Ford Motor Private Limited

Ref No: 34744

28 August 2024
ARIFA KHAN
14/21, Jamali Nagar,
Barracks Road,
Perambur - 60001

Dear ARIFA KHAN,

Congratulations!

We take immense pleasure on your appointment as AI Projects Implementation Manager and

welcoming you as a member in our ONE FORD family.

We are sure that you will find your career with Ford to be exciting. At Ford, we offer tremendous
opportunities for you to make the best use and Go Further in the journey. Ford has always been a fun,
safe and rewarding place to work. We encourage you to embrace yourself in our workplace initiatives to
ensure we continue to be one of the great places to work in the country.

Wishing you all the best!

Authorized Signatory

For Ford Motor Private Limited

HR Signature Name (Prangana Konwar)

DO NOT PRINT. This is an electronic document and does not require physical signatures

Registered Address: Plot Nos. 13,15 and 16, Survey No. 602/3 Part, ELCOT IT/ITES SEZ,
Sholinganallur, Chennai-600119, TamilNadu. Ph: +91-44-6474 1111, Fax: +91-44-6474 0647
Corporate Identity Number: U74120TN1998PTCO41070
 LETTER OF APPOINTMENT

28 August 2024

ARIFA KHAN
14/21, Jamali Nagar,
Barracks Road,
Perambur - 60001

It gives us great pleasure to confirm to you our offer of employment and set out its terms and conditions
with Ford Motor Private Limited. We extend this offer, along with the opportunities it represents, with full
confidence in your capabilities.

We would like to welcome you aboard as a AI Projects Implementation Manager in SG8 position level
and you will report to MSS Manager within MSS or to such other person nominated by him / her in the
Company. Your Manager will communicate details of your role and work responsibilities in the initial
weeks of you joining the Company.

Your initial place of work will be at Chennai. However, it is expressly agreed that your services are
transferable, and you can be seconded or deputed based on business contingencies by the company to
any operations in India or abroad; whether existing as on date of your appointment or to be established
under the management and/ or ownership of Ford Motor Company.

Although this offer remains in effect until and including 30/08/2024, we would appreciate being advised of
your decision as soon as possible. Please review the Global Personal Identifier Data Collection and Use
Statement found at this link. We will be sending you a request for your necessary personal information
soon after acceptance of this letter. Your offer acceptance and provision to us of the information required
to generate a GPID is your consent to this GPID Statement. Upon acceptance we will assign to you (if you
don't already have one) a Global Personal Identifier (GPID) which will uniquely identify you and
distinguish you from other individuals within Ford in a globally consistent manner. This GPID is used
openly to identify individuals at Ford and to help control access to Ford systems, facilities and services.
To generate a GPID, we will require you to provide your day, month and day of the week of birth. Your
name and partial birthdate information will be retained in the GPID system which is located in the United
States.

COMPENSATION AND BENEFITS:

• Your remuneration will be as elaborated in Annexure A, which forms an integral part of this offer of
employment. Your remuneration has been arrived at, based on your background and merit. You
are expected to keep this information and any changes made therein from time to time as personal
and strictly confidential. In case you have any queries, you may discuss the matter with your
human resource representative. The company in accordance with its prevailing policy and
practices will review your compensation periodically.

• Your remuneration will be subject to statutory and other deductions as per company policies and
practices. You will be responsible for your tax liabilities and compliance under applicable tax laws
and regulations.

• The company reserves the right to discontinue or modify any compensation, incentive, benefit,
perquisite plan, program or practice. Moreover, the very brief summaries contained herein are
subject to the actual terms and conditions of such plans, programs and practices.

• In addition, you will be reimbursed all official expenses incurred during the course of employment
 as per company policy, as laid down from time to time.
WORKING HOURS:

• The normal working hours will be for a duration of not exceeding 48 hours a week. Subject to the
prevailing statutory provisions, the company may require you to work on any shift or public / weekly
holidays based on business requirements.

PROBATION:

• You will be on probation for a 6 Month(s) from the date of your commencing work. Unless notified
to the contrary, you will be deemed to have been confirmed as a regular employee of the company
on completion of the period of probation. This period may be extended at the absolute discretion of
the company. During probation or at any time before confirmation, your services shall be liable to
be terminated by either side giving one month's notice in writing or payment of salary in lieu
thereof.

TERMINATION:

• Either party may terminate your employment at any time by giving to the other party 2 Month(s)
written notice or payment of salary in lieu thereof. The decision on waiver of notice period or
accepting notice pay in lieu of notice period will be at the management's discretion.

• Notwithstanding the above, the company reserves the right at all times to terminate your
employment forthwith, without notice or payment in lieu of notice, if you are involved in gross
negligence, misrepresentation, misconduct or any criminal offense or any other moral breach of
your responsibilities.

RETIREMENT:

• Upon attaining the retirement age, your employment with the company will terminate. The present
retirement age for this position is 60 (SIXTY) years. However, the employment can be extended for
maximum period of two years with a consent from the employer / employee.

OTHER TERMS AND CONDITIONS:

• You will be governed by the rules and regulations of the company as applicable, enforced,
amended or altered from time to time during the course of your employment. You are expected to
comply with all directions given to you by the company and faithfully observe all the rules,
regulations and arrangements applicable to you.

• While in the employment of the company, you are in no way allowed to be employed by any other
company on a permanent, temporary, full time or part-time basis or offer your services, with or
without pay, to any physical person, legal entity or public authority or to be occupied in your own
business without the prior knowledge and consent of the company.

• You are required to disclose fully to the company all your business interests whether or not they
are similar to or in conflict with the business(es) or activities of the company, and all circumstances
in respect of which there is, or there might be, a conflict of interest between the company and you
or any immediate relatives.

CONFIDENTIALITY:

• The terms of this offer is strictly confidential in nature and you shall not disclose to any
unauthorized person, either during or after your employment with the company, for any reason, any
information about the interest or business of the company or any affiliated Companies.
 • You are not expected to disclose any information or documents, official or otherwise relating to the
company without prior approval from the management in public papers, journals, pamphlets,
leaflets and in virtual media.

• Any invention, development, discovery, formulae, plan, specification, program, design, process,
adaptation or improvement in procedure or other matters or work including any artistic, literary or
other work which can be subject matter of copyright whatsoever, made, developed or discovered
by you either alone or jointly with any other person or persons while in employment of the
company, in connection with or in any way affecting or relating to the business of the company or
capable of being used or adapted for use therein or in connection therewith shall be disclosed to
the company and shall belong to and be the absolute property of the company.

• Upon termination of your employment with the company, you will be required to return to the
company, all the assets and property of the company (including any leased properties),
documents, files, books, papers, memos or any other property of the company in your possession
or under your control.

GENERAL:

• Your employment is contingent on the results of a background check, which may include a
personal history check and reference checks, and can include verification of education and work
history. If the results of these investigations reveal information that is inconsistent with our
standards, this offer may be cancelled or your employment with the company may be subject to
immediate termination.

• This offer letter, together with the annexures, constitutes the offer of employment, and supersedes
all other previous or contemporaneous oral or written representations, understandings or
agreements relating to the subject matter of this offer between you and the company or its
affiliates.

• You are requested to signify your acceptance of the terms and conditions by signing and returning
to us the duplicate copy of this letter at the earliest. It is our hope that your acceptance of our offer
will be just the beginning of a mutually beneficial relationship with our organization. In the event of
us not hearing from you within a reasonable time period, it will be assumed that you have declined
our offer of employment and the offer will automatically stand withdrawn.

We would like you to join the Company on or before 02/09/2024. At the time of joining, it is
mandatory for you to submit the documents mentioned in your welcome email.

We welcome you to our company and wish you a long-lasting and rewarding association with us.
 ANNEXURE A

Name ARIFA KHAN

Grade SG8
Designation AI Projects Implementation Manager
Monthly Annually
Salary Break Up Rs 239950.00 Rs 2879400.00
Base Salary 95980.00 1151760.00
Flexible Benefit Allowance 143970.00 1727640.00
Total Cash (A) 239950.00 2879400.00
Retirals (Employer Rs 16134.24 Rs 193610.86
Contribution) (B)
Provident Fund 12% of Base Monthly Salary 12% of Base Annual Salary
Gratuity 4.81% of Base Monthly Salary 4.81% of Base Annual Salary
Total Pay (A+B) Rs 256084.24 Rs 3073010.86
Sum of Monthly Base Salary + Sum of Annual Base Salary +
Flexible Benefit Allowance + Flexible Benefit Allowance +
Provident Fund + Gratuity Provident Fund + Gratuity
Performance based Rs 325170.00
Variable Pay (C )
Total Cost to the Rs 3398180.86
Company (A+B+C)

JOINING BONUS CONTRACT

As per our discussions with you, we at Ford Motor Private limited are glad to inform you that you are
eligible for a one-time joining bonus of INR 1,50,000. The same will be paid to you in your First month
salary if your joining date falls on or before 20th of any month else it will be paid along with your Second
month salary

The amount will be kept in your book of accounts for a period of One year from your joining date. In the
event of voluntary resignation or termination from the service of the organization within a period of one
year from your date of joining, you will be required to repay the entire amount paid to you as joining
bonus.

By signing this employment letter, you acknowledge and agree to the terms outlined above regarding the
Joining Bonus.

You are not supposed to discuss the this with anyone except the Human Resources Department of Ford
Motor Private Limited.
 ANNEXURE – B
Additional Benefit Information

A. Reimbursements and Allowances in the Flexible Benefits Plan:

1. Telephone Reimbursement: You can claim reimbursement of telephone expenses, at actuals,
and subject to a maximum of INR 24,000/- per annum for SG01 to SG04, FCG; and INR 36,000/-
per annum for SG05 to SG08.
2. National Pension Scheme (NPS): NPS is a voluntary scheme introduced by the Government of
India to enable individuals to save for their retirement. Employees can contribute towards NPS
corporate Model through FBA module in ADP with a minimum contribution of INR.500 per month
and without any upper limit. Only up to maximum of 10% basic salary is tax exempted out of the
amount contributed towards NPS Corporate Model. This tax exemption is over and above 80C limit
of INR 150,000/-.
3. Leave Travel Allowance: You can claim reimbursement of your holiday travel expenses incurred
for self, spouse, dependent children, siblings, and parents up to a maximum of INR 50,000 per
annum for SG01 to SG04, FCG and INR 100,000/- per annum for other grades. As per the
prevailing tax rules, leave travel allowance can be claimed twice in a block of four calendar years.
4. Meal Allowance: This is a voluntary program and is applicable to employees based in non-plant
locations only. You can choose to allocate up to INR 26,400 per annum from your FBA to meal
allowance, which will be subject to tax exemptions as per prevailing income tax rules.
All claims for reimbursement of expenses should be supported by appropriate bills/ receipts.
Please note that these reimbursements/ allowances will be considered for tax calculations based on
prevailing tax rules that may change from time to time. Retirement Benefits:

B. Incentive or Performance Incentive:

You will be eligible for Performance Incentive and / or bonus only if you are an employee on the rolls of
the company as on 31st December of the performance year for which the annual Performance Incentive
and / or bonus is declared or as per the applicable statute. Further you will be eligible to receive this
payment only if you are on the rolls of the Company on the date on which the annual performance
incentive and / or bonus is notified. At target performance level, your bonus payout will be equivalent to
15% of the average total cash for your grade. Bonus payments are based on company and individual
performance and will vary based on these parameters. In case of a grade change during the year, the
target bonus will be pro-rated for the number of months worked in the prior salary grade. Any employee
drawing monthly basic salary less than or up to INR 21,000 will be eligible for INR 16,800 Bonus per year
as per Bonus legislation. Bonus will be paid to eligible employees on monthly basis, and this will be
prorated based on working months/days. This will be part of FBA.
C. Retirement Benefits:

1. Provident Fund: The Company will contribute 12% of your base salary towards PF. The company
contribution to PF will be in line with and compliant with the prevailing statutory provisions.
2. Gratuity: The Company will make provision for payment of gratuity in accordance with the
Payment of Gratuity Act. You will be eligible for gratuity on leaving the services of the company at
the rate of 15 days of Base salary for every year of service. This will be capped to a maximum of
INR 2,000,000 in case of employees joining on or after 1st October 2018.
D. Life & Medical Insurance Benefits:
1. Life Insurance: You will be provided with a Life insurance policy to a sum equivalent to 36 times of
your monthly basic salary or INR 7,50,000 which ever is higher.

2. Hospitalization Insurance: You, your spouse and two dependent children; or You and your
LGBTQ partner will be covered under the company's hospitalization insurance policy. The annual
medical insurance cover is INR 350,000/- per family insured. You can opt to cover your parents
and a third child under our hospitalization insurance policy by paying the stipulated premium.
 3. Personal Accident Insurance: You will be provided a personal accident insurance cover for a
sum equivalent to sixty times of your monthly basic salary.

4. Employee Deposit Linked Insurance: Sum insured INR 702,000.

5. Dependent Benefit Scheme: This is paid in the event of death of the employee enrolled in this
scheme, due to any reason including accident. The amount paid to the beneficiary(ies) depends on
the contribution from all employees who have enrolled in this scheme, which is further matched by
Ford to a max of INR 500,000.

6. Gratuity Risk Cover: Varies by Age and Tenure.

E. Other Benefits:

1. Long Service Awards You are eligible to receive service awards on

completion of five, ten and fifteen and twenty years of
service.
2. IMG Recognition Program You are eligible to receive awards under this
program. This program aims to recognize employees
who have exhibited an enterprise view, displayed an
innovation mindset, behaviours in line with our Ford+
Behaviours. You could refer to the AP recognition
Policy in LifeatFord portal for more details.
3. Transport Depending on the location of work, you may have
access to subsidized transportation facilities.
4. Crèche Depending on the location of work, you may have
access to subsidized Crèche facility.
5. Non-Standard Shift Allowance Depending on your work timings, you may be eligible
for non-standard shift allowance of Rs.475/- per day.
Please refer to the policy documents or reach out to your HR representative for more details on the above
allowances, reimbursements, and benefits.

The above-mentioned benefits are provided at this point of time and will be subject to revision from time
to time based on Company's discretion.
Acceptance
I have read the terms and conditions set out in this offer of employment and its annexures. I ARIFA
KHAN, hereby accept this employment and will adhere to the company policies, procedures, instructions,
etc. as may be communicated to me from time to time by the management.
Offer letter for candidate ARIFA KHAN
Candidate's response "Accepted" was recorded on August 28, 2024

Business title MSS GSR SG8 from job requisition AI Projects Implementation Manager
(34744 )
Job offer was extended on August 28, 2024

Electronically signed by ARIFA KHAN on August 28, 2024

Electronically signed from 122.164.84.203