Dasar

Manajemen
PES61002
11 : Staffing and Motivating

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Staffing
STAFFING ( https://bit.ly/3kT3JNb )
Introduction :
• In an enterprise, the staffing function follows the planning
and organising function.
• In the case of running an enterprise, staffing is a
continuous process. So, the manager should perform this
function at all times.
• The staffing function includes recruitment, selection,
training, development, transfer, promotion and
compensation of personnel.
STAFFING – Concept :
• Staffing is defined as a managerial function of filling and keeping filled the
positions in the organisational structure.
• The personnel appointed are a combination of permanent employees, daily
workers, consultants, contract employees etc.
• Staffing includes :
1. Identifying the requirement of workforce and its planning.
2. Recruitment and selection of appropriate personnel for new jobs or
for positions which may arise as a result of existing employees
leaving the organisation.
3. Planning adequate training for development and growth of
workforce.
4. Deciding on compensation, promotion and performance appraisals
for the workforce.
STAFFING ( https://bit.ly/3kT3JNb )

• Staffing is a management function which includes hiring,

motivating, and retaining the best people available to achieve a
company’s objectives.
• It is essentially the task of getting and keeping the right people.
H. Koontz : Staffing involves filling, and keeping filled, the positions in
the organisation structure.
• This is done by identifying workforce requirements; inventorying
the people available; and recruiting, selecting, placing, promoting,
appreciating, planning the careers of, compensating, and training
or otherwise developing both candidates and current job holders
so that tasks are accomplished effectively and efficiently.
Staffing is important due to the following reasons :

1. Facilitates control : Well trained staff works according to plans

and helps in the achievement of the organisational goals. They
help in reducing the deviations in performance. This helps the
managers in controlling various organisational functions.
2. Optimum Utilisation of Human Resources : In order to get the
optimum output from the personnel, the staffing function should
be performed in an efficient manner because a huge cost is
involved in the selection and training of staff.
Staffing is important due to the following reasons :

3. Long-term implications : Investment in human resources

has long-term effects. Since staffing function has long-term
implications, these decisions should be taken with utmost
care. The decisions are crucial for the efficiency of the staff
in the organisation.
4. Efficiency : Since staffing helps to place the right person,
with the right knowledge, at the right place.
Staffing is important due to the following reasons :

5. Motivation : The workers can be motivated through financial and non-

financial incentives. Financial rewards are important but acceptance and
recognition by managers are also strong forces of motivation for the
employees. There should be a balance between financial and non-
financial incentives to motivate the employees.
6. Support to other functions : Staffing is the key to efficient
performance of other functions of management. If an organisation does
not have competent personnel, it can’t perform planning, organisation
and control functions properly. Staffing supports other functions of
management.
Staffing – Concept :
• Once the organisational goals are set, the plans are prepared
and organisation is appropriately structured to pave the path for
achievement of the set goals.
• The next step is to provide appropriate personnel to fill in the
various positions created by the organisational structure.
• The process putting people to jobs is termed as staffing.
Staffing, the management function involves appointing
appropriate personnel, developing them to meet organisational
needs and ensuring that they are a satisfied and happy
workforce.
The nature of staffing :
1. People-oriented :
a. Staffing deals with efficient utilization of human resources in an
organization.
b. It promotes and stimulates every employee to make his full
contribution for achieving desired objective of the organization.
2. Development-oriented :
• It is concerned with developing potentialities of personnel in the
organization.
• It develops their personality, interests, and skills.
• It enables employees to get maximum satisfaction from their work.
• It assists employees to realize their full potential.
• It provides opportunities to employees for their advancement through
training, job education, etc.
The nature of staffing :
3. Pervasive function :
a. Staffing is required in every organization.
b. It is a major sub-system in the total management system that can
be applied to both profit making and non-profit making
organizations.
c. It is required at all levels of organization for all types of employees.
4. Continuous function :
• Staffing is a continuous and never-ending process.
• It requires constant alertness and awareness of human relations
and their importance in every operation.
5. Human objectives :
• It develops potentialities of employees so that they can derive
maximum satisfaction from their work.
• It creates an atmosphere where employees willingly cooperate for
the attainment of desired organizational goals.
The nature of staffing :
6. Individuals as well as group-oriented :
a. Staffing is concerned with employees both as individuals and as
group in attaining goals.
b. It establishes proper organizational structure to satisfy individual
needs and group efforts.
c. It integrates individual and group goals in such a manner that the
employees feel a sense of involvement towards the organization.
7. Developing cordial working environment :
• It develops a cordial environment in the enterprise where each
employee contributes his best for the achievement of organizational
goals.
• It provides a very comfortable physical and psychological working
environment.
The nature of staffing :
8. Interdisciplinary nature :
a. Staffing has its roots in social sciences.
b. It uses concepts drawn from various disciplines such as
psychology, sociology, anthropology, and management.
c. It has also borrowed principles from behavioural sciences.
d. It is a science of human engineering.
9. Integral part of general management :
• Staffing is an integral part of the general management.
• It is very much a part of every line manager’s responsibility.
• Every member of the management group (from top to
bottom) must be an effective personnel administrator.
• It renders service to other functional areas of management.
The nature of staffing :
10. Science as well as art :
a. Staffing is a science of human engineering.
b. It is an organized body of knowledge consisting of
principles and techniques.
c. It is also an art as it involves skills to deal with people.
d. It is one of the creative arts as it handles employees and
solves their problems systematically.
e. It is a philosophy of management as it believes in the
dignity and worth of human beings.
Factors which influence staffing process :
1. Supply and demand of specific skills in the labour-market
2. Unemployment rate
3. Labour-market conditions
4. Legal and political considerations
5. Company’s image
6. Company-policies
7. Human resource planning cost
8. Technological developments
9. General economic environment.
Important aspects of staffing
1. Recruitment :
• Recruitment is a positives process which aims to attract larger number of
people with desirable profile to apply for positions vacant in the
organisation.
• Higher the number of applicants, greater is the possibility of finding a
suitable employee.
2. Selection :
• Selection is a negative process which scrutinizes the applications
received and selects only those who are most suitable for the vacant
position.
• Recruitment invites applications but selection rejects applications.
3. Training :
• Training is another positive process which upgrades the knowledge and
skills of employees and enhances the ability to perform better.
Major elements of staffing
1. Human resource planning :
• This is the first step in the process of staffing in which a planner forecast and
determine the number and kind of manpower required by the organisation in
future.
• It has two aspects viz., short term and long term.
2. Recruitment :
It refers to identification of the sources of man power availability.
3. Selection :
It is the process of choosing and appointing the right candidates for various
positions in the organisation.
4. Placement :
It involves placing the selected candidates on the right jobs after given
orientation training.
Major elements of staffing
5. Training and development :
It involves improving job and work knowledge skills and attitudes of
employees on a regular basis so that they may perform their work
effectively and efficiently.
6. Remuneration and compensation :
It is necessary to pay equitable amount of wages and salaries to the
employees. In order to achieve the objectives of the organisation.
7. Performance evaluation :
It is the appraisal system of various categories of employees in terms of
their behavior and work performance at the work place.
Major elements of staffing
8. Transfer :
It is the moving of employees to similar positions in the other work
units.
9. Promotion :
• It is the moving of employees from low position to higher position
in the organisation.
• It is also called vertical movement upward direction.
10, working environment :
• It is the responsibility of personnel department to provide good
working conditions to the employees in the organisation.
• It certainly influence the motivation and morale of the employees.
Motivating
 5W+H
NOTE-TAKING TASK :

Theories of motivation : Maslow, Herzberg, McGregor

https://www.youtube.com/watch?v=YV_LBx3t6pA

4 Ways to Motivate Employees

https://www.youtube.com/watch?v=7onzmN4tkwI
Create a healthier workplace
https://www.youtube.com/watch?v=wV2_ttQ-EDQ
Thank You
Selamat Belajar ☺

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