Pops Plan Policy Compliance Monitoring System Training of Trainers (TOT)

POPS PLAN POLICY
COMPLIANCE MONITORING
SYSTEM
TRAINING OF TRAINERS
(TOT)
Objectives:
• To orient and train the Peace and Order
Focal Persons on the processes of the
system;
• To equip the Focal Persons with knowledge
and skills needed to provide technical
assistance to LGUs as official Trainers
• To test and simulate the user-interface of the
POPSP PCMS;
• To input the approved POPS Plan in the
system
• To discuss the report generated forms of the
system
What is the system called?
• The system is called “Peace and

Order and Public Safety Plan
Policy Compliance Monitoring
System or POPSP PCMS”
What are its functions?
• The POPSP PCMS is a system
that monitors the POPS Plan
implementation of LGUs
• The system shall serve as a POC
• It assists LGUs in the
determination of Confidential
Funds
What are the report generated
forms of the system?
• The system generates the semi and
annual accomplishment report of the
POPS Plan
• Now that POPS Plan is on-line, as well
as its report forms, the
accomplishment on the 2017
Semestral Report Form 1 is on or
before October 31, 2017
• Annual computation of the CF Fund
• POPS Plan Summary
What are the advantages of the
system?
• The system will simplify the
process of planning and
implementation in terms of
monitoring and report
generations
• It shall serve as a guide for the
determination of CF Funds
• Ease in the submission of reports
What are the advantages of the
system?
• On-line compliance monitoring is
one click away
• Reports and charts can be
exported into PDF and Excel
• Directory of POC
POPS PLAN POLICY
COMPLIANCE
MONITORING SYSTEM
Roles Available
• Regional Administrator
• Administrator
• NPOCS (National Level)
• RPOCS (Regional Level) – RPOC
management only
• PPOCS (Provincial Level) –
encoding and management level
• CMPOCS (City/Municipality Level) –
encoding level
Note:
2 accounts shall be provided per LGU
-MLGOO
-POC representative (permanent)
Main Processes
• Creating a Plan
• Plan Completion Steps
• Report Generation
• Dashboard
Creating a Plan
• To create a plan, you need the
ff. :
– Region
– Province
– City/Municipality, if
city/municipality based
– Term
– Status (approved or draft)
Plan Completion Steps
• Plan Profile
• Situation Matrix (Table B)
• Challenges and Issues (Table C)
• Strategy Formulation (Table D)
• Activity Matrix (Table E)
• Targets (Table F)
• Actual Appropriation (Table G.2)
• Reporting Form 1
• Reporting Form 2
• Communication Plan
Plan Profile
• Management of Peace and Order
Council
• Management of POC Technical
Working Group
• Quick Links
Situation Matrix
• If plan was created, system will
automatically add the default indicators
on workbook and users can update the
indicator data and delete if that
indicator is not necessary
• Steps:
– Add the base year of the situation matrix
– Update each indicator under the focus
areas given
• Note: Quantitative data fields vary on the POPS
Plan location
Challenges and Issues
• Narrate each issues needs
addressing
• Steps:
– Select focus area
– Fill-up all available fields to discuss
more about the issue
– Put ranking on your issues
Strategy Formulation
• You cannot proceed in this step if
the POPS Plan has no issues
recorded
• Steps:
– Create Indicator
• Fill-up the indicator information (left side)
• Fill-up annual indicator targets (right side)
• Add strategies that apply (lower right
side)
Activity Matrix
• You cannot proceed in this step if
the POPS Plan has no strategies
recorded under Strategy
Formulation
• Steps:
– Create Activity/PPSA
• Fill-up Activity/PPSA Information (left
side)
• Add Expected Outputs
– Create More Activity/PPSA
Targets
• You cannot add targets without
expected outputs recorded
under Activity Matrix
• Steps:
– Create CF Allocation each year
– Create target in each expected
outputs under each year
• Fill-up Financial target
• Fill-up Physical target
Actual Appropriation
• Without targets, PPSA under this
step cannot be inserted an actual
amount
• Steps:
– Create Appropriation each year
• Fill-up all fields
• Upload Document
• Input actual amount each PPSA to serve
as the basis amount when recording
semestral accomplishment
Reporting Form 1
• This form serves as the semestral
accomplishment
• Steps:
– Create Accomplishment
• Pick Semester (first or second)
• Pick Level of Implementation
• Actual conducted based on physical target
• Completion Date
• Actual Utilized amount based on actual
allocation
• Remarks if necessary
Reporting Form 2
• This form is where actual
indicator data accomplished
• Steps:
– Update Indicator Target
• Insert Actual Indicator Data based on
targeted indicator measure in each
year
Communication Plan
• You cannot insert
communication plan without
PPSA recorded under Activity
Matrix
• Steps:
– Create Communication
• Fill-up all necessary fields
Report Generation
• Export to PDF or Excel file
– Annual Computation of Confidential
Fund (PCM)
– Reporting Form 1
– Reporting Form 2
– POPS Plan Summary
Dashboard
• Dashboard can give summary of
information using graphs and
charts
– POPS Plan Compliance
– Plan Status Per Region
– Plan Status Per Term
– Plan Allocation Per Region
SIMULATION ACTIVITY
• Bring out the POPS Plan Workbook
on hand
• Register on the POPS Plan CMS at:
– http://pops-dev.dilg.gov.ph/user/regi
ster
or just simply click REGISTER NEW
ACCOUNT at the upper right side of
the window
• Encode the POPS Plan on the
system
STEP 1
• Register on the POPS Plan CMS
at:
– http://intranet.dilg.gov.ph or
just simply click REGISTER NEW
ACCOUNT at the upper right side of
the window
• Add us on facebook - Popsplan

PCMS
USERNAME REGISTRATION
DILG (http://intranet.dilg.gov.ph )
Dilg<name of lgu> R<corresponding no. of region>

e.g. DilgRegion11
DilgdavaocityR11
DilgsanfernandopampangaR3
(for provinces with the same municipality names)
LGU (http://pops-dev.dilg.gov.ph/user/register)
LGU<name of lgu> R<corresponding no. of region>

e.g. LGUdavaocityR11
LGUsanfernandopampangaR3
(for provinces with the same municipality names)
Central Navigation Pane
Regional Navigation Pane
Provincial Navigation Pane
C/M Navigation Pane
Step 2: Create Plan
Step 3: Report Forms and
System Generated Reports
END OF
PRESENTATIO
N

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POPS PLAN POLICY

• The system is called “Peace and

• Add us on facebook - Popsplan

Dilg<name of lgu> R<corresponding no. of region>

LGU<name of lgu> R<corresponding no. of region>

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