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DLCF Digital Skills Bootcamp - Microsoft Excel - OMOTOSHO

This document discusses using Excel for report writing and data analysis. It covers understanding formulas, advanced data manipulation techniques like filtering and sorting, summarizing data using measures like count and average, and visualization using pivot tables and charts. Examples provided include budgeting, academic data analysis, and church attendance analysis. Tips are given like properly naming and backing up files. Recommended learning resources for further Excel skills are also included.

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TiwaladeIfeoluwaOmotosho
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60 views15 pages

DLCF Digital Skills Bootcamp - Microsoft Excel - OMOTOSHO

This document discusses using Excel for report writing and data analysis. It covers understanding formulas, advanced data manipulation techniques like filtering and sorting, summarizing data using measures like count and average, and visualization using pivot tables and charts. Examples provided include budgeting, academic data analysis, and church attendance analysis. Tips are given like properly naming and backing up files. Recommended learning resources for further Excel skills are also included.

Uploaded by

TiwaladeIfeoluwaOmotosho
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 15

R E P O RT W R I T I N G A N D D ATA

A N A LY S I S I N P R A C T I C E

Microsoft Excel
Objectives

 Showcase the enhanced capabilities of Excel using formulas and other


built in tools
 Practicalize the concepts learnt by using case studies drawn from
commonly encountered fellowship tasks
 Learn useful Excel tips and Resources
Contents

 Understanding and Evaluating Formulas


 Advanced Data Manipulation Techniques
 Data Summary Techniques
 Useful Tips
 Recommended Learning Resources
Understanding and Evaluating Formulas

 Formulas are distinguished from other inputs by the equality sign (=)
 When Text (or strings) are entered as formulas, they are enclosed within
double quotation Marks (“ “)
 It can be entered through Cell Input, Formula Bar and Functions Box
 The Functions can also be located using the Functions Box
 An Advanced Excel User has successfully mastered the art of combining several
functions coherently within a single formula.
Colporteur Budgeting Task

 Task: As a Colporteur head, draw up a budget on behalf your section to be


submitted to the General and Financial Coordinator for Approval.
 Objectives
 Fill in the Serial Number
 Randomly generate the price and Quantity using ROUND AND RANDBETWEEN
Function
 Copy the Random Numbers and paste only the values
 Calculate the total cost for Item 1
 Apply the same formula for the remaining cells
 Calculate the Grand Total using the Auto Sum Feature
Academic Data Analysis Task – Part 1

 Task: As the Academic Award Night Approaches, you (Academic Director)


are expected to Analyze the Academic Data submitted by members of
Fellowship.
 Objectives
 Calculate the CGPA numerical and Percentage Change per fellowship Member
 Using IF Function, determine the Type of Change (Rise or Fall)
 Using the Nested IF Function, Determine the Academic Class per Fellowship member
Advanced Data Manipulation Techniques

 Data Manipulation is useful for transforming data, Identifying and Removing


(only if Necessary) Errors
 Common Data Manipulation Tasks include:
 Data Filtering – Extract Data based on Condition(s)
 Data Sorting – Arrange Data based on Condition(s)
 Removing Duplicates
 Conditional Formatting – Identify duplicates, Unique values etc.
Academic Data Analysis Task – Part 2

 Task: As the Academic Award Night Approaches, you (Academic Director)


are expected to Analyze the Academic Data submitted by members of
Fellowship.
 Objectives
 Sort the Data using Ordered level sorting techniques
 “Slice and Dice” the data using advanced Filters
 Duplicate rows of data and then remove duplicates
Church Attendance Task – Part 1

 Task: As the Head Usher, you are set to analyze the First Semester
Attendance Data for the Fellowship for the Post semester sectional report.
 Objectives
 Extract the Days and Month from the Dates using the Text Formula
 Identify Trends in the Weekly Attendance using a Line Chart
 Highlight the attendance below the bench Mark Value of 500 using conditional
Formatting
 Identify trends in the weekly offering per member using a line chart and compare with
that of the weekly attendance
Data Summary Techniques

 Data Summary is used to get overview or general insights from the Data
 It allows Data to be summarized or Aggregated using different fields
(Columns) and measures (Calculations)
 Examples of common Measures that can be obtained include
 Count
 Sum
 Average
 Min or Max
Academic Data Analysis Task – Part 3 (PIVOT TABLE)

 Task: As the Academic Award Night Approaches, you (Academic Director)


are expected to Analyze the Academic Data submitted by members of
Fellowship.
 Objectives
 Identify the Most Improved per Faculty and Level
 Identify the Best CGPA per faculty and Level
 Find the CGPA Averages by Role, Section and Sex
 Group Fellowship Members based on Academic Class
Church Attendance Task – Part 2 (PIVOT CHART)

 Task: As the Head Usher, you are set to analyze the First Semester
Attendance Data for the Fellowship for the Post semester sectional report.
 Objectives
 Generate Pivot Charts to Analyze the Church Attendance using Service Days and Month
as Filters
 Identify Patterns and Trends from the report
Useful Tips

 Always attach Date and Comments to reoccurring Data e.g. Attendance Sheet
 Collect Data at lowest possible grain (or level)
 Collect All parts of the name, title instead of collecting the full name

 Delete useless columns only after the end of your activity and only when
necessary. Rather than delete, you can hide the columns from plain sight
 Delete Files only when necessary and Backup regularly
 Instead of deleting, create different versions of the same file e.g. Converts1, Converts2
 Ensure to save files with very Unique names e.g. Tenure_Budget_19_09_2020
Recommended Learning Resources (Click on Links Attached)

 Microsoft Excel Help Center  Excel Hero


 Excel Exposure  Mr. Excel
 Chandoo  Improve Your Excel
 Contextures  Excel Easy
 Excel Jet
THANK YOU!

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