Good

Housekeeping
-Understanding 5S
Technique
International Quality Systems
9837097100, 0132-2660077 ,
 LEARNING OUTCOMES

By the end of this talk you will understand:

What is Good Housekeeping
What you can do to keep your workplace
clean, tidy and organized.
The Cost of poor housekeeping
What to do for good house keeping
How to do Good Housekeeping
International Quality Systems
9837097100, 0132-2660077 ,
LEARNING OUTCOMES
Discuss the rational of applying 5S
practice
Discuss how to implement 5S
Enumerate the benefits of 5S

International Quality Systems

9837097100, 0132-2660077 ,
..Many people think
that housekeeping
should be
done by housewives
at home, and
cleaners at work.

International Quality Systems

9837097100, 0132-2660077 ,
They do not realize
that they, too, play
an important part
in keeping their
houses/workplaces
clean.

International Quality Systems

9837097100, 0132-2660077 ,
..More importantly, they do not know how
much they can gain for themselves by
just practicing good housekeeping.

International Quality Systems

9837097100, 0132-2660077 ,
..Whether you work in an office, the
factory, the
warehouse, the laboratory or any other
place,
housekeeping is relevant to you.

International Quality Systems

9837097100, 0132-2660077 ,
WHAT is
Good Housekeeping?

International Quality Systems

9837097100, 0132-2660077 ,
 COMMON CONCEPTS Of GOOD
HOUSE KEEPING

 A common conception of
housekeeping is running around
tidying up before everyone goes home
at the end of the day.
**Although having a tidy workspace is
one aspect of effective housekeeping
there’s a lot more to it.**

International Quality Systems

9837097100, 0132-2660077 ,
COMMON CONCEPTS Of GOOD HOUSE
KEEPING

 Housekeeping is everybody’s
responsibility and it requires all of us to
keep the workplace clean, tidy and
organized so that it’s safe to work in.

International Quality Systems

9837097100, 0132-2660077 ,
Good Housekeeping
 Good housekeeping involves in every phase of
industrial operations and should apply throughout the
entire premises, indoors and out.
 It is more than mere cleanliness. It requires orderly
conditions, the avoidance of congestion, and
attention to such details as an orderly layout of the
whole workplace,the marking of aisles, adequate
storage arrangements, and suitable provision for
cleaning and maintenance.

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9837097100, 0132-2660077 ,
Good Housekeeping
 Efficient production and a good working
environment are complementary. “The elimination
of inefficiencies and accident hazards caused by
unfavourable conditions in and about the
workplace is essential in getting the job done
properly and safely”
 The attention to these important details—which
may be overlooked when management’s attention is
concentrated upon such amenities as good,Cloak
rooms, canteens, rest rooms, recreational,facilities,
etc.—is widely referred to as “good housekeeping”.
International Quality Systems
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 Why do
Good Housekeeping?

International Quality Systems

9837097100, 0132-2660077 ,
Why do Good Housekeeping?
 A clean, well-ordered, attractive
work environment sets the tone of
your establishment. It encourages
tidy work habits in employees. It
helps reduce fatigue. It promotes
good worker-management relations.
It also gives a lift to morale, which is
reflected in the quality of
production and overall efficiency.

International Quality Systems

9837097100, 0132-2660077 ,
Why do Good Housekeeping?
 Good housekeeping is also a good
advertisement for your company.
Customers and clients have more
confidence in an organization when
the work being carried out
efficiently in clean, pleasant, well
ordered surroundings.
International Quality Systems
9837097100, 0132-2660077 ,
 Why do Good Housekeeping?
THERE IS COST OF
POOR HOUSEKEEPING
 Poor housekeeping
leads to a variety of
accidents, injuries,
damage and
problems.
 Where housekeeping
is bad, fire is a
constant hazard
International Quality Systems
9837097100, 0132-2660077 ,
Why do Good Housekeeping?
 Poor Housekeeping can be
caused by many housekeeping
problems—such as dust collectors
not being properly or frequently
cleaned; or piles of paper and other
packing materials being allowed to
accumulate, oil-soaked rags and
clothing igniting from spontaneous
combustion.
International Quality Systems
9837097100, 0132-2660077 ,
Why do Good Housekeeping?
 Poor housekeeping can also lead
to infestation by pests such as
rodents and cockroaches and
create serious health risks.
 Splinters, cuts and injuries
occur when metal filings (pins etc.)
and discarded material are left on
bench tops and machinery
International Quality Systems
9837097100, 0132-2660077 ,
Why do Good Housekeeping?

 Slip and trip accidents

occur when tools, equipment
and scrap material are left
lying on the floor.
 Crush injuries occur when
unstable stacks or
overburdened storage shelves
collapse.
 Time is wasted because
tools, equipment and
materials are always being
moved and rearranged.

International Quality Systems

9837097100, 0132-2660077 ,
Why do Good Housekeeping?
 MOST IMPORTANT REASON:

Safer place to work in

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9837097100, 0132-2660077 ,
 WHAT TO DO
TO PRACTICE
GOOD HOUSEKEEPING

International Quality Systems

9837097100, 0132-2660077 ,
Effective housekeeping requires you to:

 Organize your workplace;

 Keep work areas uncluttered and
clean; and
 Store everything in its proper
place.
International Quality Systems
9837097100, 0132-2660077 ,
Do
 not wait until the end of the shift or leave it
for the next
person or assume that someone else will clean
it up.
 .. ensuring that ledges, cabinets, etc. are kept
clean
and that things are not stored on the tops of
them.
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9837097100, 0132-2660077 ,
 .. taking pride in your workplace and
not letting
someone else mess it up.

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Employees Involvement
Employee Involvement
..Employees can help by:
..remembering the value of their own
housekeeping efforts.
..treating the workplace as their second home i.e.
making sure that it is clean, safe and comfortable.
..being aware of their own attitudes and habits.
..becoming members of housekeeping
teams responsible for communal areas.
..identifying ways to make
housekeeping easier.
International Quality Systems
9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 The following are the
basic elements of a good
housekeeping campaign
that need attention:
 Aisles—Wide enough for
traffic movements, marked
off by floor lines from work
positions and storage
areas.
 Space—Sufficient room
for the individual to work.
International Quality Systems
9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 Storage—Adequate and convenient space for
materials and tools.
 Materials Handling—Layout planned for
materials flow, with efficient methods and
equipment.
 Ventilation—Good general ventilation plus local
exhaust ventilation to remove air contaminants at
the source.
 Floors and Walls—Of construction and
materials International Quality Systems
that are easy to keep clean and in good repair.
9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 Lighting—Well-distributed artificial light and
effective use of available daylight.
 Amenities—Clean, up-to-date washrooms

and
lockers for clothing. A clean, inviting lunch
room for employees to eat their meals.
 Waste Removal—Adequate facilities to

prevent
congestion and disorder.
International Quality Systems
Let us look at some of these elements in detail.
9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 KEEP AISLES CLEAR:
Aisle space should be
reserved for the movement
of personnel, products and
materials.
 It should be kept clean and
clear and should never be
used for “bottleneck” or
“overflow 'storage. This also
applies to passageways and
emergency exits.
International Quality Systems
9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 Blind corners should be eliminated
or be adequately protected by warning signs
 Aisle boundary markings should be drawn to
show
clearly the space which has been reserved for
traffic.Markings should be sufficiently wide
(say a minimum of 30 mm) and of a colour to
make them clearly visible. Paint or durable
plastic strips can be used.
International Quality Systems
9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 IMPROVE STORAGE FACILITIES: Tidiness and
order are essential in overcoming storage
problems, both in storerooms and in the yard.
Good storage utilises air space instead of floor
space, and also saves time-wasting delays. It’s
important to prevent stores and scraps
accumulating on the floor and around machines.
Never keep more stores and materials than
necessary near machines and provide proper
facilities (such as bins, shelves, boxes, racks,
etc.) in which to store
International them.
Quality Systems
9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 KEEP FLOORS CLEAN: Every year thousands
of work injuries are caused by people falling.
Floor conditions are responsible for many of
these accidents. When floors are given the right
treatment,they are much easier to keep clean
and hygienic.Spilt oil and other liquids should be
cleaned up at once. Chips, shavings, dust, and
similar wastes should never be allowed to
accumulate. They should be removed frequently,
or better still, be suitably trapped before they
reach the floor.
International Quality Systems
9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 PAINT THE WALLS: Paint is one of the
cheapest means of renovating walls, and a fresh
coat of paint can give a boost to morale. Light-
coloured walls reflect light. Dirty or dark-coloured
walls absorb light. Dirty walls have a depressing
effect and encourage dirty habits and sloppy
attitudes. Choose suitable colours to paint walls,
ceilings and working surfaces. See that the
paintwork is cleaned down periodically.Colour
can be harnessed to assist with safety. For
example it can be used to warn of physical
hazards International Quality Systems
9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
and to mark obstructions such as pillars.
Painting handrails, machine guards and
other safety equipment renders them
distinctive and also prevents rust.
Colour can be used to highlight the
hazardous parts of machinery but it can
never substitute for a needed guard.

International Quality Systems

9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 MAINTAIN THE LIGHT FITTINGS:
Attention to light fittings should be an
integral part of any good housekeeping
programme. Dirty lamps and shades,
and lamps whose output has
deteriorated with use, deprive
employees of essential light. It’s been
found that lighting efficiency may be
improved by 20 to 30 percent simply by
cleaning International
the lamps Qualityand
Systemsreflectors
9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 CLEAN THE WINDOWS: Clean
windows let in light; dirty ones keep it
out. Insufficient light causes eye strain
and leads to accidents because
employees are unable to see properly.
Ensure that windows are not blocked by
stacked materials, equipment or articles
on the ledges.
International Quality Systems
9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 DISPOSE OF SCRAP AND PREVENT
SPILLAGE:It’s a common practice to let the floor
catch all the waste and then spend time and energy
cleaning it up. It is obviously better to provide
convenient containers for scrap and waste and
educate employees to use them. Safety will benefit,
expense will be saved, and the factory will be a better
place in which to work.
 Oily/ floors are a common accident and fire
hazard.Splash guards and drip pans should be
installed wherever oil spills or drips may occur.
Prevent accidents by keeping oil and grease off the
floor. International Quality Systems
9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 GET RID OF DUST AND DIRT: In some
jobs, dust,dirt, chips, etc., are unavoidable.
If they can’t be collected as part of the
process (e.g. by enclosure and exhaust
methods) you need a way to clean them
up. Vacuum cleaners are suitable for
removing light dust and dirt. Industrial
models have special fittings for cleaning
walls, ceilings, ledges, machinery, and
other hard-to-reach places where dust and
dirt collect.
International Quality Systems
9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 If light dust is removed by sweeping, floors
should be dampened first rather than swept
dry. Oiling floors occasionally with a light oil
helps to lay the dust but take care that
slipping hazards do not occur.
 Remember, it is not only floors that need
sweeping.Dust and grime also collect on
ledges, shelves,piping, conduits, lamps,
reflectors, windows, cupboards, lockers, and
so on—and all these places need attention
International Quality Systems
9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 MAINTAIN A HIGH STANDARD IN MEAL
ROOMS,REST ROOMS, ETC: No
housekeeping programme should ignore the
facilities provided for meals, rest and
sanitation, where cleanliness is essential for
walls, floors, and fixtures. A light-coloured
paint can work wonders in these places and
set a standard to which employees will try to
conform. Soap and towels should be renewed
regularly and wash basins properly cleaned.
International Quality Systems
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WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 KEEP TOOLS TIDY: Tool housekeeping is
very
important, whether in the tool room, on the rack,
out
in the yard, or on the bench. Suitable fixtures for
tools are required to provide orderly
arrangement,
both in the tool room and near the work bench,
and a
International Quality Systems
regular system of inspecting, cleaning, and
9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 LOOK AFTER YOUR FIRST AID GEAR: First aid
facilities and equipment should be kept under
spotlessly clean conditions and fully stocked so that
they are always ready in the event of accidents or
illness.
 INSPECT FIRE-CONTROL EQUIPMENT: It is
essential to ensure that all fire-fighting equipment
such as extinguishers and fire hoses is regularly
inspected and kept in good working order. Fire
protection facilities — fire doors and exits, automatic
alarms, etc.— should be in good working order.
Doors and exits should always be kept clear of
obstructionsInternational Quality Systems
9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 ATTEND REGULARLY TO MAINTENANCE:
Perhaps the most important element of good
housekeeping is the attention paid to maintenance of
buildings and equipment. If something gets broken or
damaged it should be replaced or fixed as quickly as
possible (e.g., defective ladders, broken handrails,
steps, etc.). Apart from the possibility of causing
accidents, a workplace can take on a very neglected
appearance if broken windows, damaged
doors,defective plumbing, leaking gutters,

International Quality Systems

9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 Broken floor surfaces and the like are not
allowed to remain in that condition.
 A good maintenance programme will
make provision for the inspection,
lubrication, upkeep and repair of tools,
equipment, machines and processes.

International Quality Systems

9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 ASSIGN RESPONSIBILITY FOR CLEANING:
Where practicable, the cleaning of the workplace
should be the responsibility of a special cleaning
staff and not an additional job for employees
engaged in production. Where this is not possible,
adequate time during working hours should be
allowed for cleaning up to be done. Responsibility
should be clearly assigned as to who is to do the
cleaning and what area is to be cleaned. If this is
not done, out-of-the way places such as shelves,
yards, small buildings, sheds, cellars, basements,
and boiler rooms are overlooked until they get into
a deplorableInternational
state. Quality Systems
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WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
PREPARE A CHECK LIST:
A sound method to ensure that
housekeeping is done is for
management to prepare a check list to
suit the requirements of the workplace.
The following can serve as a guide for
nearly all industries.

International Quality Systems

9837097100, 0132-2660077 ,
 WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 The good housekeeping checklist
Check off your housekeeping programme
against
this checklist. Better still, make a more
comprehensive list of your own.
 BUILDINGS

(1) Walls clean.

(2) Windows clean.
(3) Walls free of unnecessary hangings.
(4) Proper light provided.
International Quality Systems
9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
(5) Platforms in good condition.
(6) Stairs clean and well lit. Handrails and steps
of sound construction and well maintained.
 FLOORS

(1) Good floor surface.

(2) Kept clean and free of loose material. Clean
in
corners, behind radiators, along walls, and
around
pillars or columns.
International Quality Systems
9837097100, 0132-2660077 ,
(3) Free of oil, grease, etc.
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
(4) Operating floors, or work positions
free of loose scrap, metal or other
materials.
(5) Free of unnecessary articles.
(6) Bins provided for refuse.
 AISLES
(1) Free of obstructions.
(2) Safe and free passage to fire-
fighting equipment and fire exits.
(3) Safe and free access to work
positions.
(4) Clearly defined.

International Quality Systems

9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 MACHINERY AND EQUIPMENT
(1) Clean and free of unnecessary material.
(2) Free of unnecessary dripping of oil or
grease.
(3) Area around machines clean and free of
rags,
paper, etc.
(4) Lockers and cupboards clean and free of
unnecessary material both on top and inside.
(5) BenchesInternational
and seats clean and in good
Quality Systems
condition. 9837097100, 0132-2660077 ,
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
(7) Toilet facilities clean and well
ventilated.
(8) Proper guards provided and in good
condition.
(9) First-aid facilities and equipment fully
stocked and in clean condition.
 STOCK AND MATERIAL

(1) Properly piled and arranged

(2) Kept in International
storageQualityareas.
Systems
9837097100, 0132-2660077 ,
 WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 TOOLS
(1) Properly arranged in place.
(2) Free of oil and grease.
(3) Inspected and maintained in good order.
(4) Tool rooms and racks in clean and orderly
condition.
 GROUNDS

(1) Yard and building surrounds free of refuse such

as fruit peelings, scrap, wood, Iron, etc.
(2) Grounds kept free of weeds and overgrown
vegetation. International Quality Systems
9837097100, 0132-2660077 ,
(3) Wastes and refuse removed frequently.
WHAT TO DO TO PRACTICE
GOOD HOUSEKEEPING
 Good housekeeping doesn’t just happen
 A good housekeeping programme can start
only when management accepts
responsibility for it.
 Management must plan it in the first place
and then make sure it consistently enforces
the measures decided upon.
 Proper Technique & Tool required for Good
Housekeeping
International Quality Systems
9837097100, 0132-2660077 ,
 HOW TO DO
Good Housekeeping?
(Practicing Housekeeping)

International Quality Systems

9837097100, 0132-2660077 ,
THE PRACTICE OF GOOD
HOUSEKEEPING

International Quality Systems

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 THE SOLUTION /TECHNIQUE /TOOL
FOR GOOD HOUSE KEEPING

5S

International Quality Systems

9837097100, 0132-2660077 ,
WHAT IS 5S?
 Developed by the Japanese
 Housekeeping System
 Helps Create a Better Working
Environment and a Consistently
High Quality Process

International Quality Systems

9837097100, 0132-2660077 ,
 5S
THE SECRET TO JAPANESE
SUCCESS

International Quality Systems

9837097100, 0132-2660077 ,
 5S

HOUSEKEEPING TECHNIQUE

PRODUCTIVITY AND SAFETY

ENHANCEMENT TECHNIQUE

International Quality Systems

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5S
5S is a systematized approach
to organized work areas
keep rules and standards
and maintain the discipline
needed to do a good job

International Quality Systems

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IDEA BEHIND 5S
 IN ORDER TO ACHIEVE HIGH
LEVELS OF QUALITY, SAFETY,AND
PRODUCTIVITY, WORKERS MUST
HAVE A CONDUCIVE WORKING
ENVIRONMENT

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Importance of 5S

QUALITY  Prevent errors

 Eliminate wastes
PRODUCTIVITY
 Prevent accidents
SAFETY
 Eliminate
maintenance
EQUIPMENT RELIABILITY breakdown
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THE 5S PRINCIPLES
 SEIRI – Sort out/ Organisation
 SEITON – Systemize/Orderliness
 SEISO – Shining/Sweep/ Cleaning
 SEIKETSU – Standardize/Sanitize /
Culture
 SHITSUKE – Self Discipline/Sustain
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Generalized Version of 5S
 STEP 1 - SORT
..“Get rid of unnecessary items”.
 STEP 2 - STORE
..“A place for everything and everything in its place”.
 STEP 3 - SHINE
..“Clean your workplace and equipment”.
 STEP 4 - STANDARDISE
..“Set standards for housekeeping”.
 STEP 5 - SUSTAIN
.. “Following a discipline to keep good housekeeping.”

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DISCOVERY OF 5S
 Thirty years ago researchers started
studying the secret of success of
Japanese manufacturing companies
 5S turned out to be the most
impressive "secret"
 The factories were so well organized
that abnormal situations were readily
apparent

International Quality Systems

9837097100, 0132-2660077 ,
DISCOVERY OF 5S
 Equipments were so clean and well
maintained that any problem such
as a loose bolt or leaking oil could
be easily seen
 This passion of cleanliness and
orderliness became a hallmark of
Japanese organizations

International Quality Systems

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METHODOLOGY
OF 5S

International Quality Systems

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Definition of
STEP 1 : SEIRI (SORT /
ORGANIZE)
• Is an ACTION to identify and
eliminate all unnecessary items
from your workplace
..“Get rid of unnecessary items”.
International Quality Systems
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SORTING POLICIES
 Eliminating obstacles to make work
easy
 Eliminate the need to take care of
unnecessary items
 Provide no chance of being disturbed
with unnecessary items
 Prevent accumulation of unnecessary
Items
International Quality Systems
9837097100, 0132-2660077 ,
Step 1 SEIRI :
ORGANISATION /SORT
 Decide what you need

 Remove unnecessary
clutter

 All tools, gauges,

materials, classified
and then stored

 Remove items which

are broken, unusable or
only occasionally used
International Quality Systems
9837097100, 0132-2660077 ,
Step 1 SEIRI :
ORGANISATION /SORT

“Get rid of unnecessary items”.

 ..Look around your workplace. Are
things lying around which are not of
any use any more ?
 ..Examples may be excess materials, old
equipment, tools which are no longer
used, empty containers, old furniture,
etc.
International Quality Systems
9837097100, 0132-2660077 ,
Step 1 SEIRI :
ORGANISATION /SORT
 ..Only keep necessary items at
machines.
 Store other items until they are
needed and get rid of unnecessary
items.
 Now that the area is clear of
unnecessary items it can be more
easily cleaned.
International Quality Systems
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SORTING PRACTICES
 Apply Sorting and evaluation criteria
 Use disposal tags or RED TAG
 Designate storage area
 Define disposal procedure
 Prepare a Material List

International Quality Systems

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 Sorting /Organization and
Evaluation Criteria
PRIORITY FREQUENCY OF USE HOW TO USE

Low Less than once per year Throw away/

Dispose properly
Once per year /Once in 6- Store away from the
12 months workplace

Avg. once in the past 2-6 Months Store at Central

place
Once per month Store Near Work area
Once per week but offline

High Once Per Day Locate at the

workplace

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 RED
TAG
RED TAG TECHNIQUE

 GIVE STAFF RED LABELS

 ASK STAFF TO GO THROUGH
EVERY ITEM IN THE WORK PLACE
 ASK IF NEEDED & THOSE THAT
ARE NEEDED,IN WHAT QUANTITY
 NOT NEEDED RED TAG IT
 STORE IN THE RED TAG AREA
International Quality Systems
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 RED
TAG

For wavering items

 PLACE THE SUSPECTED ITEMS IN
THE RED TAG AREA FOR ONE
WEEK
 ALLOW THE STAFF TO
REEVALUATE THE NEEDED ITEMS
 AT THE END OF WEEK THOSE
WHO NEED ITEMS SHOULD BE
RETURNED
International Quality Systems
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 Definition of
STEP 2: SEITON (SYSTEMATIZED /
Orderliness)
• Is an ACTION to put every
necessary items in good order
..“A place for everything
and everything in its place”.
International Quality Systems
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STEP 2: SEITON
(SYSTEMATIZED / Orderliness)
 ONCE YOU HAVE
ELIMINATED ALL
THE UNNEEDED
ITEMS

 NOW TURN TO
THE LEFT OVER
ITEMS

International Quality Systems

9837097100, 0132-2660077 ,
STEP 2: SEITON
(SYSTEMATIZED / Orderliness)
Organise layout of tools
and equipment
 Designated locations

 Use tapes and labels

 Ensure everything is
available as it is
needed and at the
“point of use”
International Quality Systems
9837097100, 0132-2660077 ,
STEP 2: SEITON
(SYSTEMATIZED / Orderliness)
Workplace Checkpoints:-
 Positions of aisles and
storage places clearly
marked?
 Tools classified and stored
by frequency of use?
 Pallets stacked correctly?
 Safety equipment easily
accessible?
 Floors in good condition?
International Quality Systems
9837097100, 0132-2660077 ,
 SYSTEMATIZE PRACTICES

“A place for everything and everything in

its place”.
 Store goods for first-in-first-out retrieval

 Label items and their location

systematically
 Separate tools from common ones

 Put frequently used items nearer

 “Only feet on the floor ”

International Quality Systems
9837097100, 0132-2660077 ,
 Definition of
STEP 3: SEISO
(SWEEP/ CLEAN/SHINE)
Is also an ACTION to clean
your work-place thoroughly
..“Clean your workplace and
equipment”.
International Quality Systems
9837097100, 0132-2660077 ,
STEP 3: SEISO POLICY
Do not wait until things get dirty. Clean
your workplace, including machines and
equipment, tools and furniture regularly
so that they do not have a chance to get
dirty

International Quality Systems

9837097100, 0132-2660077 ,
STEP 3: SEISO PROCEDURE
 Create a spotless
workplace

 Identify and eliminate

causes of dirt and grime
– remove the need to
clean

 Sweep, dust, polish and

paint
International Quality Systems
9837097100, 0132-2660077 ,
STEP 3: SEISO PROCEDURE
 Divide areas into zones

 Define responsibilities for cleaning

 Tools and equipment must be owned by

an individual

 Focus on removing the need to clean

International Quality Systems
9837097100, 0132-2660077 ,
SEISO Practice
“Clean your workplace and
equipment”.
Once the workplace/equipment
has been cleaned,
maintain it in a clean condition
by continuous cleaning,.. not
waiting until things get really
dirty.
International Quality Systems
9837097100, 0132-2660077 ,
SEISO Practice
 .. not walking past rubbish, pick it up.
 .. if you make a mess, clean it up as
soon as possible. Do not wait until the
end of the shift or leave it for the next
person or assume that someone else
will clean it up.
 .. ensuring that ledges, cabinets, etc.
are kept clean and that things are not
stored on the tops of them.
 .. taking pride in your workplace and
not letting someone else mess it up.
International Quality Systems
9837097100, 0132-2660077 ,
 Definition of STEP4: SEIKETSU
(CULTURE/STANDARDISE)
• Is a CONDITION where high
standard of good housekeeping is
maintained so that there is no dust
and rust anywhere
.“Set standards for housekeeping”.
International Quality Systems
9837097100, 0132-2660077 ,
STEP 4. SEIKETSU
(CULTURE/STANDARDISE)
 Generate a maintenance
system for the first three
 Develop procedures,
schedules, practices
 Continue to assess the use
and disposal of items
 Regularly audit using
checklists and measures of
housekeeping
 Real challenge is to keep it
clean
International Quality Systems
9837097100, 0132-2660077 ,
SEIKETSU PRACTICE
(CULTURE/STANDARDISE)

“Set standards for housekeeping”.

 ..Create a maintenance system for
housekeeping by putting together daily
and periodic cleaning schedules.
 ..Clearly define housekeeping
responsibilities
 -Who, What, Where, When.
 ..Develop cleaning methods and
checklists.
International Quality Systems
9837097100, 0132-2660077 ,
SEIKETSU PRACTICE
(CULTURE/STANDARDISE)

 ..Use appropriate cleaning

equipment.
 ..Use before and after photographs
to define housekeeping standards.
 ..Set cleaning targets.
 ..Continuously look for ways to
improve standards.
International Quality Systems
9837097100, 0132-2660077 ,
 Definition of
SHITSUKE (SUSTAIN / SELF-
DISCIPLINE)
• Is a CONDITION where all members
practice the 4S’s spontaneously and
willingly as a way of life, - a culture
.. “Following a discipline to keep good housekeeping.”

International Quality Systems

9837097100, 0132-2660077 ,
STEP 5. SHITSUKE
(SUSTAIN / SELF-DISCIPLINE)
 Means inoculate courtesy &
good habits
 Driving force behind all 5S
 Deming’s point number 1:
Constancy of purpose
 Make it a way of life
 Part of health and safety
 Involve the whole workforce*
 Develop and keep good habits

International Quality Systems

9837097100, 0132-2660077 ,
SHITSUKE PRACTICE -SUSTAIN
“Following a discipline to keep housekeeping”
 Train staff so that good housekeeping
becomes everybody’s habit.

 ..Training must include awareness

training as to why good housekeeping is
so important.

 ..Use regular housekeeping inspections

and take action to improve performance.
International Quality Systems
9837097100, 0132-2660077 ,
SHITSUKE PRACTICE -SUSTAIN
 ..Look for ways to make housekeeping
easier e.g. are things on the floor that
could be stored above the floor, are there
gaps under machines that trap rubbish
that could be sealed, etc. ?
 ..Find the sources of dirt and debris and
eliminate them.
 ..“Train people to follow good
housekeeping disciplines independently
and monitor performance to ensure that
standards are maintained”.
International Quality Systems
9837097100, 0132-2660077 ,
LITMUS TEST FOR 5S
 30 SECOND RULE
 ONE MUST LOCATE THE ITEM WITH IN
30 SECOND IF 5S IS PROPERLY
IMPLEMENTED
 ALSO APPLIES TO THE ELECTRONIC
RECORDS RETRIEVAL

International Quality Systems

9837097100, 0132-2660077 ,
WHAT U HAVE COME ACROSS
AT THE END OF SESSION

Followings can be harnessed form the 5S

1. NEAT & CLEAN WORKPLACE
2. SMOOTH WORKING
3. NO OBSTRUCTION
4. SAFETY INCREASES
5. PRODUCTIVITY IMPROVES

International Quality Systems

9837097100, 0132-2660077 ,
Cont.
QUALITY IMPROVES
 WASTAGE DECREASE
 MACHINE MAINTENANCE
 VISUAL CONTROL SYSTEM
 EMPLOYEES MOTIVATED
 WORKSTATIONS BECOME SPACIOUS

International Quality Systems

9837097100, 0132-2660077 ,
WHAT CAN WE
GAIN FROM 5S ?

International Quality Systems

9837097100, 0132-2660077 ,
WHAT CAN WE GAIN FROM 5S ?
 ..5S makes the workplace more pleasant
 ..5S helps in work efficiency

 ..5S and safety go hand in hand

 ..5S creates a more hygienic environment

 ..5S reduces the risk of contamination

 ..5S reduces the risk of foreign matter in

products
 ..5S reduces harborage points for pests
International Quality Systems
9837097100, 0132-2660077 ,
 The benefits of good housekeeping are:

less risk of accidents and injuries;

 less risk of fires;

 a more pleasant workplace; and

 less time wasted trying to find tools,

equipment and materials

International Quality Systems

9837097100, 0132-2660077 ,
ADVANTAGES OF 5S
 A clean and tidy workplace leads
to greater well being and increased
motivation

 Company image improves

International Quality Systems

9837097100, 0132-2660077 ,
ADVANTAGES OF 5S
 If tools and materials are conveniently
located in uncluttered work areas
 Operators spend less time looking for
items
 This leads to higher workstation
efficiency, a fundamental goal in mass
production

International Quality Systems

9837097100, 0132-2660077 ,
ADVANTAGES OF 5S

 Health and Safety is ensured

 Machine maintenance
 Quality
 Productivity
 Lean Manufacturing

International Quality Systems

9837097100, 0132-2660077 ,
ADVANTAGES OF 5S
 RESULTS IN ,A PLACE EASIER TO
MANAGE

 SMOOTH WORKING NO
OBSTRUCTION
 NO DEVIATION, NO PROBLEMS

B/C EVERYONE KNOWS WHERE THE

THINGS ARE SPPOSEDF TO BE
International Quality Systems
9837097100, 0132-2660077 ,
ADVANTAGES OF 5S
 TIME SAVING
 QUICK RETRIEVAL
 ACCIDENTS & MISTAKES
MINIMIZED
 INCREASES SPACE
 CREATES WORKPLACE
OWNERSHIP
International Quality Systems
9837097100, 0132-2660077 ,
ADVANTAGES OF 5S
 FOUNDATION OF ALL QC TOOLS
 CONTINUOUS QUALITY
IMPROVEMENT
 LEAN MANUFACTURING
 KINDERGARTEN OF QUALITY
TOOLS & TECHNIQUES

International Quality Systems

9837097100, 0132-2660077 ,
ADVANTAGES OF 5S
 VISUAL MANAGEMENT SYSTEM

 VISUAL CONTROL TO SEE THE ABNORMALITIES

 SIMPLE SIGNALS THAT PROVIDE AN
UNDERSTANDING OF THE CONDITION(
NORMAL/ ABNORMAL)
 A LOOK AT THE PROCESS REVEALS ITS
DIRECTION (RIGHT/WRONG)
International Quality Systems
9837097100, 0132-2660077 ,
 Lean Production

 The latest incarnation of JIT

 Based on Toyota Production System.
 Waste elimination

International Quality Systems

9837097100, 0132-2660077 ,
It’s the elimination of waste Everywhere –
while adding customer value…

It’s a mindset & commitment to

achieve a totally waste-free
operation that’s focused on your
customer’s success… achieved
by simplifying and continuously
improving all processes

International Quality Systems

9837097100, 0132-2660077 ,
 From the operations perspective

Lean production cuts costs &

inventories rapidly to free cash, which
is critical

It also supports growth by improving

productivity & quality, reducing lead
times, and freeing huge amounts of
resources.

International Quality Systems

9837097100, 0132-2660077 ,
From the operations
perspective
For example, lean production frees
office and plant space and
increases capacity so companies can

1. Add product lines

2. In-source component production
3. Increase output of existing products
without acquiring new facilities.

International Quality Systems

9837097100, 0132-2660077 ,
KINERGARTEN OF ALL THE QC
TOOLS

 5S IS THE STARTING POINT OF

ALL THE QC TOOLS

 COULD BE SAID AS THE PRE-

REQUISITE OF ALL QC TOOLS

International Quality Systems

9837097100, 0132-2660077 ,
Good housekeeping helps to
create:
• Better working conditions
• Safer workplaces
• Greater efficiency.
It is not an unprofitable sideline. It is part
of a good business.
International Quality Systems
9837097100, 0132-2660077 ,
CONCLUSION:

.. The Practice of
Good Housekeeping is
Following a discipline , Set
standards Clean up
your own mess!, Get
rid of unnecessary
items , A place for
everything and
everything in its place
for Quality Working

International Quality Systems

9837097100, 0132-2660077 ,
 QUESTIONS ?

International Quality Systems

9837097100, 0132-2660077 ,
Thank you
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9837097100, 0132-2660077 ,