their notes below the slide,
which serves as a helpful reference during the presentation,
ensuring they cover all important aspects without overwhelming
the audience.
 The Slide Pane offers a visual overview of all slides, displaying
thumbnails on the left side for easy navigation and editing. Users
 can click on a thumbnail to open and edit that specific slide or
drag it to reorder the slides in their presentation. This feature
enhances organization and helps maintain a coherent flow
throughout the presentation.

Create & Open Buttons

Save Buttons

Figure 16 Creating and Saving the document

Creating a New Presentation

 To create a new presentation, start by launching Microsoft

PowerPoint or your preferred presentation software. Click on
“File” in the top menu and select “New” to choose either a “Blank
Presentation” or a template. Once your presentation is open, you
can add slides by clicking on “Home” in the Ribbon and selecting
“New Slide,” choosing the desired layout for each. Edit your
slides by clicking on them in the Slide Pane and using the Ribbon
to insert text, images, shapes, and other elements.

Saving the Presentation

  To save your presentation, click on “File” and then “Save” or
“Save As” to select a location. In the “Save As” dialog, choose
your preferred file format from the “Save as type” dropdown
menu, such as PowerPoint Presentation (*.pptx) for editable files,
PDF (*.pdf) for a non-editable version, or PowerPoint Show
(*.ppsx) for a slideshow format. Once you’ve named your file and
chosen a location, click “Save” to finalize the process.

Slide design and layout

Templates Title Slide

Content Slide

Figure 17 Using Slide Layout and Templates

Templates

 Templates are pre-designed layouts that provide a cohesive look and feel to your
presentation. They typically include a set of color schemes, fonts, and styles, making
it easier to create visually appealing slides. To use a template, you can select one
when starting a new presentation, ensuring that all your slides maintain a consistent
design throughout.

Title Slide

 The title slide is usually the first slide in a presentation and serves to introduce the
topic. It typically includes the presentation title, the presenter's name, and possibly
the date or organization. The design of the title slide can vary depending on the
 template, but it often features larger text and eye-catching visuals to grab the
audience's attention.

Content Slide

 Content slides follow the title slide and are used to present the main information of
your presentation. These slides can include text, images, charts, videos, and other
multimedia elements. Content slides can come in various layouts, such as bullet
points, two-column formats, or full-image designs, depending on the message you
want to convey. Each content slide should focus on a specific point or theme to keep
the audience engaged.

Style Tab

Figure 18 Customizing Slide Backgrounds and Themes

 Color: Color enhances visual appeal and engages

the audience, with PowerPoint offering a variety of
color palettes for maintaining a consistent look.
 Fonts: Fonts are essential for readability and style;
PowerPoint allows users to select different font types,
sizes, and colors to match the tone of the
presentation.
 Effects: Effects add depth and interest, with options
for text and shape effects available to draw attention
to key elements without causing distraction.
 Background Styles: Background styles set the
overall tone of the presentation, with options for solid
colors, gradients, textures, or images to ensure
content is readable and visually appealing.

Adding and formatting content

Insert Picture Add Text box Insert Video

Figure 19 Inserting Text, Images, and Multimedea

 Insert Picture: To add a picture, go to the Insert
tab in the Ribbon, click on “Pictures,” and select the
source (e.g., from your device or online). Choose the
desired image and click “Insert” to add it to your
slide.
 Insert Video: To add a video, navigate to the Insert
tab, click on “Video,” and choose whether to insert a
 video from your device or an online source. Select
the video file and click “Insert” to embed it in your
slide.
 Insert Text Box: To insert a text box, click on the
Insert tab and select “Text Box.” Click and drag on
the slide to create the text box, then type your
desired text. You can format the text using options in
the Ribbon for font style, size, and color.

SmartArt and
Charts

Figure 20 Working with Charts and SmartArt

 SmartArt: To insert SmartArt, go to the Insert tab

and click on “SmartArt.” Choose from various graphic
options to visually represent information, such as
lists, processes, or hierarchies. Once selected, you
 can add text and customize colors and styles to fit
your presentation's theme.

 Charts: To add a chart, click on the Insert tab and

select “Chart.” Choose the type of chart you want to
create (e.g., bar, line, pie) from the options provided.
After inserting the chart, an Excel sheet will open for
you to input your data. Customize the chart’s design
and layout using the Chart Tools that appear in the
Ribbon.

Slide transition and Animation

Transitions

Figure 21 Applying Slide Transition

 Slide transitions in PowerPoint are visual effects that occur when

moving from one slide to another, enhancing the flow of the
presentation and maintaining audience engagement. To add a
 transition, select the slide and navigate to the Transitions tab in the
Ribbon. Here, you can browse and apply various transition effects,
previewing them with the “Preview” button. You can customize
transitions by adjusting their duration and adding sound effects in
the Timing group. For consistency, apply the same transition to all
slides by clicking “Apply To All.” Using slide transitions effectively
helps create a more dynamic and visually appealing presentation.

Animations

Animation Pane

Figure 22 Adding And Customizing Animations for text and Objects.

 Animations in PowerPoint are used to add motion to text and objects

on a slide, enhancing visual interest and helping to emphasize key
points. To apply an animation, select the text or object you want to
animate, then go to the Animations tab in the Ribbon. Here, you can
choose from various animation effects, such as entrance, emphasis,
exit, and motion paths. You can preview the animation by clicking
the “Preview” button. Additionally, you can customize the timing and
order of animations in the Animation Pane, allowing for a seamless
 flow during your presentation. Using animations effectively can create
a more engaging and memorable experience for your audience.

 The Animation Pane in PowerPoint allows you to manage and

customize animations on a slide. Access it from the Animations tab by
clicking on “Animation Pane.” It displays all animations in order,
letting you adjust timing, sequence, and effects easily. You can reorder
animations by dragging them and right-click for options like Start,
Duration, and Delay. This tool helps create a polished and engaging
presentation for your audience.

Timer

Notes

Figure 23 Presenter View and Slide Show Settings