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Project Scheduling Using Openproj

OpenProj is a free and open source project management software that can be used to schedule projects, track tasks and resources, and analyze project status. It allows users to define tasks, assign resources, create calendars and baselines for comparison, track progress using Gantt charts, and view task details. Project data such as tasks, resources, work hours, and costs can be managed through a customizable task grid.

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Shah Maqsumul Masrur Tanvi
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92 views16 pages

Project Scheduling Using Openproj

OpenProj is a free and open source project management software that can be used to schedule projects, track tasks and resources, and analyze project status. It allows users to define tasks, assign resources, create calendars and baselines for comparison, track progress using Gantt charts, and view task details. Project data such as tasks, resources, work hours, and costs can be managed through a customizable task grid.

Uploaded by

Shah Maqsumul Masrur Tanvi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Project Scheduling

Using OpenProj
Project Portfolio Management
• PPM – Project Portfolio Management
• Every company executes a set of tasks, that can be
grouped together, utilizing a group of human resources
and machinery/hardware – this is termed as project
• In every project, we need to track resources, time and
cost
• In every project we need to plan, track and analyze the
status
• Usually a team reports to a project manager
• OpenProj by Serena Software, helps to track projects
• The competing tools for OpenProj are Microsoft Project
Plan, Open Workbench etc.
Tasks
• Tasks are the building blocks of project
management
• A task must have a definitive start date and
definitive end date
• A task can be assigned to one or more people
• A task can have a predecessor and/or
successor. This creates a dependency between
tasks
• We can have a detailed notes for every task
Resources
• A resource can be a human resource or
machinery
• Resources will be associated with regular
time rate and overtime rate
• Resources will be tied to the tasks for
tracking purposes
• Resources are not shared between
projects. Each project is treated as a
separate entity
Project Calendar
• For scheduling a project, a base calendar is
required
• In the calendar we specify the regular work time,
holidays, etc
• We can use 24 hour calendar or a regular time
calendar
• If required, we can also specify any
unconventional work times
• Number of hours per day, number of days per
week, number of days per month can be
configured
Task Tracking
• Gantt chart is used to see a pictorial view of the
task dependencies
• Gantt chart uses timeline as X axis and tasks on
the Y axis, one below the other
• To create subtasks, use indentation feature
• We can define a task as milestone task as well
to indicate a logical end point
• We can specify the percentage completion for
every task
• When percentage completion is 100%, the task
will be indicated with a tick mark
Baselines
• When tracking the tasks and the progress, it is
imperative to save a baseline
• Baseline is a snapshot of the plan at a given point of
time.
• After many updations to the plan, during the tracking
phase, we can compare that with baseline dates
• This will tell us whether we are in line with or deviating
from the original plans
• 11 baselines can be stored for every project
• Usually we suggest to have a weekly baseline of the
plans
• If more baselines are required, we can clear some of the
previously defined baselines
Task View
• The task grid can have many more columns
• We can hide an existing column or add a new
column.
• There are many predefined columns such as
priority etc.
• We can add our own text, number and date
columns and rename them as well, as required
• Any column can be resized and the order of the
columns can be rearranged
• When you double click on a task, you can see
details of that particular task
Constraints
• The tasks do have dependencies as Finish to
start, Finish to finish, Start to start, Start to finish.
• Depending on predecessors start and finish
dates, and the dependency, the next task will be
scheduled
• Apart from this we can specify constraints like,
Start no earlier than, must start on, must end on
etc.
• These constraints put additional stress on
ensuring the tracking is done correctly
Work and Cost
• When we include the work column, based on the
number of hours configured per day, the effort is
calculated
• We can use the work part to calculate the
planned and the actual efforts
• When we associate cost to resources and tasks
to resources, the cost of the resources are used
to calculate the cost of the task.
• The cost calculation is based on the work hours

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