Event Management Contents

Contents of Events Management Course
Module 1
What is Event Planning?
Section 1
Event Planning Overview

What is Event Planning?
The Corporate Market
Social Events
Section 2
The Role of an Event Planner

Main Tasks Involved in Event Planning
Skills Required for Event Planners
Where and For Whom Event Planner Work?
Section 3
The Basics of Event Planning
Benefits of Successful and Safe Events
Module 2
Types of Events
Section 1
Corporate Events
Leisure Events
Private Events
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Section2
Conferences
Seminars
Meetings
Conventions
Educational or Training Events
Section 3
Sport Events
Festivals
Concerts
Fashion Shows
Section 4
Weddings
Special Party Celebrations
Event Planning Essentials
Module 3
Event Planning Process
Section 1
Creating a vision and establishing a theme

Undertaking situational analysis
Setting objectives
Determining the Event Feasibility
Choosing an Organisational Structure
Preparing an Event Management Plan
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Section 2
Initiating an Event
Planning an Events Scope
Conducting a Site Survey
Managing Clients Goals and Expectations
Site venue Layout / Design
Selecting Contracting and Managing Performers
Staging the Event
Module 4
Event Concept and Theming
Section 1
Theming the Programme

Environmental Scanning
The Brain storming Process
Theming the Event
Programming
Managing the Creative Team
Theme Parties
Creating a Successful Theming Party
Module 5
Event Budgeting
Section 1
Income and Costs Analysis
Establishing an Appropriate Level of Budgeting
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Monitoring the Budget
Budget Review
Section 2
Feasibility Study
How to Make a Budget?
Module 6
Event Management Plan
Section 1
Preparing an Event Management Plan

Event Details
Health & Safety Permits
Briefing before the Event
De briefing After the Event
Documents and Information
Module 7
Venue Management & Operations
Section 1
Venue Selection
Types of Venues
Site Design Considerations
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Section 2
Production, Infrastructure and Back Stage
Requirements
Fire and Ambulance Requirements
Noise Considerations
Welfare Facilities
Module 8
Human Resource Management
Section 1
Identifying People Needs

Sourcing people
Selecting Staff for the Project
Staff Training
Developing Team Charter
Section 2
Maintaining Effective Team Management
Resolving Conflicts
Releasing Staff at the End
Module 9
Marketing the Event
Section 1
Key Steps in Event Marketing
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Promotion
Event Marketing Mix
Marketing Strategy
Section 2
Developing Marketing Plan for the Event
Module 10
Major incident & Crisis Management
Section 1
Event Risk Management

How to Manage Risk
Hazard Analysis
Contingency Plans
Section 2
The Planning Process

Monitoring Safety Performance
The Role of a Safety co Coordinator
Auditing and Reviewing Safety Performance
Dealing with Disaster
Preparing for a Major Incident
Section 3
Threat Assessment
Pre-event Public Health Survey
Public Health Contingency Arrangements
Planning Medical Care
Emergency Evacuation
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Pre-event Briefing and Security Personnel
Module 11
Health & Safety Requirements
Section 1
Planning for safety
The Phases of an Event
The Event Safety Management Plan
Section 2
Planning for Safety in Large Events
Section 3
Planning for Safety in Small Events
Module 12
Communication & Customer Services
Section 1
Communication
A framework for Handling the Event
The Need to Maintain Emergency Communications
Off- site Links
Radio Communication
Telephonic Equipment
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CCTV
Section 2
Communication Procedures
Message delivery and Acknowledgement
Public Information and Communication
Communication Channels
Section 3
Customer Service
Customer Service Skills Required in Event Co-ordinator
Providing Professional Customer Service
Understanding the Demanding Customer
Inclusive Planning for People with Special Needs
Module 13
Catering Operations
Section 1
Catering
Safety Considerations for Catering Operations
Menus and Choices
Planning Catering Facilities
Section 2
Impact of Catering on Other Facilities Management
Services
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Module 14
Waste Management & Noise Control
Section 1
Types of Waste
Hazards Posed by Waste
Health, Safety, Welfare of Employees and Event
Workers
Waste Collection
Section 2
Audience
Workers
Controlling Sound and Vibration Levels
Monitoring Sound and Vibration Levels
Module 15
Transport Management
Section 1
Traffic Marshalling
Public Transport
Public Transport Management for Special Events
Parking
Section 2
Emergency Access
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Pedestrians
Lift Trucks and Other Vehicles used on Site
Module 16
Crowd Management
Section 1
Entry and Exits for the Audience

Crowd Pressure at the Entrances
Ticketing
Admission Policies
Admission of Young Children
Pass Outs
Section 2
Guests/ VIPS/ Restricted Areas
Use of PA system and Video Screens
Deployment of Staff for Controlling Crowd
Module 17
Monitoring & Evaluating the Event
Section 1
Why Should Monitoring and Evaluation be done?
How to evaluate an Event
Evaluation methods
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Section 2
Event Surveys
Questionnaires
Interviewing
Observation
What to Observe
Module 18
Starting up & Running the Business
Section 1
How to Get Started a an Event Planner

Importance of Networking for Event Planners
The Portfolio
Skills required for an Event planner
Section 2
Representing Your Client

Calculating Start up Costs
Preparing a Business Plan
Setting price for Your Service
Creating a Good Contract
Sample Contract
Legal Issues
First Meeting with the Client and Presenting proposal
Planning the Ceremony
Growing Your Business
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Contents of Events Management Course

Event Planning Overview

The Role of an Event Planner

Brentwood Open Learning College

Contents of Events Management Course

Creating a vision and establishing a theme

Brentwood Open Learning College

Contents of Events Management Course

Theming the Programme

Brentwood Open Learning College

Contents of Events Management Course

Preparing an Event Management Plan

Brentwood Open Learning College

Contents of Events Management Course

Identifying People Needs

Brentwood Open Learning College

Contents of Events Management Course

Event Risk Management

The Planning Process

Brentwood Open Learning College

Contents of Events Management Course

Brentwood Open Learning College

Contents of Events Management Course

Brentwood Open Learning College

Contents of Events Management Course

Brentwood Open Learning College

Contents of Events Management Course

Entry and Exits for the Audience

Brentwood Open Learning College

Contents of Events Management Course

How to Get Started a an Event Planner

Representing Your Client

Brentwood Open Learning College

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