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The document discusses system analysis and design. It explains that systems projects are initiated to improve performance, provide more information, reduce costs, strengthen controls, or provide better service. Organizational problems can be uncovered in several ways, including when performance measures are not being met or baseline performance goals are not achieved, as well as through feedback from employees, vendors, customers, and suppliers. The document also defines the term "review committee" and discusses project initiation methods and the main reasons for systems requests.

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23 views

Chap2 Seq2

The document discusses system analysis and design. It explains that systems projects are initiated to improve performance, provide more information, reduce costs, strengthen controls, or provide better service. Organizational problems can be uncovered in several ways, including when performance measures are not being met or baseline performance goals are not achieved, as well as through feedback from employees, vendors, customers, and suppliers. The document also defines the term "review committee" and discusses project initiation methods and the main reasons for systems requests.

Uploaded by

Gizaw Belay
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
You are on page 1/ 13

System Analysis and Design

System Planning
(Strategic Planning & Information
Systems Projects)

- Mr. Ahmad Al-Ghoul


Chapter Objectives

 Explain the purpose of a mission


statement
 Describe organizational problems,
and ways to think and find those
problems

Avicenna System Analysis and Design 2


System Planning
Introduction
 The Review Committee reviews system
requests from groups throughout the
organization and selects projects for the
benefit of the business.
 Projects are selected based on business
needs and project risks

Avicenna System Analysis and Design 3


System Planning
Information Systems Projects
 Business needs should drive projects.
 Business needs determine the system’s
functionality (what it will do).
 The project’s business value should be
clear.

Avicenna System Analysis and Design 4


System Planning
Information Systems Projects

 Project Initiation
 Projects may be initiated as part of the long-
term strategic plan (top-down)
 based on mission or objective statement come up
with some competitive business strategy
 Projects may proceed bottom up
 To fill some immediate need that comes up
 Projects may also be initiated due to some
outside force
 E.g. change in tax structure may affect billing system

Avicenna System Analysis and Design 5


System Planning
Information Systems Projects
 Project Initiation
 Main Reasons for Systems Projects
 The starting point for most projects is called a system request, which is a formal way
of asking for IT support
 Systems request
 The main reasons for systems requests
 Projects are initiated for two broad reasons:
 Correction of Problems
 Opportunities for improvement through
 Upgrading systems
 Altering systems
 Installing new systems
 The main reasons for systems requests are
 Improved service
 Support for new products and services
 Better performance
 More information
 Stronger controls: Encryption and biometric devices
 Reduced cost

[1]

Avicenna System Analysis and Design 6


System Planning
Information Systems Projects
 Organizational Problems
 Problems surface in many different ways.
 First way to think of the problem as Too
many errors
 Situations in which goals have never been met or no
longer being met
 Useful feedback gives information about
the gab between actual and intended
performance.

Avicenna System Analysis and Design 7


System Planning
Information Systems Projects
 Organizational Problems
 Second way of finding problems that require the services
of systems are uncovered because performance
measures are not being met.
 Analyst can identify problems with processes that are
visible in output by
 Check output against performance criteria
 Too many errors
 Work completed slowly
 Work done incorrectly
 Work done incompletely
 Work not done at all
 Other way to think of a problems when people do not
met baseline performance goals.

Avicenna System Analysis and Design 8


System Planning
Information Systems Projects
 Organizational Problems
 Valuable sources in problem finding.
 Managers alert to detect potential problems by.
 Observe behavior of employees
 High absenteeism

 High job dissatisfaction

 High job turnover

Avicenna System Analysis and Design 9


System Planning
Information Systems Projects
 Organizational Problems
 Listen to feedback from vendors,
customers, and suppliers
 Complaints
 Suggestions for improvement
 Loss of sales
 Lower sales

Avicenna System Analysis and Design 10


System Planning
Sequence Summary
 Systems projects are initiated to improve
performance, provide more information, reduce
costs, strengthen controls, or provide better
service
 Organizational Problems surface in many
different ways.
 First way to think of the problem as Too many errors
 Second way of finding problems that require the
services of systems are uncovered because
performance measures are not being met.
 Other way to think of a problems when people do not
met baseline performance goals.

Avicenna System Analysis and Design 11


System Planning
Sequence Summary
 In this Sequence we have
 Defined the term review committee
 Discussed Project Initiation methods
 Discussed systems request and main reasons
for systems requests
 Described the ways to find organizational
problems

Avicenna System Analysis and Design 12


System Planning
Reference

[1] System Analysis and Design, Sixth Edition (Chapter 2 )


Authors: Gary B. Shelly, Thomas J. Cashman and Harry J. Rosenblatt ,
Publisher: SHELLY CASHMAN SEWIES.

[2] Modern Systems Analysis and Design fourth Edition (Chapter 5 )


Authors: Jeffrey A. Hoffer , Joey F. George, Joseph S. Valacich
Publisher: prentice hall

[3] System Analysis and Design, 3rd Edition ( Chapter 2 )


Authors: Dennis, Wixom, & Roth
Publisher: John Wiley & sons

Avicenna System Analysis and Design 13


System Planning

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