Scribd Logo
Upload

Welcome to Scribd!

  • 33 views

    Class Presentation Event Mgmt1

    Uploaded by

    Prathamesh Prabhu
    This document provides guidance on planning a successful event. It discusses defining event types, necessary skills, scheduling considerations like dates and locations, logistics planning, budgeting, and risk management. The key aspects of event planning covered are defining the event goals, assessing resource needs, creating timelines, addressing contingencies, and managing risks.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd

    Class Presentation Event Mgmt1

    Uploaded by

    Prathamesh Prabhu
    33 views23 pages
    This document provides guidance on planning a successful event. It discusses defining event types, necessary skills, scheduling considerations like dates and locations, logistics planning, budgeting, and risk management. The key aspects of event planning covered are defining the event goals, assessing resource needs, creating timelines, addressing contingencies, and managing risks.

    Copyright

    © Attribution Non-Commercial (BY-NC)

    Available Formats

    PPT, PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    This document provides guidance on planning a successful event. It discusses defining event types, necessary skills, scheduling considerations like dates and locations, logistics planning, budgeting, and risk management. The key aspects of event planning covered are defining the event goals, assessing resource needs, creating timelines, addressing contingencies, and managing risks.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    33 views23 pages

    Class Presentation Event Mgmt1

    Uploaded by

    Prathamesh Prabhu
    This document provides guidance on planning a successful event. It discusses defining event types, necessary skills, scheduling considerations like dates and locations, logistics planning, budgeting, and risk management. The key aspects of event planning covered are defining the event goals, assessing resource needs, creating timelines, addressing contingencies, and managing risks.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    You are on page 1of 23

    How to plan a successful event

    What is an event?:
    • conference
    • training
    • marketing exhibition
    • sports competition
    • many others ...
     Education & Career Event
     Sport Event
     Entertainment Event
     Political Event
     Corporate Functions
     Religious Event
     Fund Raising Event
     Corporate Event Management
     Sport Event Management
     Product Launch Event Management
     Careers Event planning
     Private Event Management
     Global Event Management
     Fashion Show
     Musical Event Management
     Children Event management
     Negotiating Skills
     Creative Skill
     Convincing Skill
     Co-ordinating Skill
     Planning Skill
     Implementing Skill
    "I keep six honest serving-men
    (They taught me all I knew);
    Their names are
    What and Why and When
    And How and Where and Who"
     Ideal and Alternate
     Indoor and Outdoor
     Parking needs
     Calendar
     Best time for your
    audience
     Location availability
     Outdoor events-
    alternate date or
    location
     Day of the week
     Be flexible
     Day vs. Evening
     Length of time needed
     Other concurrent
    activities
     Adequate parking for
    your event participants
     Contact the Catering
    Manager
     Order all items at
    least 7 days in
    advance
     Guarantee number of
    people 3 days in
    advance
     Add extra time for
    decoration and
    registration of guests
    and after the event
    for cleanup
     Format- presentation,
    panel discussion,
    lecture, instruction or
    interactive group
     Contact with the
    speaker about the
    facilities and services
    required
    – Theater- rows of chairs
    facing front
    – Classroom- rows of chairs
    and tables
    – Banquet- round tables
    with chairs
    – Conference- chairs around
    table(s)
    – flags and banners, table
    skirts and cloths, dividers
     Event Management
    Office- Complete
    Reservation Request
    form and/or New
    Contact form
     One point of contact for each
    event
     2 contacts for each group
     Email address and cell phone
    number
     When sponsoring an event
    sponsors
    makes arrangements
    budget number is needed
     Meeting
     Promote your event
     Work with your advisor
     Contact Event Management with questions
    • speakers pay full registration fee
    – include their accommodation?
    – include travel and subsistence costs?
    • generates goodwill and eases speakers load
    • speakers pay (reduced) registration fee
    • speakers attend free
    – the latter two require higher registration fees from
    non-speaking delegates
     Poster papers
     often used to gain additional delegates

     Special dietary requirements


     vegetarian, vegan, halal, etc
    • advertising
    – TV, radio, journals, magazines
    – specialised mailing lists
    – e-discussion lists
    – SMS/MMS telecommunications
    • media
    – flyers, brochures etc
    • design costs
    • printing costs
    • mailing costs
    • administration
    • personnel on-the-day
    • travel (to view venue in advance)
    • audio-visual aids and technician

    ... and other income


    • sponsorship
    • “flyers” in the delegate pack
    • cancellation may incur:
    – lost deposits on venues
    – refunds of any prepayments
    – speakers spending in anticipation of event
    – “all that effort for nothing”
    • continuation may result in:
    – negative budget
    – “loss leader” informing future events
    – loss of reputation,
    if delegate expectations not realised
     Broadly the same considerations
     outdoors may also need
     formal permission to use public space
     fenced area accessible only to ticket holders
     security to ensure no freeloaders
     public address systems
     first-aid provision
     independent caterers
    • what can go wrong?
    – pay-on-the-day and no-one arrives
    – the weather (no audience - no “atmosphere”)
    • insurers will cover the risk?
    – they are in business to make money
    – they consider the risks involved
    – they request lower premiums where
    • a full risk assessment already exists
    • where plans/budgets have sensible contingency

    You might also like

    pFad - Phonifier reborn

    Pfad - The Proxy pFad of © 2024 Garber Painting. All rights reserved.

    Note: This service is not intended for secure transactions such as banking, social media, email, or purchasing. Use at your own risk. We assume no liability whatsoever for broken pages.


    Alternative Proxies:

    Alternative Proxy

    pFad Proxy

    pFad v3 Proxy

    pFad v4 Proxy