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Sample Letter of Termination

This notice terminates a contractor's services for a construction project effective immediately due to non-compliance. It informs the contractor, surety, and other relevant parties that the city is terminating the contract according to the terms of the contract documents. The city may reject any bids from the contractor for the next three years. The notice requests written acknowledgment of receipt and provides contact information for any questions.

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1K views2 pages

Sample Letter of Termination

This notice terminates a contractor's services for a construction project effective immediately due to non-compliance. It informs the contractor, surety, and other relevant parties that the city is terminating the contract according to the terms of the contract documents. The city may reject any bids from the contractor for the next three years. The notice requests written acknowledgment of receipt and provides contact information for any questions.

Uploaded by

pratyush4569027
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOC, PDF, TXT or read online on Scribd
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NOTICE OF TERMINATION LETTER

(Date)

Anytown Construction (Contractor)


John J. Doe, Manager
James A. Smith, General Partner Fax (512) 123-4567
1234 Main Street & Via U.S. Certified Mail
Anytown, TX 12345 Email: jjdoe@anytown-con.com

Mr. Andrew White, Attorney


XYZ Casualty Company (Surety) Fax (512) 456-7890
567 Elm Street & Via U.S. Certified Mail
Somewhere, TX 34567 Email: awhite@xyzcasualty.com

X & X Insurance Agency


890 Lake Drive Fax (512) 789-0123
Whatville, TX 89012 & Via U.S. Certified Mail

Re: Project Name and CIP Number

OWNER'S NOTICE OF TERMINATION OF THE CONTRACTOR'S SERVICES

Dear (Name of Contractor and Surety):

As of 5:00 p.m., (date specified in Notice of Intent to Terminate letter), the Contractor is
hereby notified that its services have been terminated in accordance with Section 00700,
General Conditions, Article 15.3.1 of the Contract Documents.

As stated in Article 15.3.2 of the Contract, the City may reject any and all bids submitted
by the Contractor for up to three (3) years.

If you have any questions, please contact the project manager, (Name of Project
Manager) at telephone number) or (Name of Law Department Attorney), Assistant City
Attorney at telephone number.

Sincerely,

(Name of CPD staff that signed Contract)


Contract Procurement Division
CONTRACT AND LAND MANAGEMENT DEPARTMENT

cc: (Name), Assistant City Attorney


(Name/Department - Sponsor)

Sample Notice to Terminate Letter Issue/Review Date: February 2, 2007


(Name/Departments - Others involved)
(Name - Other PWD Staff)

Please acknowledge receipt of this letter by faxing a copy of this letter to Project
Manager's fax number, attention Project Manager's Name, with the signature of an
appropriate representative of the surety set forth below:

Receipt Acknowledgement by (Name of Surety)

By:      

Name:      

Title:      

Date:      

Sample Notice to Terminate Letter Issue/Review Date: February 2, 2007

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