JUNCTION STAGE B SELF HELP GROUP CONSTITUTION

1.0NAME OF THE GROUP:

The name of the group shall be;JUNCTION STAGE B SELF
HELP GROUP.
2.0 PURPOSE OF THE GROUP; JUNCTION STAGE B SELF
HELP GROUP is hereby established as anon- political, non-
sectarian, voluntary self- help group of youths and elderly
members for the furtherance of the objectives hereinafter
appearing.
3.0 ADDRESS OF THE GROUP:
3.1 Postal Address: 72 Ogembo
3.2 Physical Address: Igembe
3.3 Email Address: bethsaidashg7@gmail.com
3.4 Phone number: 0700609658/0792883671

4.0 OBJECTIVES OF THE GROUP:

 To be a forum where members would give each other
financial, social, emotional, mental and spiritual
support wherever necessary.
 To set a good living standard for the new generation
to prepare them for the role model leadership in our
country.
 To promote talents ,roles norms, cohesion and
integration among members and others.
 To uplift the educational stability and economic status
of the members and their local communities.
 To transform the youth and young and young
generation and mould them into leaders of tomorrow.

4.1 SPECIFIC OBJECTIVES

To create an enabling environment for enhancing poverty
eradication through education, table banking , farming,
strengthening the education awareness spirit and business activities
aimed at improving the living standard of the people in the
community.
4.1 VALUES
To promote saving among the poor people through mobilizing the
communities , organizations and youths in the community to share
and participate in all aspects of education, health, stability and
poverty reduction in the community
5.0 GROUP ACTIVITIES
The group‘s major activities are:
i) Table banking
ii) Farming
iii) Catering services
iv) Welfare activities
v) Welfare activities
vi) Educational awareness
5.0 MEMBERSHIP
Membership is open and eligible member must:

a) Be aged 18 years and above and not limited stability

b) Be a person of sound mind
c) Be willing to abide by all the rules and regulations of the group
d) Must be a registered member of the group
5.1 Procedure of joining as a member
a) Be introduced at least one member of the group who has been
active for a period of not less than 6 months
b) Shall pay anon- refundable registration fee of ksh 3000/= such
other fee as may be prescribed by the group.
c) Shall be required a monthly contribution of not less than ksh 50
or such other fee as may be determined by the general meeting of
group from time to time
c) Every member, on being accepted for membership ,shall notify
group of his/her next of kin, and the next of kin shall be responsible
for the debts and he/she will be entitled to the
rights ,privileges ,obligations, emoluments and dividends of the
deceased member.
5.2 Removal procedure
a) The executive committee shall have power to suspend an
official/a member from his /her membership officially on the group
when the members conduct has adversely affected the reputation
and dignity of the group or that member has contravened any of
the provisions of the constitution of the group.
b) A member/official who has failed to abide by rules /constitutions
or who fails to attend (3) three consecutive monthly meetings
without any form of apology will be removed from the membership.
c)The grievances against a suspended member shall be reported
and discussed in the next meeting of the group following the
suspension and the meeting shall resolved by a two-third majority
of the members present whether to expel the suspended member
or lift the supervision .
d)A person expelled from membership of the group may re-apply
for membership to provide such a person shall only be admitted as
a member with the authority of a special resolution adopted by
annual general meeting.
e) Any person who is expelled from membership is entitled to refund
the group with 10% of any money contributed by him/her to the
group.
5.2 RESIGNATION OF AMEMBER FROM THE GROUP
a)Any member desiring to resign from the group shall give a two
(2) month written notice of the intended resignation to the
secretary and the resignation shall take effect from the date of
expiry of the notice, provided that the member has cleared all
outstanding loans and other commitments made by him/her to the
group and has handed all over the properties of the group in
his/her possession during the period of notice.
B) If any other shares of a member desiring to resign have been
invested in land, building, and other immovable property, the
resignation shall only be effective when another member of the
group has bought such invested shares.
Assets bought ,donated to the group by the group members shall
remain as part and parcel of the group’s resources ,these shall not
be limited to; Tents, Chairs Tables stationary or any other v item in
the group
c)Any member who fails into arrears with his/her annual
subscription for more than one year shall automatically cease to be
a member and his/her name struck off the register of the member
but after clearing your financial records.
5.3) Duties of a member
a) Attending group meetings
b) Participating in group activities
c) Obey the group constitution and by- laws
5.4 Rights of a member
Right to decision making
Right to get dividends at the end of the cycle
Right to information about group finances and activities
5.5 DISCIPLINARY PROCEDURE
A member who will be realized to the undisciplined/not adhering to
the rules and regulations ,the penalties will be taken by the time
keepers depending on the rule he /she has committed as stated
in the rules and regulations of the constitution list
In case of serious case, the disciplinary committee will be appointed
to guide and counsel the member. If he/she will not be at position to
change, the disciplinary committee will hand him/her to the
executive committee for the interrogation and suspension.
The grievance against the suspended member shall be reported and
discussed in the general meeting if he/she can be removed from
his /her membership of the group.
6.0 OFFICE BEARERS
a) The chairperson
-The chairperson shall be executive head and spokesperson of the
group
-The chairman shall provide leadership to the group and shall
preside over all meetings of executives committee and at all general
meetings unless prevented by illness or sufficient cause.
-Organizes meeting’s Agenda and summarizing them at the end,
encourages participation by all members represent the group
meeting with others.
b) The chairperson
-Shall perform such duties as may be specifically assigned to
him/her by the chairperson and in the absence of the chairperson,
shall perform all the duties of the chairperson
c) Secretary
The secretary shall deal with all the correspondence of the group
under the general supervision of
Attars where the executive committee cannot be consulted, he/she
shall consult the chairperson or if the chairperson is not available,
the vice chairperson
The decision reached shall be subjected to ratification or otherwise
at the next executive committee meeting
He/she shall issue notice of convening all meeting of the group
He/she shall be responsible for taking and keeping minutes of all
such meetings and for preservation of all records and proceedings of
the group of the executive committee
c) Vice-secretary

Shall perform such duties as may be specifically assigned to

him/her by the secretary of the executive committee .In the
absence of the secretary,he/she shall perform the duties of the
secretary
E) Treasurer

-Shall receive and disburse (under the direction of the executive

committee) all money belonging in the group shall issue receipts of
all money received by him/her
-The treasurer shall be responsible to the executive committee
members that proper books of the accounts of money received and
paid out by the group are written up, preserved and available for
inspection and audit
6.1 sub-committees
I. Resource Mobilizer
Shall consist of chair and the secretary
Shall deal with mobilization of group resources in form of money or
items through donors, group assets sales and other avenues.
 ii. Time keeper/solder
He/she will be responsible for keeping time during meetings and
ensure all members adhere to the rules.
He/she will be collecting fine charges and submitting to the treasure
and secretary

iii. Advisory committee

Consists of three (3) members and must be gender sensitive.
They should advice the executive on general progress of the group
and assist in dispute resolution.

6.2 TENURE OF OFFICE BEARER

Office bearers shall elected and serve in office for a year after which
another election will be held in a general meeting. The office bearers
are eligible for a re-election.

7.0 group Finances

The group funds shall be sourced from
a) Member registration fees and subscriptions
b) Loans and grants
c) Fundraising

d) Support from group’s friends and well-wishers

e) Members contributions
7.1 Management and accounting for the group funds
There shall be a clear records on books of accounts about shares,
Loans and other funds sourced to the group and the treasurer shall
be held accountable to such records as well as the secretary.

7.2Application/ use of group funds

The group funds shall only be used on ventures agreed upon by the
executive committee and approved by all members in a general
meeting.

7.3 auditing of group funds

The auditor shall be appointed for the following year by the annual
general meeting from among members of the group. All the group
accounts, records and documents shall be opened to the inspection
of the auditor at any time
The treasurer shall produce an account of his/her receipts ,
payments and statements of assets and liabilities made up to date
which shall not be less than four weeks and not for more than
eight weeks before the date of annual general meeting. The
Auditor shall examine such annual accounts and statements and
either satisfy that they are correct ,duly vouched and in
accordance with the law or report to the group in what respect
they are found to be incorrect, unvouched or not accordance with
the law.
The group’s books for accounts will open for self-audit by group
members and external audits by any other responsible authority.
7.4 Utilization of funds
Resource mobilizer shall be remunerated from the sourced group
finances an agreed amount from the members in the general
meeting.
8.0 GROUP ASSETS
Group assets shall be under the resource mobilizer committee and
they shall be answerable to the executive.
Only upon voluntary desolation of the group by all the members, the
assets can be sold, and money divided into members as per
shareholding in the group assets.
9.0 GROUP MEETINGS
There will be group meetings as follows
a) Executive Committee Meeting
This will involve all office bearers to the concerning issues of the
group as would always be appropriate and in the spirit of the group
objectives.
b) General Meeting
The type of meeting will involve all members of the group and will
be held weekly as agreed by the members to discuss the progress of
the group, major decisions of the group will be decided in the
general meetings.
c) Emergency meeting/impromptu meetings
This will be convened without any prior arrangement depending on
the need and urgency of such a meeting.
d) Annual General Meeting
This will involve all members of the group and will be held at the end
month of the year cycle to conduct sharing of dividends, discuss the
downfalls and the starting point of the New Year as per the progress
of the group. Each member will know his/her achievements ,sharing
procedures and general of the year decisions,
commitments ,promises and general group guidance and
counselling will be made and other reports
10.0 ELECTIONS
Elections shall be held after two years during a general meeting .A
by –election can be held in case there is vacancy in any post before
general election period for whatsoever reason.
a) Eligibility to vote: All members are eligible to vote if is of sound
mind and sober during office bearers are eligible for re-election if
the members deem it fit for any of them to continue serving for
more terms.
B) Method of voting secret ballot
c) Supervision of elections: A supervision who is not a member of
the group will be sleeked to conduct elections to ensure free and fair
elections for members. This individual must be of high dignity and
respected member in the society. He/she must have be of high
dignity and respected member in the society.
d) Notice of elections: election Day shall be announced by the
secretary one month earlier to members during general meeting.
c) Reading and confirmation of election results: Election results shall
be announced on the same day of elections by the supervisor of the
election
Incase of disputes, the advisory committee shall resolve the matter
within six days and report back in the next general meeting on the
resolution made.
f) Transitional procedure relating to elections: transition shall be
done two weeks after election to allow the serving office bearers
hand over a clear records of financial reports and group activities
including change of bank signatories
11.0 Amendment of this constitution
The constitution shall be supreme law of Junction Stage B Self Help
Group regulation inconsistent with it shall be null and avoid to
extent of inconsistency subject to the provision of government Act
Any amendments to this construction of the group must be done at
once a year and approved by at least a two-third majority of
members at general meeting of the group and implemented
immediately thereafter provided the amendment does not
contravene government regulations.
-The amendments shall be adopted at the start of the new year
(cycle)
11.0 DISSOLUTION OF THE GROUP AND PROCEDURES
This group shall not be dissolved except by a resolution passed at
general meeting of members by a vote of two- third of the members.
If no quorum is obtained, the proposal to dissolve the group shall be
submitted to a further general meeting, which shall be held within
calendar month. Notice of this meeting shall be given to members of
the group at least 14 days before the date of the meeting .The
quorum for this second meeting shall be number of members.
Provided, however, that no dissolution shall be affected without the
prior consent in writing of the official (S) in the Relevant
Government Department, obtained upon application to him/her
made in writing and signed by three office bearers. When the
relevant Government Department has approved the dissolution of
the group, no further action shall be taken by the executive
committee or any other officer of the group in connection with aims
of the group other than to get in and liquidate all the assets
/liabilities of the group.
Appropriation of assets /liabilities
The balance thereof shall be distributed in such other manner as
may be resolved by the meeting at which the resolution for
dissolution is passed
12.0 GROUP RULES AND REGULATIONS
All members shall attend the meeting as per the scheduled time.
Any lateness will be penalized ksh 50.
A member who will miss the meeting without permission will pay ksh
200.Any member who wants to Miss General meeting with genuine
reason should ask for permission /call/send another member before
the meeting.
Three consecutive months absenteeism without apology will be
fined ksh 500 or discontinued.
All members should respect one another regardless of sex or ethnic
language group. Any disturbances, phones on, googling and talking
without chairperson’s permission will be fined ksh 20
Any abusive language during the meeting or any member who
will disclose the discussion of the meeting to a non-member will be
penalized ksh 100
The group shall give loans to any member but only according to
his/her savings i.e. Two (2) times the members share. Loan will be
paid per month or a maximum of three months with an interest of
ksh 10% per month.
In case a member defaults his/her loan, the shares will be used to
offset the loan ,and the introducing member shall also be deducted
his/her shares to cover the arrears .The group shall have the
mandate to take anything worth the loan from his/her home in case
he fails to obey the command /notice of the group.
A member will not accept to pay the penalties, his/her share will be
deducted to pay for the penalties
Each member shall contribute 200/= towards the education
awareness activity if a member’s child proceeds to university or
college for the first time. The member must present to the group the
duly stamped admission letter of his/her child to be supported. A
member can only benefit from this once
Each member will contribute ksh 400 towards baby shower to group
members.
In case of death of a member in the nuclear) family (below18 years,
each individual will contribute ksh 300 to the family.
A member who fails to save his/her weekly savings shall be fined ksh
100 daily and ksh 50 for late payment
Loan repayment deadline shall be determined by all group
members, once agreed it shall be the last date of payment and no
other date shall be set.
Share out of the group shares and dividends shall take place a day
after the final loan payment.
N.B: ANY MEMBER who will not obey this rules and will be
considered an independent party.
The rules will be regularly reviewed and changes can be made.