WORKS

PROGRAMME
and
IRPSM
G.M.AGATKAR
Sr.Instructor/works
IRICEN, Pune
 Railway Budget
Annual Budget estimates are prepared for :
a. Earnings Estimates;
b. Expenditure Estimates
1. Revenue Budget (Demand 1 to 15)
2. Capital Budget (Demand 16) includes
i. Works Programme
ii. Rolling Stock Programme
iii. Stores Budget (Stores Transactions)

Railway budget merged with

Annual budget W.E.F. 21.09.16
as item no. 80/81/82/83
 Capital/Works Budget
• Demand no 16
• Programme deals with all proposal for creation or
replacement/renewal of Fixed assets
• Also called Works, Machinery and Rolling Stock
Programme (3 elements)
• Chief Engineer coordinates Works programme
• Chief Mechanical Engineer co-ordinates the
Machinery and Plant (M&P) Programme
• Rolling stock programme coordinated by Railway
Board through CME.
• Popularly called Pink book
 Capital Plan Heads
(Appendix I (Para601) of Engg. Code)
PH Name PH Name
11 New Lines 37 Traction Distribution Works
12 Purchase of new lines 41 Machinery & Plant
14 Gauge conversion 42 Workshops Including Production Units
15 Doubling 51 Staff Welfare
16 Traffic facilities, yard remodeling 52 Staff Amenities
17 Computerization 53 Passengers Amenities
18 Railway Research 61 Inv. in PSU/JV/SPV etc. (Govt. & Non-
Govt.)
21 Rolling stock 62 Investment in government commercial
undertaking
22 Leased Assets - Capital 63 Investment in non government
Component undertaking
29 Road Safety Works-level 64 Other Specified Works
crossing
30 Road Safety works- ROBs/RUBs 65 Training/HRD
31 Track renewals 71 Stores Suspense
32 Bridge works 72 Manufacture Suspense
33 Signaling and Telecomm works 73 Miscellaneous Advances
34 Taking over line wires from P&T 81 Metropolitan Transport Projects
 Allocations (Source of Fund) for
Demand No 16
(Post Merger-Major Head 5002&5003)
(Para: 626 of Engg. Code)
CF Capital Fund
DRF Depreciation Reserve Fund (for replacement)

OLWR Open Line Works (Rev)

SF Safety Fund (Railway share of Central Road & Infrastructure Fund)

DF Development Fund (Safety and Un-remunerative works)

DF1 Development Fund (User Amenities)

DF2 Development Fund (Staff Welfare)
DF3 Development Fund (Operating Improvement)
DF4 Development Fund (Safety Works)
CAP Capital
RRSK Rashtriya Rail Sanraksha kosh
EBR Extra Budgetary Resources like EBR(P), EBR(Bond),
 Source of Finance
 DRF: Internal (Allocation)
source of finance from the surplus of the
Railway to meet the cost of renewal and replacement of
assets
 DF: This is also an internal source for the purpose of meeting
the requirements against safety, Passenger Amenities,
Labour Welfare etc. further divided into four parts DF-1,DF-2,
DF-3 & DF-4.
 RSF: Railway share of Central Road & Infrastructure Fund,
various Surcharge on petroleum products are the source to
this fund to meet the investment on the safety.
 CAPITAL : This is the plan assistance given by the Govt. of
India for investment on Railway Projects.
 RRSK: Rashtriya Rail Sanraksha Kosh is a dedicated fund for
critical safety-related works and was announced in 2017-18
Budget speech with a corpus of INR 1 lakh crore over a
period of 5 years.
 EBR: Extra budgetary resources – this is market borrowing
What is Works Programme
• E-601-Investment decisions relating to the
creation, acquisition and replacement of assets
on the Railways are processed through the
annual "Work, Machinery and Rolling Stock
Programme”

• Unique in Railways…. always look for at least 5

yr ahead
- Continuous process
• Management tools
 to evaluate the performance.
 to plan for future.
 to coordinate between various agencies.
Works Programme (E- 609 to
621)
Summary
• Zonal railways prepare the works program on
the basis of Ceilings & Norms communicated by
railway board.

• PWP is scrutinized at Rly Bd. and discussed with

the GMs. Then Rly Board decides and intimates
the respective Rlys which works should be
included in FWP.

• Nodal officer are responsible for Planning &

Monitoring of works
 Terminology
 PH Coordinator or Nodal Officer-
BOs at Division, THOD at Zones, EDs at Railway Board
 Associate Officer-
Other BOs at Division, Other THOD at Zones, Other EDs
at Railway Board linked with PH
 Associate Finance-
Sr DFM at Division, PFA at Zone, EDF(X) at Rly Board
 Outlay-
Funds allotted for any Sanctioned Work during the year
 Allocation-
Sources of allotted Fund
 Throw forward-
Balance Fund required to Complete the Work
 Itemised Work
 Umbrella Work
 PH Coordinator (PHC) or Nodal
officer
• New Line, Gauge Conversion - COM
• Doubling ,Traffic Facility - COM
• L-xing , Bridge , Track - CTE/CBE
•S & T - CSTE
• Electrical - CEE
• Staff Welfare - CPDE
• Passenger Amenity - CCM
• Other Specified Work - CPDE
• Training/HRD - CPO
• Workshop - CME
WORK PROGRAME CORDINATOR

•Sr. DEN Co at
Divisional level

•CE Planning at
Zonal level

•EDCE G at
Railway Board
 Nodal & Coordinating Officers
Plan Heads Division Zonal Railway Railway Board
Nodal Associate Nodal Associate Nodal Associate
11 New Lines (Construction) Sr.DOM - COM - ED/Works ED/Planning
12 Purchase of New Lines Sr.DOM - COM - ED/Works ED/Planning
14 Gauge Conversion Sr.DOM - COM - ED/Works ED/Planning
15 Doubling Sr.DOM - COM - ED/Works ED/Planning
16 Traffic Facilities - Sr.DOM - COM - ED/WP ED/Planning
17 Computerization Sr.EDPM - CCM/IT - ED/C&IS -
18 Railway Research - - EDW/RDSO Concerned EDs ED/E&R Concerned EDs

29 Road Safety Works – LCs Sr.DEN/Co. Sr.DSTE CTE CSTE ED/Sig.(D) EDCE/B&S, ED/Tele
30 Road Safety Works – ROB/RUB Sr.DEN/Co. - CBE - EDCE/B&S -
31 Track Renewals Sr.DEN/Co. - CTE - EDCE(P) -
32 Bridge Works Sr.DEN/Co. - CBE - EDCE/B&S -
33 Signal & Telecommunication Sr.DSTE - CSTE - ED/Sig.(D) ED/Tele

35 Railway Electrification Sr.DOM - COM - ED/RE ED/Planning

36 Other Electrical Works/TRD Sr.DEE - CEE - ED/EEM -
Sr.DEE,
42 Workshops Including PUs Sr.DME CME CEE, CTE Adv.ME(P) ED/Planning
Sr.DEN/Co.
Sr.DPO, CMS,
51 Staff Quarters Sr.DEN/Co. CPDE CPO, CSC ED/L&A-I ED/EEM, IG/RPF, ED/H
DSC, Sr.DEE

Sr.DEN/Co., ED/PM, ED/EEM,

53 Passenger Amenities Sr.DCM CCM CPDE, CEE, CSTE ED/L&A-I
Sr.DSTE, Sr.DEE ED/Tele
Sr.DSTE, ED/HP, IG/RPF, ED/EEM,
64 Other Specified Works Sr.DEN/Co. CPDE CEE, CSTE, CSC ED/L&A-I
Sr.DEE, DSC ED/Tele
65 Training/HRD Sr. DPO CPO ED/T -MPP
81 MTP Sr.DOM - COM - ED/WP ED/Planning

Works Zonal Railway

Programme Division
Railway Board
 Need for works
• Felt by field executive during day to day work e.g. ADEN during
inspection like replacement of pipe line , water tank, Qtrs., office & other
infrastructure works
• As per Inspection of higher officers.
• Felt by higher management keeping future requirement in view like
Doubling, Gauge Conversion.
• Developmental works on Public demand- New Line Passenger amenity
etc.
• Infrastructure development for New trains.
• Corporate planning like new terminals, World class station
etc.
• Policy requirements – Type I qtrs. to be replaced by Type II
Qrs, No BridgeTimbers, No Straight switches, No UMLC etc
Work processed directly by
Railway Board
• The proposals for works of New Lines,
Gauge Conversion, Doubling & Railway
Electrification are initiated at Railway
Board level .
• Generally Zonal railways are not
proposing these works
• E-604- Detailed Traffic and Engineering
surveys should be carried out for new
lines, gauge conversions doublings and
for other line capacity works costing more
than Rupees Five Crores each.
 Processing of Works
proposals
• Identification of work
A. Chargeable to Revenue (Demand No.
4/7/11/9)
B. Chargeable to Capital (Demand No.-
16)
• Conceptual Drawings and Justification
• RECT/PECT
• Abstract Estimate
• IRPSM
• Sanction
 Preparation of works
programme
On the basis of the estimate of the Plan, funds
requirement for the ensuing year, the Railway Board
lay down the financial limits under various plan heads
within which the Railway Administrations are
required to make out their programme for the
following years duly vetted by the Financial
Advisor and Chief Accounts Officer for
submission to the Railway Board by a specified
date. The programmes are examined by the Railway
Board and discussed, where necessary, with the
General Managers and the works to be undertaken as
well as the outlays during the Budget year are
decided upon.
 Stages of Investment
The
planning
various stages of investment planning and
preparation of the Final Works Programme are given
below :
•(i)Formulation of schemes as a part of advance
planning;
•(ii)Submission of major schemes for advance
scrutiny and clearance by the Railway Board for
selection of Projects to be taken up in the following
year.
•(iii)Preparation of the Preliminary Works
Programme within the financial ceiling laid down by
the Railway Board ; and
•(iv)Discussions with the Railway Board and
submission of the Final Works Programme.
 Advance Planning
• The preparation of the annual Works Programme of
a Railway is not an isolated exercise for the year, but
is part of a continuous planning process from the
level of the Divisional Officer upwards.
• An important requirement for effective investment
planning is the realistic estimation of project costs.
Full details of the scheme must be worked out and
no scheme should be included in the Railway's
Works Programme unless detailed plans and
estimates have been prepared and are ready. Detailed
Traffic and Engineering surveys should be carried
out for new lines, gauge conversions doublings and
for other line capacity works costing more than
Rupees Five Crores each.
 Advance Planning Continue
In the case of yard remodeling, line capacity works
i. e., goods shed facilities and important buildings the
estimates should be based on plans approved and
signed by the concerned departments who should
scrutinize the plans carefully to avoid the need for
making any substantial modifications in the required
facility at a subsequent stage.
If major changes in the plans/schemes/specifications
of works nevertheless become necessary and are
likely to lead to substantial excesses over the
sanctioned estimates the changes asked for by the
concerned departments should not be agreed to unless
reviewed and approved by the competent authority
sanctioning the original estimate.
 Advance Planning Continue
• It is an essential feature of the railway system that
expenditure to be incurred on new assets or for
improvement of existing assets should be financially
justified Detailed instructions regarding the financial
appraisal of Railway projects are contained in
Chapter II of the Indian Railway Financial Code to
which reference may be made. Detailed financial
implications (including financial return) should be
worked out in all cases. If the prescribed return is
found to be not obtainable on the anticipated level of
traffic, the Railway Administration should examine
the proposal for reduction in scope or some other
alternative, or postponed until traffic prospects
improve.
 Scrutiny of Schemes before preparation of Preliminary
Works Programme
All schemes costing Rs. 20 lakhs or above should be
worked out comprehensively and sent to the Board along
with full details of (i) the technical features, (ii) Cost break-
up. (iii) benefit expected to accrue and (iv) financial
implications. A sketch map of each proposal should also be
sent. The Railway Administration must clearly bring out
the purpose of each scheme and confirm that the
proposal meets the objective fully and that the scope
and cost of the project have been arrived at after the
fullest possible investigation including assessment of the
financial implications. After the schemes have been
scrutinized by the Board, the Railway Administrations
should be advised of the acceptance, with or without any
modifications for inclusion in the Works programme.
The Chief Engineer of the Railway will be primarily
responsible for ensuring that the proposals prepared
by the various departments are complete in all
respects and are correctly prepared. The overall
priorities within the ceilings given by the Board will
also be fixed by him in consultation with the General
Manager and other Heads of Departments. He will be
responsible for the preparation and timely submission
of the Preliminary and the Final Works Programme.
• In or about June/July each year the Railway Board
should convey to each Railway, in respect of each
Plan Head, the total outlay within which the Works
Programme should be framed by the Railway.
 Preliminary Works Programme
The PWP for the following year should be submitted to the Rly.Bd
by Zonal Rly.by 1st week of September or such earlier date as may
be laid down by the Board. Proper financial appraisal of each work
should be given in the Preliminary Works Programme together with
the comments of FA&CAO.
The project cost should be based on firm data both as to quantity
and rates at current price levels, and should any increase occur in
prices during the period intervening between the initial preparation
of the project estimate and its inclusion in the WP, the estimate
should be updated with current cost of material and labour. No other
increase such as on account of change in scope of the project should
be allowed without prior reasons being adduced for acceptance by
the Rly Bd. A sketch showing the proposal should accompany each
proposal.
Each investment proposal should be accompanied by a
detailed plan showing the scheduling of the project to
match the traffic requirements and the financial outlay
proposed for the year should be in accordance with this
project schedule to enable the Railway Board to
arrange for a realistic funds allocation for
implementation of the programme.
E-617 Works once introduced through a Works
Programme (including Track Renewal Programme) and
taken up after the estimates have been sanctioned by
the competent authority should continue to be included
every year till they are finally completed, except in case
where the works have reached the completion stage and
where funds required if meagre could be found by
reappropriation.
E-618. The Works Programme is compiled in the following format :-

Form E. 618
WORKS PROGRAMME 1975-76
Demand No............................... Figures in thousands of rupees)
Note :--Years have been shown in the form for the purpose of illustration.
In respect of "Works in Progress" reference to item No. of the current year’s Pink Book and also
the authority under which the work was first started should be indicated. The works should be
arranged as per the Plan Heads.

618. The Works Programme is compiled in the following format :-

Ite Authority Particulars Cost Expenditur Outlay Outlay Balance

of Works e
m to end of for for
No. 3/74 1974-75 1975-76
 Final Works Programme

After having examined the individual Railways

Programme, and discussions with the General
Managers, the Railway Board will decide the works
which should be undertaken during the following
year and which should be included in the Final Works
Programme. The Railway Administration will then
modify their Works Programmes as a result of the
Board's decision and send their Final Works
Programme to the Railway Board by the stipulated
date.
 Section II-Works Budget

The revised and budget estimates for the construction,

acquisition and replacement of assets are briefly known
as Works Budget. The revised estimate gives an estimate
of funds required for the current year and the budget
estimate refers to the following year. The budget estimate
for the works are based on the Works Programme
approved by the Board. The requirement of funds both for
new investments and for works in progress are submitted
in the form of "Demand for Grants" in the Works
Machinery and Rolling Stock Programme which forms a
part of the Budget papers presented to the Parliament.
 Demand for Works Grants
The proposal of Government in respect of sums required to meet the
expenditure from the Consolidated Fund of India are to be submitted
in the form of Demands for Grants to the Parliament. The Demand
shall be for gross expenditure, the credits or recoveries .The
Demand for Grants for the Works Budget is :
Demand No. 16 : Assets-Acquisitions, Construction and
Replacements.
Financing of Works Budget
Works chargeable to Demand No 16. Assets-Acquisitions
Construction and Replacements are financed from railway revenue
when it is charged to OLWR or financed from Capital. Depreciation
Reserve Fund, Development Fund, Accident Compensation Safety
and Passenger Amenities Fund. Expenditure budgeted under
"capital" involves increase in the Capital-at-charge of the Railways
and hence is the liability for payment of dividend to General
Revenue subject to the relief/exemptions granted by the Convention
Committee.
 Work Expenditure

"Works expenditure" of the Railway is thus financed from

Revenue, Railway Funds and Capital provided by the General
Revenues. The Railway Funds are Depreciation Reserve Fund,
Development Fund and Accident Compensation Safety and
Passenger Amenities Fund. For Details regarding the operation
of the funds, reference may be made to Chapter. III of the
Indian Railway Financial Code.
Category of Capital Works
I1: Pink Book work
(Sanctioned by RB
costing above Rs 2.5
cr.)
I2: LAW book work
Categorie (Sanctioned by RB
but costing below Rs
s of 2.5 cr)

Works I3: LAW book work

under (Sanctioned by GM
Costing below Rs 2.5
Demand cr; & above Rs 2.5 Cr
also if sanctioned
16- under Umbrella)

I4: DRM LS Work

(Sanctioned by DRM
Costing below Rs 2.5
 PINK BOOK
• Contains the List of Works Included In WP
Costing More Than Rs. 2.5 Cr, after Demands
are Voted by Parliament and Appropriation
Sanctioned by President.
• For the Works Costing Upto Rs. 2.5 Cr, Only
Lump Sum Provision is made under each Plan
Head without detailing Individual Works.
• It Incorporates Item No., Description of Works,
Source of Fund (allocation), Sanctioned Cost,
Outlay on Current Year etc.
• Contains Umbrella Works under different Plan
Heads.
• The cover of this book is Pink colour.
 Pink Book- Steps
• Creation of Proposals with abstract cost, site
sketch etc :
• By Divisions- Creation by nodal BO for approval of DRM and
Forwarding to CPDE
• HQ- Creation by nodal officer for approval of GM and
Forwarding to Railway board
• Ceiling limit: Railway board(AMCE) issues a letter
in May or June giving detail of ceiling norms &
time line of Works Programme of ensuing year
• Scrutiny & Short listing of Proposals by HQ
(respective Nodal officer, PFA {Not necessary for
Umbrella Works}, CPDE, PHOD) as per above
ceiling limit
• GM approves the shortlisted Proposals in
consultation with PCE/ Concerned PHOD and PCE
forwards the same to EDCE(G) Railway board as
per timeline fixed by AMC
• Works coting > Rs.20cr - till 15th Sept
 Pink book- Steps
• EDCE(G) forwards the received proposals
to the EDs of various nodal directorates,
dealing with respective Plan heads
• WP Reports Containing Status of Works In
Progress Vol. I (For all PHs except PH 31) &
Vol. III (For PH 31) examined by Nodal Eds
w.r.t. expenditure during the year and
funds required for ensuing year by
respective Directorates & forwarded to
Budget directorate
 LAW BOOK
• LAW- List of Approved Works
• Detailed List of Work is decided By GM at Zonal
Railway Level
• Includes the works costing less than Rs. 2.5 Crore
both Sanctioned by RB and sanctioned at Zonal
Level
• Includes Itemised works under Umbrella for PH 18,
29, 30, 32, 33, 36, 42, 51, 53, 64 & 65
• The New works to be incorporated in LAW book is
decided based on Lumpsum grant sanctioned in
Pink book for respective Plan Head and Throw
forward
• Prepared by IRPSM and can be Printed directly
 DRM LumpSum Works
• Detailed List of Work is decided By DRM
• Includes the works costing Work costing upto Rs.
1Cr for all PH except for PH 16,30,31,32- upto
Rs.2.5 Cr less than Rs. 2.5 Crore both Sanctioned
by RB and sanctioned at Zonal Level
• The New works to be incorporated in DRM Lump
Sum is decided based on Lumpsum grant allowed
for the Division by Zonal HQ
• Prepared by IRPSM and can be Printed along with
LAW Book
 Works Programme- -
Work Processing at Railway
Stages Approval
Board – On-line Short listing of
of
Work Proposals by proposals by various directorates
Parliamen
Railway/PUs Creation of Umbrella Work by t
• New Proposal Creation Nodal directorate in consultation
Pink
• Short-listing / with Finance
Book -
Processing Itemised Work with Finance Itemised
• Vetting (Not Compulsory for Concurrence /
Umbrella)) Approval by Railway Board & Lumpsu
• Approval by GM Hon’ble MR m/
• Forward to RB for Umbrell
Approved works transfer to RBCS
WorksRailway Board
Programme Zonal Railway/ PU (LAW a Work
application Allotment
Conversion of Multiple Book)
of
Railway Umbrella into Sanction of Works costing < Executing
Itemised / Single Railway Rs. 2.5 Cr - GM/DRM Agency for
umbrella Outlay Distribution for LS sanctioned
Outlay distribution by Works & Itemised works Itemized
concerned directorates under Umbrella Works
(costing
Sanction of Individual Sanction of Individual Work
Rs. 2.5
Work under Umbrella work under Umbrella work in PH
Crore or
in PH 11, 14, 15, 17, 31 & 16, 17, 18, 29, 30, 32, 33,
more)
35 36,37,42, 51, 52, 53, 64, 65
Updation of Monthly Works
Sanctioned
Progress for Sanctioned Programme
Works
Works in IRPSM Data

Vol – 1 & 3 Existing Work Details

Report Transferred to RBCS
 IRPSM
(INDIAN RAILWAYS PROJECTS SANCTIONS & MANAGEMENT)

• Web-based Application -https://ircep.gov.in/IRPSM/

• Online Creation of proposal
• Sanction
 IRPSM FEATURES
For Divisions :
Creation of “New Works Proposals” & Sanction of Proposals
under DRM’s power
Forwarding of proposals costing beyond DRM’s power to
Zonal HQ.
Monthly reporting of status for each work by respective
Executing Agency.
Works Review meeting & Monitoring of Progress of Works
Requirement of Budget Outlay for WIP
Generating & Printing (if desired) of Customised Works
Programme Reports-
 WP Reports Vol. I (For all PHs except 31) & Vol. III (For PH 31). Containing
Status of Works In Progress
 WP Reports Vol. II (For all PHs except 31) & Vol. IV (For PH 31). Containing
 IRPSM FEATURES
For Zonal Railways :
Examining & processing the ‘Works Proposals’ as received from
Divisions.
Creation of the proposals at HQ , PFA vetting and then
forwarding to Railway Board with GM approval .
Defining the sanctioning powers of DRMs/CWMs for various Plan
Heads.
Defining Fund availability & sanctioning limits for Zonal Railway
HQ. & Division
Monthly reporting of status for each work by respective
Executing Agency.
Works Review meeting & Monitoring of Progress of Works
Requirement of Budget Outlay for WIP
Generating & Printing (if desired) of Customised Works
Programme Reports-
 WP Reports Vol. I (For all PHs except 31) & Vol. III (For PH 31). Containing
 IRPSM FEATURES
For Railway Board :
Compilation of all shortlisted proposals (costing
above Rs.5 crore) by EDCE(G) for meeting of
AMs’ Committee
On-line recording of recommendations given by
AMs’ committee and issuing minutes on line
Monitoring of Progress of Works
Creation of Umbrella Works
Approval of itemized works under sanctioned
Umbrella
Budget Outlay distribution as per Progress of
works
 Process through IRPSM in
Divisions
• Action by Plan Head Coordinators (Nodal Officers..
Branch officer)
 Plan head Coordinators are responsible for creation of
new proposals for their respective Plan Heads.
 Create proposal & send to Sr. DFM
 Get vetted & send through Sr. DEN(co) to DRM for
approval/ sanction

• Action by Sr. DEN (co)

 By Nodal officer to SR DEN (co)
 Sr. DEN(Co) either return to nodal officer / forward to
DRM
 DRM approve or sanctions / return to nodal officer, if
required.
 Approved proposal forwarded to CE Plg. by Sr. DEN
(co)

• Action by DRM
 Creation of Proposal by
Subordinate User of PH
Coordinator
Divisional Plan Head
Coordinator

Finance (Sr. Forward for

DFM) sanction process
Return
Return if
required Sr. DEN (Co.)
Forward

DRM
Approve

CPDE
 Action On Zonal Railways
• Plan Head Coordinators will create new proposals. In addition, they
will also examine and process proposals received from Divisions
(on-line through CPDE).
• All such proposals, examined in consultation with associate officers
shall be forwarded to PFA for financial concurrence.
• PFA will receive on-line the detailed proposals from Plan Head
Coordinators
• Proposals, concurred-in by PFA&CAO in consultation with PHC
• Vetted proposal will be forwarded to CPDE by PHC
• Checked by CPDE(CE Plg.) and then forwarded to GM through PCE
for sanction.
• PCE will check and forward after allotting outlays as per ceiling to
all such proposals to GM for approval .
• GM can approve or return the proposal
• Proposal approved Forwarded to EDCE(G)/Railway Board for
processing in Board.
 Creation of Proposal – By WP Proposals
Subordinate User of PH from DRM
Coordinator
DRM
Zonal Plan Head Coordinator CPDE
Forward for
Finance (PFA) sanction
process
Return

Return if CPDE
required Forward

Pr. CE
Forward

GM
If Approves On
File
Pr. CE

Railway Board
 In Railway Board :
• Executive Director/Civil Engg.(G) –would forward to the
respective nodal directorates for each Plan Head for further
processing at Railway Board.
• EDCE(G) will coordinate for meeting & minutes thereof for
Committee of Additional Members.
• Finally approved proposals will be sent through EDCE(G) to
Budget Directorate for Budget Documents.
• Nodal Directorates and Associate Directorates will record on-line
their recommendations against each shortlisted “New Works
Proposal” received on-line from Railways/PUs through EDCE(G).
• Shortlisted and recommended proposals will be forwarded to
EDCE(G) for consideration by AMs’ Committee.
• After on-line vetting & comments by Finance Directorate, Nodal
Directorate will process on file for approval of Board & Hon’ble
MR.
• Finally approved proposals will be updated in the web-based
software by Nodal Directorates in consultation with Finance
 IRPSM- A Pre-requisite
Any work without unique ID, as generated
automatically through IRPSM will not have any
sanctity of sanction.
This ID shall be mentioned in plan, estimates,
indents, tenders, contracts, MB, bills etc.
 Protocol For ‘Project-ID’
Project-ID is based on 14 Digits ID-
Protocol, assigned to each and every
sanctioned work, so that it may always be
uniquely
1 2
identified.
3 4 5 6 7 8 9 10 11 12 13 14

e.g. the
Digit No. No. of Digits Project
Significance ID as
Example :
01.02.51.97.3.00.007
1&2 2 Railway ‘01’ for Central Railway
3&4 2 Division ‘02’ for Mumbai Division
5&6 2 Plan Head ‘51’ for Plan Head - Staff Quarters
7&8 2 Sanction Year ‘97’ for the year 1997-1998
9 1 Sanctioning Authority ‘3’ for Sanctioned under GM’s power
10 & 11 2 Executing Agency ‘00’ Means Not Identified
12,13 & 3 Serial No. ‘007’ Means 7th proposal for the specified
14 Railway, Division, Plan Head, Sanction Year
& Sanctioning Authority
THANKS