Inflow inventory

Introduction

• Inventory
– a complete list of items such as property, goods in stock,
or the contents of a building.
• Vendor
– a person who sells things
• Customer
– a person who buys goods or services from a shop or
business
• Purchase order
– issued by a buyer to a seller
• Sales order
– is an order issued by a business to a customer
 Modules

• inFlow Inventory is divided up into four main

modules:
• Sales – Sales Orders and Customer
Information
• Purchasing – Purchase Orders and Vendor
Information
• Inventory – Product Information, Stock
Quantities, Stock Adjustments, etc.
• Reports – Reports offered by inFlow to gather
and share information
 Sales Module Overview

• Keep track of customer information

• Take sales orders from customers
• Issue quotations to customers
• Process customer orders, including
picking, packing, and shipping
• Send invoices to customers
• Mark customer invoices as paid
• Handle customer returns
Purchasing Module Overview
• Keep track of vendor
information and product
catalogs
• Issue purchase orders to
vendors
• Receive goods from a
vendor
• Issue payment to a vendor
• Handle goods to be
returned to a vendor
Inventory Module Overview
• Products – set up your product information,
including prices
• Product Categories – set up a categorization for
your products
• Transfer Stock – move stock from one location to
another within your company
• Adjust Stock – correct erroneous stock levels by
making adjustments to stock quantities
• Count Stock – do a cycle count or physical count of
your inventory to verify stock quantities and
correct and track down discrepancies
• Current Stock – look at a detailed breakdown of
what stock you have and where it is
• History – view a full history of stock movements or
search by date or product
• Reorder Stock – automatically create purchase
orders for products that are low in stock
• Work Order – create one product from other
products.
Reports Module Overview
• View reports with information on various
aspects of your business
• Print reports
• Save reports in PDF format to be saved or
e-mailed out
• Save report data in Excel format
• Customize reports to suit your needs
• Sample reports that are available include:
• Sales by Product Summary – what are my
best-selling products?
• Customer Payment Report – who still owes
me money?
• Sales Order Operational Report – what
orders are waiting to be shipped out?
• Purchase Order Status – how much stock
am I expecting to receive from vendors?
• Inventory Summary – how much of each
product do I have in stock?
•  … and many more
 Company Setup
• Company Info
• Products and Inventory – Products
– Show Product Description
– Show Units of Measurements
– Setting Up Locations
• Pricing and Tax
• Print Settings
Inventory Menu
• New Product Add a new product or
service to your product list.
• Product List View or modify your list
of products and services.
• Product Categories See or manage
the categories you organize products
into.
• Product Pricing You can either set
the prices directly under the Sales
Info section of the Product
information, or you can set them by
using the Product Pricing tool in the
Inventory module.
 Cont..
• Current Stock View the inventory you currently have in stock, broken
down by location and sublocation.
• Movement History View a full, searchable, history of inventory
transactions.
• Adjust stock Adjustments to stock quantities can be made to correct
previous errors.
• Count Sheet Do a physical counting (or cycle count) of the stock level
in storage. A count sheet can be used to record the counted
quantities. After everything is counted, stock adjustments can be
made to the software to correct discrepancies found during the
count.
• Transfer Stock Stock can be transferred from one location to another.
• Reorder Stock When stock levels are low, you can choose which
products should have their stock reordered from which vendor. After
choosing them, the appropriate Purchase Orders will be generated.
• Work Order A work order is a document that helps you in the process
of putting together raw materials to create a finished product.
 types of products
• Stockable products will track inventory as per
usual and allow you to see the system
movements for that item.
• Non-Stockable indicates a physical product for
which you don’t want to track inventory, let’s
say packaging materials for instance. inFlow will
not track inventory levels for items of this type.
• Services are used to indicate service fees and
apply additional intangible charges such as
labour costs etc. to your orders. inFlow will not
track inventory levels for items of this type.
 Product Costing
• Moving Average Cost (MAC) Let
inFlow automatically calculate the
moving average cost per
• unit of your products. This is only
available for stockable products and
MUST be used for items with a BOM.
• Last Purchase Cost Let inFlow
automatically calculate the cost per
unit of your item based on your last
purchase order.
Sales Menu
• Entering Customer Information
• Name This is the name of your
customer; usually the name of a
person or company.
• Two customers cannot have the
same name.
• Balance This is the total amount
of money that this customer
owes you. This is calculated by
adding up the balance owed on
all invoices for this customer and
subtracting any credits or refunds
owed to this customer from their
returns.
Addresses
– Add Business Address ,Add Billing Address
– Modify Existing Address ,Delete an address
Contact Section
– Name The name of the person to contact when
you are corresponding with this customer.
– Phone The phone number to contact this
customer.
– Fax A fax number for this customer.
– Email An e-mail address for the contact person
at this customer.
– Website A website address for this customer
 Sales Info Section
• Pricing Scheme The default Pricing Scheme under which products
are priced for this customer. This lets you select from a user-
created list of pricing schemes and indicates your customer‟s
default currency. The scheme set up by default is Normal Price.
Select Add New to create a new Pricing Scheme for this customer.
• Discount A default percentage discount that you give to this
customer.
• Payment Terms The usual payment terms that you give this
customer describing, for example, the number of days credit after
date of invoice.
• Taxing Scheme The default Taxing Scheme under which taxes are
calculated for this customer‟s orders. Select Add New to create a
new Taxing Scheme for this customer.
• Tax Exempt # If this customer is tax exempt, you may need to
keep a tax exemption number for tax purposes, to explain to the
Government why taxes were not charged.
Purchasing Menu

• New Purchase Order Create a

new Purchase Order.
• Purchase Order List This shows
all the Purchase Orders
irrespective of their status. This
contains the following items:
• Recent Orders Lists orders with
order date in the past 30 days.
• Open Orders Shows a list of
orders that have been placed
but where nothing has been
received.
• Received Orders Shows a list of orders
that have been marked Fully Received
but have not yet been fully paid.
• Paid Orders Show a list of orders that
are in paid states i.e. they have been
marked Fully Received and have been
fully paid.
• New Vendor Create a new Vendor
entry.
• Vendor List Shows a list of Vendors.
• Entering Vendor Information
• Purchasing Info Section
• Vendor Products
• Order History
Reports Overview
• Creating a Report
• To create a report:
• 1. Click on Report List under Reports in
the inFlow menu.
• 2. Click on the links (Sales, Purchasing, or
Inventory) in the left panel to see a group
of reports and its preview in the right
panel.
• 3. Click on the required report to bring up
the customization screen for that report.
• 4. Set the customization options for this
report (see below)
• 5. Click the Generate Report button.
Sales Reports
• Sales by Product Summary
• Sales by Product Details
• Sales Order Summary
• Sales Order Profit Report
• Sales Order Operational Report
• Sales Tax Report
• Customer Payment Summary
• Customer Payment Details
• Customer Order History
• Product Customer Report
• Back Order Report
• Sales Representative Report
• Customer List
Purchasing Reports
• Purchase Order Summary
• Purchase Order Details
• Purchase Order Status
• Purchasing Tax Report
• Product Cost Report
• Vendor Product List
• Vendor List
 Inventory Reports

• Inventory Summary
• Inventory Details Report
• Inventory by Location
• Inventory Movement Summary
• Inventory Movement Details
• Estimated Inventory Duration
• Stock Reordering Report