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MS Excel

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124 views

MS Excel

Uploaded by

LG
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Microsoft is a multinational computer technology corporation.

Microsoft was founded on


April 4, 1975, by Bill Gates and Paul Allen in Albuquerque, New Mexico.
Microsoft
Early Microsoft employee

Excel
Charles Simonyi is the man
behind some of the
company's most successful
software, including Word and
Excel.
Evolution of
the
Microsoft
Excel
Workbook – is what an excel file is
called.
Workbook – is composed of
worksheets.
Book1 – is the default file name/temporary name.
Worksheet – is represented by grid, much like a
graphing paper.
Column headings – the horizontal bars on top of the
worksheet.
They are labeled with letters from A to XFD.

Column – vertical division


– labeled with
letters
Row – horizontal division
– labeled with numbers

Row headings – vertical bars at the left side of the worksheet.


They are labeled with numbers from 1 to
1,048,576.
Cells – are identified by their cell address in the name
box. Example: A1 (Column A and
Row 1)

Cell – the small blocks on the


grid
Active cell – the cell that is currently
selected.
Name box – contains the name address of the active
cell.
Formula bar – shows the contents of the active cell and can be used to
Select all buttonedit it. for selecting the entire
– used
worksheet.

Sheet tabs – contain the


names of the available
worksheet in the current Tab Split Box– you
Tab Scrolling buttons– used workbook. These tabs enable can drag this to the left
to scroll through the sheet you to switch to a specific or right to adjust the
tabs in your workbook, sheet in the workbook. Right area allocated for
allowing you to view other click any sheet tab to show a displaying the sheet
worksheets in the workbook. shortcut menu to insert, tabs.
delete, rename, move or copy
worksheets.
Working
with a
Workshee
t
To begin creating your workbook,
1. Open MS Excel app
2. Make a new workbook
Click the File tab then click New.
By default, Blank Workbook is
selected.
Once you have opened a new workbook you are ready to input data
on the cells.
You can enter any sort of data, such as numbers, letters, and
formulas to any active cell.
Entering Data
1. Click a cell and type the desired data.
2. If you had typed the correct data, press Enter.
3. To cancel the data you just entered, press Esc.
Editing Data Editing Data Editing Data
 Using the Typeover  Using F2 (Edit key)  Using Double-click
1. Select the cell 1. Go to the cell you 1. Double-click the
you wish to edit. wish to edit. cell you want to
2. Type the new 2. Press F2. edit.
data. 3. Edit the cell as 2. Edit the cell as
3. Press Enter. desired. desired.
4. Press Enter. 3. Press Enter.
Selecting Cells Using the Mouse
 To select a cell – click the cell
 To select adjacent cells – click and drag over the cells to highlight
your selection
 To select non-adjacent cells:
1. Click and drag over the first range of cells.
2. Hold down the Ctrl key.
3. Select the succeeding ranges of cells.
Navigating Through the
Worksheet Using the
Keyboard
One cell up

One cell to the left

One cell down One cell to the


To the beginning of the row One screen up

One screen down


To the top edge of the current
data region
To the bottom edge of the
current data region
To the left edge of the current
data region
To the right edge of the
current data region
To the last cell used in the
worksheet
To the beginning of
the worksheet
One screen to the
left
One screen to the right
Deleting Data in Cells:
1. Select the cells/s whose data you want to
delete.
2. Press DELETE.
To select several cells using the keyboard, use Shift
together with the keys specified previously.
Copying Cells
1. Select the cells to be copied.
2. Under the Home tab, you can click in the Clipboard group, or
right-click and choose Copy.
3. Move the cell pointer to the first cell of the desired destination.
4. Under the Home tab, you can click in the Clipboard group, or
right-click and choose Paste.
Moving Cells
1. Select the cells to be moved.
2. Under the Home tab, you can click in the Clipboard group, or
right-click and choose Cut.
3. Move the cell pointer to the first cell of the desired destination.
4. Under the Home tab, you can click in the Clipboard group, or
right-click and choose Paste.
Creating a
series
Creating a Number Series
1. Type the first two consecutive numbers of your series in
consecutive cells.
2. Select these two cells.
3. Position the mouse pointer over the fill handle till the mouse
pointer becomes a cross-hair.
4. Click and drag to fill the succeeding cells with the desired series.
Creating a Date and Time Series
1. Type the desired date or time in the first cell.
2. Position the mouse pointer over the fill handle till the mouse
pointer becomes a cross-hair.
3. Click and drag to fill the succeeding cells with the desired series.
Note that the days increase when you enter a date and the hours
increase when you input time.

Note: Press Ctrl + ; to show the current date. Press Ctrl + : to show the current
time.
Formatting Cells
See the image above? This was done by typing “Input
Data Sheet for E-Class Record” in A1, selecting A1:AJ1 and
then clicking . You will find many available
commands in the Home tab gallery.
However, many prefer to access the Format Cells dialog box for more
choices. You can click any of the Font, Alignment, or Number group dialog box
launchers, or you can select the cells you want to format, right-click and then
choose Format Cells. You will then see a new window like the one below.
This dialog box has several
tabs.
Just click the tabs to access
their options.

Select the desired category


and format code. In our
worksheet, the dates were
formatted using this:
These cells were formatted by If the text you have entered is
changing the Orientation to 90 too long to fit inside the cell,
Degrees and the Color to Red. click the Shrink to fit checkbox.
Changing the Column Width and Row Height
• Positioning your mouse between any two row or column headings will
change the mouse pointer into a cross bar. Drag the mouse to change the
width or height of the cells. You can also go to the Cells group under the
Home tab, and then click Format.

Note: If you find it difficult to estimate the height or width, just select
AutoFit.
There are the
Changing twoColumn
kinds ofWidth
dataand
that
Row
youHeight
can enter into the cells: labels and
values.
Positioning your mouse between any two row or column headings will
• Labels
change the mouse
– are alphanumeric
pointer into a characters
cross bar. Drag
that you
the mouse
do not to
perform
change the
widthmathematical
or height of the
calculations
cells. You can
with.also go to the Cells group under the
Home tab, and
• Values then
– are click Format.
numbers that you use for computation.
To classify a number as a label and not a value, type an apostrophe (‘) first
before the number.
A small green triangle will appear on the upper left side of the cell that will
denote that the number is indeed a label.

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