Unit- 4

Electronic Spreadsheet

Q1. What is Spreadsheet?

Ans: a spreadsheet is a grid which interactively manages
and organises data in rows and columns. It is also called
as Electronic Spreadsheet. It is used for managing
financial and accounting documents, creating data
reports and many more.

Q2. What is spreadsheet software?

Ans: A spreadsheet software can also store, manipulate
and create graphical representations of data.
spreadsheet packages also provide built-in formulae and
functions for common mathematical, financial,
statistical, and logical operations.

Q3. Give few examples of spreadsheet software.

Ans: Spreadsheet Software
• Microsoft Excel
• LibreOffice Calc
• OpenOfficeCalc
• Apple Inc. Numbers
 Q4. Name some activities that you can perform on
LibreOffice calc.
Ans : LibreOffice Calc is used to perform the following
activities accurately and efficiently-
• Tabulation of data
• Simple mathematical calculations
• Complex calculations using formula and functions
• Arranging data in ascending and descending order
(sorting)
• Filtering the required data
• Check the validity of data
• Protection of data using passwords
• Saving for future use

Q5. What are the main component of calc?

Ans: The main component of calc are:-
(a) Title bar: The Title bar, located at the top, shows the
name of the current spreadsheet.
(b) Menu bar : Menu bar is located just below the Title
bar. It contains the menus with commands for various
tasks. Each menu item has a submenu called pull-down
menu.
(i) File - contains commands applied to entire
document — Open, Save, Wizards, Export as PDF,
Print, Digital Signatures and so on.
(ii) Edit - contains editing commands — Undo, Cut,
Copy, Paste, Select, Find & Replace and so on.
 (iii) View - contains commands for modifying the
user interface — Toolbars, Column & Row Headers,
Full Screen, Zoom and so on.
(iv) Insert - contains commands for inserting
elements into a spreadsheet — Image, Media,
Chart, Object, Shapes, Date, Time, Headers and
Footers
(v) Format - contains commands for modifying the
layout of a spreadsheet — Cells, Rows, Columns,
Page, Styles and Formatting, Alignment and so on.
(vi) Styles - for managing styles.
(vii) Sheet - contains commands to insert and
delete cell, rows and columns, insert sheet, rename
sheet, fill cell, etc.
(viii) Data - contains commands for manipulating
data — Define range, sort, and so on.
(ix) Tools - contains various functions to check and
customise spreadsheet—Spelling, Language,
Gallery, Macros and so on.
(x) Window - contains commands to display
window — New Window, Split and so on.
(xi) Help - : contains links to the help system
included in the software and other miscellaneous
functions — Help, License Information, Check for
Updates and so on.

(c) Toolbars: The Calc opens with the Standard and

Formatting toolbars at the top of the workspace by
default. These toolbar provide a wide range of common
commands and functions.

Q6. Define the different toolbar used in calc.

Ans: (i) Standard toolbar: The standard tool bar shows
the icons for most common operations, such as editing,
arranging, filtering, etc., used while working on the
spreadsheet.
(ii) Formatting toolbar: Formatting toolbar has the most
common operation related to formatting datasheet. It
includes buttons for font selection, size of text,
alignment, cell value formatting and indentation, etc.
(iii) Formula toolbar: It allows entering and editing the
formula in the cell. Formula bar consists of the
following:
• Name box: shows the cell reference, for example
A1.
• Functions wizard: search the function from the
list of available functions.
• Sum: used to total the numbers in the cells above
the selected cell. The sum is placed in the selected
cell.
• Function: clicking on the Function icon inserts an
equals (=) sign into the selected cell and the Input
line allow formula to be entered.
 • Input line: displays the contents of the selected
cell (data, formula, or function) and allows editing
the cell contents.

Q7. Define worksheet.

Ans: Worksheet: The worksheet in Calc is also referred
to as spreadsheet. The spreadsheet can have many
sheets. Each sheet can have many individual cells
arranged in rows and columns. The sheet tab shows its
default name as Sheet1, Sheet2, Sheet3, ….

Q8. What is row and column in Calc?

Ans : Rows: The horizontal segments, that run left to
right are referred to as rows. Each sheet can have a
maximum of 1,048,576 rows. The rows are numbered as
1,2,3,4,…
Column: Each vertical segment of the spreadsheet is
referred to as column. Each sheet can have a maximum
of 16384 columns. columns are numbered as A, B, C, D,
…., Z, AA, AB, AC, …., AZ, BA to BZ, CA,…., AMJ.

Chapter-2
Q9. Define cell, cell address and active cell?
 Ans: Cell: The intersection of a row and column is called
a cell. It is the basic element of a spreadsheet. It holds
data, such as text, numbers, formulas and so on.
cell address A cell address is denoted by its column
(letter) and row number. For example, D4, E9, Z89 are
the valid example of cell address.
Active cell: This selected or activated cell is called as
active cell.

Q10. What is cell range? Define different types of cell

range
Ans: Range of cells: A block of adjacent cells in a
worksheet which is highlighted or selected is called a
range of cells. Observe the worksheets below
 Column Range: The column range is the number
of cells spread across the column. The cell
address is represented by single column letter
and multiple row number in a sequence.
 Row Range: The row range is the number of cells
spread across the row. The cell address is
represented by single row number with multiple
columns in a sequence.
 Row and Column Range: This range is a matrix
with number of rows and number of columns.

Q4. What are the different ways to rename a sheet?

Ans. To give a sheet more meaningful name, you can use
any one method:-
1. Enter the name in the name box when you create a
sheet, or
2. Right-click on a sheet tab and choose Rename Sheet
from the pop up menu; replace the existing name
with a new one.
3. Double-click on a sheet tab to pop up the Rename
Sheet dialog box.

Q5. Can you delete multiple sheets?

Ans. To delete multiple sheets, select and then either
right-click over one of the tabs and choose Delete Sheet
from the pop-up menu or choose Edit>Sheet>Delete
from the menu bar.
  Shortcut keys
Key or Key Combination Result of Key or
Combination
Arrow keys (←↑→↓) Move a single cell in arrow
direction
Ctrl + Arrow Keys Moves the cell to the end of
the data range in a
particular direction
Home Moves to column A along
the row where the active
cell is
Ctrl + Home Moves the cell to A1
position
Ctrl + End Moves to bottom right cell
of the data range
Page Up Moves the worksheet one
screen up
Page Down Move the worksheet one
screen down
 Chapter-3

Q1. Define Label, Values and Formulae with respect to

Calc.
(a) Label: Label is the any text entered by using a
keyboard. It may combine with letters, numbers,
and special symbols. By default the labels are left
aligned

(b) Values: The numerical data consisting of only

numbers are called values. By default values are
right aligned.

(c) Formulae: Any expressions that begins with an

equals ‘=’ is treated as formula. In the expression,
the ‘=’ followed by values, cell address and
functions are called as formula.

Q2. List the mathematical operator used in calc and

also give their precedence.
Mathematical Operators Operator precedence
+ addition First ( )
- subtraction
* multiplication Second ^
 / division
^ exponentiation Third /, *
(power)
Fourth + , -

Q3. How many types of data you can use in calc?

Ans. Types of Data used in Calc are-
1. Number
2. Text
3. Date and Time
4. Formula

Q6. How can you adjust the column width automatically

without using the option of AutoFit Column Width?
Ans. You can choose the option of Shrink to fit. It
reduces the apparent size of the font characters so that
all data in a selected cell fits within the column. The
character size is adjusted automatically if you change
the column width. The applied font size is not changed.
 Q7. What is the difference between Shrink to fit and the
Wrap text option?
Ans. Shrink to fit reduces the apparent size of the font
characters so that all data in a selected cell fits within
the column whereas Wrap text wraps multiple lines of
text into a cell.

 Commonly used basic functions in Calc

SUM =SUM(Number1,Number2,.....) Adds the values
contained in a range of cells.
AVERAGE =AVERAGE(Number1,Number2,....) Finds out the
average of the values contained in a range of cell
MAX =MAX(Number1,Number2,......) Finds out the largest
value contained in a range of cells.
MIN =MIN(Number1,Number2,......) Finds out the smallest
value contained in a range of cells.
COUNT=COUNT(Number1,Number2,.....) Counts the number
of cells within a range of cells
SQRT = SQRT(number) will return the square root of a
number
EVEN= EVEN(Number) rounds the positive number to the
nearest even integer and negative number down to the
nearest even integer.
Homework Question
Q. The Table below shows marks scored by students in three
different subjects.

answers for the following queries using functions.

1. Write the formula in E2 to find the total marks scored by
HARMAN. students. scored by HARMAN? students. score in
Hindi. and Maths?
3. Write the formula in F2 to find the average marks
5. Write the formula in cell B7 to find the highest marks in
Hindi
7. Write the formula in cell B8 to find the total number of
students who appeared in Hindi?
8. Write the formula in cell B9 to find the lowest score in
Hindi.
10. How will you find the highest score in Hindi, English and Maths