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Module 2

Module 2 covers productivity tools including word processing, spreadsheets, and presentations using MS Office and Google Suite. It provides practical worksheets for formatting text, creating lists, inserting tables and images in word processing, basic formulas and charts in spreadsheets, and designing effective presentations. Best practices for presentations emphasize simplicity, high-quality visuals, consistent design, and rehearsal.

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Jigisha Naidu
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6 views17 pages

Module 2

Module 2 covers productivity tools including word processing, spreadsheets, and presentations using MS Office and Google Suite. It provides practical worksheets for formatting text, creating lists, inserting tables and images in word processing, basic formulas and charts in spreadsheets, and designing effective presentations. Best practices for presentations emphasize simplicity, high-quality visuals, consistent design, and rehearsal.

Uploaded by

Jigisha Naidu
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Module 2: Productivity

Tools (MS Office / Google


Suite)

o1. Word Processing (MS Word / Google Docs)

o2. Spreadsheets (MS Excel / Google Sheets)

o3. Presentations (MS PowerPoint / Google Slides)

o4. Practical Worksheet:

1
Lesson 2.1
Word Processing
(MS Word / Google Docs)

o Formatting text (Bold, Italics,


Underline, Font size and color)
o Creating lists (Bullets and Numbering)

o Inserting Tables and Images


Formatting text (Bold, Italics, Underline,
Font size and color)

1. Formatting Text
Bold: Ctrl + B (Windows) / Cmd + B (Mac)
Italics: Ctrl + I (Windows) / Cmd + I (Mac)
Underline: Ctrl + U (Windows) / Cmd + U (Mac)
Font Size and Color:
◦ Select text → Go to the Font section in
Word/Google Docs
◦ Choose a font size and color from the toolbar

3
Creating Lists
Bulleted List:
Click the Bullets button in the toolbar

(•, ○, ➤, etc.)
Type each item and press Enter for a new bullet

Numbered List:
Click the Numbering button

(1, 2, 3 or I, II, III)


Type items and press Enter to continue

4
Inserting Tables and Images
Insert a Table:
Click Insert → Table → Select the
number of rows and columns

Insert an Image:
Click Insert → Image → Choose
from Computer, Web, or Drive

5
Ms Word: Practical Worksheet:

Open MS Format the text Insert a table with


Word/Google Docs using different your daily
and create a one- styles. schedule.
page document
about yourself.

6
Lesson 2.2
Spreadsheets
(MS Excel / Google Sheets)

o Understanding Rows, Columns, and


Cells
o Basic Formulas (SUM, AVERAGE,
COUNT)
o Creating Charts and Graphs
Understanding Rows, Columns, and Cells
Rows: Horizontal sections
labeled with numbers (1, 2,
3…).

Columns: Vertical sections


labeled with letters (A, B,
C…).

Cells: The intersection of a


row and a column (e.g., A1,
B2).

8
Basic Formulas
SUM: Adds a range of numbers →
=SUM(A1:A10)

AVERAGE: Finds the average of a range →


=AVERAGE(A1:A10)

COUNT: Counts the number of entries →


=COUNT(A1:A10)

9
Creating Charts and Graphs
Step 1: Select the data range.

Step 2: Click Insert → Chart (Excel) / Chart


(Google Sheets).

Step 3: Choose the chart type (Bar, Line, Pie, etc.).

Step 4: Customize the chart (title, labels, colors).

10
Ms Excel: Practical Worksheet:

Create a table Use SUM to Insert a bar chart


with your weekly calculate total to represent the
expenses. expenses. data.

11
Lesson 2.3
Presentations
(MS PowerPoint / Google Slides)

o Understanding Rows, Columns, and


Cells
o Basic Formulas (SUM, AVERAGE,
COUNT)
o Creating Charts and Graphs
Creating and Designing Slides
Open PowerPoint or Google
Slides.
Click New Presentation → Choose
a Blank Slide or Template.
Use the Slide Layout option to add
text, images, and other elements.
Customize fonts, colors, and
backgrounds from the Design tab.

13
Adding Transitions and Animations
Transitions (Between Slides):
Click on a slide → Go to
Transitions → Select an effect (Fade,
Push, Wipe, etc.).
Animations (Within a Slide):
Select text/image → Click
Animations → Choose an effect
(Appear, Fly In, Zoom, etc.).
Use Animation Pane to adjust timing
and sequence.

14
Best Practices for Effective Presentations
Keep it Simple: Use minimal text and focus on key
points.
Use High-Quality Visuals: Avoid cluttered slides
and use relevant images, charts, and graphs.
Consistent Design: Use a uniform font style and
color scheme.
Engaging Transitions: Use animations sparingly
to maintain professionalism.
Practice Delivery: Rehearse with speaker notes
and maintain eye contact with the audience.

15
Ms Power Point: Practical Worksheet:

Create a 5-slide Include images,


presentation on bullet points, and
"The Importance transitions.
of ICT."

16
Module II
End

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