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What Is Staffing

Staffing is a crucial management function focused on placing the right personnel in the right jobs to enhance productivity and organizational growth. It involves various steps such as manpower planning, recruitment, selection, placement, training, and performance appraisal. Effective staffing ensures optimal utilization of human resources, motivates employees, and contributes to the overall success of the organization.

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17 views3 pages

What Is Staffing

Staffing is a crucial management function focused on placing the right personnel in the right jobs to enhance productivity and organizational growth. It involves various steps such as manpower planning, recruitment, selection, placement, training, and performance appraisal. Effective staffing ensures optimal utilization of human resources, motivates employees, and contributes to the overall success of the organization.

Uploaded by

LJ Novencido
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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WHAT IS STAFFING?

Definition: Staffing can be defined as one of the most important functions of


management. It involves the process of filling the vacant position of the right personnel
at the right job, at the right time. Hence, everything will occur in the right manner.
Therefore, staffing simply means that it is the placing the right person at the right job.
FUNCTIONS
1. The first and foremost function of staffing is to obtain qualified personnel for
different jobs position in the organization.
2. In staffing, the right person is recruited for the right jobs, therefore it leads to
maximum productivity and higher performance.
3. It helps in promoting the optimum utilization of human resource through various
aspects.
4. Job satisfaction and morale of the workers increases through the recruitment of
the right person.
5. Staffing helps to ensure better utilization of human resources.
6. It ensures the continuity and growth of the organization through development
managers.

IMPORTANCE

1. Efficient performance of other functions


For the efficient performance of other functions of management, staffing is its
key. Since, if an organization does not have the competent personnel, then it
cannot perform the functions of management like planning, organizing and
control functions properly.

2. Effective use of technology and other resources


What is staffing and technology’s connection? Well, it is the human factor that is
instrumental in the effective utilization of the latest technology, capital material,
etc. The management can ensure the right kinds of personnel by performing the
staffing function.

3. Optimum utilization of human resources


The wage bill of big concerns is quite high. Also, a huge amount is spent on
recruitment, selection, training and development of employees. To get the
optimum output, the staffing function should be performed in an efficient or
effective manner.

4. Development of human capital


Another function of staffing is concerned with human capital requirements. Since
the management is required to determine in advance the manpower
requirements. Therefore it has also to train and develop the existing personnel
for career advancement. This will meet the requirements of the company in the
future.

5. The motivation of human resources


In an organization, the behavior of individuals is influenced by various factors
which are involved such as education level, needs, socio-cultural factors and
others. Therefore, the human aspects of the organization have become very
important and so that the workers can also be motivated by financial and non-
financial incentives in order to perform their functions properly in achieving the
objectives.

6. Building higher morale


The right type of climate should be created for the workers to contribute to the
achievement of the organizational objectives. Therefore, by performing the
staffing function effectively and efficiently, the management is able to describe
the significance and importance which it attaches to the personnel working in the
enterprise.

CHARACTERISTICS

People – Centered
Staffing can broadly view as people-centered function and therefore it is relevant for all
types of organization. It is concerned with categories of personnel from top to bottom of
the organization.

Blue collar workers – for example are those working on the machines and engaged in
loading, unloading and white collar workers are those clerical employees.

Managerial and Non-managerial personnel

Professionals – Chartered (employed) Accountant, Company Secretary

Responsibility of Manager
Staffing is the basic function of management which involves that the manager is
continuously engaged in performing the staffing function. They are actively associated
with the recruitment, selection, training and appraisal or evaluation of his subordinates.

Human Skills
Staffing is mainly concerned with different types of training and development of human
resource and therefore the managers should use human relation skill in providing
guidance and training to the subordinates. If the staffing function is performed properly,
then the human relations in the organization will be cordial or pleasant and mutually
performed in an organized manner.

Continuous function
Staffing function is to be performed continuously which is equally important for a new
and well-established organization. Since in a newly established organization, there has
to be recruitment, selection and training of personnel. As we compare that, the
organization which is already a running organization, then at that place every manager
is engaged in various staffing activities. Therefore, he is responsible for managing all
the workers in order to get work done for the accomplishment of the overall objectives of
an organization.

PROCESS

Staffing process stresses on equipping the organization with an exact number of people
and that too at the right time and place which will help the organization to attain its
objectives effectively. The staffing process involves a series of steps:

Manpower Planning:
Popularly known as human resource planning, it is the process of forecasting the firm’s
demand for and supply of competent workforce, in the adequate number in future.

Recruitment:
It entails seeking, stimulating and obtaining, as many applications as possible from the
eligible and competent candidates.

Selection:
It is the decisive step of the staffing process, which involves differentiating between
applicants so as to identify and choose the candidate who best fulfils the qualifications
and requirements of the vacant position.

Placement:
The allocation of rank and responsibility to selected candidate, is known a placement.
(Employment)

Orientation and Induction:


After the placement, the next step is to provide the new employee with the information
they require for functioning comfortably and efficiently in an organization. Induction is
the process of introducing the new joinees to the job and the organization as well.

Training and Development:


In this step, the new joinees undergo training to acquire specific skills. Development
implies learning opportunities, designed by the organization, to ensure the growth of
employees.

Performance Appraisal:
A rational assessment and evaluation of employee’s performance against clear-cut
benchmarks. (Definite standards)

Career Management:
Career management is a process I which the individual understand and learns new
skills and interests and use them for the betterment of the organization and self.

Compensation:
Compensation refers to the consideration which an individual gains, in return for his/her
contribution to the organization.

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