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Detailed Requirements Document for Inventory Management

This document outlines the requirements for a new inventory management system designed from scratch, focusing on features like real-time stock visibility, advanced inventory valuation, reorder management, warehouse integration, and mobile solutions. Each section details goals, functionalities, benefits for users, and methods for implementation, ensuring the system meets the needs of inventory managers, financial analysts, warehouse workers, and customers. The system aims to enhance efficiency, accuracy, and accessibility in inventory management processes.

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2 views

Detailed Requirements Document for Inventory Management

This document outlines the requirements for a new inventory management system designed from scratch, focusing on features like real-time stock visibility, advanced inventory valuation, reorder management, warehouse integration, and mobile solutions. Each section details goals, functionalities, benefits for users, and methods for implementation, ensuring the system meets the needs of inventory managers, financial analysts, warehouse workers, and customers. The system aims to enhance efficiency, accuracy, and accessibility in inventory management processes.

Uploaded by

synapsea400
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Detailed Requirements Document for

Inventory Management
1. Inventory Management Module
Context:

This document explains the requirements for a new inventory management system. We got
ideas from Microsoft Dynamics 365, but this is being built from scratch to suit our needs.

1.1 Real-Time Stock Visibility

Goal: Track inventory in multiple locations accurately with real-time updates.

What it Should Do:

 Show inventory levels for all products, including available, reserved, and in transit
stock.
 Sync data across warehouses with no delay.
 Use batch and serial numbers to track products.

Who Benefits: "As an inventory manager, I want to see stock updates from all warehouses in
real time so I can decide quickly."

How to Check It Works:

1. Inventory updates show changes within 5 seconds.


2. Batch and serial numbers link correctly to products.
3. Users can get up-to-date inventory reports.

How to Build:

 API:
o Create REST APIs to get and update stock information.
o Use database indexing to speed up queries.
o Add secure user roles for API access.
o Use a queue system to manage updates from multiple warehouses.
 Syncing Data:
o Build real-time syncing with events that trigger updates.
o Keep a log to track and fix errors during syncing.
 Reports:
o Add a tool to create reports filtered by date, location, and product.

For Customers:

 Let them see stock availability online.


 Allow them to reserve stock.
1.2 Advanced Inventory Valuation

Goal: Track inventory costs with different valuation methods.

What it Should Do:

 Let users choose methods like FIFO, LIFO, or Weighted Average.


 Adjust costs automatically when prices change.
 Update financial reports without manual work.

Who Benefits: "As a financial analyst, I want the system to calculate inventory costs
correctly so our reports are accurate."

How to Check It Works:

1. The system supports FIFO, LIFO, and Weighted Average.


2. Cost changes are applied when purchase prices change.
3. Financial reports show updated costs automatically.

How to Build:

 Calculation:
o Create a service to calculate inventory costs.
o Store cost history to keep track of changes.
 Database:
o Set up tables for cost changes and valuation methods.
o Ensure updates happen quickly without delays.

For Customers:

 Show how pricing changes affect product costs.

1.3 Reorder Management

Goal: Keep stock levels balanced by automating reorders.

What it Should Do:

 Let users set minimum and maximum stock levels.


 Automatically create purchase orders when stock is low.
 Send notifications for low stock.

Who Benefits: "As a warehouse manager, I want the system to reorder items automatically
so we never run out."
How to Check It Works:

1. Users can set and change stock level rules.


2. Purchase orders or stock transfers happen when stock is low.
3. Notifications alert users about stock issues.

How to Build:

 Reorder Logic:
o Monitor stock levels against rules.
o Adjust reorder amounts based on recent trends.
 Notifications:
o Add email and alert notifications.
o Keep logs of notifications sent.
 Supplier Links:
o Build links to supplier systems for automatic updates.

For Customers:

 Notify them when out-of-stock items are back.

1.4 Warehouse Integration

Goal: Make warehouse tasks like picking and packing easier.

What it Should Do:

 Let users map warehouse layouts and assign bins.


 Allow picking strategies based on product type or order.
 Update stock with barcode or RFID scanning.

Who Benefits: "As a warehouse worker, I want tools to make picking and packing faster."

How to Check It Works:

1. Users can map and update layouts in the system.


2. Picking strategies can be adjusted as needed.
3. Scanning devices update stock instantly.

How to Build:

 Layout Mapping:
o Create a tool to map warehouse layouts.
o Suggest efficient picking paths.
 Device Integration:
o Add barcode or RFID scanner support.
o Ensure scanned data updates the system quickly.
For Customers:

 Let them track the progress of their orders.

1.5 Mobile Inventory Solutions

Goal: Help warehouse staff manage inventory on the go.

What it Should Do:

 Provide a mobile app for inventory tasks.


 Allow offline use with data syncing.

Who Benefits: "As a warehouse staff member, I want a mobile app to manage stock
anywhere."

How to Check It Works:

1. The app lets users scan, adjust, and count stock.


2. Offline work syncs when back online.
3. Data updates are secure and instant.

How to Build:

 App Features:
o Include scanning and stock adjustment tools.
o Make it easy to navigate and use.
 Data Sync:
o Ensure offline changes sync without errors.
 Security:
o Use strong data protection methods.
o Require multi-factor login.

For Customers:

 Let them use a similar app to track orders and stock updates.

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