Ms Office Word Presentation

Office 2000 Presentation
©2000 ATTA Training & Development

Similar Look and Feel
 All Office programs have a similar look and

feel. Looks the same for those who have
used to Office 97 products.
 There is a tutorial and helps for WordPerfect
users.
Word and Excel
 Word Processing
Word is a word processor application. It is the
best choice for text-heavy documents such as
letters, reports, resumes, and fax cover sheets.
 Keeping Track of Data

Excel is a spreadsheet program. It's useful for
keeping large quantities of numeric data
organized and for performing calculations on
that data.
PowerPoint
Creating Presentations
PowerPoint is a presentation program. It
generates multimedia computer shows,
35mm slides, and overhead transparencies
for use in sales presentations and
informational briefings.
Menu’s, Toolbars, & Shortcuts
In this section, you will learn about the three main methods of
issuing commands in a program:
 Menus,
 Toolbars,
 Shortcut menus.
Application & Shortcuts
 Application Menu
Each program has a row of menu
names directly under the program's
title bar at the top of the screen.
 Taking a Shortcut
Some commands have a key
combination listed next to them (such
as Ctrl+X for Cut).
Unavailable, Icons, & Ellipsis
 Unavailable Commands
Some commands appear dimmed,
such as Cut shown here.
 Icon Shortcuts
Some commands have icons to
their left. These represent toolbar
buttons that serve as alternatives
to the command.
 Ellipsis (three dots)…
This indicates that choosing that
command will open a dialog box.
Such as Find…
The More Buttons Button
 You may often find, however, that the button you need
isn't displayed. This is usually not a problem, since you
can always access the hidden button you need by
clicking the More Buttons button.
Help is a click away!
• Office Help Assistant
 Help is provided either by clicking HELP

on the menu bar or pressing F1 on your
keyboard.
Here’s another great tip:

 Shift + F1 over an Icon, your mouse will
turn to a “?” question mark. Click on the
icon and it will describe what it does!
Saving Files in Office 2000
My Documents
 By default, the data files that you
create in Office programs are stored
in the folder called My Documents.
 If you save all of your files to the My
Documents folder, you will not have
any trouble remembering where you
stored your files.
…right…
Find & Saving To Other Places
 If you decide to save files to different drives and
folders, you may forget where a particular file is stored.
 Office 2000 and its applications include a Find
command that locates elusive files for you.
Save vs. Save As
 You will normally want to
save your work in the default
or “native” format of the
program.
 However you may need to

save in a different format to
share files with someone
who does not have the same
version of Office, or make a
second working copy to
preserve the first version.
Save As = New Copy
 When you use Save As during subsequent saves, the
command actually creates a copy of the original file.
 By using Save As on an existing file, whether you are
saving the file under a different name, or in a different
location or format, you are creating an additional version
of the original file
Tables Made Easy
 Draw and Format Tables Quickly
 Draw your table one cell at a time, erase several
lines at once, and even split cells diagonally!
Tables Made Really Easy!
Live Hyperlinks in Documents
 Insert hyperlinks into your

documents more easily with
the improved hyperlink
interface.
 Quickly create links to other
documents, Web pages,
graphics, and pictures—and
even customize how text is
displayed in your links.
Excel 2000
 As part of Office 2000,
Microsoft Excel 2000
adopts HTML as its
companion file format
 You can easily share
data-rich spreadsheets in
a Web browser—letting
even those who don't
have Excel view your
data.
Cell Address
 If you need to identify a particular cell, refer to it by its
cell address. A cell address is made up of the cell's
column letter and row number. So the address of the first
cell in the worksheet is A1. The cell below it is A2, and
so on.
 Insert/Name
Excel Worksheets
 Excel workbook, or file, is made up of three worksheets
that are accessible through the sheet tabs at the bottom
of the Excel window.
 You can change sheet names to make them more
meaningful.
 You can also add or delete worksheets from a workbook
as needed.
Inserting Cells
 If needed, you can insert a cell or range of cells within a
worksheet. When you do so, existing data remains
intact, but is shifted over to make room for the new
cell(s).
Inserting a Row or Column
 If you delete a
column or row that
contains a cell that's
used in a formula,
that formula could
result in an error.
Easily Access and Analyze Data
Microsoft Excel 2000 makes it easier to
access vital business information using
your organization's intranet.
Too Much Text
 If, for example, cell A1 has too

much text, its contents will spill
over into cell B1, so long as B1
is empty.
 If B1 contains data, the
contents cell A1 will appear to
be cut off.
Popular Formats
 There are several different number formats that you can
use in your worksheet. The three most popular are
Currency Style, Percent Style, and Comma Style. Each
format has a button on the toolbar for easy application.
Working on a Range
After selecting a range, you can:
 Format the range
 Copy or move the range
 Delete the contents of the cells in
the range
 Insert a similar range of cells
 Name the range
Numeric Labels
 Although, in Excel, labels can
include numbers, you can't
add, subtract, divide, or
multiply a label.
 For example, a zip code or
an employee ID may contain
numbers, but you probably
wouldn't want to calculate
them.
Custom Cells
 Rotate and indent
text within a cell,
even merge cells,
without tricky
formatting.
 Customizable cells
make dynamic
spreadsheet
presentation a
breeze.
Comments
 A comment is a note that can be attached to a cell.
 A comment is hidden, but you can make it appear in a
ScreenTip by resting the mouse pointer over the cell
that contains the comment that you want to view or
delete.
Excel Pivot Tables
 It's easy with the improved PivotTable interface to
create professional-quality reports.
AutoCorrect
 Adding Correcting Entries

In the AutoCorrect dialog box,
make sure the Replace text as
you type check box is selected.
 Type your mistake or
abbreviation in the Replace box.
Then type the replacement text
in the With box. Choose the Add
button to add the entry.
Undo/Redo Several Changes
 To undo or redo several changes at once, click the
arrow to the right of the Undo button or the Redo button
and select the changes you want to undo or redo.

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Office 2000 Presentation

©2000 ATTA Training & Development

 All Office programs have a similar look and

 Keeping Track of Data

 Help is provided either by clicking HELP

Here’s another great tip:

 However you may need to

 Insert hyperlinks into your

 If, for example, cell A1 has too

 Adding Correcting Entries

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