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Unit 2 BBM Excel Theory

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45 views

Unit 2 BBM Excel Theory

Uploaded by

shikha sharma
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Unit 2 Theory Part

MS Excel
Spreadsheets - Overview
• Spreadsheet application software package organizes data into a
table of values arranged in rows and columns.

• Each value can have predefined relationship with other values.

• Spreadsheet software allows users to perform


– data calculations,
– data manipulations,
– data analysis,
– business analysis,
– generating charts and reports,

• In a spreadsheet, each value is placed in a cell.

• Once we have defined the cells and formula for linking them
together, we can enter data and analyze the result.

• Furthermore, we can simulate the result by modifying the selected


data values to see how the result changes accordingly.
Spreadsheets - Overview
• Excel, Lotus 1-2-3 and Apple Numbers are some examples
of spreadsheet software.

• They simulate paper worksheets by displaying multiple


cells that make up a grid (worksheet of rows and
columns)

• Developing a spreadsheet involves designing its format


and developing the relationship that will be used in the
worksheet.

• Spreadsheet applications have a wide range of uses-from


family business to corporate earnings statements
MS-Excel overview
• Developed and manufactured by Microsoft
Corporation

• Allows users to organize, format, and calculate


data with formulas using a spreadsheet
system broken up by rows and columns.

• Microsoft Excel usually comes bundled with


Microsoft Office and is compatible with other
applications offered in the suite of products.
MS-Excel overview
• You can even use Excel as a database, entering and sorting
records.

• Microsoft Office Excel was designed to support accounting


functions such as budgeting, preparing financial statements
and creating balance sheets.

• Many “Functions”
– For performing complex mathematical calculations.

• It also supports many add-ons for activities such as modeling


and financial forecasting, and seamlessly integrates with
external data to allow you to import and export banking
information and financial data to and from other accounting
software platforms.
Some common Features of MS-
excel
• Templates
– Predesigned fields designed for a specific purpose where data can be
added and reused as well as the fields can be edited

– For creating budgets, cash-flow statements and profit-and-loss


statements, which are some of the most basic documents used in
accounting.

– In addition, you can download more complex budgeting and


statement templates from the Office website, or purchase specialized
templates from third-party vendors and install these in the
application.

– If you need to create complex or custom budgets or financial


statements, you can either customize an existing template and re-
use its elements, or create one from scratch using the functionality
built into Excel.
• Spreadsheets format

– Enables to perform line calculations

– Contain data in a tabular format that supports


both in-line and summation calculations

– Additionally, you can create charts and


graphs from the spreadsheet data, creating a
media-rich user experience and different
views of the same data.
• Import and Export Data
– You can import data from many different
data sources into Excel.
• One workbook to other
• Within different worksheets

– This is especially useful for accounting as


you can pull sales data, banking data and
invoices from many sources into one
central workbook to support your
accounting activities.
• Present Data
– You can use Excel’s formatting tools to make your
spreadsheet data easier to read and interpret.
– Shading to cells,
– change the number format, or c
– change the font and size of your data.
– You can present your worksheet data to others
using charts and graphs.

– Excel’s graphing and charting tools make it easy to


turn your data into meaningful visuals, such as pie
charts, bar charts, and more.
• Integration with other packages
– Excel integrates with many popular
accounting software applications.
– You can use the wizards that ship with
your preferred accounting software
package to map Excel spreadsheets to
your accounting data
– You can perform push and pull data
operations from both Excel and your
accounting package on demand
Basic Terminologies of Excel
• Workbook
• Worksheet
• Cells
• Cell Address and Cell address bar
• Formula Bar and Formulas
– Manual
– Insert Function
• Resizing cells
– Row height and column width
– Automatic and manual
Basic Terminologies of Excel
• Columns and Rows
– 16,384 columns
– 1,048,576 rows
– Columns are labeled by letters and
rows are numbered
• Active Cell
• Cell Ranges
• Functions
Basic Terminologies of Excel
• Fields
• Records
• Tables
• Data Validation
• Conditional Formatting
• Sorting
• Filter
• Subtotal
How excel helps in Accounting and
Reporting
• Separate statements in Separate Worksheet

• Doesn’t require manually adding tables for


statement

• Import and Export data

• Reusable Data

• Integrating data from accounting packages

• Use of Formulas for calculations


• Separate statements in Separate
Worksheet

– Separate worksheets containing


different type of information can be
maintained in a separate worksheet
– Easy to rename and access
• Doesn’t require manually adding
tables for statement

– Excel already has gridlines view, i.e.


rows, columns and Cells
– So, not required to manually draw tables
for statements
– Saves time
• Import and Export data
– Eliminates the need for data entry again
and again
• Reusable Data

– Import and Export feature allows data


reusability

– Unlike calculator data entry, the data


are saved as records, hence reusable
multiple times
• Integrating data from accounting
packages

– Excel can work with records created in


formats of other external accounting
packages , like cash book, MYOB, etc
• Use of Formulas for calculations

– Function based formulas are easier to use


whenever necessary

– Customized formulas can also be entered


manually

– Both can be required whenever specific


calculations are required
• Special Formulas for Finance and
Accounting

– Section of Financial related formulas can


be used whenever necessary

– E.g. PV, FV, Depreciation, etc from the


Formula Menu of Excel
• Easy and Errorless statements

– Errors in certain formulas are easily


displayed

– Location of errors can be properly


viewed and corrected from formula tab

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