1 Chapter One Govt and NFP
1 Chapter One Govt and NFP
1 Chapter One Govt and NFP
Unit objectives:
After successfully completing this course the
students will be able to:
understand classification of not for profit
organizations
explain those
organizations using fund
accounting system
compare and contrast accounting for
profitable and non-profitable organizations
identify government financial reporting.
1.1. Introduction
cont...
A non profit (not- for profit) organization is a
legal accounting entity that is operated for the
benefit of society as a whole rather than for the
benefit of an individual proprietor or a group of
partners or shareholders.
Thus, the concept of net income is not
meaningful for non-profit organization.
A non-profit organization strives only to obtain
revenue & support sufficient to coves its
expenses.
Non-profit organizations comprise a significant
segment of the countrys economy.
Basically, the following are suggested way of
classifying NFP organizations.
1. GOVERNMENTAL UNITS
2. EDUCATIONAL INSTITUTIONS
Political parties
Civic organizations
Professional associations
cont...
In the above classification, governmental units are being
categorized as N.F.P organizations. However governmental
units may undertake two types of activities.
Profit making activates &
Non-profit making activates
Students beginning the study of fund accounting temporarily
must set aside many of the familiar accounting
principles for business enterprises.
fundamental concept of accounting theory for business
enterprises as the nature of the accounting entity,
the primacy of the income statement and
the pervasiveness of the accrual basis of accounting have
limited relevance in accounting for governmental units.
Thus the two types of non-business organization i.e.
governmental units & the other NFPs (how, health care,
educational, other) have several characteristics in common
as well as differentiating features.
cont...
From the standpoint of the management of resources,
for profit and not for profit organizations are similar
different ways.
1) For example both use the same type of resources as cash,
fixed asset personnel, etc...
2) both need good information for decision making, and
3) both need to exercise careful control of the resources that
they have.
4) mechanics of providing information and control system are
similar for each.
5) Both should imply accounting forms and other types of
controls to restrict the use of assets and capture
information,
6) double entry accounting to record and classify that
information, employing journals and ledgers, and then use
those journals and ledgers as a basis to produce periodic
financial reports which summarise the information in a
meaningful way to guide decisions.
cont...
Despite the wide range in size and scope of
governance, similarity & differences as the accounting
treatment as compared to business organizations,
Governmental
units
and
other
non-profit
organizations would have the following common
characteristics.
1. Organization to serve the society (citizens)
The basic principle of governmental philosophy is that
governmental units exist to serve the citizens subject to
their jurisdictions. Thus the citizens as a whole establish
governmental units through the constitutional & charter
process. In contrast, business enterprises are created
by only a limited number of individuals.
2. General absence of profit motive
With few exceptions, governmental units render services to
the citizenry with out the objective of profiting from those
services. Business enterprises are motivated to earn profit.
Cont...
cont...
4. Importance of budget
Governmental accounting systems as we have seen are employed by
government resources.
That is each person given custody of or access to resources
should report back as to how they were used.
The government can then hold the person accountable for the
resources. This means that budget become highly important in
governmental entities.
Since expenditures are divorced from revenue collections, the use of
governmental resources is compared to the budget.
The four-proceeding characteristics of non profit organizations also
cause their annual budget to be as important as for governmental
units.
Non- profit organizations may employ object budget, programming
budget or performance budget.
5. Stewardship for resources
A primary responsibility of governmental units in financial reporting is
to demonstrate adequate stewardship for resources provided by
its citizenry.
Non-profit organizations have a comparable responsibility to their
donors but not to the same extent as governmental units.
1.5
Uses
And
Users
Of
Financial
Reports
Of
Governmental
Units
cont...
III. Financial reporting should assist users in assessing the level
of services that can be provided by the governmental entity
and its ability to meet its obligations as it become due by.
Providing information about its financial position and condition
Providing information about its and other non-financial
resources.
Disclosing legal or contractual restrictions on resources and
the risk of potential loss of resources.
It can be understood from the statement that Accountability is
the cornerstone of all financial reporting in government.
Accountability requires governments to answer to the citizens, to
justify the raising of public resources and the purposes for
which they are used.
Governmental accountability is based on the belief that citizenry
has a right to know a right to receive openly declared
facts that may lead to public debate by the citizens and their
elected representatives.
Financial reporting plays a major role in fulfilling governments
duty to be publicly accountable in a democratic society.
cont...
cont...
cont...
I) Introductory section
include
title page and contents page,
the letter of transmittal and
may be literally that a letter from the chief finance
officer addressed to the chief executive and the
governing body of the governmental unit- or
it may be a narrative over the signature of the
chief executive.
should cite legal and policy requirement for the
report and discuss briefly the important aspects of
the financial condition and financial operations.
significant changes since the prior annual report
and changes expected during the coming year
should be brought to the attention of the reader of
the report.
should include
An Auditors Report
General purpose financial Statement (GPFS)
Combining and individual fund and account group statements
and schedules.
The financial section
has sufficient information to disclose fully and present
fairly the financial position and results of its operation during
the fiscal year.
in addition agreements with creditors and others provide
constraints over the financial activities and
introduce financial reporting requirements.
In order to make it possible to determine and demonstrate
compliance with laws,
regulations and agreements using fund accounting system,
indicating the nature of each fund type and account group
prepare combined statements in which financial data are
presented in a columnar form for each fund type and account
group used by the reporting entity.
cont...
The five combined statements that comprise the GPFS
and that must be included in the financial section of a CAFR
are
1. Combined balance sheet- all fund types and account
groups
2. Combined statement of revenues, expenditures and
changes in fund balances- all governmental fund types.
3. Combined statement of revenues, expenditures and
change in fund balances- budget and actual-general and
special revenue fund types, and similar fund types for which
annual budgets have been legally adopted.
4. Combined statement of revenue, expenses, and
changes in retained earnings (or equity)- all
proprietary fund types.
5. Combined statement of cash flows- all proprietary fund
types and non-expendable trust funds. The notes to the
financial statement are also an integral part of the GPFS.
Similarities
1. Impact of legislative process: The federal, state & local laws &
regulations would have an impact upon both Governmental &
commercial entities.
However the level of legislative impact is not as strong for commercial
units as it is for governmental entities.
2. Stewardship for Resources
In Commercial entities the owners themselves, are taking full
responsibility or
the accountant along with the owner will be taking the responsibilities
for the stewardship of resources.
members of the governmental entities should demonstrate adequate
stewardship for resources.
3. Importance of Budget : The overall nature of governmental &
commercial entities
require a plan of expected expenditure and income to be
implemented for both entities.
it is important to employ relative budgets as per their accounting
entities.
Differences
1. Profit motive
Commercial units have a presented profit motive as part of
their objectives where as governmental units with some exceptions
do not operate with the objective of earning a profit.
2.Governance
a governmental unit share the responsibilities for their governance
where as commercial entities, it is governed by elected or
appointed directors or managers.
3. Basis of accounting
The modified accrual basis of accounting is mostly used by some
governmental units but in case of commercial entities the basis of
accounting is the accrual basis.
4. Source of revenue in nature
commercial entitles is through sales or services they provide, in
case of governmental units, with some exceptions, the main source of
revenue is though fund or donations.
5. Beneficiaries
Governmental units are operating for the benefit of the citizenry
where as commercial entities are operating for the interest and
benefit of the owners.
End of chapter
one