A report

On

MANAGEMENT OF SPORTS
IN LNMIIT

By Group 4 – SYNERGY

Submitted to:
Dr. Sheenu Jain
Associate Professor

15 April 2025

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 TEAM MEMBERS

NAME ROLL NO WORK

Ekansh Chauhan 23UCS575 Leader
Managing the entire
thing
Kautilya Srivastava 23UCS613 PPT and report

Gagan Sharma 23UCS576 PPT and report

Aditya Bajpayee 23UCS511 Survey Creation

Anurag Tomar 23UCS542 Survey Analysis

Aditya Srivastava 23UCS518 Organizing Structure

Garvit Goyal 23UCS579 Identifying Problems

* While each member had their own responsibilities, everyone

consistently supported one another throughout the project—be it
brainstorming ideas, providing feedback, or helping with tasks beyond
their assigned roles. This spirit of teamwork was key to the success of
our project

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 PREFACE

Sports and physical activities play a pivotal role in promoting the holistic
development of students, contributing not only to their physical
well-being but also to the cultivation of essential values such as
teamwork, leadership, discipline, and resilience. At The LNM Institute of
Information Technology (LNMIIT), Jaipur, sports are an integral part of
campus life, with students actively participating in various indoor and
outdoor events throughout the year.

This report, prepared by Group 4: SYNERGY, aims to analyze the

current state of sports infrastructure and propose a comprehensive,
phased plan for improving the efficiency, accessibility, and sustainability
of sports facilities at LNMIIT.

The report is structured into clearly defined phases, beginning with

problem identification and planning, followed by management
restructuring, infrastructure upgrades, and technology-driven solutions.
Through this collective effort, we seek to bridge existing gaps and lay the
foundation for a future-ready sports culture at LNMIIT.

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 ACKNOWLEDGMENT

We would like to express our heartfelt gratitude to all those who

supported and guided us throughout the course of this project,
“Management of Sports Facilities at LNMIIT.” This initiative
would not have been possible without the encouragement,
insights, and cooperation of several individuals and groups.
First and foremost, we are extremely grateful to our faculty
mentor Dr. Sheenu Jain for their valuable guidance, continuous
support, and constructive feedback.
We extend our sincere thanks to the student athletes,
coordinators, and LNMIIT community members who took the
time to share their experiences and suggestions. Their honest
feedback was instrumental in identifying key issues and
shaping the solutions we have proposed. Lastly, we appreciate
the collaborative effort of every member of Group 4:
SYNERGY, whose enthusiasm, teamwork, and commitment
have been the driving force behind this report.

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 TABLE OF CONTENT
TOPIC ​ ​ ​ ​ ​ ​ ​ PAGE
NO

1. Introduction ​ ​ ​ ​ ​ ​ ​ ​ ​ 6
2. Plan of Procedure​​ ​ ​ ​ ​ ​ ​ ​ 7
3. Survey Results ​ ​ ​ ​ ​ ​ ​ ​ ​ 8
4. SWOT & PESTLE​​ ​ ​ ​ ​ ​ ​ ​ 9
5. 1 Month Plan​ ​ ​ ​ ​ ​ ​ ​ ​ 12
6. 3 Month Plan​ ​ ​ ​ ​ ​ ​ ​ ​ 14
7. Conclusion​ ​ ​ ​ ​ ​ ​ ​ ​ 16

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 INTRODUCTION

Sports and physical education form an essential part of a student’s

life, contributing not just to fitness, but also to discipline, leadership,
and teamwork. At The LNM Institute of Information Technology
(LNMIIT), the sports culture has always been an important aspect of
campus life, supported by enthusiastic student participation and
institutional encouragement.
However, with growing demands, expanding facilities, and
increased student involvement, managing sports infrastructure
efficiently has become a challenge. Common issues include
mismanagement of equipment, lack of structured scheduling,
outdated infrastructure, and insufficient maintenance practices.
These obstacles can hinder participation and limit the overall sports
experience on campus.

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 PLAN OF PROCEDURE
🔹 1-Month Plan: Initiation Phase
●​ Week 1: Research & Planning
●​ Week 2: Management Restructuring
●​ Week 3: Facility Upgrades & Tracking System Proposal
●​ Week 4: Digital Integration & Tech Roadmap
🔹 Month 2: Implementation Phase
●​ Week 5-6: Facility Upgrades & Safety Improvements
●​ Week 7-8: Sports Equipment Management System
Implementation
🔹 Month 3: Optimization & Evaluation
●​ Week 9-10: Athlete Welfare & Training Enhancements
●​ Week 11-12: Financial Planning, Sponsorship

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SURVEY RESULTS

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9
SWOT Analysis
🔹 Strengths
Enthusiastic student participation in events.
Availability of student volunteers and sports coordinators.
🔹 Weaknesses
Poor tracking of sports equipment (items go missing).
Inadequate maintenance of facilities (damaged or outdated).
🔹 Opportunities
Implementing a digital inventory and scheduling system.
Promoting inclusivity by recruiting female coaches
🔹 Threats
Safety risks (e.g., stray animals, unmaintained bushes).

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Resistance to digital adoption from staff/students.

PESTLE Analysis
🏛️ Political
Our GSec actively supports the sports domain to which they are affiliated
💰 Economic
The budget is not distributed adequately amongst sports.
👨‍👩‍👦 Social
Rising student interest in fitness and mental wellness.
Demand for gender inclusivity and equal access to facilities
💻 Technological
Opportunities to use digital trackers for equipment.
Online portals can streamline event registration and feedback collection.
🌱 Environmental
Eco-friendly upgrades (e.g., water stations, minimal paper use).
Risk of facility damage due to weather, animal entry, etc.
📜 Legal
Compliance with safety regulations (e.g., first-aid, secure boundaries).
Data privacy concerns in digital athlete monitoring systems.

COMMON PROBLEMS:
🛠️ 1. Poor Maintenance
🚱 2. Lack of Basic Amenities
🧹 3. Cleanliness & Upkeep
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📢 4. Communication Gaps
🛑 5. Safety Concerns
📦 6. Equipment Issues

1 MONTH PLAN
Month 1 Plan: Initiation Phase
The first month focused on identifying existing problems, gathering
feedback from stakeholders, and laying a strong foundation for
management and technological upgrades. This phase was critical to
ensure that all future steps were data-driven and well-structured.
🔹 Week 1: Research & Planning
We began by reaching out to the people who use the sports facilities the
most—students, athletes, and staff—to hear directly from them about

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what’s working and what’s not. Their feedback helped us paint a real
picture of the issues on the ground.​
To complement this, we conducted detailed SWOT and PESTLE
analyses, giving us both internal and external perspectives on the
current situation.​
We also carried out a physical audit of the equipment and infrastructure
to assess what was functional, broken, or missing.

🔹 Week 2: Management Restructuring

Roles and responsibilities were clearly defined for faculty, student
coordinators, and volunteers.​
Tasks like event organization, equipment tracking, and maintenance
were allocated systematically.​
A management structure was proposed to avoid confusion and promote
accountability.

🔹 Week 3: Facility Upgrades & Tracking Proposal

During this week, we shifted focus to the physical environment. We
identified urgent needs like clean water stations, improved seating for
spectators, and better lighting on the fields.​
We also addressed safety concerns like overgrown vegetation and the
presence of stray animals.​
To tackle the frequent issue of lost or misused equipment, we proposed
a centralized tracking system inspired by how libraries manage book
inventories.​
We also began estimating budgets for these upgrades, ensuring
everything was financially feasible.

🔹 Week 4: Digital Integration & Tech Roadmap

With solid groundwork in place, we explored ways to bring technology
into the system. We proposed creating simple digital tools to track
equipment, schedule games, and manage team logistics.​

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An online portal for event registration was also suggested to reduce
paperwork and make things more efficient.​
Looking ahead, we outlined a tech roadmap that included possibilities
like AI-based athlete tracking and injury prevention tools.​
This week marked the beginning of LNMIIT’s journey toward a smarter,
more connected sports environment.

3 MONTH PLAN
Month 2–3: Execution and Optimization Phase
🟩 Week 5–6: Facility Upgrades & Safety​
(Things may take longer than a week , we are here talking about starting
the work)
Essential infrastructure like washrooms and barricades will be installed
to enhance usability and safety.​
Safety inspections will be conducted to identify and eliminate hazards
such as overgrown bushes and stray animals.​
Basic amenities like seating areas and shade for spectators will be
improved to enhance the experience for everyone.
Replace faulty lights and upgrade to brighter, energy-efficient LEDs in
SAC.

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🟦 Week 7–8: Digital and Communication
A digital inventory management system will be launched to track sports
equipment usage and availability.​
A pilot test will be run to assess the system’s effectiveness in reducing
losses and improving efficiency.​
A centralized digital noticeboard and weekly email bulletin will be
introduced for scheduling and announcements.

🟧 Week 9–10: Athlete Welfare & Training

Fitness monitoring programs will be introduced to help athletes track
progress and avoid overtraining.​
Basic nutrition guidelines will be shared to promote health and
performance.​
Efforts will be made to increase female participation in sports by
recruiting female coaches and promoting inclusivity.

🟥 Week 11–12: Finance & Final Wrap-up

A strategy will be developed to secure sponsorships and institutional
funding for long-term sustainability.​
A thorough evaluation will be conducted to assess the performance of all
implemented systems and upgrades.​
The final project report and presentation will be prepared to summarize
outcomes and future recommendations.

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CONCLUSION
​
Creating a sports environment that is vibrant, inclusive, and promotes
well-being is more than just a goal—it’s a necessity for a thriving student
community. Through this project, Group 4: SYNERGY took a deep dive
into the current challenges at LNMIIT and came up with practical,
step-by-step solutions to make our sports facilities more efficient,
accessible, and sustainable for everyone on campus.
Over the past few weeks, we’ve tackled everything from identifying major
gaps to proposing smart digital upgrades, redefining management roles,
and focusing on athlete welfare. By combining structure with innovation,
we’ve built a plan that’s not only effective today but also adaptable for
tomorrow.
With the implementation of these ideas, LNMIIT has a real opportunity to
transform its sports culture—making it more organized, welcoming, and
supportive of every student, whether they’re casual players or

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passionate athletes. This project is just the beginning of building a better,
stronger, and more inclusive sports community on campus.

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