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Lab-Exercise-7-Introduction-to-Communication-Software

The document outlines a laboratory exercise for BES 200E focusing on exploring communication software tools for virtual collaboration. It aims to familiarize students with various tools like Zoom, Microsoft Teams, and Google Workspace, emphasizing their applications in education and business. The exercise includes hands-on experience, procedures for using the software, and a submission deadline for a report on the findings.

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Jomar Entig
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6 views

Lab-Exercise-7-Introduction-to-Communication-Software

The document outlines a laboratory exercise for BES 200E focusing on exploring communication software tools for virtual collaboration. It aims to familiarize students with various tools like Zoom, Microsoft Teams, and Google Workspace, emphasizing their applications in education and business. The exercise includes hands-on experience, procedures for using the software, and a submission deadline for a report on the findings.

Uploaded by

Jomar Entig
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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BES 200E: Computer Fundamentals and Programming

LABORATORY EXERCISES

Name: _____________________________________________________________________________________________________
Course/Yr. & Sec.: __________________________________________________________ Date: ____________________________

EXERCISE 7: EXPLORING COMMUNICATION SOFTWARE

I. Objective:

1. to familiarize with various communication software tools and their applications in virtual collaboration
2. To gain hands-on experience using these tools to facilitate effective communication and teamwork
II. Materials Needed:

1. Computers with internet access

2. A list of communication and collaboration software tools (e.g., Zoom, Microsoft Teams, Google Workspace, etc.)

III. Duration:

Approximately 3 hours

IV. Theoretical Background:

Communication and collaboration software plays a pivotal role in various contexts, including education, business, and remote
work. These tools have become essential in today's digital age, enabling more efficient and effective ways to connect, share
information, and work together.

1. Education:

 Remote Learning: During times of remote learning, such as the COVID-19 pandemic, communication and collaboration
software allowed students to access educational content, engage with teachers and classmates, and submit assignments
online. Platforms like Zoom, Microsoft Teams, and Google Classroom have become integral to the virtual classroom
experience.

 Resource Sharing: Educational software facilitates the sharing of resources, such as lecture notes, presentations, and study
materials. This enhances access to educational content and encourages collaborative learning.

 Feedback and Assessment: Teachers can use these tools to provide feedback on assignments, conduct assessments, and
monitor student progress more efficiently. This immediate feedback loop can improve the learning process.

 Global Collaboration: Education software enables students to collaborate with peers and educators from around the world,
promoting cross-cultural understanding and global perspectives.

2. Business:

 Remote Work: With the rise of remote work, tools like Slack, Microsoft Teams, and Zoom have become lifelines for
businesses. They allow teams to communicate, collaborate, and hold virtual meetings, ensuring work continues seamlessly
regardless of physical location.

 Project Management: Collaboration software helps in project management, allowing teams to plan, assign tasks, track
progress, and share documents in a centralized platform. This increases efficiency and coordination among team members.

 Reduced Email Overload: These tools help reduce email clutter by providing more focused, real-time communication
channels. This leads to a cleaner inbox and better organization.

 Document Sharing and Version Control: Businesses can share documents, spreadsheets, and presentations in a controlled
manner, ensuring everyone has access to the latest version. This minimizes errors and miscommunications.

3. Remote Work:

 Team Building: Communication and collaboration software help remote teams build relationships and maintain a sense of
camaraderie. Virtual team-building activities and casual conversations can occur through these platforms.

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 Flexible Work Arrangements: Remote work often involves different time zones and flexible schedules. These tools allow
team members to collaborate and communicate when it's most convenient for them, fostering work-life balance.

 Data Security: Data security and privacy are paramount in remote work. Collaboration tools offer encryption and other
security features to protect sensitive information shared within the organization.

 Cost-Efficiency: Virtual meetings and collaboration tools can reduce travel and office-related costs, making remote work a
cost-effective option for many businesses.

Some Key Communication and Collaboration Software Tools

1. Microsoft Teams:

Key Features: Benefits:


 Chat, audio, and video calls.  Seamless integration with Office 365 apps.
 File sharing and collaboration within the Office 365  Video conferencing and virtual meeting capabilities.
suite.  Centralized communication and collaboration hub.
 Integration with Microsoft's productivity tools.  Integration with Microsoft tools for productivity.
 Virtual meetings and webinars.
 Team and channel organization.
Use Cases:
 Business communication and collaboration.
 Remote work and team collaboration.
 Education and virtual classrooms.

2. Zoom:

Key Features: Benefits:


 High-quality audio and video conferencing.  Reliable video and audio conferencing.
 Screen sharing and collaboration.  Easy-to-use platform for virtual meetings.
 Webinars and large meetings.  Webinar hosting and recording capabilities.
 Virtual backgrounds and recording.  Mobile app for flexibility.
 Mobile app for on-the-go meetings.
Use Cases:
 Virtual meetings and conferences.
 Remote work and remote team collaboration.
 Webinars for marketing and training.

3. Google Workspace (formerly G Suite):

Key Features: Benefits:


 Email, calendar, and document collaboration.  Seamless integration with Google's productivity apps.
 Cloud storage and file sharing.  Real-time document collaboration.
 Real-time collaboration on Google Docs, Sheets, and  Secure cloud storage and easy sharing.
Slides.  Video conferencing capabilities.
 Video conferencing through Google Meet.
Use Cases:
 Business productivity and collaboration.
 Education and student collaboration.
 Remote work and distributed teams.

V. Procedures:

1. Explore and experiment with one or more communication software tools on your computer. Sign up for an account if
necessary and navigate through the interface to get a feel for its functionalities.

2. Select one software tool and outline its usage. Explain how to set up an account, create channels or workspaces, invite team
members, and initiate a discussion or collaboration project.

3. Screenshot and outline your process. Create a PDF copy of your report and email to jalyndionelasaga@gmail.com.

4. Filename: Surname_Lab Exercise 7

5. Submit on or before 12 MN, April 4, 2024.

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