NGO Project Proposal Template

Content

A proposal for funding to support [Project.Name], an initiative by [Sender.Company].

Table of Contents

1. Cover Letter

2. Organizational Background

3. Meet The Team

4. Past Work

5. Accolades Received by [Sender.Company]

6. Our Partners

7. Problem Statement

8. Project Justification

9. Why Us?

10. Project Goals

11. Project Activities

12. Project Results

13. Budget

14. Funding Summary

15. Terms and Conditions

Cover Letter

Dear [Client.FirstName] [Client.LastName],

This is [Sender.FirstName] [Sender.LastName], the founder at [Sender.Company], as well as this project’s lead.

Although I introduce myself with these roles, there are many hats I wear while working at [Sender.Company].

I know it sounds like a cliché to say we’re on a mission to make a better world — a story that you have no doubt heard a few times before, but trust us,
[Sender.Company] and all its stakeholders believe in this mission. We might not have the funding of UNICEF, but at our level, we’re nonetheless committed
to doing our best.

The reason why I started [Sender.Company] was because I sensed a need for development in (insert areas of problems) for (add information about your
demographic), when (add information why did you take on the problem, what the knowledge gap was, what motivated you to begin, etc.)

While the [Sender.Company] team has undertaken many projects over the years to address this issue, this particular one lies particularly close to our hearts
because (write what makes this project special from the rest of the work you’ve done).

We believe this project has the potential to reach over (X) number of people, affecting (X) lives, and positively impacting (X) individuals. And this is just the
beginning, as these projects not only hold true for (Area) — we expect to benefit, at minimum, (X) + people when we roll out this initiative in (City.X),
(City.Y), and (City.Z).

If you’d like to see any further information about this project, please let me know and I’ll be happy to present you with any and all necessary details. In the
meantime, please feel free to go through our proposal. If you have any questions, I’m available at [Sender.Email] between Monday — Saturday, 8:00 am to
7:00 pm (PST).

Best,

[Sender.FirstName] [Sender.LastName]

[Sender.Title]

[Sender.Company]

Organizational Background
[Sender.Company] is a registered non-government entity. We are an operational NGO, meaning we plan and carry out boots-on-the-ground projects to
accomplish our objectives. This requires a great deal of careful planning, communication, and local involvement for each project.

Our goal as an organization is to accomplish the following:

Goal #1

Goal #2
Goal #3

Description

Description

Description

We hope to further our progress to reaching these goals through (Project.Name), the project outlined in this proposal.

Meet The Team

Hi! We recently “met” via the cover letter. Here’s a little more about me which I didn’t cover there: I’ve spent more than 12+ years of my life dedicated to
this cause, [Sender.Company] is one of my NGOs (I have two more!), and I’m an avid book geek (I love the Kite Runner and the Harry Potter series equally).
(First Name) (Last Name)
Chief Marketing Officer

As the CMO of [Sender.Company], my main duties are to amplify the hard work the team does here. I do this by (mention the strategies and concepts they
use so the sponsor knows how you will amplify the project). In my free time, I love to walk to clear my mind (if I’m not in my office, I’m out for a walk).
(First Name) (Last Name)
Administrative Head

Amongst all the (productive!) chaos that happens at [Sender.Company], my job is to keep things in order, to maintain relationships with our stakeholders,
and to oversee all the nitty gritty details others might miss. That’s a good thing, as I’m a super organized person!
(First Name) (Last Name)
Team Lead

If you want to get a task done at [Sender.Company], I’m your guy. As the Team Lead, my job is to ensure timely execution of all project goals and to course
correct anytime we run into any issues. Also, just like our CMO, I love to walk to clear my mind as well.

Volunteer Team

Meet our Volunteer Team: (Volunteer Name), (Volunteer Name), (Volunteer Name), (Volunteer Name), (Volunteer Name), and (Volunteer Name).

Past Work

[Sender.Company] is proud of all the work we have created. Here are some of the most interesting and impactful projects we have undertaken:
Project Name

(Include project details)

(Add information about the impact it was able to create)

(Other interesting facts about the project)

Project Name

(Include project details)

(Add information about the impact it was able to create)

(Other interesting facts about the project)

Project Name

(Include project details)

(Add information about the impact it was able to create)

(Other interesting facts about the project)

Accolades Received by [Sender.Company]

To signify our hard work in the field of (problem areas), [Sender.Company] is proud to announce that we have been the receiver of the following accolades.
Add Award Name

(Reason why you won the award)

Add Award Name

Add Award Name

(Reason why you won the award)

(Reason why you won the award)

Our Partners

All our hard work would not churn out the impact it has today if we did not have the love and support of our partners.

Add Partner Name

(Add information about what was their contribution to the project)

(Add information on since when did the partnership begin)

Add Partner Name

(Add information about what was their contribution to the project)

(Add information on since when did the partnership begin)

Add Partner Name

(Add information about what was their contribution to the project)

(Add information on since when did the partnership begin)

Problem Statement

(Add a problem statement. Be 100% clear on why it is a problem, who is affected and to what extent, etc.)

Project Justification

(Add project justification. Explain what becomes possible once your proposed solution is implemented for this project, and reference your NGO’s track
record with other successful jobs completed.)

Why Us?
Project Goals

Completion of this project will further our overarching objectives, including:

Goal #1

Description
Goal #2

Description

Goal #3
Description

The project will also accomplish these additional goals:

Goal #4

Description
Goal #5

Description

Project Activities

(Project.Name) will include the following strategies:

Activity

Activity

Description

Description

Description

The timeline for executing each activity is outlined in the Gantt chart below.

(Add Gantt chart here, or other visualization that will help potential financiers understand how you see the project progressing over time).
Project Results

The impact of (Project.Name) will be felt in the short, medium, and long terms. The following are the project results which will be realized upon completion:

— Short-Term (Completion – 6 months)

(Add short-term results here).

— Medium-Term (6 months – 2 years)

(Add medium-term results here).

— Long-Term (2 years & beyond)

(Add long-term results here).

Budget
(Project.Name) requires the support of generous benefactors in order to move forward. The table below outlines the costs associated with the project.

Category Year 1 Year 2 Year 3 Total

Equipment/Materials Year 1 cost Year 2 cost Year 3 cost Total cost

Training/Travel Year 1 cost Year 2 cost Year 3 cost Total cost

Contracts Year 1 cost Year 2 cost Year 3 cost Total cost

Other Year 1 cost Year 2 cost Year 3 cost Total cost

Terms and Conditions

1. In case of any disputes, both parties agree to settle the dispute amicably, with or without the help of a third party. Failing to reach a settlement, they
may go to court at their own perusal.

2. If any party wishes to seek legal remedies for any issues, they may seek doing so under the laws of [Sender.Country], [Sender.State].

3. Both parties agree to strictly keep confidential information confidential. Such information will not be shared with any parties who do not have the
need-to-know on the topics, or do not already know the information.

4. Both parties agree not to solicit any employees of other parties for either themselves or a third party.

Conclusion

[Client.FirstName], we believe that the worthy causes undertaken by [Sender.Company] will continue doing a great deal of good for many people in need.
We’re excited for the opportunity to partner with you and [Client. Company] to make this project a reality, leading to substantial short, medium, and long-
term benefits.
We look forward to working with you!

Should you have any questions, or wish to discuss this project further, please reach out to our project director:

Select date

Signature

[Sender.FirstName] [Sender.LastName]

Project director at [Sender.Company]

Signature

Select date

[Client.FirstName] [Client.LastName]

[Client.Company]