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Advanced Word Processing Skills

The document discusses how to use mail merge in Microsoft Word. It explains that mail merge allows you to create documents and combine them with a data file. The document contains instructions on the components needed for mail merge, including a form document with placeholders and a data file containing individual recipient information. Examples are provided for creating invitations, reports, and labels using mail merge.

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Hinyrio Pili
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398 views

Advanced Word Processing Skills

The document discusses how to use mail merge in Microsoft Word. It explains that mail merge allows you to create documents and combine them with a data file. The document contains instructions on the components needed for mail merge, including a form document with placeholders and a data file containing individual recipient information. Examples are provided for creating invitations, reports, and labels using mail merge.

Uploaded by

Hinyrio Pili
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Advanced

Word
Processing
Skills

Instructor: HINYRIO B. PILI


SCENARIO 1

– You were tasked to create and send


out formal invitations for a promo
campaign that a company is
running. You were also initially given
a list of ten names of loyal costumers
to send out to.
SCENARIO 2
– You are making a report on the positive side
effects of using solar energy to the environment.
To make your report more appealing, you
thought of putting a picture of a solar panel
into your report. You also considered presenting
graphical data on the trends of world wide
initiatives on the use of solar energy.
MAIL MERGE

– This feature allows you to create


documents and combine or merge
them with another document or
data file. It is commonly used when
sending out advertising materials to
various recipients.
Components of MAIL
MERGE
– Mail merging requires two
components: the document that
contains the message and
document or file that generally
contains the list of names and
addresses.
FORM Document

– It is generally the document that contains


the main body of the message we want to
convey or send. The main body of the
messages is the part of the form document
that remains the same no matter what whom
you send it to from among your list.
FORM Document

– Also included in the form document is


what we call PLACE HOLDERS, also
referred to as data fields or merge
fields.
<<Name>>
<<Company>>
LIST or DATA FILE

– This is where the individual information


or data that needs to be plugged in
(merged) to the form document is
placed and maintained.
Label Generation

– Microsoft Word will print individual addresses to a


standard form that I has already pre-formatted.
– All you need to do is select the correct or
appropriate size for the label or envelope and
select the data file that contains the
address(data) to be printed.
Skill Exploration 3.1

– Build at least Ten(10) names of people with their


corresponding title, company name, address
and e-mail address.
Address Address Address E-mail
Title Name Company
Line 1 Line 2 Line 3 Address
Daet,
frequency01_hp@
Sir Hinyrio B. Pili MCFI Carlos II St. Barangay III Camarines
yahoo.com
Norte

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