Chapter 17

Document Production
 Task 17a
Open the file saved in Task 14f.
Change the page size to A5 and the orientation to landscape. Set the top and
bottom margins to 3 cm and the left and right margins to 3.5 cm. The
document is
going to be bound along the top edge. Add a 2 cm gutter to the document.
Save the document as task17a and print the document.
Change the font style
 17.1.5 Use page, section and column
breaks
Breaks can be used within a document to force text onto a new page or into the
next column (if columns are being used), or to define areas with different layouts,
for example, where part of a document is formatted in landscape orientation and
part is in portrait.
Page break
This forces the text onto the start of a new page, leaving white space at the end
of the previous page. It is particularly useful for removing widows and orphans
from your document, although Word will often do this for you.
Column break
A column break is used to force the text into the top of the next available
column, which may be on the same page or may be on the next page. This is
also
useful for removing widows and orphans.
Section break
A section break is used to split areas of a document with different
layouts. There
are two types of section break: one forces a page break as well as the
change in
layout and the other is a continuous break, which allows different
layouts on the
same page.
 Task 17b
Open the file saved in Task 17a.
Remove the gutter margin from the document.
Keep only the two titles on the first page of the document. Set the orientation
of
the first page to portrait and the rest of the document to landscape. Set all of
the
body text except the tables into two columns, with a 12 mm spacing and
vertical
line between the columns.
Save the document as task17b.
 Task 17c
Open the file saved in Task 17b.
Set the first level bullets to be indented by 3 mm and the second level bullets
to be
indented by 6 mm from the margin. Save the document as task17c.
 Activity 17a
Open the file activity17a(Guide).rtf.
Change the page size to A4 and the orientation to portrait. Set all the margins
to
4 cm and remove the gutter. Place the date on the left, the filename in the
centre
and the time on the right in the header.
Place your name on the left and an automated page number on the right in the
footer. Ensure that the header and footer are 2 cm from the top and bottom of
the
page respectively. Print the document. Save the file with a new filename.
 Activity 17b
Open the file you saved in Activity 17a.
Change the body text of only the first page so that it is set in two columns with
a
1 cm spacing and a vertical line between the columns. Save the file with a new
filename.
 Activity 17c
Open the file saved in Activity 17b.
Change the page margins to 2 cm and the alignment of the header and footer
to fit
the margins. Ensure that the header and footer are 1 cm from the top and
bottom
of each page. Add a new title ‘Arctic blast grips the United Kingdom’ at the
start of
the document. Place the two titles on a single portrait page with a single
column.
All other text should be on landscape pages, in three columns with 1.5 cm
column
spacing.
Save the file with a new filename.
 17.2 Format text
17.2.1 Set text alignment
Text can be aligned in four basic ways. It can be aligned:
» to the left margin with a ragged right margin which is called ‘left aligned’
» to the centre of the page, which is called ‘centre aligned’
» to the right margin, which is called ‘right aligned’
» to both margins which is called ‘fully justified’.
 Activity 17d
Open the file activity17d(Storage).rtf and place your name in the centre of the
header. Make
only the title a 36-point sans-serif font that is centre aligned and fits in a
single,
full width column.
Move the third paragraph so that it becomes the last paragraph. Fully justify
the
body text. Centre align the second paragraph. Left align the third paragraph.
Right
align the fourth paragraph. Make the first word ‘storage’ in the story 16 point,
the
second ‘storage’ 20 point and the third ‘storage’ 24 point.
Save the file with a new filename.
 Activity 17e
Open the file that you saved in Activity 17d. Make
the first paragraph single line spacing, the second
paragraph 1.5 line spacing and the third paragraph
double line spacing. Do not change the line spacing
in the rest of the document.
Set the heading spacing to 12 points before and 24 points after the paragraph.
Save the file with a new filename.
 Task 17d
Open the file tabulation.rtf and place your name on the left in the header.
Set the first line of the first paragraph as indented text, indented by 2.5 cm.
Indent
the whole of the second paragraph by 2.5 cm. Set the fourth and fifth
paragraphs
as hanging paragraphs with a 2.5 cm tab. In the fifth paragraph make the text
‘Good Use’ a subheading. Save the file with a new filename.
 Task 17e
Create a new document.
In this task, you are going to create a tabular format for the following fields:
No, Name, DOB, Phone, Email, Address
Set the page size to A4 with narrow margins.
Using Tab Stops, format the above fields into nice looking tabular format.
 Subscript and Superscript
 Superscript moves the character/s above the baseline and is used for
mathematical indices, like x2, 3 metres2 or 4 cm3
 Subscript moves the character/s below the base line and is often used for
scientific notation like H2O or CO2
 Task 17f
Find and replace text
Find the word storage and replace with keepers
Match case and find whole words only settings
Whole words only won’t work in two words replacement. Eg. Liquid analyzer
 Task 17g
Open the file Storage.rtf.
Add bookmarks to the title and each sub-title within the document.
Sort the bookmarks by the location.
Save this as a word document with the filename task17g.
 Task 17h
Open the file saved in Task 17g.
Remove the bookmark for the title ‘Storage’. Use the bookmarks to navigate to
the
bookmarks for first one, then for third one. Save this document with the
filename task17h.
 Task 17i
Open the file saved in Task 17h.
At the start of the document, between the title and sub-title add a contents
page, hyperlinking the contents items to the bookmarks set in Task 17g.
Save this document with the filename task17i.

- Insert > Link > Place in this document > Choose from bookmarks
- Edit Hyperlink > right click on the link and click edit hyperlink
- Remove hyperlink > right click on the link and click remove hyperlink