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PM Olympic

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PM Olympic

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© © All Rights Reserved
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OLYMPICS LA

VS OLYMPICS TOKYO
Group - 8
AAYUSH
SAIF
PRATHAM
NEHA
MUKUL
PROJECT: A temporary endeavor that creates a unique product, service, or
result (PMBOK).
Temporary Endeavor: Planned and Organized:
 Defined Start and End: The Olympics  Extensive Planning: The Olympics require years of
have a specific start date (the opening planning and preparation, involving numerous
ceremony) and an end date (the closing stakeholders.
ceremony).  Detailed Execution: The event involves meticulous
 Time-Bound Nature: The entire event planning of logistics, security, transportation,
accommodation, and numerous other aspects.
is meticulously planned and executed
within a fixed timeframe.
Unique Product or Service: Involves a Team:
 One-Time Event: Each Olympic Games is a unique OLYMPICS  Diverse Team: Athletes, coaches, officials,
occurrence, with its own set of athletes, venues, volunteers, security personnel, and media
and cultural experiences. professionals.
 Specific Outcome: Showcases athletic excellence,  Collaborative Effort: The success of the Olympics
promote international unity, and leave a lasting depends on the coordinated efforts of this diverse
legacy on the host city and country. team

Defined Scope:
 Clear Objectives: The Olympics have well-defined objectives, such as promoting
sportsmanship, fostering international understanding.
 Specific Deliverables: Including the opening and closing ceremonies, sporting
competitions, cultural events, and infrastructure development.
Key Details of Each Event
Project Life Cycle
Tokyo Olympics
KEY POINTERS:

• First Olympics postponed and rescheduled in


history, retaining the "2020" branding for marketing
and legacy.

• Originally scheduled for 24 July to 9 August 2020,


Postponed due to the COVID-19 pandemic, held
from 23 July to 8 August 2021.

• Conducted without spectators to ensure safety

• Criticism over hosting amidst a pandemic.


TOKYO OLYMPICS TCS TRIANGLE
 Selection of Location: 7 September 2013 by President of the International Olympic Committee (IOC)
Jacques Rogge through secret ballot process; TOKYO 2020
 Estimated timing: July 24 2020 – 9 August 2020
 Actual timing: 23 July 2021 – 8 August 2021
 Total duration: 7 years, 11 months, 2 days ; 2893 days
TIM
E

QUALIT
Y

COST SCOP
Total cost of the 2020 Tokyo Olympics was $13 To deliver anEevent where every athlete can realize their best
billion, which was 20% higher than the initial performance and achieve their personal best with motto
estimate “Faster, Higher, Stronger – Together”.
Project Priority Matrix -
TOKYO 2020
LEVEL

2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 2.10

2.1.1.Venue 2.5.1 Ticketing


2.2.1 Construction 2.3.1 Equipment 2.4.1 Partnering 2.6.1 Emergency 2.8.1 Hotel and 2.10.1 Volunteer
Selection and Systems 2.7.1 Public 2.9.1 Opening
3 Allocation
of New Venues Procurement with Sponsors
Development
Response Planning Transport Upgrades
Housing
Ceremony Planning
Recruitment and
Reservations Training
2.1.2 Schedule 2.2.2 Renovation of 2.3.2 Referee and 2.5.2 Mobile App 2.6.2 Surveillance 2.10.2
2.4.2 Advertising 2.7.2 Athlete and 2.8.2 Catering and 2.9.2 Closing
Finalization Existing Venues Judge Management and Website Systems Communication
and Promotions Official Transport Food Services Ceremony Planning
2.1.3 Event
Development Deployment with Stakeholders
2.2.3 Development 2.3.3 Athlete 2.5.3 Data Analytics 2.6.3 Access 2.7.3 Logistics and 2.8.3 VIP and
Coordination with 2.4.3 Merchandise 2.9.3 Cultural
National and of Athlete Villages
Registration and and Performance Control and Supply Chain Dignitary Showcases and
2.10.3 Athlete and
Qualification and Licensing
International Bodies Metrics Credentialing Management Arrangements Performances Team Relations
2.1.4 Ticketing and 2.2.4 Utilities and 2.4.4 Media 2.6.4 Coordination
2.3.4 Anti-Doping 2.7.4 Parking and 2.8.4 Visitor 2.10.4 Public
Audience Infrastructure Coverage and 2.5.4 Cybersecurity with Police and 2.9.4 Torch Relay
and Compliance Traffic Management Helpdesks Engagement
Management Support Broadcast Deals Military Organization
Programs

10
LOWEST
MANAGEABLE
SUB-
DELIVERABLE

2.4.10 Develop 2.6.10 Draft


2.3.10 Identify sponsor pitch emergency 2.7.10 Enhance rail 2.9.10 Script ceremony
2.1.10 Research and shortlist 2.2.10 Prepare site for 2.5.10 Design secure 2.8.10 Negotiate hotel
suppliers and vendors decks protocols and road networks flow
venues construction ticketing architecture contracts
2.3.11 Procure sport- 2.4.11 Sign 2.6.11 Conduct 2.7.11 Coordinate 2.9.11 Plan
2.1.11 Assess accessibility - Manage architectural 2.5.11 Test ticketing 2.8.11 Reserve blocks
specific equipment agreements with drills with with city planners performances and
and facilities design approvals systems for athletes and staff
2.3.12 Ensure sponsors stakeholders 2.7.12 Launch staging
2.1.12 Finalize contracts with - Oversee construction 2.5.12 Train staff on 2.8.12 Coordinate with
equipment setup at 2.4.12 Facilitate 2.6.12 Establish upgraded systems 2.9.12 Test and finalize
venue owners phases and inspections ticketing platform hospitality industry
venues sponsor branding communication before events event rehearsals
at venues channels
CHALLENGES

 COVID-19  Scandals
The pandemic made it impossible The Olympics faced scandals,
to allow spectators in the venues, such as the Japanese rock
and athletes had to deal with musician hired to score the
training uncertainties and lockdown opening ceremonies stepping
restrictions down after old interviews
surfaced.
 Political controversies
The three main entities involved in
preparing the Games, the central  Budget overruns
government, the Tokyo The Olympics faced budget
metropolitan government, and the overruns
Organizing Committee for the
Olympic Games, had governance
conflicts.
 Logistical inconveniences
The Olympics faced logistical inconveniences, such
as athletes having to stay two meters apart from
others, except when on the playing field.
Number of daily cases of patients testing positive for Covid‑19, with regard
to the political agenda surrounding the Olympics and lockdown measures
LA OLYMPICS TCS TRIANGLE
 Selection of Location: 13 September 2017 by President of the International Olympic Committee (IOC)
Jacques Rogge through secret ballot process; Los Angeles 2028
 Estimated timing: July 14 2028 – 30 July 2028
 Total duration: 10 years, 10 months, 18 days ; 3974 days

TIM
E

QUALIT
Y

COST SCOP
The estimated cost of the 2028 Summer Olympics in To deliver anEevent where every athlete can realize their best
Los Angeles is $8.9 billion. performance and achieve their personal best with motto
“Follow the Sun”.
Project Priority Matrix -
LA 2028
LEVEL LA Olympics 2028

2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 2.10

2.1.1.Venue 2.5.1 Ticketing


2.2.1 Renovation of 2.3.1 Equipment 2.4.1 Partnering 2.6.1 Emergency 2.8.1 Hotel and 2.10.1 Volunteer
Selection and Systems 2.7.1 Public 2.9.1 Opening
3 Allocation
Existing Venues Procurement with Sponsors
Development
Response Planning Transport Upgrades
Housing
Ceremony Planning
Recruitment and
Reservations Training
2.1.2 Schedule 2.2.2 Legacy 2.3.2 Referee and 2.5.2 Mobile App 2.6.2 Surveillance 2.10.2
2.4.2 Advertising 2.7.2 Athlete and 2.8.2 Catering and 2.9.2 Closing
Finalization Planning for Venues Judge Management and Website Systems Communication
and Promotions Official Transport Food Services Ceremony Planning
2.1.3 Event
Development Deployment with Stakeholders
2.2.3 Design of 2.3.3 Athlete 2.5.3 Data Analytics 2.6.3 Access 2.7.3 Logistics and 2.8.3 VIP and
Coordination with 2.4.3 Merchandise 2.9.3 Cultural 2.10.3 Local
Registration and and Performance Control and Supply Chain
National and Temporary Venues Qualification and Licensing Dignitary Showcases and Business
International Bodies Metrics Credentialing Management Performances
Arrangements Participation
2.1.4 Ticketing and 2.2.4 Sustainability 2.4.4 Media 2.6.4 Coordination
2.3.4 Anti-Doping 2.7.4 Parking and 2.8.4 Visitor 2.10.4 Public
Audience and Environmental Coverage and 2.5.4 Cybersecurity with Police and 2.9.4 Torch Relay
Focus and Compliance Traffic Management Helpdesks Engagement
Management Broadcast Deals Military Organization
Programs

10
LOWEST
MANAGEABLE
SUB-
DELIVERABLE

2.2.10 Stratford 2.4.10 Develop 2.6.10 Draft


Redevelopment 2.3.10 Identify sponsor pitch emergency 2.7.10 Enhance rail
2.5.10 Design secure 2.9.10 Script ceremony
2.1.10 Research and shortlist 2.2.11 Manage suppliers and vendors decks and road networks 2.8.10 Negotiate hotel
protocols flow
venues architectural design ticketing architecture contracts
2.3.11 Procure sport- 2.4.11 Sign 2.6.11 Conduct 2.7.11 Coordinate 2.9.11 Plan
2.1.11 Assess accessibility approvals 2.5.11 Test ticketing 2.8.11 Reserve blocks
specific equipment agreements with drills with with city planners performances and
and facilities 2.2.12 Waste systems for athletes and staff
2.3.12 Ensure sponsors stakeholders 2.7.12 Launch staging
2.1.12 Finalize contracts with Management and 2.5.12 Train staff on 2.8.12 Coordinate with
equipment setup at 2.4.12 Facilitate 2.6.12 Establish upgraded systems 2.9.12 Test and finalize
venue owners Recycling ticketing platform hospitality industry
venues sponsor branding communication before events event rehearsals
2.2.13 Renewable at venues channels
Energy Infrastructure
Thank You

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