5 - Office Automation

5 – Office Automation
 The Virtual Corporation

 Experts predict that the trend toward an electric virtual workplace will continue unabated in the
coming years.
 New revolutionary idea
 Not bounded by a physical work environment, but instead use technology to come together
temporarily and communicate to achieve a shared business goal.
 Can work from anywhere no physical space required.
 Virtual companies are expected to increase significantly in the coming years as mobile computing
technologies become commonplace.
 Mobile computing allows workers at remote locations to dial up the office, retrieve messages and
urgent documents via touch tone phone or voice recognition systems, and give directions to their
coworkers in the organization as easily as if they were in the same building.
 Successful managers will know how to differentiate when it is appropriate to use technology to
share resources and when a face-to-face meeting is called for.
Types of Office Automation Systems
Office Automation System
Electronic Publishing and

Electronic Meeting Systems
Processing Systems
- Word Processing
- Desktop Publishing
- Document Management - Audio Conferencing
System (Multimedia, System
Imaging) - Video Conference
- Communication System
(E-mail, Fax, Voice - Groupware
mail)
Importance of OAS in organizations
 Data Storage and Manipulation: Data storage includes important and confidential
office documents and records. Office automation system includes data applications,
which are used to create or edit a document, file, spreadsheet or an image. There are
various types of word processing and desktop presentation packages available, which
allow creating or editing textual data. Similarly, you can find dedicated applications
for editing spreadsheets and images.
 Data Management: Data management is one of the major components of office
automation system that offers strategic advantages by simplifying the management of
stored data and information. Large business organizations can monitor and control
various projects and activities within the office through an electronic management
system. Program schedules, tickler systems or reminder systems, and task
management are some of the features, which empower businesses to have an eye on
all business processes without any hassle.
 Data Exchange: Exchange of stored or manipulated data and information is also an
important component of an office automation system. Sending files or exchanging data
or information between one or more than one member of an organization has become
possible with an electronic transfer application. Through a network connection, all data
and information, including text documents, presentations, spreadsheets, images, and
videos can be sent in real-time within a few seconds. Illustrating the collaborative
nature of an office automation system, this would allow your employees to collaborate
in real-time and enhance their productivity.
 Accuracy: Yes, it’s true! Computer systems and other machines are as effective as a
human brain. Once the bugs are removed from a program or an application, it can help
you in getting 100% accuracy in the day-to-day business processes. The software
programs are more reliable than the human, who actually made it. Implementing an
advanced business automation software reduces the probability of errors.
 Save Time and Resources: Office automation empowers businesses to save both time
and money. It simplifies and automates those complex tasks, which earlier required a
dedicated resource and a great amount of time. For example, with the introduction of the
latest computer technologies and network communications, businesses are now not
constricted by geographical limitations. And hence, they can easily save both time and
money spent on traveling. Another great example is the digital storage, which eliminates
the need of preserving hard copies and hence, saving paper and nature as well.
 Reduced Costs: Since every business process is now automated, you don’t need to
invest much on hiring new resources for taking care of those tasks, which can be easily
executed using an office automation system. As we know that time saved is money
saved, your business enterprise can easily save huge by automating various complex
business processes. With saving large on the overall expenditure and investment on other
resources, your profit margins are surely going to improve.
Communication System
 Communication System include: E-mail, fax and voice mail.
 E-mail: Electronic Mail
 Fax: Facsimile Transmission, Fax to e-mail
 Voice mail- Telephone (analog to digital), VOIP phone, SIP Telephony
 Video

5 - Office Automation

Uploaded by

Copyright:

Available Formats

5 - Office Automation

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

5 - Office Automation

Uploaded by

Copyright:

Available Formats

5 – Office Automation

 The Virtual Corporation

Office Automation System

Electronic Publishing and

You might also like

Pfad - The Proxy pFad of © 2024 Garber Painting. All rights reserved.