Techniques For Writing Grant Winning Proposals

Techniques For Writing Grant
Winning Proposals
University of Nigeria, Nsukka
Click to view: Personality_Differences_and_Pursuit_of_Grants

 Meaning and Types of Grants
 Research, fellowship, in-kind, equipment,
staff development, seed money, technical
assistance, exchange programme,
programme development , broad project, etc
 Grants and the Academic Career of
the University Lecturer
 Financial Gains
 Academic Publications
 Experience: National and International
exposure
 Inadequate information on meaning of
Grants and Poor Grant Writing Skills
 Dearth of Information on Grant
makers/Hoarding of Information by
Colleagues
 Recurring Failures in Writing Winning
Proposals
 Poor Institutional Framework for
Granting writing:Separate Financial
Records, moral/financial support by
Administrators
By the end of the presentation, the participants would be
able to:
Discuss the Features and Trends in
writing Grant winning proposals
Explain the reasons for the use of
Various Practical techniques in
Writing Grant Winning Proposals
Write the preliminary Components
for a grant winning Proposal
Jolt participants’ interest on proposal
writing
Compatible Funding Sources:
issues to consider
 Goal/mission of grantor agency
 ‘Return on investment’
 One source vs. multiple sources
 Four key elements..for starters –
need/problem, parameters,
expenses & prior
experiences/successes
 Eligibility
 Proposal deadline: postmark
vs. date received
 ‘Backwards’ planning
– Copies & mailing
– Internal reviews
– Writing
– Consultations
Grant Writing Teams
 Internal staff
 Fiscal (Bursary)
representative
 Roles and
responsibilities
– Research
– Writing
– Budget preparation
 ‘Help wanted’ ad vs. ‘job
description’
 Technical assistance workshops
Preparing to Write
 Grant guidelines
 Checklist of required
proposal elements
 Key points for effective
writing – clear, concise
 General proposal
construction tips –
problem, components,
measurable objs, target
population
3 Key Questions
1. How will your proposed project help

the grantor agency achieve its goals?
2. What makes your proposed project

unique and able to achieve success?
3. What makes your institution uniquely

qualified to implement the project?
Constructing the Proposal
Sections
 Eligibility
 Project Abstract
 Statement of Need
 Project Description
 Goals and Objectives
 Project Activity Plan
 Capacity and Commitment
 Evaluation Plan
 Budget
Eligibility
 Eligibility criteria
– Geographical
location, gender,
etc
 Required
documentation
Project Abstract
 Captures reader’s attention
 Clear, concise description of
full project
 Highlights of each major
proposal section
Statement of Need
 Need or problem to be addressed
 Consistent with grantor agency’s goals
 Documentation of need/problem
 Current or previous efforts
 Reasonableness of scope
 Chances of success
Project Description
 Narrative (more is not always better)
 What you will do to address the need
 Project scope: How big? How small?
 Project structure: Sub grants? Partners?
 Target population
 Rationale for approach
 Planned outcomes
 Goals - consistent with grant guidelines
 Objectives - specific, measurable,
and clearly support the goals
Writing Good Objectives
 Action and Standard
 Statement of expected
outcome
 Measurable,
observable action
 Timelines for
achievement
 Properly constructed, logically
sequenced activities
 Support achievement of
objectives
 Responsible persons
 Documentation of completed
activities
 Timelines for completion
Capacity and Commitment
 Why do you want to
implement the
project?
 What resources
can/will you
contribute to support
project
implementation?
 Academic outcomes – academic
contributions at the theoretical and
empirical levels
 Social outcomes – social benefits
 Policy outcomes – specific policy

recommendations
Evaluation Plan
 Determining project success
 Link to planned outcomes – how to
measure
 Types of data to be collected
 Plan to analyse data
 Use of data to make project
improvements
Budget
 Funds you need to implement the
project
 Resources you will contribute (if any)
 Project sustainability
 Proposed expenses linked to specific
activities
 Accurate and complete cost basis
 Necessary, reasonable, allocable
Proposal Review
 The process
 What readers look for
– programme components
– Budget components
Appearance & Packaging
 Single, common, 12-point font
 Common, consistent formatting
– Headings/subheadings
– Page margins
– Line spacing
– Bold, underline, italics
 Page numbers
Appearance & Packaging
 Required forms signed and included

 Attachments
 Cover and binding
 Correct number of copies
Clear, Clean, Simple

Submitting the Proposal
 Timing
– Remember the DEADLINE
 Delivery- hard or soft

– Send it to the correct physical
or e-mail address
– Get a dated/time stamped
receipt for hard copy delivery
Subtle Mistakes to Avoid
 Missing the proposal deadline

 Omitting a required component
 Vague descriptions
 Budget not linked to activities
 Budget exceeds maximum allowed
 Project is inconsistent with guidelines
Additional Resources
 Basic Elements of Grant Writing The Corporation for Public Broadcasting provides this
guide to the elements of grant writing.
 SchoolGrants This site provides grant-writing tips and sample proposals.
 Getting Grants LibrarySpot offers resources on locating grants and writing grant
proposals.
 Grant Writing Sources and Tips About.com offers advice on writing grants.
 Non-Profit Guides These grant-writing tools for non-profits take prospective grant writers
through the entire process, from pre-proposal to the grant application.
 Grant Writing Tips The Web English Teacher offers links to a variety of resources on
writing grants.
 Teaching Yourself to be a Grantwriter http://www.grantproposal.com/starting_inner.html
 Minnesota Council on Foundations Writing a Successful Grant Proposal
http://www.mcf.org/mcf/grant/writing.htm
 American Association of Grant Professionals http://www.grantprofessionals.org
 Non profit Guides http://www.npguides.org/
 GrantExperts.com http://www.grantexperts.com
 Association of Fund Raising Professionals http://www.afpnet.org/
 Foundation Center http://foundationcenter.org/getstarted/learnabout/proposalwriting.html
National Ministries/Agencies
International Foundations
and Organizations
Corporate Agencies
Philanthropists/Individuals
BILL& MELINDA
GATES foundation
National Grant Sources
 Some listings:
 Federal/State Parastatals
All but notably:
 Tertiary Education Trust Fund (TETFund)
 Petroleum Technology Development Fund (PDTF)
 National Planning Commission
 Raw Materials Research and Development Council
(RMRDC)
 Ministries
 Educational Institutions (Universities, polytechnics,
colleges)
 Approaches:
 Personal Contacts
 Visit websites
 Complete forms
International Foundation and
Organizations
 Major Listing:
 Ford Foundation
 Melinda and Bill Gate Foundation
 USAID
 GTZ (now GIZ)
 Approaches:
 Web site
 Contacting Programme officer
 Check out Past Successful Grants
 Complete grant form
 Foundation Center website & others
Seeking TET-Fund Support and Publication
Intervention:
The Template for research, training or publication
intervention is available for:
 Research & Development (R & D) Intervention;
 Academic/Research Journals Publication (A/RJP)

Intervention;
 Academic Staff Training & Development (AST & D)

Intervention
Corporate Agencies
 Some Listings:
 MTN Foundation
 Coco Cola
 Glo
 NNPC
 etc
 Approaches:
 Meet the Public relation/programme manager
 Personal Contacts
Philanthropists and Individuals
 Some listings:
 “Abiolas”
 Politicians
with Support Foundations
 Business Men
 Approaches
 DirectPersonal contact
 Referrals
Assignment (Practice Session)
 Form a Departmental Grant Writing
Group/ or independent Group
 Choose a Project topic based on the
felt-need of the Department or Group
 Use the Learning Activities you have
noted to Write a Proposal and
 Present the Proposal to a larger Group
Closing Thoughts
 Seekand you shall find
 Knock and it shall open
 Acknowledgements
 Some of the Slides in this presentation were
adapted from the Thompson, L. (2003). N$LB
– No Dollar Left Behind (Paper presented at
the August 2003 Generation Next Conference
sponsored by The New Jersey Department of
Education, held at The Atlantic City
Convention Centre Atlantic City, New Jersey)
and Ogwo, B. A. (2011) of Department of
Vocational Teacher, University of Nigeria,
Nsukka.

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Techniques For Writing Grant

University of Nigeria, Nsukka

Click to view: Personality_Differences_and_Pursuit_of_Grants

1. How will your proposed project help

2. What makes your proposed project

3. What makes your institution uniquely

 Social outcomes – social benefits

 Policy outcomes – specific policy

 Required forms signed and included

Clear, Clean, Simple

 Delivery- hard or soft

 Missing the proposal deadline

 Academic/Research Journals Publication (A/RJP)

 Academic Staff Training & Development (AST & D)

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