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Data Analysis

The document provides an overview of spreadsheets, detailing their structure, uses, and key components such as cells, rows, and columns. It explains concepts like conditional formatting, formulas, and functions, along with examples of common functions in spreadsheet software. Additionally, it describes the AutoFill feature for replicating data patterns in spreadsheets.

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2 views

Data Analysis

The document provides an overview of spreadsheets, detailing their structure, uses, and key components such as cells, rows, and columns. It explains concepts like conditional formatting, formulas, and functions, along with examples of common functions in spreadsheet software. Additionally, it describes the AutoFill feature for replicating data patterns in spreadsheets.

Uploaded by

send2aleem
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Data Analysis

A typical spreadsheet

Spreadsheet: Also known as a worksheet, a spreadsheet is a file that consists of cells in rows and
columns and can help arrange, calculate and sort data. The most commonly used spreadsheet
software is Microsoft Excel.

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Uses of Spreadsheets
1. To store data
2. To organize data (sort)
3. To manipulate data
4. To present data (numbers, charts, text)
Workbook: A workbook is a collection of one or more spreadsheets, also called worksheets, in a
single file.
Cell: This is where the information is stored that has been typed in. It is the intersection point of a
row and a column.
Cell Address: The name representing a cell is a cell address. Also known as cell reference.

Click on a cell to select it and you can see the cell address in the upper left hand corner. E.g. F6
Column: Columns are vertical and identified with letters.
Row: Rows are from left to right and identified by a number.
Conditional formatting: Quiz-1
6
7
 Conditional formatting is a tool that applies formatting to your data depending 1
6
on the rules/conditions that are set. 8
 Cells within a range can be shaded depending upon a condition. 6.5
0
 This tool appears in the HOME tab of the MS Excel software. 9.5
4
For example: the list indicates the marks of the students in the range between 0 and 8
6
10. Conditional formatting has been used with 2 conditions: 2
2
1. Shade cells in green whose marks are greater than or equal to 6
2. Shade cells in pink with red font where the marks are below 6

Formula: A formula is a statement written by the user for calculation purpose. It is user-defined.It
usually consists of mathematical operators such as +, -, *, / to create an equation.
Example: =A1+B1
Function: A function is a pre-defined formula within the software that performs a unique
operation. It is built-in within the software.
Example: =SUM(A1:A18)
Note: All functions and formulae begin with an equal to “=” sign
Spreadsheets have hundreds of functions used to perform calculations beyond simple arithmetic.
Some of the common functions include:

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SUM (adds up 2 or more cells)

AVERAGE (finds the mean of 2 or more cells)

MAX (finds the highest value in 2 or more cells)

MIN (finds the lowest value in 2 or more cells)

COUNT (counts the cells that contain numbers)

COUNTA (counts all non-blank cells)

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Autofill: AutoFill Option allows you to create an entire column or rows of data which are based on
the values from other cells. This feature fills cells with data that follows a pattern or that are based
on data in other cells.

Examples: Dates months days and numbers have been autofilled

How to replicate:

 Select the cell which has to be replicated and


 Go to the bottom right corner where a cross ‘+’ appears.
 Hold the left mouse key and drag it to replicate in a row or a column until whichever cell
replication is required.

Page 4 of 4

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