INDIAN INSTITUTE OF TECHNOLOGY BOMBAY

POWAI, MUMBAI 400076.

Advertisement No.: Admin-II/EXT134/2025

Job Title
Jr. Administrative Assistant

Job Reference Number

50699613

Application End Date

13.06.2025

Type of Employment
Temporary-On Scale

No. of Position(s)
50

Application Category(s)
50(SC-5, ST-6, OBC-10, UR-23, EWS-6)

Special Category
Out of fifty (50) position(s), seven (7) position(s) are reserved for Person with benchmark Disability

IITB Recruiting:
IIT Bombay invites online applications from Indian citizen having requisite qualification(s) and
experience for 50 positions of Jr. Administrative Assistant post, to be deployed to the different
centres/ units/ sections of the Institute, on selection.

Essential Qualifications & Experience:

Applicants with following set of qualification(s) can apply for 50 positions of Junior Administrative
Assistant post:
Bachelor's degree in Arts, Commerce, Management, Legal stream and Science (Other than
Technology & Engineering) subjects.

Job Profile:
A Junior Administrative Assistant shall be responsible for performing administrative functions to
support business operations and requirements. Junior Administrative Assistants handle financial and
business transactions, write and file reports, and respond to inquiries and concerns. They also
monitor office inventories, schedule appointments, and plan travel arrangements. Junior
Administrative Assistant must have excellent communication and organizational skills, especially in
data management processes, to sort files and documents accurately and update information on the
database.

Pay Details:
Pay Level 3 (21700-69100)

(Gross Pay includes Basic Pay + Dearness allowance + House Rent Allowance + Transport
Allowance + Dearness allowance on Transport allowance)

Initial appointment on a 3-year contract at Pay Level 3 (21700-69100) as per provisions of

Recruitment Rules and Promotion Policy of the Institute. Subsequent substantive appointment at Pay
Level 4 (25500-81100) by placement.

Age limit: 27 years (as on the application closing date) with applicable age relaxations.

General information:
I) How to apply

a) Applicants possessing the requisite qualification(s) and relevant experience may apply online at
https://www.iitb.ac.in/career/apply link. The hard copy/soft copy of the application form submitted
online in the application portal is not required to be sent by post/email.

The soft copy of the application/resume sent over e-mail to any Institute Officials will not be
considered for the selection process.

b) The application fee is Rs. 500 (Non-Refundable) for General Category candidates. For OBC (NCL)
& EWS candidates, the application fee is Rs. 250 (Non-refundable). The application fee is to be paid
online through the application portal before submitting the application. Moreover, no fee is payable
by SC, ST, PwDs and Female candidates.

c) Applicants are encouraged to apply and submit the online application on time and not wait until the
last date to avoid potential issues like website crashes, high traffic, payment issues, or technical
problems leading to non-submission of application.
d) After Completing The Whole Process of Submission of Application, Applicants Should Again Login
To The Portal To Confirm The Status Of The Application Submitted.Application In Draft Mode Need
To Be Submitted To Bring It In "In-Process” Mode. It Should Be Noted That Any Issue, Related To
The Submission Of The Application, Reported Beyond 15 Days From The Closing Date Will Not Be
Entertained, And The Application Will Not Be Considered.

II) Selection Process :

a) Scrutiny/Screening of applications : Applications received in response to the advertisement will be

scrutinized and only scrutiny-in applicants will be called for further selection process. Merely fulfilling
the requirements prescribed in the advertisement will not automatically entitle an applicant to be
called for further selection process. It may not be possible and/ or convenient to conduct the
shortlisting process for all eligible applicants, and under such circumstances, the Institute can limit
the number of applicants to be called for shortlisting process on the basis of qualifications and/or
experience higher than the minimum prescribed in the advertisement. Hence, applicants should give
all relevant details of qualification and experience with supporting documents, if any.

b) The selection process comprises of a written test from which a shortlist [(certain multiple of
number of advertised position(s)] shall be drawn from the list of qualified candidates in order of merit.
Final selection shall be as per the shortlist drawn basis the written test only. To be eligible for
recruitment, a candidate is required to obtain 60% marks or more (55% marks or more for SC and ST
candidates) in the written test.

III) Terms and Conditions for applying:

a) The applicants should ensure at their end that they possess the essential qualification(s) and
experience laid down for the post. The qualification degree(s) must be from a recognized University /
Institute.

b) Details furnished in the online application will be treated as final and no subsequent changes shall
be entertained.

c) Age relaxation is applicable as per Institute norms.

d) The age limit criterion will be relaxed for applicants working in any department / section / unit /
project of the Institute provided they have served the Institute for at least three years (220 days or
more per year) and who have crossed the age limit criterion during the above period.
e) Age relaxation for SC / ST / OBC (NCL) category applicants is applicable only if the post is
reserved for that particular category. Age relaxation to PwD applicants & Ex-servicemen is as per the
rules.

f) Applicants should upload copy of certificates in support of their qualification(s) (matriculation

onwards), experience, date of birth, caste, etc. Certificate(s) in support of experience should be on
the organization’s letterhead, bearing the date of issuance, specific period of work, designation, pay
drawn against each such position, etc., duly certified by the concerned issuing authority.

g) Original certificates should be produced at the time of Selection Process as well as on Joining, if
selected.

h) Persons who are not covered under the reservation scheme for SC, ST, OBC and whose family
has gross annual income below Rs. 8.00 lakh are to be identified as EWS for the benefit of
reservation. Family for this purpose will include the person who seeks benefit of reservation, his/ her
parents and sibling below the age of 18 as also his/ her spouse and children below the 18 years. The
income shall include income from all sources i.e salary, agriculture, business, profession etc.and it
will be income for the financial year prior to the year of application. Also, person whose family owns
or possesses any of the following asset shall be excluded from being identified as EWS, irrespective
of the family income :
(i) 5 acres of agricultural land and above;
(ii) Residential flat of 1000 sq. ft. and above;
(iii) Residential plot of 100 sq. yards and above in notified municipalities ;
(iv) Residential plot of 200 sq. yards and above in areas other than the notified municipalities.
The income and asset of the families as mentioned as above would be required to be certified by an
Officer not below the rank of Tehsildar in the States/ UTs. The candidates shortlisted for document
verification shall be required to bring the requisite certificate as specified by the Government of India
at the time of appearing for the process of document verification.

i) Regarding caste validity in case of Scheduled Tribe candidates, the caste validity certificate issued
by Scheduled Tribe Certificate Scrutiny Committee of the respective State Government should be
enclosed with the Application.

j) Applicants seeking reservation benefits / concession in fee admissible to candidates belonging to

SC/ ST/ OBC-NCL/PwD/Ex-Servicemen category must attach relevant certificates in the format as
prescribed by the Central Government to support their claim.

Applicants seeking reservation benefits available to OBC (NCL) category are required to attach a
declaration, in addition to certificate in the prescribed format issued by the Competent Authority,
enclosed at Annexure I.

k) Applicants serving in Central / State / Semi-Government Organizations / Autonomous Body /

Public Sector Unit / etc., must apply through the proper channel and such applicants will be required
to upload NOC/ proof of having placed the request with the existing organisation for issuance of NOC
and also produce relieving letter at the time of joining, if selected, failing which they shall not be
permitted to join the post.

IV) Benefits and facilities available upon appointment :

a) Family accommodation will be provided on the Campus as per rules and subject to availability.

b) Children of the staff member are eligible for admission in the Campus School/ Kendriya Vidyalaya
as per rules and availability.

c) Institute employees and their dependents are entitled to Medical facilities in the Institute Hospital
as per rules.

d) Children Education Allowance as per applicable rate for upto two children.

V) General Information:

a) These are contractual position(s) of the post(s) as per the Recruitment Rules and Promotion
Policy of the Institute. Initially, the post would be on contract for 3 years. The performance of the
selected/ appointed staff member shall be assessed before the expiry of the contract and only those
found suitable will be offered a substantive post after completion of 3 years of service on the contract.
Unsatisfactory performance during the contract period may lead to termination of the contract.

Out of 50 positions, 7 positions are reserved for the following categories of disabilities : [5 positions
are reserved for Hearing Handicap, 1 position is reserved for Orthopaedic Handicap and 1 position is
reserved for Persons belonging to category (d) and (e)]
(d) autism, intellectual disability, specific learning desability and mental illness;
(e) multiple disabilities from amongst person under clauses (a) to (d) including deaf-blindness [O.M.
No. 36035/02/2017-Estt (Res) dated 15.01.2018]

Only such person who suffer from not less than 40% of relevant disability, would be eligible for
reservation. Candidate has to submit relevant disability certificate as prescribed under the Rights of
Persons with Disabilities Act, 2016.

b) Eligibility of an applicant for the post shall be considered as on the date of closing of the online
application interface.

c) The Institute reserves the right not to fill any of the advertised post(s).

d) The appointment of selected applicant is subject to the applicant being found medically fit as per
the norms of the Institute.

e) The decision of the Institute in all matters relating to the eligibility of the applicants, Screening /Skill
/ Written Test and Selection shall be final and binding on all the applicants.
f) No correspondence / personal inquiries shall be entertained from applicants regarding conduct
and result of written test/ skill test and reasons thereof, for not being called.

g) In case of any inadvertent mistake in the process of selection which may get detected at any
stage, even after the issuance of an appointment letter, the Institute reserves the right to
modify/withdraw /cancel without any communication made to the candidate.

h) The Institute reserves the right to reject the candidature of a candidate at any point of time during
the course of recruitment, if found indulging in any of the malpractices. All such candidates are liable
to be disqualified from the selection process, in addition to appropriate legal action as may deemed fit
by the Institute

i) In case of any dispute/ambiguity in the advertisement or in the selection process, the decision of
the Institute shall be final.

j) The Institute shall verify the antecedents or documents submitted by an applicant at any point of
time, either at the time of appointment or during the tenure of the service. In case, it is detected that
the documents submitted by the applicant are fake or the applicant has a clandestine
antecedent(s)/background which the applicant had suppressed at the time of joining, then the
applicant's services are liable to be terminated with immediate effect and legal action may be initiated
against such an applicant/employee.

k) Candidates belonging to SC/ ST category attending the written test shall be paid to & fro second
class railway fare, by shortest route, subject to production of tickets and caste certificate. Candidates
belonging to SC/ ST category already in Central/State Government organization, Autonomous Body,
Public Sector Units, etc., are not admissible for the same. Payment will be made through bank
transfer after processing of the claims.

l) Canvassing in any form shall lead to disqualification.

m) No interim correspondence will be entertained.

n) For any queries related to submission of online application, the applicant may enquire via e-mail
on jobs@iitb.ac.in with the application ID, Job Title and Job Ref. No. mentioned in the subject.
However, inquiries/queries related to eligibility for the post or for interpretation of the rules will not be
entertained.

o) Applicants should provide their correct and active e-mail address in the application for all future
correspondences viz. issuance of call letter or any other information, which shall be communicated
through e-mail only. Moreover, applicants are advised to remain updated regarding the Selection
Process, date and venue etc. by visiting IIT Bombay website https://www.iitb.ac.in/career/apply.
Addendum/corrigendum, if any, in respect of this advertisement, shall be notified through the
Institute’s website.

p) Any resultant dispute arising out of this advertisement shall be subject to the sole jurisdiction of the
Courts situated at Mumbai only.

The date of closing of online application interface is 13.06.2025.

REGISTRAR

Date: 14.05.2025

Copy to:
1. Head/In-charge of all the Deptts./Sections/Centres.
2. All Notice Boards/Staff Notices
ANNEXURE – I

DECLARATION

“I, ......................................................................................................... son / daughter of Shri

............................................................................................... resident of village/town/ city
..................................................district .......................................... state hereby declare that I belong to
the ............................................................. community which is recognized as a backward class by
the Government of India for purpose of reservation in services as per orders contained in Department
of Personnel and Training Office Memorandum No.36012/22/93-Estt. (SCT) dated 8.9.1993. It is also
declared that I do not belong to persons/sections (Creamy Layer) mentioned in Column 3 of the
Schedule to the above referred Office Memorandum dated 8.9.1993 and its subsequent revision
through O.M.No.36033/1/2013-Estt. (Res) dated 27.05.2013 and 13.09.2017”.

Signature of the Candidate

Name of the Candidate
Place: IIT Bombay
Date: