Chhattisgarh e-Procurement module

Version 2.1

25/05/2016
CONTENT

FOREWORD ........................................................................................................................ 3
SECTION 1 : PC Setup and Initial Login Guide ...................................................................... 4
1.1 Procuring DSC............................................................................................................. 4
1.2 Procedure to obtain DSC for foreign vendors ............................................................... 4
1.2.1 Documentation for foreign vendors ....................................................................... 4
1.3 Installing Java Runtime Environment ........................................................................... 5
1.4 Regional & Language Format Settings ......................................................................... 8
SECTION 2 : Existing Supplier Registration Guide........................................................... 11
SECTION 3 : New Supplier Registration Guide ................................................................... 16
SECTION 4 : Registration Payment .................................................................................. 23

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 FOREWORD

Chhattisgarh infotech and biotech promotion society or CHiPS is implementing integrated e-

Procurement system across all departments of the Chhattisgarh state. CHiPS is a society under
Government of Chhattisgarh facilitating the implementation, as the State Implementing Agency, and
mjunction, as the Systems Integrator, is helping CHiPS for the smooth implementation of the system.

For creating awareness among the suppliers to all government departments of the State where the
integrated e-Procurement module would be rolled out, a Supplier Registration Manual has been
prepared. The manual is intended to help a seller register himself/herself in the portal.

In this document, the terms supplier, seller and vendor are used interchangeably, they mean the
same.

There are two categories of vendors who would approach the portal to bid for tenders, existing and new
ones.

This procedure for registration would be different for New Suppliers and Existing Suppliers. New
Suppliers do not have enrollment number but existing Supplier would have this number. However, in
case Suppliers with enrollment number are found blocked by the system, CHiPS need to be contacted
for clarification.

For New Supplier, the following would be required mandatorily for registration
a) PAN Card Number information
b) CRN Certificate scanned copy if Vendor Class is A,B,C, or D
c) Preferred Login code
d) All business coordinates related to bidding.

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 SECTION 1 : PC Setup and Initial Login Guide

1.1 Procuring DSC

The process of utilizing e-procurement necessitates usage of DSC (Digital Signature Certificate)
(Class II or Class III - Signing & Encryption) and you are requested to procure the same immediately,
if not already available with you. Please note that only with DSC, you will be able to login to the e-
procurement secured site and take part in the tendering process.
The contact details of the DSC Certifying Authorities are given below

Sl. No CA Website Address

1 e-Mudhra www.e-Mudhra.com
2 GNFC www.ncodesolutions.com
3 IDRBT www.idrbtca.org.in
4 MTNLTrustline www.mtnltrustline.com
5 NIC www.nic.in
6 Safescrypt www.safescrypt.com
7 TCS www.tcs-ca.tcs.co.in

1.2 Procedure to obtain DSC for foreign vendors

A Step by step procedure to be adhered prior to obtaining of the DSC is given below.
a) The vendor downloads the Registration/Application form from any of the licensed CAs as
approved by CCA. (Please visit website https://cca.gov.in for details)
b) Vendor fills up the application form along with the requisite documents as mentioned
below and visits the Indian Embassy along with the original documents corresponding to
the certified true copies.
c) The above mentioned documents are then certified by the Indian Embassy.
d) Online fund transfer has to be made by the vendor of Rupee equivalent amount in the
respective countrys currency ( Swift code of the CAs Bank will be provided by the CAs
on request)
e) The Indian Embassys documents then need to be couriered to the respective CA.
f) The CA issues the DSC along with e-token and sends the same to the vendor.

1.2.1 Documentation for foreign vendors

I. Any one of the below mentioned documents is required to be submitted by a foreign vendor
to Indian embassy for obtaining Class II or III digital certificate on behalf of an
Organization/Enterprise (certified true copy from either Company Secretary or a Director
or Partner of the Organization):
a. Certificate of Incorporation
b. Memorandum and Articles of Association.

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 c. Registered Partnership Deed
d. Valid Business License document

II. Certified true copy of any one of the following

a. Annual report
b. Income tax return
c. Statement of Income
d. Bank details of the Organization

III. Documents required with each digital certificate application (Both of the below mentioned
documents are required in original)
a. Authorization letter in favor of the certificate applicant from the applicants organization (as
per format attached herewith). The authorizing person should be one rank higher in that
organization.
b. Latest Color Passport size photograph of the applicant
c. Copy of Visa, Passport & International driving license (attested by the company stamp and
signed by the applicant. Original will be returned after verification by Indian Embassy)

1.3 Installing Java Runtime Environment

Open Internet Explorer

Visit eproc.cgstate.gov.in

Click Download

Click - Java

Click Java Runtime Environment

Click Which should I choose?

Click Down load

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 Open Internet Explorer
Visit: eproc.cgstate.gov.in

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Click Java Runtime Environment

Click Which
should I choose?

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 Click Download

1.4 Regional & Language Format Settings

1. Go to Control Panel

2. Click - Region and Language Options icon

3. Select English (United States)

4. Click - OK

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 Go to Control
Panel

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 Click Regional and
Language Option

Select English
(United States)

Select OK

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 Prepare Draft
SECTION 2 : Tender
Existing Supplier Registration Guide

2.1 Enter URL Visit website https://eproc.cgstate.gov.in and click on New User

2.2 Checking Existing status For this, valid PAN number, user id and enrollment
number needs to be put in the screen. Participation type radio button should be on
Existing User. Press enter to continue.

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2.3 Details Entry In case the user id and the enrollment number matches the previous
registration details, the supplier would be able to reach the detailed entry page where
some of the data (previously provided to CHiPS) would appear.

2.4 Save changes After completion of input, press next. It gives a dialogue box for
confirmation of the entry.

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2.5 Selecting DSC Appropriate Digital Signature Certficate (DSC) needs to be selected to go
forward. Then press ok for sending DSC for approval.

2.6 DSC approval A confirmation from the system shows that the DSC has been submitted for
approval from concerned authority.

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2.7 CRN certificate upload CRN certificate is browsed from the disk drive and saved by pressing
Sign & Save File

2.8 Selecting DSC Appropriate Digital Signature Certficate (DSC) needs to be selected to go
forward. Then press ok for sending DSC for approval.

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2.9 DSC approval A confirmation from the system shows that the DSC has been submitted for
approval from concerned authority. Pressing Next takes to acceptance of terms and conditions.

2.10 T&C acceptance A confirmation, after reading the terms and conditions through the link
provided, is required by ticking the check boxes. Click on Accept to generate your Vendor
Registration Number.

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2.11 Registration number display: Upon acceptance, application / registration number is shown in red.

SECTION 3 : New Supplier Registration Guide

3.1 Enter URL Visit website https://eproc.cgstate.gov.in and click on New User

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3.2 Enter PAN card details Correctness of PAN card details is essential here. Then select New
User and Enter to continue.

3.3 Details Entry: Preferred login code should be entered to check availability. After
availability is ensured, other details should be filled in.

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3.4 Validation: After all details are entered, system would ask for a validation. Press Next to continue

3.5 Confirmation: The confirmation box would appear where Ok needs to be pressed.

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3.6 Selecting DSC: Own Digital Certificate needs to be selected by clicking Select Digital Certificate.

3.7 Confirming DSC: Own Digital Certificate needs to be selected from the box. Then press ok to
continue

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3.8 Confirmation: DSC selection confirmation and pending for approval shown. Next CRN certificate
needs to be uploaded by browsing desktop folders.

3.9 Confirming DSC: Own Digital Certificate needs to be selected from the box. Then press ok to
continue. This confirms DSC for the CRN certificate.

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3.10 Upload confirmation: CRN attachment successfully uploaded is shown. Press Next to continue

3.11 Confirming T&C: Terms and conditions (T&C) need to be read and understood, through the link
provided. Both checkboxes have to be ticked for acceptance. Next press accept button to proceed.

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3.12 Registration number display: Upon acceptance, application / registration number is shown in red.

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 SECTION 4 : Registration Payment

4.1 Intimation to vendor - After approval of registration, vendor is intimated to pay the registration
amount. The vendor needs to login with own id and password to be directed to the page as shown
below.

4.2 Confirmation to pay - After vendor confirms to pay, it needs to reconfirm as shown below.

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4.3 Redirect to payment gateway - After confirmation, vendor is directed to payment gateway for
payment.

PAY

4.10 Password reset request System asks user to reset his password after login for first time, post
successful payment.

This marks the successful completion of vendor registration and the vendor is now
ready to submit bid in the relevant tender.

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